TENDER ENQUIRY - Cochin Shipyard · 2020-01-22 · way of Bank Guarantee as per CSL format from a first class International Bank/National bank (Overseas/Indian supplier respectively)

For Clarification Please Contact:

E-mail: [email protected]

Phone: 0484 2501263.

TENDER ENQUIRY

Dear Sirs,

SEALED TENDERS IN DUPLICATE, SUPER SCRIBING THE ENQUIRY NUMBER AND LAST DATE

FOR RECEIPT OF QUOTATIONS ON THE ENVELOPE, are invited in two separate covers as 'Part I Techno-

Commercial' and 'Part II Price' for the supply of following materials so as to reach the undersigned on or before

the last date and time shown. Tender should be addressed to the DEPUTY GENERAL MANAGER

(MATERIALS), COCHIN SHIPYARD LTD., P.B. NO.1653, COCHIN-682 015, KERALA, INDIA. Tenders will

be considered subject to the General Terms and Conditions attached.

____________________________________________________________________________________________________

Enquiry No: LAST DATE FOR RECEIPT OF TENDER TENDER OPENING DATE

MAT/CSH-6/0180/19

Enquiry date: 21 JAN 2020 30 JAN 2020 30 JAN 2020

Dept. : Materials/Purchase TIME: 15.00 HRS. IST TIME: 15.30 HRS. IST

Sl. No Description Unit Qty Required Date

1. DRILLING MACHINE Nos. 02 15.04.2020

2. DRILLING MACHINE Nos. 02 15.07.2020

________________________________________________________________________________________ _

Annexure:

1. Important Notice

2. Purchase Technical Specification

3. Price Bid Format

4. General Terms & Conditions of Enquiry

5. Performance Bank Guarantee

6. Special condition for two bid

Yours faithfully,

For COCHIN SHIPYARD LIMITED

For DEPUTY GENERAL MANAGER (MATERIALS)

Annexure-1

IMPORTANT NOTICE

SUPPLIERS SHALL TAKE NOTICE ON THE FOLLOWING POINTS FOR ITS STRICT COMPLIANCE.

AS THE ITEMS ARE CRITICALLY REQUIRED FOR OUR PRODUCTION SUPPORT, NONCOMPLIANCE OF ANY OF THE

FOLLOWING POINTS WILL INVITE DISQUALIFICATION OF THE SUBMITTED OFFER WITHOUT ANY FURTHER

COMMUNICATION / NOTICE FROM THIS OFFICE IN THIS REGARD.

I. FOR THE CONSIDERATION OF THE OFFER AND ITS PRICE BID OPENING, SUPPLIERS SHOULD ENSURE

THE COMPLIANCE OF FOLLOWING POINTS ( WHICH ARE MANDATORY IN LINE WITH THIS

PARTICULAR TENDER) AS STIPULATED IN THE GENERAL TERMS AND CONDITIONS OF ENQUIRY AND

COMMERCIAL CHECK LIST HEREWITH.

1. LIQUIDATED DAMAGE

2. PAYMENT TERMS

3. VALIDITY OF OFFER

4. SECURITY DEPOSIT & PERFORMANCE GUARANTEE

A. FOR ALL FIRMS WHO ARE REGISTERED WITH DISTRICT INDUSTRIES CENTRE AND COME

UNDER THE CATEGORY OF MICRO AND SMALL ENTERPRISES HOLDING A VALID EM PART

II CERTIFICATE OR UDYOG ADHAAR CERTIFICATE, THE FOLLOWING BENEFITS ARE

EXTENDED

I. TENDER FORMS SHALL BE ISSUED FREE OF COST

II. PAYMENT OF EARNEST MONEY DEPOSIT (EMD) IS EXEMPTED

B. FOR ALL THE FIRMS WHO ARE REGISTERED WITH NSIC AND COME UNDER MICRO AND

SMALL ENTERPRISES HOLDING A VALID NSIC CERTIFICATE, THE BELOW BENEFIT IS ALSO

EXTENDED IN ADDITION TO ‘A’ ABOVE.

III. WAIVER OF SECURITY DEPOSIT (SD) FOR THE PERFORMANCE OF THE CONTRACT

(10% OF THE ORDER VALUE BY THE WAY OF BANK GUARANTEE TILL THE

SUPPLIES ARE COMPLETED). HOWEVER TO ENSURE PERFORMANCE OF THE ITEM

DURING THE GUARANTEE PERIOD A PERFORMANCE BANK GUARANTEE (PBG)

(10% OF ORDER VALUE BY THE WAY OF BANK GUARANTEE) TO BE SUBMITTED BY

THE FIRM AS APPLICABLE.

C. PUBLIC PROCUREMENT POLICY FOR MICRO AND SMALL ENTERPRISES (MSES) IS/SHALL

BE APPLICABLE.

