1

SECURITY PAPER MILL, HOSHANGABAD

(A Unit of Security Printing & Minting Corporation of India Ltd.)

Wholly Owned by Government of India.

TENDER DOCUMENT FOR ENGAGEMENT OF

AGENCY

FOR PROVIDING RECRUITMENT SERVICES FOR

WORKMEN (ITI)

IN

SECURITY PAPER MILL, Hoshangabad

Year 2013-14

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CONTENTS OF TENDER

CHAPTER CONTENT PAGE NOS

SECTION-I NOTICE INVITING TENDER (NIT) 04

SECTION-II GENERAL INSTRUCTIONS TO TENDERERS (GIT) 06

SECTION-III SPECIAL INSTRUCTIONS TO TENDERERS (SIT) 07

SECTION-IV GENERAL CONDITIONS OF CONTRACT (GCC) 09

SECTION-V SPECIAL CONDITIONS OF CONTRACT (SCC) 10

SECTION-VI LIST OF REQUIREMENTS 12

SECTION-VII TECHNICAL SPECIFICATIONS 13

SECTION-VIII QUALITY CONTROL REQUIREMENTS 16 SECTION-IX QUALIFICATION/ ELIGIBILITY CRITERIA 17 SECTION-X TENDER FORM 19

SECTION-XI PRICE SCHEDULE 20

SECTION-XII QUESTIONNAIRE 21

SECTION -XIII BANKGUARANTEE FORM FOR EMD 22

SECTION-XIV MANUFACTURER‟S AUTHORIZATION FORM 23

SECTION-XV BANK GUARANTEE FORM FOR PERFORMANCE SECURITY 24

SECTIONXVI CONTRACT FORM 25

SECTIONXVII LETTER OF AUTHORITY FOR ATTENDING A BID OPENING 27

SECTIONXVIII SHIPPING ARRANGEMENTS FOR LINER CARGOES 28

SECTIONXIX PROFORMA OF BILLS FOR PAYMENTS 29

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NotTransferable

TENDER DOCUMENT FOR “ENGAGING A RECRUITMENT AGENCY TO CONDUCT

THE RECRUITMENT OF WORKMEN (ITI) OF SPM, HOSHANGABAD.”

File No. 5(4)/Workmen (ITI)/2013-14/Advt.No. 28/399 Dated: 30.05.2013

This Tender DocumentContain 29 Pages

Tender Documents is sold to:

M/s

Address

Details of Contact personin SPMCIL regarding this tender:

Name, Designation : Shri Vijay B. Sharma

Chief Purchase & Stores Officer

Address : Security Paper Mill,

Hoshangabad - 461005 (M.P.)

Phone : 07574-279791

Fax : 07574-255170

Email : gm_spm@yahoo.co.in/ purchase_spm@yahoo.com

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(SECTION – I)

NOTICE INVITING TENDER

File No. 5(4)/Workmen (ITI)/2013-14/Advt.No.28/399 Date : 30.05.2013

1. Sealed tenders are invited from eligible and qualified tenderers for supply of following

services.

Schedule

No.

Brief Description of Goods/

Services

Earnest Money

(in Rs.)

1.

Engagement of Agency for providing

Recruitment services forWorkmen (ITI)

in SPM, Hoshangabad.

Rs.30,000/- (Rupees Thirty Thousand Only.)

2. Interested tenderers may obtain further information about this requirement from the Office of

The General Manager, Security Paper Mill, Hoshangabad.

Type of Tender

Two Bid, Services Contract (Open Tender)

NCB

Date of sale of tender documents From 31.05.2013 to 01.07.2013 Upto 17.00

Hrs. (IST)

Price of the Tender Document Rs. 250 per set

Place of sale of tender documents Security Paper Mill, Hoshangabad

Closing date and time for receipt of tenders Up to 11.00 Hrs till 02.07.2013 (IST)

Place of receipt of tenders Security Paper Mill, Hoshangabad

Time and date of opening of tenders At 15.00 Hrs on 02.07.2013 (IST)

Place of opening of tenders Security Paper Mill, Hoshangabad

Nominated Person/ Designation to receive

Bulky Tenders

Shri. Rajkumar R.

