Tender for Garbage Collection Services

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REPUBLIC OF KENYA

NATIONAL COMPETITIVE BIDDING(NCB)

NCB No: MOEST/5/2013 – 2014

For

PROVISION OF GARBAGECOLLECTION SERVICES BETWEEN JOGOO HOUSE “B” AND JOGOO

HOUSE “A”

Purc !"#r: Ministry of Education, Scienceand

Technology

Cou$%r&: epublic of Kenya

I""u#' o$: OCTOBER, 2013



CLOSING DATE: % No*#+,#r- ./ 0 AT /1//A1M

TABLE OF CONTENTS

TABLE OF CONTENTS...............................................................................................................2

2.13Eligible tenderers....................................................................................................................5

2.13Cost of tendering.....................................................................................................................5

2.13Contents of tender documents.................................................................................................5

2.13Cl rific tion of !ocuments ...................................................................................................."

2.13Amendment of documents ....................................................................................................."

2.13L ngu ge of tender................................................................................................................."

2.13!ocuments Com#rising t$e Tender ........................................................................................"

2.13Form of Tender.......................................................................................................................%

2.13Tender &rices..........................................................................................................................%

2.13Tender Currencies ..................................................................................................................%

2.13Tenderers Eligibilit' nd (u lific tions.................................................................................%

2.12 Tender Securit'......................................................................................................................)2.13* lidit' of Tenders ................................................................................................................+

2.1, Form t nd Signing of Tender ..............................................................................................+

2.15 Se ling nd - r ing of Tenders ...........................................................................................+

2.1" !e dline for Submission of Tenders ...................................................................................1/

2.1% -odific tion nd 0it$dr 0 l of tenders ..............................................................................1/

2.1) O#ening of Tenders .............................................................................................................1/

2.1+ Cl rific tion of tenders........................................................................................................11

2.2/ &relimin r' E min tion nd es#onsi eness.....................................................................112.21 Con ersion to single currenc'...........................................................................................12

2.22 E lu tion nd com# rison of tenders.................................................................................12

2.23. Cont cting t$e #rocuring entit'...........................................................................................13

2.2, A0 rd of Contr ct ..............................................................................................................13

2.25 Notific tion of 0 rd...........................................................................................................1,

2.2" Signing of Contr ct .............................................................................................................1,

2.2% &erform nce Securit' ..........................................................................................................1,

2.2) Corru#t or Fr udulent &r ctices ..........................................................................................15

3.1 !efinitions.............................................................................................................................2/



3.2 A##lic tion ................................. ................................. ............................... ....... ...... ....... ..... 2/

3.3 St nd rds ..............................................................................................................................2/

3.5 & tent ig$t4s ........................................................................................................................2/

3." &erform nce Securit' ............................................................................................................2/

3.% ns#ections nd Tests ............................................................................................................21

3.) & 'ment.................................................................................................................................213.+ &rices.....................................................................................................................................21

3.1/ Assignment..........................................................................................................................22

3.11 Termin tion for !ef ult ......................................................................................................22

3.12 Termin tion of insol enc'...................................................................................................22

3.13 Termin tion for con enience ..............................................................................................22

3.1, esolution of dis#utes .........................................................................................................23

3.15 6o erning L ngu ge............................................................................................................23

3.1" Force - 7eure......................................................................................................................233.1% A##lic ble L 0....................................................................................................................23

3.1) Notices.................................................................................................................................23

& CE SC8E!9LE FO SE * CES................................. .............................. ...... ...... .....25

FO - OF TEN!E ...................................................................................................................2"

CONF !ENT AL B9S NESS (9EST ONNA E....................................................................2%

TEN!E SEC9 T: ;BAN< 69A ANTEE=.........................................................................2)

TEN!E >SEC9 N6 !ECLA AT ON...................................................................................3/

NTE6 T: !ECLA AT ON...................................................................................................31

NON>!EBA -ENT STATE-ENT FO -................................. ............................. ...... ....... ...32

LETTE OF NOT F CAT ON TO 9NS9CCESSF9L B !!E S............................................3"

LETTE OF ACCE&TANCE?NOT F CAT ON OF A@A !...................................................3%

FO - OF CONT ACT A6 EE-ENT....................................................................................3)

BAN<? NS9 ANCE &E FO -ANCE 69A ANTEE...........................................................3+

BAN<? NS9 ANCE A!*ANCE &A:-ENT 69A ANTEE.................................................,/

S TE * S T CLEA ANCE CE T F CATE...............................................................................,1



MINISTR2 OF EDUCATION- SCIENCE 3TECHNOLOG2

TENDER NOTICE

T$e MINISTRY OF EDUCATION, SCIENCE & TECHNOLOGY in ites se ledtenders from eligible c ndid tes for t$e #ro ision of Garbage Collec !o" Ser#!ce$be %ee" ogoo Ho'$e (B) a"* ogoo Ho'$e (A) for t$e #eriod of 1 st nu r' 2/1, to31 t$ !ecember 2/1, +

nterested eligible c ndid tes m ' obt in furt$er inform tion nd ins#ect t$e tenderdocuments from &rocurement office loc ted t ogoo 8ouse B4 ) t$ floor oom No. )/3

long 8 r mbee A enue during norm l 0or ing $ours u#on # 'ment of non >refund ble fee of K$ $ -,...+.. /O"e T o'$a"* S !ll!"g$0 in b n er c$eDue #er set ofdocument # ' ble to -inistr' of Educ tion Science Tec$nolog' on + t$ floor c s$office oom +25 ogoo 8ouse BG. T$e documents c n lso be ie0ed nd do0nlo dedfrom t$e 0ebsite $tt#H??000.educ tion.go. e nd t$e bidders 0$o do0nlo d t$e tenderdocuments from t$e 0ebsite 1'$ 2or%ar* e!r 3ar !c'lar$ !11e*!a el4 2or recor*$a"* a"4 2'r er e"*er clar!2!ca !o"$ a"* a**e"*a o 33o5e*'ca !o"+go+6e 2orrecor*!"g+ Do%"loa*e* co3!e$ are 2ree+ No o er e1a!l $ o'l* be '$e*+

T !$ Te"*er !$ e7cl'$!#el4 re$er#e* 2or e 4o' , %o1e" a"* 3er$o"$ %!*!$ab!l! 4+

Bids must be ccom# nied b' b!* $ec'r!"g *eclara !o" 2or1 2or e 4o' 8 %o1e"

a"* 3er$o"$ %! *!$ab!l! 4 F ilure to fill nd sign t$e bid securing decl r tion forms$ ll utom tic ll' le d to disDu lific tion of t$e unsecured bids nd must be deli eredtoH

THE PRINCIPAL SECRETARYMINISTRY OF EDUCATION, SCIENCE & TECHNOLOGY

P+O+ BO9 :..;.NAIROBI

or be de#osited t t$e tender bo loc ted in front of t$e rece#tion re of ogoo 8ouseB4 8 r mbee A enue on or before -< No#e1ber, =.-: a -.+.. a+1+

Com#lete tender documents in #l in se led en elo#es nd m r ed Te"*er No+

MOEST>.?>=.-:@=.-;8 Pro#!$!o" o2 garbage collec !o" $er#!ce$, $ o'l* bea**re$$e* o e Pr!"c!3al Secre ar4 M!"!$ r4 o2 E*'ca !o", Sc!e"ce & Tec "olog4P+O+ Bo7 :..;. Na!rob!+

L te bids s$ ll not be cce#ted fter closing time nd d te. Tenders s$ ll be o#enedimmedi tel' t$ere fter in t$e #resence of c ndid tes4 re#resent ti es 0$o c$oose to

ttend on -< No#e1ber, =.-: a -.+...a+1+ on -. 2loor co"2ere"ce roo1+

Hea* S'33l4 C a!" Ma"age1e"For Pr!"c!3al Secre ar4+

http://www.education.go.ke/

mailto:[email protected]

http://www.education.go.ke/




SECTION II INSTRUCTIONS TO TENDERERS

=+-: El!g!ble e"*erer$2.1.1. T$is n it tion to tender is o#en to ll tenderers eligible s described in t$e

instructions to tenderers. Successful tenderers s$ ll #ro ide t$e ser ices for t$esti#ul ted dur tion from t$e d te of commencement ;$erein fter referred to s t$eterm= s#ecified in t$e tender documents.

2.1.2. T$e #rocuring entit'4s em#lo'ees committee members bo rd members nd t$eirrel ti e ;s#ouse nd c$ildren= re not eligible to # rtici# te in t$e tender unless0$ere s#eci ll' llo0ed under section 131 of t$e Act.

2.1.3. Tenderers s$ ll #ro ide t$e Du lific tion inform tion st tement t$ t t$e tenderer;including ll members of 7oint enture nd subcontr ctors= is not ssoci tedor $ e been ssoci ted in t$e # st directl' or indirectl' 0it$ firm or n' of its

ffili tes 0$ic$ $ e been eng ged b' t$e &rocuring entit' to #ro ide consulting

ser ices for t$e #re# r tion of t$e design s#ecific tions nd ot$er documents to be used for t$e #rocurement of t$e ser ices under t$is n it tion for tenders.

2.1.,. Tenderers in ol ed in corru#t or fr udulent #r ctices or deb rred from # rtici# ting in #ublic #rocurement s$ ll not be eligible.

=+-: Co$ o2 e"*er!"g=+=+- T$e Tenderer s$ ll be r ll costs ssoci ted 0it$ t$e #re# r tion nd submission

of its tender nd t$e #rocuring entit' 0ill in no c se be res#onsible or li ble fort$ose costs reg rdless of t$e conduct or outcome of t$e tendering #rocess.

=+=+= T$e #rice to be c$ rged for t$e tender document s$ ll not e ceed <s$s.5 ///?I

=+=+: T$e #rocuring entit' s$ ll llo0 t$e tenderer to re ie0 t$e tender document freeof c$ rge before #urc$ se.

