Tender Document: C-2(b)/RC/0700/4508A/2018 FORMAT NO ...Tender Document: C-2(b)/RC/0700/4508A/2018 Annexure-1 Document Control Sheet & Important dates Tender Reference No. C-2(b)/RC

Tender Document: C-2(b)/RC/0700/4508A/2018

FORMAT NO. : CEL/FR/MMD/03(01)

CENTRAL ELECTRONICS LIMITED

(A Public Sector Enterprise)

TENDER DOCUMENT

for

“Supply of LED Luminaires (for Solar Home Lighting) and Solar Charge

Controllers”

Tender Notice No.C-2(b)/RC/0700/4508A/2018 dated 10th August, 2018

General Manager (Materials) Materials Management Division Central Electronics Limited, 4, Industrial Area, Saur Urja Marg, Sahibabad – 201 010 (UP) INDIA Tel. No. 0091-120-2895145 Fax No. 0091-120-2895148 Email: [email protected] Website: www.celindia.co.in

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FORMAT NO. : CEL/FR/MMD/03(01)

CENTRAL ELECTRONICS LIMITED (A Public Sector Enterprise) 4, Industrial Area, Saur Urja Marg, Sahibabad – 201 010 (UP) INDIA

Tel. No. 0091-120-2895145 Fax No. 0091-120-2895148 Email: [email protected] Website: www.celindia.co.in

TENDER NOTICE

Tender notice no.C-2(b)/RC/0700/4508A/2018 10th

August, 2018 Central Electronics Limited invites sealed bids (Technical & Financial) from eligible bidders which

are valid for a minimum period of 90 days from the date of opening for “Supply of LED Luminaires (for Solar Home Lighting) and Solar Charge Controllers”

Scope of Work Supply of LED Luminaires (for Solar Home Lighting) and Solar Charge Controllers

Earnest Money

Deposit

Rs. 12,800/- (Rupees Twelve Thousand Eight Hundred Only)

Interested parties may view and download the tender document containing the

detailed terms & conditions, free of cost from the website www.eprocure.gov.in and

www.celindia.co.in

Please see document control Sheet at Annexure-1

For CENTRAL ELECTRONICS LIMITED

Sd-

General Manager (Materials)

Materials Management Division

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Annexure-1

Document Control Sheet & Important dates

Tender Reference No. C-2(b)/RC/0700/4508A/2018

Name of Organization Central Electronics Limited

Tender Type (Open/Limited/EOI/Auction/Single)

Open

Tender Category (Services/Goods/works) Goods

Type/Form of Contract (Work/Supply/ Auction/Service/Buy/Empanelment/Sell)

Buy

Payment Mode (Online/Offline) Offline

Date of Issue/Publishing 10/08/2018 (12:00 Hrs)

Document Download/Sale Start Date 10/08/2018 (18:00 Hrs)

Document Download/Sale End Date 24/08/2018 (15:00 Hrs)

Bid submission Start Date 10/08/2018 (18:00 Hrs)

Last Date and Time for Submission of Bids 24/08/2018 (15:00 Hrs)

Date and Time of Opening of Bids 24/08/2018 (15:30 Hrs)

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Important Instructions: - 1. The following documents/Annexures are part of tender document:

a. Tender notice b. Document Control Sheet - Annexure -1 c. Eligibility Criteria Annexure ‘A’ d. Detailed Specifications Annexure ‘B’ e. Price bid format Annexure ‘C’ f. Commercial terms & conditions Annexure ‘D’ g. Format for submission of Vendor Data Annexure ‘E’ h. Tender acceptance letter Annexure ‘F’

2. Quotations shall be liable to be rejected if there is/are any deviation(s) from the specifications. 3. Escalation in price (except where price variation clause is applicable), deviation from delivery schedule,

terms and conditions will not be permitted in your quotation. Statutory Taxes & Duties should be shown separately from the price.