Officer (Material)

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3. Tender documents may be purchased on payment of non-refundable fee of Rs.250/- per set in

the form of account payee demand draft/ cashier‟s cheque/ certified cheque, drawn on a

scheduled commercial bankin favour of the Security Paper Mill, payable at Hoshangabad

(M.P.)

4. If requested, the tender documents will be mailed by registered post/speed post to the domestic

Tenderers and by international air-mail to the foreign Tenderers, for which extra expenditure per

set will be Rs. 100/- (Rupees One Hundred) for domestic post and Rs. 500/- (Rupees Five

Hundred) for international air-mail. The tenderer is to add the applicable postage cost in the non-

refundable fee mentioned in para 3 above.

5. Tenderer may also download the tender documents from the website

http://spmhoshangabad.spmcil.com&http://eprocure.gov.in and submit tenders by utilizing the

downloaded document, along with the required non-refundable fee as mentioned in para 3

above.

6. Tenderers shall ensure that their tenders, duly sealed & signed complete in all respects, as per

instructions contained in this tender document are dropped in the tender box located at the

address given below on or before the closing date and time indicated in the Para 1 above, failing

which the tenders will be treated as late and rejected.

ADDRESS

The General Manager,

Security Paper Mill,

Hoshangabad - 461 005 (M.P.) India.

7. In the event of any of the above mentioned dates being declared as holiday/ closed day for the

purchase organization, the tenders will be sold/ received/ opened on the next working day at the

appointed time.

8. The Tender Documents are not transferable.

(Vijay B. Sharma)

Chief Purchase & Stores Officer

For-General Manager

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(SECTION – II)

GENERAL INSTRUCTIONS TO TENDERERS (GIT)

Kindly referhttp://spmhoshangabad.spmcil.com/spmcil/uploaddocument/GIT.pdf for further details.

(GIT Contains 32 pages)

7

(SECTION-III)

SPECIAL INSTRUCTIONS TO TENDERERS (SIT)

The following Special Instructions to Tenderers will apply for this purchase. The sespecial

instructions will modify/substitute/supplementthe corresponding General Instructions to Tenderers

(GIT) incorporated in Section II. The corresponding GIT clause numbers have also been indicated in

the text below:

In case of any conflict between the provision in the GIT and that in the SIT, the provision contained

in the SIT shall prevail.

S.No. GIT ClauseNo. Topic SIT Provision

1 18 Earnest Money Deposit 1

2 19 Tender Validity 2

3 21 Submission of Tender 3

4 33 Schedule wise Evaluation 4

5 --- Other special condition 5

1. EARNEST MONEYDEPOSIT (EMD)

The earnest money for a total value of Rs.30,000/- (Rupees Thirty Thousand only) shall be

furnished in one of the following forms.

a. Account Payee Demand Draft or

b. Fixed Deposit Receipt or

c. Banker‟s cheque

The demand draft, fixed deposit receipt or banker‟s cheque shall be drawn on any scheduled

commercial bank in India, in favour of Account specified in the Clause 3 of NIT. The earnest

money shall be valid for a period of forty five days beyond the validity period of the tender.

2. TENDER VALIDITY

Offers shall remain valid for a period of 120 days from the date of opening of Tender.

3. SUBMISSION OF TENDER

The agency interested to submit the tender for undertaking recruitment process on the behalf

of the Security Paper Mill Hoshangabad may submit the same in two parts (a) Technical

bid &(b) Financial bid as per the detail given as per Section VI & VII & Section XI two

separate sealed envelope super scribed with the word “Technical Bid” & “Financial Bid”.

Both the envelop then be put in the bigger sealed cover super scribed the word “TENDER

FOR PROCESSING RECUITMENT APPLICATION FORM” and should be sent as to

reach the GENERAL MANAGER, SECURITY PAPER MILL, HOSHANGABAD

(M.P.) PIN-461005 up to 11:00 Hrs till 02.07.2013 The tender received after the prescribed

date and time will not be considered. The tender will be opened on 02.07.2013 at 15.00 Hrs.

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in the office of the Officer (Material). Firstly technical bid will be opened thereafter the

financial bid of the bidder will be opened who qualified the technical bid criteria.

4. SCHEDULE-WISE EVALUATION:

The method of evaluation of L1 criteria for awarding work order shall be on consolidated

offer by the bidder and will be decided taking into consideration of total offered price

including (A+B+C) = X as per price schedule Section (XI) of this tender document. However

the payment shall be made as per actual number of candidates.