=+-: Co" e" $ o2 e"*er *oc'1e" $2.1.5. T$e tender document com#rises of t$e documents listed belo0 nd ddend

issued in ccord nce 0it$ cl use " of t$ese instructions to tenders

i= nstructions to tenderersii= 6ener l Conditions of Contr ctiii= S#eci l Conditions of Contr cti = Sc$edule of eDuirements

= !et ils of ser icei= Form of tender ii= &rice sc$edulesiii= Contr ct form

i = Confidenti l business Duestionn ire form= Tender securit' formi= &erform nce securit' formii= &rinci# l4s or m nuf cturers ut$oriJ tion formiii= !ecl r tion form



2.3.2. T$e Tenderer is e #ected to e mine ll instructions forms terms nds#ecific tions in t$e tender documents. F ilure tofurnis$ ll inform tion reDuired b' t$e tender documents or to submit tender notsubst nti ll' res#onsi e to t$e tender documents in e er' res#ect 0ill be t t$etenderers ris nd m ' result in t$e re7ection of its tender.

=+-: Clar!2!ca !o" o2 Doc'1e" $2.1.". A #ros#ecti e c ndid te m ing inDuiries of t$e tender

document m ' notif' t$e &rocuring entit' in 0riting or b' #ost f or em il tt$e entit'4s ddress indic ted in t$e n it tion for tenders. T$e &rocuring entit'0ill res#ond in 0riting to n' reDuest for cl rific tion of t$e tender documents0$ic$ it recei es no l ter t$ n se en ;%= d 's #rior to t$e de dline for t$esubmission of tenders #rescribed b' t$e #rocuring entit'. @ritten co#ies of t$e&rocuring entities res#onse ;including ne #l n tion of t$e Duer' but 0it$out identif'ing t$e source of inDuir'= 0ill besent to ll #ros#ecti e tenderers 0$o $ e recei ed t$e tender documentsG

2.1.%. T$e #rocuring entit' s$ ll re#l' to n' cl rific tions soug$t b' t$e tenderer0it$in 3 d 's of recei ing t$e reDuest to en ble t$e tenderer to m e timel'submission of its tender

=+-: A1e"*1e" o2 *oc'1e" $

2.1.). At n' time #rior to t$e de dline for submission of tenders t$e&rocuring entit' for n' re son 0$et$er t its o0n initi ti e or inres#onse to cl rific tion reDuested b' #ros#ecti e tenderer m 'modif' t$e tender documents b' issuing n ddendum.

2.1.+. All #ros#ecti e tenderers 0$o $ e obt ined t$e tender documents 0ill benotified of t$e mendment b' #ost f or em il nd suc$ mendment 0ill be

binding on t$em.

2.5.3. n order to llo0 #ros#ecti e tenderers re son ble time in 0$ic$ to t e t$emendment into ccount in #re# ring t$eir tenders t$e &rocuring entit' t its

discretion m ' e tend t$e de dline for t$e submission of tenders.

=+-: La"g'age o2 e"*er

2.".1. T$e tender #re# red b' t$e tenderer s 0ell s ll corres#ondence nd documentsrel ting to t$e tender e c$ nged b' t$e tenderer nd t$e &rocuring entit' s$ ll be0ritten in Englis$ l ngu ge. An' #rinted liter ture furnis$ed b' t$e tenderer m '

be 0ritten in not$er l ngu ge #ro ided t$e' re ccom# nied b' n ccur teEnglis$ tr nsl tion of t$e rele nt # ss ges in 0$ic$ c se for #ur#oses ofinter#ret tion of t$e tender t$e Englis$ tr nsl tion s$ ll go ern.

=+-: Doc'1e" $ Co13r!$!"g e Te"*erT$e tender #re# red b' t$e tenderer s$ ll com#rise t$e follo0ing com#onentsH

; = A Tender Form nd &rice Sc$edule com#leted in ccord nce 0it$



# r gr #$ + 1/ nd 11 belo0.

;b= !ocument r' e idence est blis$ed in ccord nce 0it$ Cl use 2.11t$ t t$e tenderer is eligible to tender nd is Du lified to #erform t$econtr ct if its tender is cce#tedK

;c= Tender securit' furnis$ed is in ccord nce 0it$ Cl use 2.12

;d=Confidenti l business Duestionn ire

=+-: For1 o2 Te"*er

2.).1 T$e tenderers s$ ll com#lete t$e Form of Tender nd t$e ##ro#ri te &riceSc$edule furnis$ed in t$e tender documents indic ting t$e ser ices to be

#erformed .

=+-: Te"*er Pr!ce$2.+.1 T$e tenderer s$ ll indic te on t$e &rice sc$edule t$e unit #rices 0$ere ##lic blend tot l tender #rices of t$e ser ices it #ro#oses to #ro ide under t$e contr ct.

2.+.2 &rices indic ted on t$e &rice Sc$edule s$ ll be t$e cost of t$e ser ices Duotedincluding ll customs duties nd *AT nd ot$er t es # ' bleH

2.+.3 &rices Duoted b4 t$e tenderer s$ ll rem in fi ed during t$e term of t$e contr ctunless ot$er0ise greed b' t$e # rties. A tender submitted 0it$ n d7ust ble

#rice Duot tion 0ill be tre ted s non>res#onsi e nd 0ill be re7ected #ursu nt to # r gr #$ 2.22.

2.+., Contr ct #rice ri tions s$ ll not be llo0ed for contr cts not e ceeding one'e r ;12 mont$s=

2.+.5 @$ere contr ct #rice ri tion is llo0ed t$e ri tion s$ ll not e ceed 1/ oft$e origin l contr ct #rice.

2.+." &rice ri tion reDuests s$ ll be #rocessed b' t$e #rocuring entit' 0it$in 3/ d 'sof recei ing t$e reDuest.

=+-: Te"*er C'rre"c!e$

2.10.1 &rices s$ ll be Duoted in <en' S$illings unless ot$er0ise s#ecified in t$e##endi to in nstructions to Tenderers

=+-: Te"*erer$ El!g!b!l! 4 a"* 'al!2!ca !o"$

.1 1 &ursu nt to Cl use 2.1 t$e tenderer s$ ll furnis$ s # rt of its tenderdocuments est blis$ing t$e tenderers eligibilit' to tender nd its Du lific tions to

#erform t$e contr ct if its tender is cce#ted.



2.11.2 T$e document r' e idence of t$e tenderers Du lific tions to #erform t$e contr ctif its tender is cce#ted s$ ll est blis$ to t$e &rocuring entit'4s s tisf ction t$ tt$e tenderer $ s t$e fin nci l nd tec$nic l c # bilit' necess r' to #erform t$econtr ct.

=+-= Te"*er Sec'r! 4

2.12.1 T$e tenderer s$ ll furnis$ s # rt of its tender tender securit' for t$e mountnd form s#ecified in t$e n it tion to tender.

2.12.2 T$e tender securit' s$ ll be in t$e mount not e ceeding 2 #er cent of t$e tender #rice.

2.12.2 T$e tender securit' is reDuired to #rotect t$e &rocuring entit' g inst t$e ris ofTenderer4s conduct 0$ic$ 0ould 0 rr nt t$e securit'4s forfeiture #ursu nt to

# r gr #$ 2.12.%

2.12.3 T$e tender securit' s$ ll be denomin ted in <en' S$illings or in not$erfreel' con ertible currenc' nd s$ ll be in t$e form ofH

= A b n gu r ntee.

b= C s$.

c= Suc$ insur nce gu r ntee ##ro ed b' t$e Aut$orit'.

d= Letter of credit

2.12., An' tender not secured in ccord nce 0it$ # r gr #$ 2.12.1 nd 2.12.3 0ill bere7ected b' t$e &rocuring entit' s non res#onsi e #ursu nt to # r gr #$ 2.2/

2.12.5 9nsuccessful tenderer4s securit' 0ill be disc$ rged or returned s #rom#tl' s #ossible but not l ter t$ n t$irt' ;3/= d 's fter t$e e #ir tion of t$e #eriod oftender lidit' #rescribed b' t$e #rocuring entit'.

2.12." T$e successful tenderer4s tender securit' 0ill be disc$ rged u#on t$e tenderersigning t$e contr ct #ursu nt to # r gr #$ 2.2+ nd furnis$ing t$e #erform ncesecurit' #ursu nt to # r gr #$ 2.3/.

2.12.% T$e tender securit' m ' be forfeitedH

; = f tenderer%! *ra%$ its tender *'r!"g t$e #eriod of tender lidit's#ecified b' t$e #rocuring entit' on t$eTender FormK or

;b= n t$e c se of successful tenderer if t$e tenderer f ilsH

;i= to sign t$e contr ct in ccord nce 0it$ # r gr #$ 3/or;ii= to furnis$ #erform nce securit' in ccord nce 0it$ # r gr #$ 31



;c= f t$e tenderer re7ects correction of n error in t$e tender.

=+-: al!*! 4 o2 Te"*er$

2.13.1 Tenders s$ ll rem in lid for +/ d 's or s s#ecified in t$e in it tion totender fter d te of tender o#ening #rescribed b' t$e &rocuring entit' #ursu nt to

# r gr #$ 2.1). A tender lid for s$orter #eriod s$ ll be re7ected b' t$e&rocuring entit' s nonres#onsi e.

2.13.2 n e ce#tion l circumst nces t$e &rocuring entit' m ' solicit t$e Tenderer4sconsent to n e tension of t$e #eriod of lidit'. T$e reDuest nd t$e res#onsest$ereto s$ ll be m de in 0riting. T$e tender securit' #ro ided under # r gr #$2.12 s$ ll lso be suit bl' e tended. A tenderer m ' refuse t$e reDuest 0it$outforfeiting its tender securit'. A tenderer gr nting t$e reDuest 0ill not be reDuirednor #ermitted to modif' its tender.

=+-; For1a a"* S!g"!"g o2 Te"*er

2.14.1 T$e tenderer s$ ll #re# re t0o co#ies of t$e tender cle rl' / m r ing e c$O 6 NAL TEN!E G nd CO&: OF TEN!E G s ##ro#ri te. n t$e e ent

of n' discre# nc' bet0een t$em t$e origin l s$ ll go ern.

2.1,.2 T$e origin l nd ll co#ies of t$e tender s$ ll be t'#ed or 0ritten in indelible innd s$ ll be signed b' t$e tenderer or #erson or #ersons dul' ut$oriJed to bind

t$e tenderer to t$e contr ct. All # ges of t$e tender e ce#t for un mended #rinted liter ture s$ ll be initi led b' t$e #erson or #ersons signing t$e tender.