4. Bidder who is Micro & Small Enterprise should enclose copy of valid Certificate of Registration with DIC or KVIC or KVIB or Coir Board or NSIC or DHH or any other body specified by Ministry of Micro, Small and Medium Enterprises, Govt. of India to avail benefits under the “Public Procurement Policy for Micro & Small Enterprises (MSEs) Order 2012”.

5. Catalogue, literature, specification details should accompany the quotation. Incomplete quotations are liable to be rejected.

6. Any deviations whether technical or commercial stated anywhere in the bid shall not be taken into account and may render the bid non-responsible and liable to be rejected.

7. Vendor Data should be submitted in the Format for submission of Vendor Data as per annexure E. 8. Quotation should be submitted in Two bid system. 9. Bulk quantity of material shall be procured from approved vendor as per list available with CEL. In case of

quotation of un-approved vendor being lowest, an educational order for the sample quantity may be placed for vendor development purpose.

10. Quotation should be submitted in sealed envelope. There will be TWO sealed covers/envelops in the quotation and following are to be submitted in your quotation: a) Cover – 1: (Technical & EMD)

i. Earnest Money Deposit demand draft /RTGS/NEFT acknowledgement or the documents for exemption from submission of EMD.

ii. Technical catalogue, literature and approval/registration certificate, if any, required as per eligibility criteria given in the tender.

iii. Filled up Format for Submission of Vendor Data as per format at Annexure E. iv. Tender acceptance letter as per format at Annexure F

b) Cover – 2: Finance: This must contain only the Price Bid on company’s letter head as per Price Bid format given in Annexure C.

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ANNEXURE A

TENDER FOR THE SUPPLY OF SOLAR HOME LIGHTING LED LUMINAIRE AND SOLAR CHARGE

CONTROLLER AS PER DETAILED SPECIFICATIONS AND DRAWINGS GIVEN HEREIN

ELIGIBILITY CRITERIA FOR BIDDER:

The prospective bidder must qualify all of the following requirements to be eligible to participate

in the bidding. Bidders who meet following requirements will be considered as successful bidder

and management has a right to disqualify those bidders who do not meet these requirements:

Please Note:

a) Firms who are debarred/ blacklisted in CEL and in India will not be considered. Those firms

which are having on-going/unresolved litigation with CEL are also not eligible to participate

and their offer would be summarily rejected.

b) Company reserves the right to carry out technical capability/ infrastructure assessment of

the Bidders by factory/office inspection or by any other means and company’s decision

shall be final in this regard.

c) Deviations or exceptions if any must be clarified mentioned and submitted.

d) The bidder shall submit all necessary documentary evidence to establish that the Bidder

meets the above qualifying requirements.

Sr.

No.

Eligibility Criteria Complied /

Not Complied

01. The bidder’s company/firm must have supplied minimum 100 Nos. of

Home Lighting LED Luminaire to any government department/ PSU/Regd.

NGO/ NSE-BSE Listed company/Regd. Co-operative society/ Utilities

anywhere in India during last 3 financial years. The PO copies & supply

completion certificates/receipted invoices or challan are required to be

submitted with the bid.

02. The bidder must be OEM of Home Lighting LED Luminaire. The products

of OEM must be conforming to MNRE standards (documents towards

proof of OEM of Home Lighting LED Luminaire and conformation to

MNRE Standards must be attached with the technical bid).

03. The bidder’s company/firm must have a minimum cumulative turnover of

Rs 50 lakhs in last three years exclusively in the business of solar PV. As

proof of the same a certificate to the effect duly signed and stamped by a

registered chartered accountant in the letter head of the CA’s firm must

be included in the tender document.

04 Bidder must submit the self-declaration that their firm is not debarred /

blacklisted in another utilities/PSU/any Govt. agency.