5. GUARANTEE

6. AUTHORIZATION LETTER FROM THE OEM (IF APPLICABLE)

7. RISK PURCHASE

8. MAKE AND MODEL NUMBER OF OFFERED ITEM.

9. SUBMISSION OF RELEVANT CATALOG OF EQUIPMENT OFFERED.

10. SELF CERTIFIED COPY OF MSE /NSIC CERTIFICATE, IF APPLICABLE.

11. PRICE BID TO BE SUBMITTED IN THE PRICE BID FORMAT ATTACHED AT ANNEXURE-2

12. UNPRICED BID AS PER ANNEXURE-3 TO BE SUBMITTED ALONG WITH TECHNO COMMERCIAL BID

WITH DETAILS LIKE PERCENTAGE OF TAXES & DUTIES APPLICABLE AND DETAILS LIKE

QUOTED/NIL/INCLUDED TO BE MENTIONED FOR EACH LINE ITEM

II. IT IS REITERATED THAT OFFERS SUBMITTED WITHOUT COMPLIANCE OF ANY ONE OF THE AFORESAID

POINTS WILL NOT BE CONSIDERED FOR ITS EVALUATION AND SUMMARILY BE REJECTED ON

COMMERCIAL BACKGROUND WITHOUT ANY FURTHER CLARIFICATION / NOTICE / COMMUNICATION

IN THIS REGARD FROM M/S COCHIN SHIPYARD LTD., EVEN THOUGH THE OFFER IS TECHNICALLY

ACCEPTABLE.

SD/-

DGM (MATERIALS -1)

************

Annexure -5

PRICE BID FORMAT

SL.

NO DESCRIPTION Qty Currency Unit Rate

Total

1 DRILLING MACHINE 4 Nos.

A TOTAL BASIC PRICE FOR 4 VESSELS

B PACKING & FORWARDING CHARGES, if any (%)

C OTHER CHARGES, if any

D FREIGHT & INSURANCE CHARGES, if any (%)

E TAXES (if any)

TOTAL C I F PRICE AT COCHIN/CSL STORE BASIS

Signature :

Name & Address of the firm :

Note: Unpriced Bid as per annexure – 5 to be submitted along with techno commercial bid with details

like percentage of taxes & duties applicable and details like quoted/nil/included/By CSL to be

mentioned for each line item.

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Description

Compliance by Supplier (YES/NO)

In case of non compliance, please provide remarks.

1Tenderers are to carefully go through the terms and conditions and the technicalspecification of the items for which offers are called for. Deviations, if any, shall bespecifically brought out in the offer

2Offers are to be furnished in duplicate and should be free from overwriting.Corrections and additions, if any, must be attested. Incomplete/ambiguous offers arelikely to be rejected.

3Indigenous tenderers should quote prices for delivery of materials at CSL stores.Insurance shall be arranged by Supplier.

4In case of overseas firms quoting in currency other than Indian Rupees, the sameshall be in United States dollars (USD).

5Overseas firms should quote prices both on FOB (nearest international Seaport) andCIF (Cochin Seaport) terms.

6 Basic material price and other charges shall be separately indicated.

7Prices should be valid for acceptance for a period of four months from the date oftender opening.

8

No enhancement of rate for whatever cause will be allowed once the offer is acceptedand an order is placed. Withdrawal of the quotation after it is accepted or failure tomake the supply within the stipulated delivery period, will entail cancellation of theorder and forfeiture of Security deposit, if any and/or risk purchase.

(a) Applicable taxes in case of import items

(b) GSTN Registration No. in case of indigenous firm

10Exchange rate variation shall not be applicable and the prices shall be fixed for anorder within the validity period

11Delivery time required for supplies should be indicated in the offer (including drawing preparation, class approvals, manufacture etc.)

Payment Term

a) CSL standard payment term is "100% within 30 days of receipt and acceptance of material at CSL Store". Please confirm your acceptance.

b) Bank charges (including LC charges, if any) inside India to CSL Account andOutside India to supplier's Account.

13Manufacturer’s name, their trade mark and brand, if any, should invariably bementioned and illustrative leaflets giving technical particulars etc., should beattached to the offer.

14 Materials offered shall conform to CSL specifications and drawings.

15 Samples are to be supplied free of cost in the event of requirement by CSL.

16The detailed working drawing, if called for, is also to be furnished for approval beforecommencement of manufacture.

17The quantities in each item to be purchased may vary according to actualrequirement at the time of placing orders

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GENERAL TERMS AND CONDITIONS ( TENDER ENQUIRY)

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18Delivery lead time break up consisting of drawing preparation, approval, class approval etc. as applicable to be mentioned into offer.

19Supplier to give necessary instructions to forwarder at loading, point on providing 14days detention free period for the consignment at Cochin Port. Please Confirm

Security Deposit:a) The successful tenderer must remit a security deposit of 10% of the order value byway of Bank Guarantee as per CSL format from a first class InternationalBank/National bank (Overseas/Indian supplier respectively) if an order is placedtowards satisfactory performance of the contract and for enforcement of agreedperformance guarantee as per the Guarantee clause. The Bank Guarantee should beinitially valid till completion of supplies and later revalidated to cover the guaranteeperiod indicated at clause 26 plus a grace period of 28 days.

b) Bank Guarantee to be submitted within 15 days of receipt of order from yard.

c) Format of bank guarantee alongwith enquiry to be agreed.

d) Mode of receipt of bank guarantee is strictly over SWIFT mode from your bank to our designated bank.