2.1,.3 T$e tender s$ ll $ e no interline tions er sures or o er0riting e ce#t snecess r' to correct errors m de b' t$e tenderer in 0$ic$ c se suc$ correctionss$ ll be initi led b' t$e #erson or #ersons signing t$e tender.

=+-? Seal!"g a"* Mar6!"g o2 Te"*er$

2.15.1 T$e tenderer s$ ll se l t$e origin l nd e c$ co#' of t$e tender in se# r teen elo#es dul' m r ing t$e en elo#es s (ORIGINAL G nd(COPY .G T$een elo#es s$ ll t$en be se led in n outer en elo#e. T$e inner nd outeren elo#es s$ llH

; = be ddressed to t$e &rocuring entit' t t$e ddress gi en in t$e in it tion totender

;b= be r tender number nd n me in t$e in it tion to tender nd t$e 0ordsH (DONOT OPEN BEFORE -< No#e1ber, =.-: a -.+.. a+1+

2.15.3 T$e inner en elo#es s$ ll lso indic te t$e n me nd ddress of t$e tenderer toen ble t$e tender to be returned uno#ened in c se it is decl red l teG. M

2.15., f t$e outer en elo#e is not se led nd m r ed s reDuired b' # r gr #$ 2.15.2

t$e &rocuring entit' 0ill ssume no res#onsibilit' for t$e tender4s mis#l cementor #rem tureo#ening.



=+- Dea*l!"e 2or S'b1!$$!o" o2 Te"*er$

2.16.1 Tenders must be recei ed b' t$e &rocuring entit' t t$e ddress s#ecified under # r gr #$ 2.15.2 no l ter t$ n -< No#e1ber, =.-: t -.+.. a+1

2.1".2 T$e #rocuring entit' m ' t its discretion e tend t$is de dline for t$esubmission of tenders b' mending t$e tender documents in ccord nce 0it$

# r gr #$ " in 0$ic$ c se ll rig$ts nd oblig tions of t$e #rocuring entit' ndc ndid tes #re iousl' sub7ect to t$e de dline 0ill t$ere fter be sub7ect to t$ede dline s e tended.

2.1".3 Bul ' tenders 0$ic$ 0ill not fit in t$e tender bo s$ ll be recei ed b' t$e #rocuring entit' s #ro ided for in t$e ##endi .

=+- Mo*!2!ca !o" a"* %! *ra%al o2 e"*er$

2.17.1 T$e tenderer m ' modif' or 0it$dr 0 its tender fter t$e tender4s

submission #ro ided t$ t 0ritten notice of t$e modific tion includingsubstitution or 0it$dr 0 l of t$e tender4s is recei ed b' t$e #rocuring entit' #riorto t$e de dline #rescribed for t$e submission of tenders.

2.1%.2 T$e Tenderer4s modific tion or 0it$dr 0 l notice s$ ll be #re# red se ledm r ed nd dis# tc$ed in ccord nce 0it$ t$e #ro isions of # r gr #$ 2.15. A0it$dr 0 l notice m ' lso be sent b' c ble but follo0ed b' signedconfirm tion co#' #ostm r ed not l ter t$ n t$e de dline for submission oftenders.

2.1%.3 No tender m ' be modified fter t$e de dline for submission of tenders.

2.1%., No tender m ' be 0it$dr 0n in t$e inter l bet0een t$e de dline for submissionof tenders nd t$e e #ir tion of t$e #eriod of tender lidit' s#ecified b' t$etenderer on t$e Tender Form. @it$dr 0 l of tender during t$is inter l m 'result in t$e Tenderer4s forfeiture of its tender securit' #ursu nt to # r gr #$2.12.%.

2.1%.5 T$e #rocuring entit' m ' t n' time termin te #rocurement #roceedings beforecontr ct 0 rd nd s$ ll not be li ble to n' #erson for t$e termin tion.

2.1%." T$e #rocuring entit' s$ ll gi e #rom#t notice of t$e termin tion to t$e tenderersnd on reDuest gi e its re sons for termin tion 0it$in 1, d 's of recei ing t$e

reDuest from n' tenderer.

=+- O3e"!"g o2 Te"*er$

2.1).1 T$e &rocuring entit' 0ill o#en ll tenders in t$e #resence oftenderers4 re#resent ti es 0$o c$oose to ttend t 1/.// .m. on -< No#e1ber,=.-: nd in t$e loc tion s#ecified in t$e in it tion to tender. T$e tenderers4re#resent ti es 0$o re #resent s$ ll sign register e idencing t$eir ttend nce.

2.1).3 T$e tenderers4 n mes tender modific tions or 0it$dr 0 ls tender #ricesdiscounts nd t$e #resence or bsence of reDuisite tender securit' nd suc$ ot$er



det ils s t$e &rocuring Entit' t its discretion m ' consider ##ro#ri te 0ill bennounced t t$e o#ening.

2.1)., T$e #rocuring entit' 0ill #re# re minutes of t$e tender o#ening 0$ic$ 0ill besubmitted to t$e tenderers t$ t signed t$e tender o#ening register nd 0ill $ em de t$e reDuest.

=+-< Clar!2!ca !o" o2 e"*er$

2.19.1 To ssist in t$e e min tion e lu tion nd com# rison of tenders t$e #rocuring entit' m ' t its discretion s t$e tenderer for cl rific tion of itstender. T$e reDuest for cl rific tion nd t$e res#onse s$ ll be in 0riting nd noc$ nge in t$e #rices or subst nce s$ ll be soug$t offered or #ermitted.

2.1+.2 An' effort b' t$e tenderer to influence t$e #rocuring entit' in t$e #rocuringentit'4s tender e lu tion tender com# rision or contr ct 0 rd decisions m 'result in t$e re7ection of t$e tenderers tender.

Com# rison or contr ct 0 rd decisions m ' result in t$e re7ection of t$etenderers4 tender.

=+=. Prel!1!"ar4 E7a1!"a !o" a"* Re$3o"$!#e"e$$

2.20.1 T$e &rocuring entit' 0ill e mine t$e tenders to determine 0$et$er t$e're com#lete 0$et$er n' com#ut tion l errors $ e been m de 0$et$er

reDuired securities $ e been furnis$ed 0$et$er t$e documents $ e been #ro#erl' signed nd 0$et$er t$e tenders re gener ll' in order.

2.2/.2 Arit$metic l errors 0ill be rectified on t$e follo0ing b sis. f t$ere is discre# nc' bet0een t$e unit #rice nd t$e tot l #rice t$ t is obt ined b'multi#l'ing t$e unit #rice nd Du ntit' t$e unit #rice s$ ll #re il nd t$e tot l

#rice s$ ll be corrected. if t$e c ndid te does not cce#t t$e correction of t$eerrors its tender 0ill be re7ected nd its tender securit' m ' be forfeited. f t$ereis discre# nc' bet0een 0ords nd figures t$e mount in 0ords 0ill #re il.

2.2/.3 T$e &rocuring entit' m ' 0 i e n' minor inform lit' or nonconformit' orirregul rit' in tender 0$ic$ does not constitute m teri l de i tion #ro idedsuc$ 0 i er does not #re7udice or ffect t$e rel ti e r n ing of n' tenderer.

2.2/., &rior to t$e det iled e lu tion #ursu nt to # r gr #$ 23 t$e &rocuring entit'0ill determine t$e subst nti l res#onsi eness of e c$ tender to t$e tenderdocuments. For #ur#oses of t$ese # r gr #$s subst nti ll' res#onsi e tender isone 0$ic$ conforms to ll t$e terms nd conditions of t$e tender documents0it$out m teri l de i tions. T$e &rocuring entit'4s determin tion of tender4sres#onsi eness is to be b sed on t$e contents of t$e tender itself 0it$out recourseto e trinsic e idence.

2.2/.5 f tender is not subst nti ll' res#onsi e it 0ill be re7ected b' t$e &rocuringentit' nd m ' not subseDuentl' be m de res#onsi e b' t$e tenderer b'correction of t$e nonconformit'.



=+=- Co"#er$!o" o a $!"gle c'rre"c4

2.21.1 @$ere ot$er currencies re used t$e #rocuring entit' 0ill con ert t$osecurrencies to <en' s$illings using t$e selling e c$ nge r te on t$e d te of tenderclosing #ro ided b' t$e centr l b n of <en' .

=+== E#al'a !o" a"* co13ar!$o" o2 e"*er$+

2.22.1 T$e #rocuring entit' 0ill e lu te nd com# re t$e tenders 0$ic$ $ e been determined to be subst nti ll' res#onsi e #ursu nt to # r gr #$ 2.2/

2.22.2 T$e com# rison s$ ll be of t$e #rice including ll costs s 0ell s duties ndt es # ' ble on ll t$e m teri ls to be used in t$e #ro ision of t$e ser ices.

2.22.3 T$e &rocuring entit'4s e lu tion of tender 0ill t e into ccount in ddition tot$e tender #rice t$e follo0ing f ctors in t$e m nner nd to t$e e tent indic tedin # r gr #$ 2.22., nd in t$e tec$nic l s#ecific tionsH

; = o#er tion l #l n #ro#osed in t$e tenderK

;b= de i tions in # 'ment sc$edule from t$ t s#ecified in t$e S#eci lConditions of Contr ctK

2.22., &ursu nt to # r gr #$ 22.3 t$e follo0ing e lu tion met$ods0ill be ##liedH

; =Operational Plan.

T$e &rocuring entit' reDuires t$ t t$e ser ices under t$e n it tion for Tenderss$ ll be #erformed t t$e time s#ecified in t$e Sc$edule of eDuirements.Tenders offering to #erform longer t$ n t$e #rocuring entit'4s reDuired deli er'time 0ill be tre ted s non>res#onsi e nd re7ected.

;b= Deviation in payment schedule.

Tenderers s$ ll st te t$eir tender #rice for t$e # 'ment on sc$edule outlined int$e s#eci l conditions of contr ct. Tenders 0ill be e lu ted on t$e b sis of t$is

b se #rice. Tenderers re $o0e er #ermitted to st te n ltern ti e # 'mentsc$edule nd indic te t$e reduction in tender #rice t$e' 0is$ to offer for suc$

ltern ti e # 'ment sc$edule. T$e &rocuring entit' m ' consider t$e ltern ti e # 'ment sc$edule offered b' t$e selected tenderer.