5. Other Special conditions:

i. All the call letters shall be dispatched 21 days in advance from the scheduled date for

written/Interviews and proof of dispatch is to be furnished to SPM Hoshangabad.

ii. The question paper should be in bilingual (English/Hindi).

iii. The sample question paper for workmen shall be as given below:

a. Questions – 50 Marks – General (Common)

b. Questions – 50 Marks – Subjective which shall be separate for four each ITI

trades.

(1) Machinist, Fitter, Turner, Welder

(2) Electrician.

(3) Instrument mechanic / Mechanic industrial electronic/ Electro mechanic

(4) Chemical Plant (Lab. Asstt.)

There shall be four set of test papers comprising common questions as well as subject of

each trade of candidates relevant to his ITI field.

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(SECTION-IV)

GENERAL CONDITIONS OF CONTRACT (GCC)

Kindly refer http://spmhoshangabad.spmcil.com/spmcil/uploaddocument/GCC.pdf for further

details.

(GCC Contains 28 pages)

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(SECTION-V)

SPECIAL CONDITIONS OF CONTRACT (SCC)

The following Special Conditionsof Contract (SCC) will apply for this purchase. The corresponding

clauses of General conditions of Contract (GCC) relating to the SCC stipulations have also been

incorporated below. These Special conditions will modify/ substitute/ supplement the corresponding

(GCC) clauses.

Whenever there is any conflict between the provision in the GCC and that in the SCC, theprovision

contained in the SCC shall prevail.

(Clauses of GCC listed below include a possibility for variation ion their provisions through SCC.

There could be other clauses in SCC as deemed fit.)

S. No. GCC ClauseNo. Topic SCC

Provision

1 -------- Special instructions 1

2 22.1, 22.2, 22.3 Terms and Mode of payments 2

3 10 Terms of delivery 3

1. Special Instructions:

The complete process should be handled with utmost confidentiality, taking due precautions

and in a professional way of high standard. An undertaking regarding the same should be

submitted along with the techno commercial bid.

2. Payment Terms:

Payment shall be made:

(i) After dispatch of the call letter. - 25% will be released

(ii) After submission of the data base of the written test. - 25% will be released

(iii) Dispatch of the call letter for interview - 25% will be released.

(iv) Final completion of selection - 25% will be released

Payment shall be made through RTGS/NEFT. The firm may give their E-payment details

accordingly.

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3. Terms of Delivery:

The entire selection process should be completed within a period of about 120 days of time.

Bidder should submit an undertaking to strictly adhere the work schedule within the time line for

conducting the recruitment process as per the given format along with technical bid.

S.No. Description Time Period in days

1.

Scrutiny of applications and short listing of

eligiblecandidates to be called forwritten tests

and interview as per SPMH's criteria.

30

2. Dispatch of call letters for the written test. 10

3. Conducting Written Test at Bhopal or venue

decided in consultation with SPMH. 30

4. Compilation of results of Written Test. 15

5. Dispatch for call letters for the Interview. 7

6. Date of Interview after the dispatch of call

letters 25

NB: All the applications will be handed over to the bidder at the time of awarding the work

order.

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(SECTION-VI)

LIST OF REQUIREMENTS

Schedule

No.

Brief description of

goods and services

(Related specifications etc. are in

Section-VII)

Accounting

unit

No.of Post

(Tentative)

Amount of

Earnest Money

1

Engagement of an Agency for

providing Recruitment Services

for workmen (ITI) in Security

Paper Mill, Hoshangabad (M.P)

Nos 143

Rs. 30,000/-

(Rupees Thirty

Thousand Only)

Required Delivery Schedule: 120 Days from the placement of work order.

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(SECTION-VII)

TECHNICAL SPECIFICATIONS

Schedule-I: INVITATION TO TENDER FOR ENGAGING OUTSIDE AGENCY FOR

PROCESSING OF RECRUITMENT PROCESS FOR SECURITY PAPER MILL,

Hoshangabad(MP).