21

Force Majeure condition:Should failure in performance of the contract or part thereof arise from warinsurrection, restrain imposed by Government, Act of Legislature or other StatutoryAuthority or illegal strike, riot, legal lock-out, flood, fire, explosion, act of God or anyinevitable or unforeseen event beyond human control which may be construed asreasonable ground for an extension of time, CSL may allow such additional time as ismutually agreed, to be justified by the circumstances of the case. The occurrence/cessation of force majeure situation is to be informed with documentary evidencewithin 15 days from the date of occurrence/ cessation.

22

Liquidated Damage:In cases of delay in supply of ordered materials beyond the stipulated delivery period,supplier shall pay liquidated damages (and not by way of penalty) a sum equivalent to½% (half percent) per week or part of the week of the order value in the case ofMachinery/Equipment and of the value of materials delayed in the case of all otheritems, subject to a maximum of 10% of the undelivered qty.

Risk Purchase:If the supplier fails to supply the items ordered within the delivery date or violate anyof the terms and conditions of the purchase order, CSL shall have the followingrights.

a. To terminate the contract with 15 days notice forefeiting the security deposit.

b. To initiate alternate procurement action at the risk and cost of the supplier.

c. CSL reserves the right to cancel the Order partially or in full, without any costimplication to CSL, incase the Supplier/OEM fails to deliver QualityEquipments/Materials as per contracted specifications and or fails to deliver theEquipments/Materials as per contracted delivery schedule.

24Suppliers are allowed to depute their authorized representative to be present at the time of opening of Price Bid of the tender only.

25Scope of supply includes Documents & Certificates as per the attached Purchasetechnical specifications. The above shall be considered while arriving at final quoted costs.

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26Defective items, if any, after receipt shall be sent back on cost, carriage andinsurance prepaid basis to be arranged by supplier. Defective items shall be returnedafter receipt of replacement item.

Guarantee:a) The items supplied shall be guaranteed for rated performance and against damageor failure due to defects in design, material and workmanship for a period of 24months from the date of supply of material or 14 months from the date of delivery ofship to owners whichever is earlier. Should such damage/failure occure within theGuarantee period, the Supplier should immediately rectify the failure byrepair/replacement of any such part found to be under performing/ defective, at hisown expenses.

b) Warranty shall be applicable for the entire scope of supply without exclusion of anyitems.

28Jurisdiction: All questions, disputes or difference arising under, out of, or in connection withcontracts shall be subject to the exclusive jurisdiction of the Courts at Cochin, India.

29Agency Commission payable to Indian Agent, if any, and if so amount payable by thesupplier

30Conditional discounts, if any, will not be reckoned for tender evaluation/ comparisonpurpose,

31 Packing materials should be eco friendly.

32 Supplier should follow the statutory requirements of product offered.

33Products supplied shall be non toxic and harmless to health. In case of toxicmaterials., Materials Safety Data Sheet may be furnished along with the material.

34In the event price bid is different from the unpriced format already submitted, yardreserves the right to reject the offer without any further discussions.

35 After submission of tender, no unsolicited correspondence will be entertained.

36Cochin Shipyard Limited does not bind itself to accept the lowest or any tender butreserves to itself the right to reject any or all or a part of any tender at its discretion.

37In case any of the above conditions is not acceptable to the tenderer, it shouldbe specifically indicated in the tender failing which it will be presumed that all theterms and conditions are acceptable.

38In the event supplier offer leads to an agreement to effect supplies, a formal purchaseorder shall be issued by CSL. CSL does not agree to abide by / incorporate in writingany of the conditions of supplier offer, unless specifically agreed in writing by CSL.

39Comparison of prices will be in INR only. All currencies will be converted to INR forcomparison and Exchange rate as on date of price bid opening shall be considered.

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40

If, in the price structure quoted for the required material/item, there is discrepancybetween the unit price and the total price (which is obtained by multiplying the unitprice by the quantity), the unit price shall prevail and the total price correctedaccordingly, unless in the opinion of the purchaser there is an obvious misplacementof the decimal point in the unit price, in which case the total price as quoted shallgovern and the unit price corrected accordingly. (ii) If there is an error in a total corresponding to the addition or subtraction ofsubtotals, the subtotals shall prevail and the total shall be corrected; and(iii) If there is a discrepancy between words and figures, the amount in words shallprevail, unless the amount expressed in words is related to an arithmetic error, inwhich case the amount in figures shall prevail subject to (i) and (ii) above. If there issuch discrepancy in an offer, the same is to be conveyed to the bidder with targetdate on the above lines and if the bidder does not agree to the observation of thepurchaser, the tender is liable to be rejected and the same is to be intimated.

41Technical Complaince Matrix to be provided based on Purchase TechnicalSpecifications.

(a) Acceptance of part quantity order

(b) In case of part quantity order, the quoted freight charge which is applicable for the entire quatity as per enquiry shall not be considered. However, freight charge will be arrived proportinately.

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