2.22.5 T$e tender e lu tion committee s$ ll e lu te t$e tender 0it$in 3/ d 's fromt$e d te of o#ening t$e tender.

2.22." To Du lif' for contr ct 0 rds t$e tenderer s$ ll $ e t$e follo0ingH>

; = Necess r' Du lific tions c # bilit' e #erience ser iceseDui#ment nd f cilities to #ro ide 0$ t is being #rocured.

;b= Leg l c # cit' to enter into contr ct for #rocurement



;c= S$ ll not be insol ent in recei ers$i# b n ru#t or in t$e #rocessof being 0ound u# nd is not t$e sub7ect of leg l #roceedingsrel ting to t$e foregoing

;d= S$ ll not be deb rred from # rtici# ting in #ublic #rocurement.

=+=:+ Co" ac !"g e 3roc'r!"g e" ! 4

2.23.1 Sub7ect to # r gr #$ 2.1+ no tenderer s$ ll cont ct t$e #rocuring entit'on n' m tter rel ting to its tender from t$e time of t$e tender o#ening to t$etime t$e contr ct is 0 rded.

2.23.2 An' effort b' tenderer to influence t$e #rocuring entit' in its decisions ontender e lu tion tender com# rison or contr ct 0 rd m ' result in t$e re7ectionof t$e tenderers tender.

=+=; A%ar* o2 Co" rac

a) Po"% 4u!5676c!%6o$

2.24.1 n t$e bsence of #re>Du lific tion t$e &rocuring entit' 0ill determine toits s tisf ction 0$et$er t$e tenderer t$ t is selected s $ ing submitted t$elo0est e lu ted res#onsi e tender is Du lified to #erform t$e contr cts tisf ctoril'.

2.2,.2 T$e determin tion 0ill t e into ccount t$e tenderer4s fin nci l nd tec$nic lc # bilities. t 0ill be b sed u#on n e min tion of t$e document r' e idence oft$e tenderers Du lific tions submitted b' t$e tenderer #ursu nt to # r gr #$2.1.2 s 0ell s suc$ ot$er inform tion s t$e &rocuring entit' deems necess r'

nd ##ro#ri te.

2.2,.3 An ffirm ti e determin tion 0ill be #rereDuisite for 0 rd of t$e contr ct tot$e tenderer. A neg ti e determin tion 0ill result in re7ection of t$e Tenderer4stender in 0$ic$ e ent t$e &rocuring entit' 0ill #roceed to t$e ne t lo0este lu ted tender to m e simil r determin tion of t$ t Tenderer4s c # bilitiesto #erform s tisf ctoril'.

b) A%ar* Cr! er!a

2.24.3 Sub7ect to # r gr #$ 2.2+ t$e &rocuring entit' 0ill 0 rd t$e contr ct tot$e successful tenderer 0$ose tender $ s been determined to be subst nti ll'res#onsi e nd $ s been determined to be t$e lo0est e lu ted tender #ro idedfurt$er t$ t t$e tenderer is determined to be Du lified to #erform t$e contr cts tisf ctoril'.

T$e #rocuring entit' reser es t$e rig$t to cce#t or re7ect n' tender nd to nnult$e tendering #rocess nd re7ect ll tenders t n' time #rior to contr ct 0 rd0it$out t$ereb' incurring n' li bilit' to t$e ffected tenderer or tenderers or n'



oblig tion to inform t$e ffected tenderer or tenderers of t$e grounds for t$e #rocuring entit'4s ction. f t$e #rocuring entit' determines t$ t none of t$etenderers is res#onsi eK t$e #rocuring entit' s$ ll notif' e c$ tenderer 0$osubmitted tender.

A tenderer 0$o gi es f lse inform tion in t$e tender document bout itsDu lific tion or 0$o refuses to enter into contr ct fter notific tion of contr ct

0 rd s$ ll be considered for deb rment from # rtici# ting in future #ublic #rocurement.

=+=? No !2!ca !o" o2 a%ar*

2.25.1 &rior to t$e e #ir tion of t$e #eriod of tender lidit' t$e &rocuring entit' 0illnotif' t$e successful tenderer in 0riting t$ t its tender $ s been cce#ted.

2.25.2 T$e notific tion of 0 rd 0ill signif' t$e form tion of t$e Contr ct sub7ect to t$esigning of t$e contr ct bet0een t$e tenderer nd t$e #rocuring entit' #ursu nt tocl use 2.2+. Simult neousl' t$e ot$er tenderers s$ ll be notified t$ t t$eir tenders$ e not been successful.

2.25.3 9#on t$e successful Tenderer4s furnis$ing of t$e #erform nce securit' #ursu ntto # r gr #$ 31 t$e &rocuring entit' 0ill #rom#tl' notif' e c$ unsuccessfulTenderer nd 0ill disc$ rge its tender securit' #ursu nt to # r gr #$ 2.12

=+= S!g"!"g o2 Co" rac

2.2".1 At t$e s me time s t$e &rocuring entit' notifies t$e successful tenderer t$ t itstender $ s been cce#ted t$e &rocuring entit' 0ill simult neousl' inform t$eot$er tenderers t$ t t$eir tenders $ e not been successful.

2.2".2 @it$in fourteen ;1,= d 's of recei#t of t$e Contr ct Form t$e successful tenderers$ ll sign nd d te t$e contr ct nd return ! to t$e &rocuring entit'.

2.2".3 T$e # rties to t$e contr ct s$ ll $ e it signed 0it$in 3/ d 's from t$e d te ofnotific tion of contr ct 0 rd unless t$ere is n dministr ti e re ie0 reDuest.

=+= Per2or1a"ce Sec'r! 4

2.27.1 @it$in t$irt' ;3/= d 's of t$e recei#t of notific tion of 0 rd from t$e&rocuring entit' t$e successful tenderer s$ ll furnis$ t$e #erform nce securit' in

ccord nce 0it$ t$e Conditions of Contr ct in t$e &erform nce Securit' Form #ro ided in t$e tender documents or in not$er form cce#t ble to t$e &rocuringentit'.

2.2%.2 F ilure of t$e successful tenderer to com#l' 0it$ t$e reDuirement of # r gr #$2.2+ or # r gr #$ 2.3/.1 s$ ll constitute sufficient grounds for t$e nnulment oft$e 0 rd nd forfeiture of t$e tender securit' in 0$ic$ e ent t$e &rocuringentit' m ' m e t$e 0 rd to t$e ne t lo0est e lu ted or c ll for ne0 tenders.



=+= Corr'3 or Fra'*'le" Prac !ce$

2.28.1 T$e &rocuring entit' reDuires t$ t tenderers obser e t$e $ig$estst nd rd of et$ics during t$e #rocurement #rocess nd e ecution ofcontr cts. A tenderer s$ ll sign decl r tion t$ t $e $ s not nd 0ill not bein ol ed in corru#t or fr udulent #r ctices.

T$e #rocuring entit' 0ill re7ect #ro#os l for 0 rd if it determines t$ t t$etenderer recommended for 0 rd $ s eng ged in corru#t or fr udulent #r cticesin com#eting for t$e contr ct in DuestionKFurt$er tenderer 0$o is found to $ e indulged in corru#t or fr udulent

#r ctices ris s being deb rred from # rtici# ting in #ublic #rocurement in <en' .

A33e"*!7 o !"$ r'c !o"$ o e"*erer$



T$e follo0ing inform tion for #rocurement of ser ices s$ ll com#lement or mend t$e #ro isions of t$e instructions to tenderers. @$ere er t$ere is conflict bet0een t$e #ro isions of t$e instructions to tenderers nd t$e #ro isions of t$e ##endi t$e #ro isions of t$e ##endi $erein s$ ll #re il o er t$ose of t$e instructions to tenderers

ITT Par !c'lar$ o2 a33e"*!7 o !"$ r'c !o"$ o e"*erer$

2.1.1 & rticul rs of eligible tenderersK Yo' , o1e" a"* Per$o"$ %! *!$ab!l! 4+

2.1.3 A 7oint *enture consortium or n ssoci tion is ##lic ble. All # rties s$ ll be 7ointl' nd se er ll' li ble “YES

2.,.1 T$e ddress for cl rific tion of Tender documents isAttentionHT e Hea* S'33l4 C a!" Ma"age1e" ,M!"!$ r4 o2 E*'ca !o" Sc!e"ce a"* Tec "olog4,

ogoo Ho'$e B, Hara1bee A#e"'eP+O Bo7 :..;[email protected]@ KENYA

Tele#$oneH =?; .=. :- ? -Electronic m il ddressH ##oPeduc tion.go. e

2.,.2 &eriod to res#ond to reDuest for cl rific tion – Seven Days &eriod #rior to de dline for submission of Tenders for t$e Tenderers to reDuestcl rific tions !" days.

2.".1 T$e L ngu ge of ll corres#ondence nd documents rel ted to t$e Tender isHE"gl!$

2.+.3 T e 3r!ce $ all be 2!7e*+

2.1/ & rticul rs of ot$er currencies llo0edH &rices to be Duoted !" Ke"4a S !ll!"g$ S#ecif' t$e t rget grou# for #reference or reser tions Q Yo' , o1e" a"*Per$o"$ %! *!$ab!l! 4+

• A ac e"*er $ec'r!"g *eclara !o" 2or1 *'l4 2!lle*• Cer !2!ca e o2 Reg!$ ra !o" 2ro1 e Na !o"al Trea$'r4• E#!*e"ce a e 2!r1 a$ . 1e1ber$ !3 o2 4o' or 3er$o"$ %!

*!$ab!l! 4 a"* lea*er$ !3 !$ -.. 4o' a"* 3er$o"$ %! *!$ab!l! 4 .2.11 & rticul rs of eligibilit' nd Du lific tions documents of e idence reDuired.

• A ac cer !2!ca e o2 reg!$ ra !o"> !"cor3ora !o"+• A ac local a' or! 4 ra*!"g l!ce"$e• Ta7 co13l!a"ce cer !2!ca e•

NEMA cer !2!ca e o2 E"#!ro"1e" Ma"age1e" a"* Co@or*!"a !o" Ac/EMCA0 co13l!a"ce cer !2!ca e !" rela !o" o %a$ e a"*l!"g/Tra"$3or a !o" a"* D!$3o$al 0

2.12.1 & rticul rs of tender securit' if ##lic bleK > A e"*er *eclara !o" 2or1 .2.13.1 Tender * lidit'H 12/ d 's from t$e d te of t$e o#ening2.1,.2 Number of co#iesH - or!g!"al = co342.1".1 !e dline for submission of tendersH

The #ead o$ Supply Chain %ana&ement Services, %inistry o$ Education science and Technolo&y, 'o&oo #ouse (B) , #aram*ee +venue, P.O Bo -"" "/""!""