Security Paper Mill is one of the nine units under the “Security Printing and Minting

Corporation of India Limited” (SPMCIL), a miniratna Category-1 Central Public Sector Enterprises

Company, wholly owned company of Government of India, incorporated on 13-01-2006 under the

Companies Act, 1956 with the objective of designing, manufacturing/ printing security documents,

currency and bank notes, non-judicial stamp papers, minting of coins, postage stamps etc. SPMCIL

is under administrative control of Ministry of Finance with its Registered and Corporate Office at

Jawahar Vyapar Bhavan, Janpath, New Delhi.

Security Paper Mill, Hoshangabad,(MP) is in the process of conducting Recruitment

activities in respect of approx. 143workmen posts. We intend to outsource the whole recruitment

process to a firm who have professional expertise in this area and have infrastructure to deliver the

services as per our requirement given in Scope of Work. The whole recruitment process is proposed

to be outsourced and entrusted to the selected recruitment agency, which shall do the entire process

in consultation and under the direct supervision of Security Paper Mill, Hoshangabad,(MP). The

General Manager, Security Paper Mill, Hoshangabad,(MP), -461005, India for and on behalf of the

Chairman and Managing Director, Security Printing and Minting Corporation of India Ltd, New

Delhi invites sealed tenders from reputed and experienced Institutes/Companies/Agencies to

conduct the recruitment process on behalf of Security Paper Mill, Hoshangabad,(MP). (A Unit of

Security Printing & Minting Corporation of India Limited) with following terms & conditions:-

SCOPE OF WORK:

The whole recruitment process is proposed to be outsourced and entrusted to the selected

recruitment agency, which shall do everything necessary for successful recruitment against the posts

advertised by SPMH and under the direct supervision of Security Paper Mill, Hoshangabad (MP).

Without affecting the generality of above, the outsourcing Agency will have the responsibility of:

1. The successful bidder shall handle and execute the entire process of recruitment and

selection, viz., from the stage ofscrutinyof received applications from SPMH till final

selection based on the merit lists of written test and shall issue call letters to shortlisted

candidates for appearing in written test & interview and shall also prepare final selection list

based on merit.

2. The successful bidder shall ensure error-free, smooth, systematic, scheduled and organized

recruitment process with a firm objective for free, fair and transparent recruitment and

selection of best suitable and deserving candidates in a competitive environment.

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3. SPMH will advertise the notified number of vacancies&shall receive the applications (Off-

line mode) from the candidates and will handover the same to the agency for scrutiny of the

applications and issuing of call letters to the candidates for written tests.

4. The successful bidder shall handle and process sorting and segregation of envelopes of the

candidatesreceivedfrom SPMH for each post category-wise.

5. The successful bidder shall sort out; scrutinize all the applications together with the Demand

Drafts towards prescribed application fee/process charges and supporting documents so

received post-wise, category-wise.

6. The successful bidder shall ensure electronic data entry, safe storage and customized

generation of various reports/lists that are required/incidental/contingent during and in the

course of entire recruitment process.

7. The successful bidder shall scrutinize each application strictly as per the

authorized/prescribed eligibility criteria provided by the General Manager, SPMH without

any deviation/relaxation/error/flaw/mistake/confusion. Bidder will be responsible for any

mistake in scrutiny.

8. The successful bidder shall prepare a list of eligible candidates post-wise and category-wise

after conducting thorough and detailed scrutiny of each received applications together with

supporting documents and Demand Draft subsequently received from SPMH.

9. The successful bidder shall scrutinize the correctness of Demand Draft submitted by the

candidates and prepare a list of candidates clearly indicating the details of each Demand

Draft against each name of the candidates and submit the same along with the list to SPMH

in 5 days for appropriate remittance/realization.

10. The successful bidder shall allocate appropriate Roll Number to each eligible candidate post-

wise and category-wise in continuity for proper identification.

11. The successful bidder shall arrange and keep in safe custody all such applications/documents

received in respect of the eligible candidates duly allocating appropriate Roll Number and

segregating post-wise and category-wise, properly bundled, tied and padded in convenient

numbers.

12. The successful bidder shall forward such application forms and supporting documents of

finally selected candidates to the General Manager, SPMH along with the merit list for

enabling „make-ready‟ position for undertaking joining process in respect of each selected

candidates.

13. The successful bidder shall prepare a list of rejected applications duly indicating all the

relevant details in respect of each application and reasons for rejection. A list of such

rejected applications shall be forwarded to the General Manager, SPMH along-with of list of

eligible candidates.

14. The successful bidder shall set up the question papers, and will do their printing and packing

center wise as the case may be.

15. Secured dispatch custody of the question papers will be the responsibility of the selected

organization/agency and also ensure smooth conduct of written exams.

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16. Any breach of security of question papers and its consequent legal and financial aspects, if

any, will be the sole responsibility of the agency.

17. Number of examination venues to be decided by selected outsourcing recruitment agency

depending upon number of candidates to be called for written test and infrastructure available

with agency to conduct written test at Bhopal or any place in consultation with SPM,

Hoshnagabad.

18. The successful bidder shall ensure issuing/mailing appropriate Admit Card/Call Letter for the

written test and interview, as the case may be, to each eligible candidate by such means of

delivery enabling the eligible/short-listed candidates to take part in the Written

Test/Interview in fulfillment of ensuring optimum competitive environment.

19. The successful bidder shall plan and schedule each activity of recruitment process including

the schedule of venues, date of Written Test, to be notified to each candidate appropriately.

Such schedule of activities shall be finalized in consultation and concurrence with the

General Manager, SPMH.

20. The successful bidder shall provide requisite stationery and other relevant material to each

notified candidate attending the scheduled written examination, as the case may be.

21. The successful bidder shall arrange Attendance List in respect of all such candidates who are

notified for the Written Examination, as the case may be, along with their application

dossiers properly arranged in a booklet form post-wise and category-wise duly containing

allocated Roll Number and authorized photograph pasted/printed/affixed on each application

form, as per the schedule, date, time and venue allocated for the Written Examination.

22. The successful bidder shall intimate/update the General Manager, SPMH on the periodical

progress at each phase of successful completion of recruitment process.

23. Evaluation of answer sheets and generation of reports as decided mutually.

24. The successful bidder shall issue/mail/dispatch/sms Call Letters to the selected candidates for

Interview strictly as per the criteria to be determined in consultation and concurrence with

the General Manager, SPMH.

25. The successful bidder shall prepare and send final Merit List of the candidates for appearing

in the interview based on written test result.

26. The successful bidder shall design a website making provisions to download duplicate admit

cards for the candidates (who do not receive admit cards for written test or interview) called

for written tests and also for the interview.

27. The successful bidder shall not divulge/pass on any information which may be

compromising with the integrity of recruitment process at any stage to any person other than

authorized by General Manager, SPM Hoshangabad.

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(SECTION-VIII)

QUALITY CONTROL REQUIREMENTS

As per Scope of work mentioned in Section-VII

1. Workmen in

different ITI

trades.

143

(W-1)

Pay Band- 1

Rs.5200-20200

+ Rs 1800/-

Grade Pay

Essential: Full Time ITI certificate

in respective Trades.

Desirable: Diploma Holders.

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(Section-IX)

QUALIFICATION/ELIGIBILITY CRITERIA

[To be inserted by the office inviting tender as applicable to specific tender]

Bidderto furnish stipulated documents is support of fulfillment of qualifying criteria. Non-

submission or incomplete submission of documents may lead to rejection of offer.

Eligibility Criteria of the agency

1. The Recruitments Agency should have experience of at least one similar job of scrutinizing

minimum 10,000 applications and handling/scrutinizingcomplete recruitment process for 143

posts or more in any reputed PSU/Government/ Semi-Government Departments/

Autonomous bodies etc during last 5 years ending 31 March 2013. (Agency should have to

furnish documentary proof to this effect along with technical bid, without supportive

documents offer will be rejected.)

2. The agency should have requisite infrastructure along with experienced professional and

competent trained staff to handle/complete the recruitment job for 143 posts and processing

at least 10,000 applications at a time. The agency should have to furnish detail business

profiles along with physical infrastructure and organizational structure showing details of

professionals, technical and other manpower.

3. The average annual turnover of the agency should be at least Rs. 4.5 lac during the last three

financial years ending 31st March, 2013.

4. The agency should not have suffered any financial loss for more than one year during the last

three years ending 31st March, 2013.

5. The net worth of the agency should not have eroded by more than 30% in the last three years

ending 31st March, 2013.

6. The tendering agency should not have been debarred black listed by any Govt. /Semi Govt.

Department of Court.

Note:-

1. All Experience, Past Performance and Capacity/ capability related Data should be certified

by the authorized signatory of the bidder firm. The credentials regarding experience and past

performance to the extent required as per eligibility criteria submitted by bidder should be

verified from the parities for whom work has been done.