0+1ROB1/ 2E0Y+

T e *ea*l!"e 2or b!* $'b1!$$!o" !$





Da e T'e$*a4 -< No#e1ber, =.-:T!1e !".""am local time

Tender n meH > &ro ision of 6 rb ge Collection Ser ices bet0een ogoo 8ouseBG And ogoo 8ouse AG . T$e identific tion number of t$e bidding #rocess isH

0CB3%OEST3 "43 5"!- 6 5"! .T$e de dline for Tender submission is

= ! ' T'e$*a4

b= ! te -< No#e1ber, =.-:Time !".""am local time

2.1).2 T$e Tender o#ening s$ ll t e #l ce tH %inistry o$ Education Science and Technolo&y, 'o&oo #ouse B , #aram*ee +venue, 0airo*i / 2enya5nd 7loor Con$erence Room,Da e T'e$*a4 -< No#e1ber, =.-:+T!1e !".""am local time.

2.2/.1 T$e &relimin r' e lu tion s$ ll beHMa"*a or4 reJ'!re1e" $ /MR0NB A !$ $ age, e e"*erer $ $'b1!$$!o" %!ll e! er be re$3o"$!#e or "o"@re$3o"$!#e !+e+ YES>NO Ba$!$+ T e "o"@re$3o"$!#e $'b1!$$!o"$ %!ll beel!1!"a e* 2ro1 e e" !re e#al'a !o" 3roce$$ a"* %!ll "o be co"$!*ere*2'r er+S>No+

ReJ'!re1e" $ Re$3o"$!#e orNo Re$3o"$!#e

1. -ust submit co#' of certific te of registr tion ?incor#or tion

2. -ust submit co#' of lid t com#li ncecertific te

3. -ust fill t$e #rice sc$edule in t$e form t #ro ided

,. -ust fill t$e form of tender in t$e form t #ro ided5. -ust submit dull' filled u# confidenti l businessDuestionn ire in t$e form t #ro ided

". !ul' filled nd signed tender securing decl r tion%. NE-A certific te of En ironment - n gement nd

Co>ordin tion Act ;E-CA= com#li nce certific te inrel tion to 0 ste $ ndling ;Tr ns#ort tion nd!is#os l =

). Site isit filled nd signed b' -OEST re#resent ti e+. A registr tion certific te from t$e rele nt

go ernment bod'.1/. Cle r nce certific te from t$e 'out$ enter#rise fund if

'ou re 'out$K @omen 6ender !irector te if @om nK nd Certific tion from N tion l Council for&ersons 0it$ !is bilit' if 'ou re #erson 0it$!is bilit'.

11. Co#' of C 12 se rc$ s$o0ing list of !irectors. Anenter#rise o0ned b' :out$ @omen or #ersons 0it$dis bilities s$ ll $ e t le st %/ members$i# of'out$ 0omen or #ersons 0it$ dis bilities nd t$ele ders$i# s$ ll be 1// 'out$ 0omen nd #ersons0it$ dis bilit' res#ecti el'.

12. Att c$ t$eir co#ies of t$e N tion l dentit' C rd?& ss#ort



2.2/.2 Correc !o" o2 Ar! 1e !cal Error$

; = @$ere t$ere re errors bet0een t$e tot l of t$e mounts gi en under t$e columnfor t$e #rice bre do0n nd t$e mount gi en under t$e Tot l &rice t$e formers$ ll #re il nd t$e l tter 0ill be corrected ccordingl'

;b= f t$ere is discre# nc' bet0een t$e unit #rice nd t$e tot l #rice t$ t isobt ined b' multi#l'ing t$e unit #rice nd Du ntit' t$e unit #rice s$ ll #re il

nd t$e tot l #rice s$ ll be corrected unless in t$e o#inion of t$e &urc$ ser t$ereis n ob ious mis#l cement of t$e decim l #oint in t$e unit #rice in 0$ic$ c set$e tot l #rice s Duoted s$ ll go ern nd t$e unit #rice s$ ll be correctedK

;c= f t$ere is n error in tot l corres#onding to t$e ddition or subtr ction ofsubtot ls t$e subtot ls s$ ll #re il nd t$e tot l s$ ll be correctedK nd

;d= f t$ere is discre# nc' bet0een 0ords nd figures t$e mount in 0ords s$ ll #re il unless t$e mount e #ressed in 0ords is rel ted to n rit$metic error in0$ic$ c se t$e mount in figures s$ ll #re il sub7ect to ; = nd ;b= bo e.

2.21.1 T$e currenc' t$ t s$ ll be used for bid e lu tion nd com# rison #ur#oses tocon ert ll bid #rices e #ressed in rious currencies into single currenc' isH

2enya Shillin&sT e $o'rce o2 e7c a"ge ra e $ all be The Central Ban8 o$ 2enya.T$e d te for t$e e c$ nge r te s$ ll beH T$e bid closing d ' T'e$*a4 -<No#e1ber, =.-:

2.22." Criteri for bid tec$nic l e lu tion nd com# risonHNOTE O"l4 b!**er$ % o $core :. Mar6$ /?. 0 a"* abo#e %!ll be co"$!*ere*2or 2!"a"c!al e#al'a !o"+ T o$e % o $core belo% :. 1ar6$ /?. 0 %!ll beel!1!"a e* a !$ $ age 2ro1 e e" !re e#al'a !o" 3roce$$ a"* %!ll "o beco"$!*ere* 2'r er+No

De$cr!3 !o" o2 Cr! er!a e!g !"g Score$ Ma7Score$

-+ Submit b n st tement for t$e l st "mont$s nd b n det ils

2 m r for e c$mont$

12

=+ &ro ide list of clients nd referencesto 0$ic$ t$e com# n' $ s done simil r0or .

5 clients 0it$recommend tionletters from t$eclients Q , m r se c$

Less t$ n 5 clients Q 2 m r s e c$

List of clients 0it$out letters > 1 m r se c$

2/

:+ Att c$ com# n' #rofile Com# n' #rofile Q5 m r s

5

;+ &ro ide 3 rele nt orders ? contr ctsfrom different cor#or te ? go ernmentministr' ? de# rtment 0it$ lues of tle st <s$ 5/ ///.// e c$.

3 rele nt orders0it$ lue of <s$5/ /// /// Q 2m r s e c$

Orders 0it$ luesless t$ n <s$5/ /// Q 1 m r

"



e c$?+ N mes nd Du lific tions of t le st t0o

e c$ of e' m n gement nd tec$nic lst ff ;#ro ide curriculum it e=.

T0o mgt nd t0otec$nic l st ff Q 2m r s e c$

1 mgt nd 1tec$nic l Q 1 m r s

e c$

,

+ Att c$ loc l ut$orit' tr de license License tt c$ed > 3m r s

3

+ @or #rogr m ? o#er tion #l n ?sc$edule of g rb ge collection ser ices

&ro ide det ils 1/

TOTALS SCORE .F!"a"c!al Score /FS0

T$e formul e for determining t$e Fin nci l Score ;FS= s$ ll be s follo0sK>

FS I 1// R Fm?F 0$ere FS is t$e fin nci l scoreK Fm is t$e lo0est bidders nd F ist$e #rice of t$e bidder under consider tion.

Combined tec$nic l nd fin nci l scores ;S=

Bidders 0ill be r n ed ccording to t$eir combined tec$nic l ;TS= nd Fin nci l;FS= scores using t$e 0eig$t ;TI t$e 0eig$t gi en to t$e Tec$nic l &ro#os lH &It$e 0eig$t gi en to t$e Fin nci l &ro#os lH T # I 1= indic ted belo0. T$ecombined tec$nic l nd fin nci l score S s$ ll be c lcul ted s follo0sH>

S I TS T FS &

@eig$ting

T I /.)& I /.2T e b!**er %! e !g e$ co1b!"e* ec "!cal a"* 2!"a"c!al $core $ all beco"$!*ere* 2or a%ar*+

2.2,.1 & rticul rs of #ost Q Du lific tion if ##lic ble Q N?A2.2%.1 & rticul rs of #erform nce securit' if ##lic ble. > 1/ of t$e contr ct sum from

re#ut ble fin nci l institution.



SECTION III GENERAL CONDITIONS OF CONTRACT

:+- De2!"! !o"$

n t$is contr ct t$e follo0ing terms s$ ll be inter#reted s indic tedH

= T$e contr ctG me ns t$e greement entered into bet0een t$e &rocuringentit' nd t$e tenderer s recorded in t$e Contr ct Form signed b' t$e # rtiesincluding ll tt c$ments nd ##endices t$ereto nd ll documentsincor#or ted b' reference t$erein.

b= T$e Contr ct &riceG me ns t$e #rice # ' ble to t$e tenderer under t$eContr ct for t$e full nd #ro#er #erform nce of its contr ctu l oblig tions.

c= T$e ser icesG me ns ser ices to be #ro ided b' t$e contr ctor includingm teri ls nd incident ls 0$ic$ t$e tenderer is reDuired to #ro ide to t$e&rocuring entit' under t$e Contr ct.

d= T$e &rocuring entit'G me ns t$e org niJ tion sourcing for t$e ser icesunder t$is Contr ct.

e= T$e contr ctor me ns t$e indi idu l or firm #ro iding t$e ser ices under t$isContr ct.

f= 6CCG me ns gener l conditions of contr ct cont ined in t$is section

g= SCCG me ns t$e s#eci l conditions of contr ct

$= ! 'G me ns c lend r d '

:+= A33l!ca !o"

T$ese 6ener l Conditions s$ ll ##l' to t$e e tent t$ t t$e' re not su#erceded b' #ro isions of ot$er # rt of contr ct.