2. All financial standing data should be certified by certified accountants‟ e.g. Chartered

Accountants (CA) in India and Certified Public Accountant / Chartered Accountant in other

countries.

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The bidder is required to furnish the following information along with the supporting

required documents as an essential part of technical bid in the sealed envelope super scribed

„Technical Bid‟.

(i) Detailed business profiles along with physical infrastructure and organizational

structure showing details of professional technical and other manpower.

(ii) The agency is required to give evidence of having successful undertaken similar

projects.

(iii) Service Tax Registration No., VAT Registration No. and PAN No.

(iv) Detailed note explaining the scope of work as understood by the agency & which

shall be executed by it.

(v) Detailed lists/procedures of quality control and maintenance of confidentiality, which

the agency proposes to conduct during the recruitment process.

During technical evaluation preference would be given to agencies having prior

experience of similar work.

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(SECTION – X)

Tender Form

ACCEPTANCE OF TERMS & CONDITIONS

Date………….

To

……………………………….

……………………………….

………………………………. (Complete address of SPMCIL)

Ref: Your Tender document No. ………………………………….…………………dated …………

We, the undersigned have examined the above mentioned tender enquiry document, including

amendment No. --------, dated --------- (if any), the receipt of which is hereby confirmed. We now

offer to supply and deliver………. (Description of goods and services) in conformity with your

above referred document for the sum of (total tender amount in figures and words), as shown

in the price schedule(s), attached herewith and made part of this tender.

If our tender is accepted, we undertake to supply the goods and perform the services as mentioned

above, in accordance with the delivery schedule specified in the List of Requirements.

We further confirm that, if our tender is accepted, we shall provide you with a performance

security of required amount in an acceptable form in terms of GCC clause 6, read with

modification, if any, in Section V – “Special Conditions of Contract”, for due performance of the

contract.

We agree to keep our tender valid for acceptance for a period up to -------, as required in the GIT

clause 19, read with modification, if any in Section-III – “Special Instructions to Tenderers” or for

subsequently extended period, if any, agreed to by us. We also accordingly confirm to abide by this

tender up to the aforesaid period and this tender may be accepted any time before the expiry of the

aforesaid period. We further confirm that, until a formal contract is executed, this tender read

with your written acceptance thereof within the aforesaid period shall constitute a binding contract

between us.

We further understand that you are not bound to accept the lowest or any tender you may receive

against your above-referred tender enquiry.

……………………….. (Signature with date)

……………………….. (Name and designation)

Duly authorized to sign tender for and on behalf of

……………………………………….

……………………………………….

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(SECTION – XI)

PRICE SCHEDULE

No…………………………… Date: …………...

Agencies are encouraged to give their financial held in the following format giving pertinent

break-ups and timelines.

Offer of Charges to be quoted per candidate in each category of posts.

Providing service for the entire process of recruitment as detailed in

the tender

Item

No. Description Unit

Rate offered for entire work

(per application)

Total

Amount

In Figure In word

1 Workman

(A) Minimum Guaranteed

charge for 5000 Applications

for Written Test.

(B) Charges per additional

applications over 5000 and

up to 10000

A

B

(C) Taxes (if any) C

(X) GRAND

TOTAL=(A+B+C) X

Note:- The method of evaluation of L1 criteria for awarding work order shall be on consolidated

offer quoted by the bidder and will be decided taking into consideration of total offered price

including (A+B+C)=X as above.

However the payment shall be made as per actual number of short listed applications for written test

over and above the minimum guaranteed offered price for each application.

Place:

Date: Signature of authorized Signatory Seal

21

(SECTION-XII)

QUESTIONAIRE

The tenderer should furnish specific answers to all the questions/ issues mentioned below. In

case a question/ issue does not apply to a tenderer, the same should be answered with the

remark “not applicable”.

Wherever necessary and applicable, the tenderer shall enclose certified copy as documentary

proof/ evidence to substantiate the corresponding statement.

In case a tenderer furnishes a wrong or evasive answer against any of the under mentioned

question/ issues, its tender will be liable to be ignored.

1. Brief description and of goods and services offered:

2. Offer is valid for acceptance up to …………………………………………….

3. Your permanent Income Tax A/ C No. as allotted by the Income Tax Authority of

Government of India

Please attach certified copy of your latest/ current Income Tax clearance certificate issued

by the above authority.

4. Status :

a. Are you currently registered with the Directorate General of Supplies & Disposals

(DGS&D), New Delhi, and/ or the National Small Industries Corporation (NSIC), New

Delhi, and/ or the present SPMCIL and/ or the Directorate of Industries of the

concerned State Government for the goods quoted? If so, indicate the date up to which

you are registered and whether there is any monetary limit imposed on your registration.

b. Are you currently registered under the Indian Companies Act, 1956 or any other similar

Act? Please attach certified copy(s) of your registration status etc. in case your

answer(s) to above queries is in affirmative.

5. Please indicate name & full address of your Banker(s)

6. Please state whether business dealings with you currently stand suspended/ banned by any

Ministry/Deptt. of Government of India or by any State Govt.

………………………. (Signature with date)

……………………….

……………………….

(Full name, designation & address of the person duly authorized sign on behalf of the tenderer)

For and on behalf of

…………………………..

…………………………..

(Name, address and stamp of the tendering firm)

22

(SECTION – XIII)

BANK GUARANTEE FORM FOR EARNEST MONEY DEPOSIT

----------NOT APPLICABLE----------

23

(SECTION – XIV)

MANUFACTURER’S AUTHORIZATION FORM

----------NOT APPLICABLE----------

24

(SECTION – XV)

BANK GUARANTEE FORM FOR PERFORMANCE SECURITY

____________________________[insert: Bank‟s Name, and Address of Issuing Branch or Office]

Beneficiary:______________________ [insert: Name and Address of SPMCIL] Date: __________ PERFORMANCE GUARANTEE No. _______________________________________________

WHEREAS ………………………………………………………………………………(name and

address of the supplier) (hereinafter called “the supplier”) has undertaken, in pursuance of

contract no……………………………. dated …………. to supply (description of goods and

services) (herein after called “the contract”).

AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish

you with a bank guarantee by a scheduled commercial bank recognized by you for the sum specified

therein as security for compliance with its obligations in accordance with the contract;

AND WHEREAS we have agreed to give the supplier such a bank guarantee;

NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on behalf of

the supplier, up to a total of ……………… …… ……… …… …………………. (amount of the

guarantee in words and figures), and we undertake to pay you, upon your first written demand

declaring the supplier to be in default under the contract and without cavil or argument, any sum or

sums within the limits of (amount of guarantee) as aforesaid, without your needing to prove or to

show grounds or reasons for your demand or the sum specified therein.

We hereby waive the necessity of your demanding the said debt from the supplier before presenting

us with the demand. We further agree that no change or addition to or other modification of the

terms of the contract to be performed thereunder or of any of the contract documents which may be

made between you and the supplier shall in any way release us from any liability under this

guarantee and we hereby waive notice of any such change, addition or modification.

We undertake to pay SPMCIL up to the above amount upon receipt of its first written demand,

without SPMCIL having to substantiate its demand.

This guarantee will remain in force for a period of forty five days after the period of currency of

this contract and any demand in respect thereof should reach the Bank not later than the above date.

…………………………….

(Signature of the authorized officer of the Bank)

…………………………………………………………. Name and designation of the officer

………………………………………………………….

Seal, name & address of the Bank and address of the Branch

…………………………………………………………. Name and designation of the officer

………………………………………………………….

….……………………………………………………….

Seal, name & address of the Bank and address of the Branch

25

(SECTION – XVI)

CONTRACT FORM

(Address of SPMCIL‟s office issuing the contract) Contract No……….……….…. Dated……..…….

This is in continuation to this office‟ Notification of Award No………………....….. Dated ……….

1. Name & address of the Supplier: …………………………………….…………………………..

2. SPMCIL‟s Tender document No……………………… dated…………. And subsequent

Amendment No.……..……., dated…..…… (If any), issued by SPMCIL

3. Supplier‟s Tender No……… dated…….. and subsequent communication(s) No…………

dated …………... (If any), exchanged between the supplier and SPMCIL in connection with

this tender.