:+: S a"*ar*$

3.3.1 T$e ser ices #ro ided under t$is Contr ct s$ ll conform to t$e % st nd rdsmentioned in t$e Sc$edule of reDuirements

:+? Pa e" R!g $

T$e tenderer s$ ll indemnif' t$e &rocuring entit' g inst ll t$ird># rt' cl ims ofinfringement of # tent tr dem r or industri l design tig$ts rising from use oft$e ser ices under t$e contr ct or n' # rt t$ereof.

:+ Per2or1a"ce Sec'r! 4

@it$in t0ent' eig$t ;2)= d 's of recei#t of t$e notific tion of Contr ct 0 rd t$e

successful tenderer s$ ll furnis$ to t$e &rocuring entit' t$e #erform nce securit'0$ere ##lic ble in t$e mount s#ecified in S#eci l Conditions of Contr ct.



3.".2 T$e #roceeds of t$e #erform nce securit' s$ ll be # ' ble to t$e &rocuring entit's com#ens tion for n' loss resulting from t$e Tenderer4s f ilure to com#lete its

oblig tions under t$e Contr ct.

3.".3 T$e #erform nce securit' s$ ll be denomin ted in t$e currenc' of t$e Contr ctor in freel' con ertible currenc' cce#t ble to t$e &rocuring entit' nd s$ ll be

in t$e form of H

= C s$.

b= A b n gu r ntee.

c= Suc$ insur nce gu r ntee ##ro ed b' t$e Aut$orit'.

d= Letter of credit.

3.6.4 T$e #erform nce securit' 0ill be disc$ rged b' t$e #rocuring entit' nd returnedto t$e c ndid te not l ter t$ n t$irt' ;3/= d 's follo0ing t$e d te of com#letion oft$e tenderer4s #erform nce of oblig tions under t$e contr ct including n'0 rr nt' oblig tions under t$e contr ct.

:+ I"$3ec !o"$ a"* Te$ $

3.7.1 T$e &rocuring entit' or its re#resent ti e s$ ll $ e t$e rig$t to ins#ect nd?or totest t$e ser ices to confirm t$eir conformit' to t$e Contr ct s#ecific tions. T$e&rocuring entit' s$ ll notif' t$e tenderer in 0riting in timel' m nner of t$eidentit' of n' re#resent ti es ret ined for t$ese #ur#oses.

3.%.2 T$e ins#ections nd tests m ' be conducted on t$e #remises of t$e tenderer or itssubcontr ctor;s=. f conducted on t$e #remises of t$e tenderer or itssubcontr ctor;s= ll re son ble f cilities nd ssist nce including ccess todr 0ings nd #roduction d t s$ ll be furnis$ed to t$e ins#ectors t no c$ rge tot$e &rocuring entit'.

3.%.3 S$ould n' ins#ected or tested ser ices f il to conform to t$e S#ecific tions t$e&rocuring entit' m ' re7ect t$e ser ices nd t$e tenderer s$ ll eit$er re#l ce t$ere7ected ser ices or m e lter tions necess r' to meet s#ecific tion reDuirementsfree of cost to t$e &rocuring entit'.

3.%., Not$ing in # r gr #$ 3.% s$ ll in n' 0 ' rele se t$e tenderer from n' 0 rr nt'or ot$er oblig tions under t$is Contr ct.

:+ Pa41e"

3.8.1 T$e met$od nd conditions of # 'ment to be m de to t$e tenderer under t$isContr ct s$ ll be s#ecified in SCC

:+< Pr!ce$

&rices c$ rged b' t$e contr ctor for ser ices #erformed under t$e Contr ct s$ llnot 0it$ t$e e ce#tion of n' &rice d7ustments ut$oriJed in SCC r' from



t$e #rices b' t$e tenderer in its tender or in t$e #rocuring entit'4s reDuest fortender lidit' e tension s t$e c se m ' be. No ri tion in or modific tion tot$e terms of t$e contr ct s$ ll be m de e ce#t b' 0ritten mendment signed b't$e # rties.

:+-. A$$!g"1e"

T$e tenderer s$ ll not ssign in 0$ole or in # rt its oblig tions to #erform undert$is contr ct e ce#t 0it$ t$e #rocuring entit'4s #rior 0ritten consent.

:+-- Ter1!"a !o" 2or De2a'l

T$e &rocuring entit' m ' 0it$out #re7udice to n' ot$er remed' for bre c$ ofContr ct b' 0ritten notice of def ult sent to t$e tenderer termin te t$is Contr ctin 0$ole or in # rtH

= if t$e tenderer f ils to #ro ide n' or ll of t$e ser ices 0it$in t$e #eriod;s=s#ecified in t$e Contr ct or 0it$in n'e tension t$ereof gr nted b' t$e &rocuring entit'.

b= if t$e tenderer f ils to #erform n' ot$er oblig tion;s= under t$e Contr ct.

c= if t$e tenderer in t$e 7udgment of t$e &rocuring entit' $ s eng ged in corru#tor fr udulent #r ctices in com#eting foror in e ecuting t$e Contr ct.

d= n t$e e ent t$e &rocuring entit' termin tes t$e Contr ct in 0$ole or in # rt itm ' #rocure u#on suc$ terms nd in suc$ m nner s it deems ##ro#ri teser ices simil r to t$ose undeli ered nd t$e tenderer s$ ll be li ble to t$e&rocuring entit' for n' e cess costs for suc$ simil r ser ices.

:+-= Ter1!"a !o" o2 !"$ol#e"c4

T$e #rocuring entit' m ' t t$e n'time termin te t$e contr ct b' gi ing 0rittennotice to t$e contr ctor if t$e contr ctor becomes b n ru#t or ot$er0iseinsol ent. n t$is e ent termin tion 0ill be 0it$out com#ens tion to t$econtr ctor #ro ided t$ t suc$ termin tion 0ill not #roduce or ffect n' rig$t of

ction or remed' 0$ic$ $ s ccrued or 0ill ccrue t$ere fter to t$e #rocuringentit'.

:+-: Ter1!"a !o" 2or co"#e"!e"ce

3.13.1 T$e #rocuring entit' b' 0ritten notice sent to t$e contr ctor m 'termin te t$e contr ct in 0$ole or in # rt t n' time for its con enience. T$enotice of termin tion s$ ll s#ecif' t$ t t$e termin tion is for t$e #rocuring entit'con enience t$e e tent to 0$ic$ #erform nce of t$e contr ctor of t$e contr ct istermin ted nd t$e d te on 0$ic$ suc$ termin tion becomes effecti e.



3.13.2 For t$e rem ining # rt of t$e contr ct fter termin tion t$e #rocuring entit' m 'elect to c ncel t$e ser ices nd # ' to t$e contr ctor on greed mount for

# rti ll' com#leted ser ices.

:+-; Re$ol' !o" o2 *!$3' e$

T$e #rocuring entit'4s nd t$e contr ctor s$ ll m e e er' effort to resol e

mic bl' b' direct inform l negoti tions n' dis greement or dis#ute rising bet0een t$em under or in connection 0it$ t$e contr ct.

f fter t$irt' ;3/= d 's from t$e commencement of suc$ inform l negoti tions bot$ # rties $ e been un ble to resol e mic bl' contr ct dis#ute eit$er # rt'm ' reDuire t$ t t$e dis#ute be refered for resolution to t$e form l mec$ nismss#ecified in t$e SCC.

:+-? Go#er"!"g La"g'age

T$e contr ct s$ ll be 0ritten in t$e Englis$ l ngu ge. All corres#ondence ndot$er documents #ert ining to t$e contr ct 0$ic$ re e c$ nged b' t$e # rtiess$ ll be 0ritten in t$e s me l ngu ge.

:+- Force Ma e're

T$e contr ctor s$ ll not be li ble for forfeiture of its #erform nce securit' ortermin tion for def ult if nd to t$e e tent t$ t its del ' in #erform nce or ot$erf ilure to #erform its oblig tions under t$e Contr ct is t$e result of n e ent ofForce - 7eure.

:+- A33l!cable La%+

T$e contr ct s$ ll be inter#reted in ccord nce 0it$ t$e l 0s of <en' unlessot$er0ise s#ecified in t$e SCC

:+- No !ce$

An' notices gi en b' one # rt' to t$e ot$er #ursu nt to t$is contr ct s$ ll be sentto t$e ot$er # rt' b' #ost or b' f or E>m il nd confirmed in 0riting to t$eot$er # rt'4s ddress s#ecified in t$e SCC

A notice s$ ll be effecti e 0$en deli ered or on t$e notices effecti e d te0$ic$e er is l ter.



SECTION I SPECIAL CONDITIONS OF CONTRACT

4.1 S#eci l conditions of contr ct s$ ll su##lement t$e gener l conditions of

contr ct 0$ere er t$ere is conflict bet0een t$e 6CC nd t$e SCC t$e #ro isions of t$e SCC $erein s$ ll #re il o er t$ose in t$e 6CC.

,.2 S#eci l conditions of contr ct 0it$ reference to t$e gener l conditions ofcontr ct.

6CC S#eci l conditions of contr ct3." S#ecif' #erform nce securit' if ##lic ble Q 1/ of t$e contr ct from

re#ut ble fin nci l institution

After deli er' nd cce#t nce of t$e 6oods t$e #erform nce securit' s$ ll be disc$ rged in not later than -" days $ollo9in& the date o$ completion +

3.).1 ndic te terms of # 'ment > on deli er' of ser ices.3.+ S#ecif' #rice d7ustments llo0ed Q N?A3.1, S#ecif' resolution of dis#utes> b' rbitr tion3.1% S#ecif' ##lic ble l 0 Q l 0s of <en'3.1) ndic te ddresses of bot$ # rties

CL ENTH T8E & C &AL SEC ETA : - N ST : OF E!9CAT ONSC ENCE TEC8NOLO6: &.O. BOR 3//,/ Q //2// NA OBCONT ACTO H

O er co"*! !o"$

T$e #rices Duoted s$ould be lid from t$e #eriod 1 st nu r' 2/1, to 31 t$ !ecember2/1, +





SECTION I STANDARD FORMS

FORM OF TENDER

ToH [Name and address of the PE]! teH [insert date (as day, month and year)]Tender No.H [insert num*er o$ Tenderin& process ]

tem !escri#tionH [insert description of Items]

Sir?- d m

8 ing e mined t$e Tender documents including Addend Nos. [insert addenda n m!ers], t$erecei#t of 0$ic$ is $ereb' dul' c no0ledged 0e t$e undersigned offer to su##l' nd deli er[description of "oods and ser#ices] in conformit' 0it$ t$e s id Tender documents for t$e sumof [tota$ %ender amo nt in &ords and fi' res] or suc$ ot$er sums s m ' be scert ined in

ccord nce 0it$ t$e Sc$edule of &rices tt c$ed $ere0it$ nd m de # rt of t$is Tender.