4. In addition to this Contract Form, the following documents etc., which are included in the

documents mentioned under paragraphs 2 and 3 above, shall also be deemed to form and be

read and construed as part of this contract:

(i) General Conditions of Contract;

(ii) Special Conditions of Contract;

(iii) List of Requirements;

(iv) Technical Specifications;

(v) Quality Control Requirements;

(vi) Tender Form furnished by the supplier;

(vii) Price Schedule(s) furnished by the supplier in its tender;

(viii) Manufacturers‟ Authorisation Form (if applicable for this tender);

(ix) SPMH‟s Notification of Award

Note:- The words and expressions used in this contract shall have the same meanings as are

respectively assigned to them in the conditions of contract referred to above. Further, the

definitions and abbreviations incorporated under Section –V - „General Conditions of Contract‟ of

SPMCIL‟s Tender document shall also apply to this contract.

5. Some terms, conditions, stipulations etc. out of the above-referred documents are reproduced

below for ready reference:

(i) Brief particulars of the goods and services which shall be supplied/ provided by the

supplier are as under:

Schedule

No.

Brief description

of goods/ services

Accounting

unit

Quantity to

be supplied

Unit Price

(in Rs.) Total price

Any other additional services (if applicable) and cost thereof: ………………………..

Total value (in figure) (In words)

26

(ii) Delivery schedule.

(iii) Details of Performance Security.

(iv) Quality Control

(a) Mode(s), stage(s) and place(s) of conducting inspections and tests.

(b) Designation and address of SPMH‟s inspecting officer

(v) Destination and despatch instructions

(vi) Consignee, including port consignee, if any

(vii) Warranty clause

(viii) Payment terms

(ix) Paying authority

……………………………….

(Signature, name and address of SPMH‟s authorized official)

For and on behalf of……………………………………………………………….…….

Received and accepted this contract ……………………………………………………

(Signature, name and address of the supplier‟s executive duly authorized to sign on behalf of the

supplier)

For and on behalf of

…………………….……………………… (Name and address of the supplier)

……………………..……………………...(Seal of the supplier)

Date:

Place:

27

(SECTION – XVII)

Letter of Authority for attending a Bid Opening

(Refer to clause 24.2 of GIT)

The General Manager

Security Paper Mill

Hoshangabad

M.P – 461 005

Subject: Authorization for attending bid opening on ________ (date) in the Tender of ______

Following persons are hereby authorized to attend the bid opening for the tender mentioned

above on behalf of______________(Bidder) in order of

preference given below.

Order of Preference Name Specimen Signatures

I.

II.

Alternate Representative

Signatures of bidder or Officer

authorized to sign the bid Documents on

behalf of the bidder.

Note:

1. Maximum of two representatives will be permitted to attend bid opening. In cases where it

is restricted to one, first preference will be allowed. Alternate representative will be permitted

when regular representatives are not able to attend.

2. Permission for entry to the hall where bids are opened may be refused in case authorization

as prescribed above is not produced.

28

(SECTION – XVIII)

SHIPPING ARRANGEMENTS FOR LINER CARGOES

----------NOT APPLICABLE----------

29

(SECTION – XIX)

PROFORMA OF BILLS FOR PAYMENTS

(Refer Clause 22.6 of GCC)

Name and Address of the Firm...........................................................................................................

Bill No. .................................................................................... Dated .....................................................

Purchase order.................................................No. ................................................Dated.........................

Name and address of the consignee..........................................................................................................

S.No. Authority for

purchase

Description of

Stores

Number or

quantity

Rate

Rs. P.

Price per

Rs. P.

Amount

Total

1. C.S.T./Sales Tax Amount

2. Freight (if applicable)

3. Excise Duty (if applicable)

4. Packing and Forwarding charges (if applicable)

5. Others (Please specify)

6. PVC Amount (with calculation sheet enclosed)

7. (-) deduction/Discount

8. Net amount payable (in words Rs.)

Despatch detail RR No. /other proof of despatch.......................................................

Dated......................................................................................................... (enclosed)

Inspection Certificate No............................................Dated.................... (enclosed)

Modvat Certificate No .............................................................................. (enclosed)

Excise Duty Gate pass……....................................................................... (enclosed)

Place:

Date:

Received Rs.............................. (Rupees).........................................................

I hereby certify that the payment being claimed is strictly in terms of the contract and all the

obligations on the part of the supplier for claiming that payment has been fulfilled as required under

the contract.

Revenue stamp Signature and of Stamp Supplier