@e undert e if our Tender is cce#ted to deli er t$e 6oods in ccord nce 0it$ t$e deli er'sc$edule s#ecified in t$e Sc$edule of eDuirements.

f our Tender is cce#ted 0e undert e to #ro ide #erform nce securit' in t$e form in t$emounts nd 0it$in t$e times s#ecified in t$e Tender documents.

@e gree to bide b' t$is Tender for t$e Tender lidit' #eriod s#ecified in Cl use 1).1 of t$eT!S nd it s$ ll rem in binding u#on us nd m ' be cce#ted t n' time before t$e e #ir tionof t$ t #eriod.

@e re not # rtici# ting s Tenderers in more t$ n one Tender in t$is Tendering #rocess.

Our firm its ffili tes or subsidi ries Q including n' subcontr ctors or su##liers for n' # rt oft$e contr ct Q $ s not been decl red ineligible b' t$e 6o ernment of <en' under <en' n l 0s.

9ntil form l Contr ct is #re# red nd e ecuted t$is Tender toget$er 0it$ 'our 0rittencce#t nce t$ereof nd 'our notific tion of 0 rd s$ ll constitute binding Contr ct bet0een

us.

@e underst nd t$ t 'ou re not bound to cce#t t$e lo0est or n' Tender 'ou m ' recei e.

@e certif'?confirm t$ t 0e com#l' 0it$ t$e eligibilit' reDuirements s #er TT Cl use 3 of t$e

Tender documents

! ted t$is d ' of 2/ .(Name)

[si'nat re] [in the capacity of]!ul' ut$oriJed to sign Tender for nd on be$ lf of



CONFIDENTIAL BUSINESS UESTIONNAIRE

%ou are re&uested to gi$e t#e particu!ars indicated in 'art 1 and eit#er'art 2 (a)" 2(b) or 2(c) #ic#e$er app!ied to your type of business.

%ou are ad$ised t#at it is a serious offence to gi$e fa!se infor ation on

t#is for .

'art 1 *enera!

+usiness ,a e.........................................................................................-ocation of +usiness 're ises ................................................................'!ot ,o"............................................Street /oad......................................'osta! address ............. e! ,o. ......................... a ai!......................,ature of +usiness ................................................................................../egistration ertificate ,o.......................................................................

a i u $a!ue of business #ic# you can #and!e at any one ti e s#s..........................................................................................................

,a e of your ban ers..............................................................................+ranc#......................................................................................................



TENDER SECURITY /BANK GUARANTEE0

B n Letter$e d

@$ere s . name of the tenderer] ;$erein fterc lled t$e tendererG= $ s submitted its tender d ted . date of s !mission oftender] for t$e su##l' inst ll tion nd commissioning of [nameand/or description of the e ipment] ;$erein fter c lled t$e TenderG=

. <NO@ ALL &EO&LE b' t$ese #resents t$ t @E of . $ ing our registered office t

;$erein fter c lled t$e B n ? nsur nce Com# n'G= re bound untof P i ' tit $ i ft ll d t$ & i tit'G i

'art 2 (a) So!e 'roprietor %our na e in fu!! .:ge .,ationa!ity ountry of;rigin ..

iti<ens#ip detai!s..

'art 2 (b) 'artners#ip*i$en detai!s of partners as fo!!o s,a e ,ationa!ity iti<ens#ip detai!sS#ares

1.

2.

3.

4.

'art 2 (c) /egistered o pany'ri$ate or 'ub!icState t#e no ina! and issued capita! of co pany,o ina! s#s.Issued s#s.*i$en detai!s of a!! directors as fo!!o s,a e ,ationa!ity iti<ens#ip detai!sS#ares

1.

2.

3.

4.

=ate .Signature ofandidate ..



t$e sum of .. for 0$ic$ # 'ment 0ell nd trul' to be m de to t$e s id&rocuring entit' t$e B n ? nsur nce Com# n' binds itself its successors nd ssigns

b' t$ese #resents.

Se led 0it$ t$e Common Se l of t$e s id B n ? nsur nce Com# n' t$isd ' of 2/ .

T8E CON! T ONS of t$is oblig tion reH>1. f t$e tenderer 0it$dr 0s its Tender during t$e #eriod of tender lidit' s#ecified b'

t$e tenderer on t$e Tender FormK or 2. f t$e tenderer $ ing been notified of t$e cce#t nce of its Tender b' t$e &rocuring

entit' during t$e #eriod of tender lidit'H

; = f ils or refuses to e ecute t$e Contr ct Form if reDuiredK or ;b= f ils or refuses to furnis$ t$e #erform nce securit' in ccord nce 0it$

t$e nstructions to tenderersK

@e undert e to # ' to t$e &rocuring entit' u# to t$e bo e mount u#on recei#t of itsfirst 0ritten dem nd 0it$out t$e &rocuring entit' $ ing to subst nti te its dem nd

#ro ided t$ t in its dem nd t$e &rocuring Entit' 0ill note t$ t t$e mount cl imed b' itis due to it o0ing to t$e occurrence of one or bot$ of t$e t0o conditions s#ecif'ing t$eoccurred condition or conditions.

T$is tender gu r ntee 0ill rem in in force u# to nd including t$irt' ;3/= d 's fter t$e #eriod of tender lidit' nd n' dem nd in res#ect t$ereof s$ould re c$ t$e B n notl ter t$ n t$e bo e d te.

[si'nat re of the a thori*ed representati#e of the !an+/ins rance company] --.ea$ --



TENDER@SECURING DECLARATION

[%he idder sha$$ fi$$ in this orm in accordance &ith the instr ctions indicated-]

! teH [insert date (as day, month and year) of id . !mission]Tender No.H [insert n m!er of !iddin' process]

ToH[insert comp$ete name of P rchaser]

@e t$e undersigned decl re t$ tH

1. @e underst nd t$ t ccording to 'our conditions bids must be su##orted b' Tender>Securing !ecl r tion.

2. @e cce#t t$ t 0e 0ill utom tic ll' be sus#ended from being eligible for

tendering in n' #ublic #rocurement tenders 0it$ n' #ublic entit' for t$e #eriodof time determined b' t$e &ublic &rocurement O ersig$t Aut$orit' , if 0e re in

bre c$ of our oblig tion;s= under t$e tendering conditions bec use 0eH

= $ e 0it$dr 0n our tender during t$e #eriod of tender lidit' s#ecifiedin t$e Tender ! t S$eetK or

b= $ ing been notified of t$e cce#t nce of our Tender b' t$e &rocuringEntit' during t$e #eriod of tender lidit' f il or refuse to e ecute t$econtr ctK or f il or refuse to furnis$ t$e #erform nce securit' if soreDuired.

3. @e underst nd t$ t t$is Tender Securing !ecl r tion s$ ll e #ire if 0e re nott$e successful Tenderer u#on our recei#t of 'our notific tion or regret of t$etender 0 rd letterK or t$irt'>eig$t d 's fter t$e e #ir tion of our Tender0$ic$e er is e rlier.

,. @e underst nd t$ t if 0e re oint *enture t$e Tender Securing !ecl r tionmust be in t$e n me of t$e oint *enture t$ t submits t$e bid nd if t$e oint*enture $ s not been leg ll' constituted t t$e time of tendering t$e TenderSecuring !ecl r tion s$ ll be in t$e n mes of ll en is ged # rtners s n med int$e letter of intent.

SignedH [insert si'nat re of person &hose name and capacity are sho&n] n t$e c # cit'of [insert $e'a$ capacity of person si'nin' the %ender .ec rin' ec$aration]

N meH[insert comp$ete name of person si'nin' the %ender .ec rin' ec$aration]

!ul' ut$oriJed to sign t$e bid for nd on be$ lf ofH [insert comp$ete name of idder]

! ted on d ' of [insert date of si'nin']



INTEGRITY DECLARATION

/ Sections -:, ", !, 5; - o$ the PPD +ct, 5""4<

?@e?-essrs of ...........

Street? enue .............. Building &. O. Bo Code ... of ............ ;to0n= ................;N tion lit'= &$one .................. E>m il ..................... . decl re t$ t &ublic &rocurement is b sed on free nd f ir com#etiti e tendering #rocess 0$ic$ s$ould not be o#en to buse.

?@e .. .. decl ret$ t ?@e 0ill not offer or f cilit te directl' or indirectl' n' inducement or re0 rd to n'

#ublic officer t$eir rel tions or business ssoci tes in connection 0it$

Tender n meH ..

Tender No. .. .

For?or in t$e subseDuent #erform nce of t$e contr ct if ?@e m? re successful.

! ted t$is ...................................... d ' of ....................... 2/......

Aut$oriJed Sign ture.......................................................Offici l St m# ........................................

N me nd Title of Sign tor' .................



NON@DEBARMENT STATEMENT FORM

/ Sections -4 PPD+, 5""4<

?@e?-essrs of ...........

Street? enue .............. Building &. O. Bo Code ... of ............ ;to0n= ................;N tion lit'= &$oneH .................. E>m il ..................... . decl re t$ t ?@e?-essrs ................................................................. re not deb rred from # rtici# ting in #ublic

#rocurement b' t$e &ublic &rocurement O ersig$t Aut$orit' #ursu nt to section 115 of t$e&ublic &rocurement nd !is#os l Act 2//5.

! ted t$is ...................................... d ' of ................... 2/.........

Aut$oriJed Sign ture............................................................Offici l St m# ...................................

N me nd Title of Sign tor' ...........................



FORM OF APPLICATION TO PUBLICPROCUREMENT ADMINISTRATI E

RE IE BOARD



FO - B 1REPUBLIC OF KENYA

PUBLIC PROCUREMENT ADMINISTRATI E RE IE BOARD

A&&L CAT ON NO .OF . .2/ ...

BET@EEN

.A&&L CANT

AN!

ES&ON!ENT (Proc rin' Entity =

eDuest for re ie0 of t$e decision of t$e ; Name of the Proc rin' Entity) of

d ted t$e d ' of .2/ .in t$e m tter of Tender No .. of ..2/

RE UEST FOR RE IE

?@e t$e bo e n med A##lic nt;s= of ddressH &$'sic l

ddress .F No Tel. No ..Em il $ereb' reDuest t$e &ublic

&rocurement Administr ti e e ie0 Bo rd to re ie0 t$e 0$ole?# rt of t$e bo e mentioned decision

on t$e follo0ing grounds n mel'H>

1.

2.

etc.

B' t$is memor ndum t$e A##lic nt reDuests t$e Bo rd for n order?orders t$ tH >

1.

2.

etc

S 6NE! . ;A##lic nt=! ted on .d ' of ? 2/

FOR OFFICIAL USE ONLY

Lodged 0it$ t$e Secret r' &ublic &rocurement Administr ti e e ie0 Bo rd on d ' of

....2/ .

S 6NE!Bo rd Secret r'



CONTRACT FORMS



LETTER OF NOTIFICATION TO UNSUCCESSFUL BIDDERS

to !e printed on the etterhead of the Proc rin' Entity U

date U

ToH [name and address of the . pp$ier]

eH Letter of notific tion to 9nsuccessful Bidders

T$is is to inform 'ou in t$ t 'our offer in rel tion to tender name and n m!er] $ s been determinedto be unsuccessful u#on e lu tion. @e intend to m e contr ct 0it$ name ofs ccessf $ tenderer Ufor amo nt U. :our tender securit' ? tender securing decl r tion 0ill be disc$ rged.

T$ n 'ou for 'our # rtici# tion in t$e tendering #rocess.

:ours

/Na1e o2 Acco'" !"g O22!cer0Acco'" !"g O22!cer>Hea* o2 Proc'r!"g E" ! 4



LETTER OF ACCEPTANCE>NOTIFICATION OF A ARD

to !e printed on the etterhead of the Proc rin' Entity U

date U

ToH [name and address of the . pp$ier]

Re Le er o2 Acce3 a"ce>No !2!ca !o" o2 A%ar*

T$is is to notif' 'ou t$ t 'our Tender d ted [date] for e ecution of t$e [name of the 4ontract andidentification n m!er, as 'i#en in the 4ontract ata .heet] for t$e Contr ct &rice of t$e eDui lent of[amo nt in n m!ers and &ords] [name of c rrency] s corrected nd modified in ccord nce 0it$ t$e

nstructions to Tenderers is $ereb' cce#ted b' us nd it is our intention to #roceed to m e 0ritten

contr ct in ccord nce 0it$ t$e terms s#ecified in t$e tender documents on t$e e #ir' of fourteen ;1,=d 's #eriod from t$e d te of t$is notific tion.

T$e contr ct s$ ll be signed b' t$e # rties 0it$in 3/ d 's from t$e d te of t$is letter but not e rliert$ n 1, d 's from t$e d te of t$e letter.

:ours

/Na1e o2 Acco'" !"g O22!cer0Acco'" !"g O22!cer>Hea* o2 Proc'r!"g E" ! 4

&le se return co#' of t$is letter dul' signed

Aut$oriJed Sign ture nd Se lH

N me nd Title of Sign tor'H

N me of TenderersH



FORM OF CONTRACT AGREEMENT

T8 S A6 EE-ENT m de t$e d ' of 2/ bet0een name of Proc rin' Entity) of .. C o ntry of Proc rin' Entity] ;$erein fter c lled t$e

&rocuring entit'= of t$e one # rt nd .. name of tenderer] of .. city andco ntry of tenderer] ;$erein fter c lled t$e tendererG= of t$e ot$er # rtK

@8E EAS t$e &rocuring entit' in ited tenders for cert in goods U nd $ s cce#ted tender b' t$etenderer for t$e su##l' of t$ose goods in t$e sum of contract price in&ords and fi' res] ;$erein fter c lled t$e Contr ct &rice=.

NO@ T8 S A6 EE-ENT @ TNESSET8 AS FOLLO@SH

1. n t$is Agreement 0ords nd e #ressions s$ ll $ e t$e s me me nings s re res#ecti el'ssigned to t$em in t$e Conditions of Contr ct referred to.

2. T$e follo0ing documents s$ ll be deemed to form nd be re d nd construed s # rt of t$isAgreement iJH

; = t$e Tender Form nd t$e &rice Sc$edule submitted b' t$e tenderer ;b= t$e Sc$edule of eDuirements;c= t$e Tec$nic l S#ecific tions;d= t$e 6ener l Conditions of Contr ct;e= t$e Contr ct ! t S$eet;f= t$e &rocuring entit'4s Notific tion of A0 rd

3. n consider tion of t$e # 'ments to be m de b' t$e &rocuring entit' to t$e tenderer s $erein ftermentioned t$e tender $ereb' co en nts 0it$ t$e &rocuring entit' to #ro ide t$e goods nd toremed' defects t$erein in conformit' in ll res#ects 0it$ t$e #ro isions of t$e Contr ct

,. T$e &rocuring entit' $ereb' co en nts to # ' t$e tenderer in consider tion of t$e #ro isions of t$egoods nd t$e remed'ing of defects t$erein t$e Contr ct &rice or suc$ ot$er sum s m ' become

# ' ble under t$e #ro isions of t$e Contr ct t t$e times nd in t$e m nner #rescribed b' t$econtr ct.

N @ TNESS 0$ereof t$e # rties $ereto $ e c used t$is Agreement to be e ecuted in ccord nce0it$ t$eir res#ecti e l 0s t$e d ' nd 'e r first bo e 0ritten.

Signed se led deli ered b' t$e ;for t$e &rocuring entit'=

Signed se led deli ered b' t$e ;for t$e tenderer=

nt$e #resence of



BANK>INSURANCE PERFORMANCE GUARANTEE

To .

n me of &rocuring entit'U

@8E EAS name of tenderer U ;$erein fter c lled t$e tendererG= $ sundert en in #ursu nce of Contr ct No. reference n m!er of the contract Ud ted 2/ . to su##l' description of 'oods U ;$erein fterc lled t$e Contr ctG=.

AN! @8E EAS it $ s been sti#ul ted b' 'ou in t$e s id Contr ct t$ t t$e tenderer s$ ll furnis$ 'ou0it$ B n ? nsur nce Com# n' gu r ntee b' re#ut ble B n ? nsur nce Com# n' for t$e sum s#ecifiedt$erein s securit' for com#li nce 0it$ t$e Tenderer4s #erform nce oblig tions in ccord nce 0it$ t$eContr ct.

AN! @8E EAS 0e $ e greed to gi e t$e tenderer gu r nteeHT8E EFO E @E $ereb' ffirm t$ t 0e re 6u r ntors nd res#onsible to 'ou on be$ lf of t$e tendereru# to tot l of . amo nt of the ' arantee in &ords and fi' re U nd 0e undert e to

# ' 'ou u#on 'our first 0ritten dem nd decl ring t$e tenderer to be in def ult under t$e Contr ct nd0it$out c il or rgument n' sum or sums 0it$in t$e limits of .. amo nt of

' arantee U s fores id 0it$out 'ou needing to #ro e or to s$o0 grounds or re sons for 'our dem nd ort$e sum s#ecified t$erein.

T$is gu r ntee is lid until t$e . d ' of 2/

Signed nd se l of t$e 6u r ntors name of an+/Ins rance 4ompany U

[name, identification n m!er of a thori*ed officer from the an+/Ins rance 4ompany U


nt$e #resence of; name, identification n m!er and si'nat re of a thori*ed officer from the contractor =



BANK>INSURANCE AD ANCE PAYMENT GUARANTEE

To name of Proc rin' entity U

name of tender U ..

6entlemen nd?or L diesH

n ccord nce 0it$ t$e # 'ment #ro ision included in t$e Contr ct ! t S$eet 0$ic$ mends t$e 6ener lConditions of Contr ct to #ro ide for d nce # 'ment .

n me nd ddress of tendererU;$erein fter c lled t$e tendererG= s$ ll de#osit 0it$ t$e &rocuring entit' B n ? nsur nce Com# n' gu r ntee to gu r ntee its #ro#er nd f it$ful #erform nce under t$e s idCl use of t$e Contr ct in n mount of . mount of gu r ntee in figures nd0ordsU.

@e t$e . B n ? nsur nce Com# n'U s instructed b' t$e tenderer greeuncondition ll' nd irre oc bl' to gu r ntee s #rim r' oblig tor nd not s suret' merel' t$e # 'mentto t$e &rocuring entit' on its first dem nd 0it$out 0$ tsoe er rig$t of ob7ection on our # rt nd 0it$outits first cl im to t$e tenderer in t$e mount not e ceeding mount of gu r ntee infigures nd 0ordsU

@e furt$er gree t$ t no c$ nge or ddition to or ot$er modific tion of t$e terms of t$e Contr ct to be #erformed t$ere>under or of n' of t$e Contr ct documents 0$ic$ m ' be m de bet0een t$e &rocuringentit' nd t$e tenderer s$ ll in n' 0 ' rele se us from n' li bilit' under t$is gu r ntee nd 0e $ereb'0 i e notice of n' suc$ c$ nge ddition or modific tion.

T$is gu r ntee s$ ll rem in lid in full effect from t$e d te of t$e d nce # 'ment recei ed b' t$etenderer under t$e Contr ct until d teU.

:ours trul'

Signed nd se l of t$e 6u r ntors name of an+/Ins rance 4ompany U

[name, identification n m!er of a thori*ed officer from the an+/Ins rance 4ompany U


nt$e #resence of; name, identification n m!er and si'nat re of a thori*ed officer from the contractor =.

,/



MINISTRY OF EDUCATION, SCIENCE & TECHNOLOGY

TENDER FOR THE PRO ISION OF GARBAGE COLLECTION SERICES

SITE ISIT CLEARANCE CERTIFICATE

T$is is to certif' t$ t -?s $ e isited

ins#ected nd erified t$e sco#e of 0or s t ;site n me=.

-inistr' of Educ tion e#resent ti e

N meH

SignH

! teH

Tenderers e#resent ti e

N meK

Sign tureK

! teH

Documents

Tender for Garbage Collection Services