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e) The bidder must submit the following documents along with the Technical Bid; Non-

compliance of the same may lead to out rightly rejection from this bid:

i. PO & Supply Completion Certificate or receipted copy of invoices/challans from

customers.

ii. LM 79 & IP 65 report for LED luminaire (10 to 15W).

iii. LM 80 report for LED

iv. Other documents as per tender

IMPORTANT TERMS & INSTRUCTIONS TO BIDDERS:

1. Validity of offer/quotation: The offer must be kept valid for a period of one year from the

date of opening of the technical bid. No escalation clause except the admissible tax

component under the period of consideration would be accepted.

2. Terms of Price: FOR CEL, Sahibabad.

3. Warrantee period: The Home Light System (including all components) supplied shall be

under warrantee for a period of 30 months from the date of supply. Guarantee/Warrantee

certificate shall be submitted along with the material. 4. Performance bank guarantee (PBG): PBG of 10% of P.O. value valid for 33 months from

the date of supply to be submitted at the time of delivery of the material. In case, PBG is not submitted by the bidder, 10% payment shall be retained by CEL for 33 months. In case the bidder opts for payment through LC, PBG must be submitted with the LC documents.

5. Award of Supply Order/Purchase Order: Normally 100% quantity of tender would be

awarded to the lowest quoting technically qualified bidder. However, CEL reserve the right

to split the quantity and award on two or more vendors as per the project requirement.

6. Inspection: Inspection will be done by CEL representative. CEL shall have free access to the

supplier’s works during testing and final inspection. Vendor shall inform CEL not less than

one week in advance. All testing arrangements shall be the responsibility of the vendor.

CEL reserves the right to inspect the material during manufacturing and/or before dispatch

as per specifications and test protocols. Internal inspection report and inspection

certificate must accompany the supply.

Pre-delivery inspection of major components may be carried out by a team of designated

officials of CEL, any other department as may be considered appropriate at the factory site

of the vendor / manufacturer. Before despatch of consignment intimation shall be given

sufficiently ahead so that no delay occurs for deputing officials and inspection at the

premises / test site.

• The rest of the tests and inspections shall be made at the place of delivery.

• Material shall be inspected by CEL officials confirming to the specifications before

dispatch

• CEL shall have the right to have the tests carried out at its own cost by an independent

agency at any point of time.

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Annexure B

SPECIFICATIONS AND BILL OF MATERIAL/QUANTITIES FOR THE SUPPLY OF

SOLAR HOME LIGHTING LED LUMINAIRE AND SOLAR CHARGE CONTROLLER

BOM/BOQ DETAILS:

SL No. Description Qty.

01. LED Luminaire 12V 7W (Solar Home lighting System)

including required accessories and fixing/mounting

hardware

1,680 Nos.

02. Solar Charge Controller 12V/10 Amp 420 Nos.

Note:

1. Both items are mandatory to be quoted and should be supplied by same

bidder/vendor. Four nos. of item 1 and one no. of item 2 would be considered as

one system. If bidder quotes for only one item then that bidder’s bid would be

rejected.

2. For the purpose of deciding lowest bidder, the total cost to CEL would be

considered. One Home Lighting & charge control system would consist of 4 nos. of

item 1 (LED Luminaire) and 1 nos. of item 2 (Charge Controller).

3. Each luminaire and charge controller shall be supplied with suitable lugs.

4. 20% quantity as spare lugs shall be supplied by the successful bidder.

5. The packing should be export worthy packing.

6. All the supplied material should be warranted for a period of 30 months from the

date of supply.

7. Solar Modules and Batteries are not included in the above supply.

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SPECIFICATION FOR SOLAR HOME LIGHTING LED LUMINAIRE AND SOLAR CHARGE

CONTROLLER

1. LED LIGHT FIXTURE:

1. Type LED LUMINAIRE (BULB/TUBE)

2. Nominal Power 7 W

3. Electronics Efficiency 85%

4. LED Light Source Power LED OSRAM/NICHIA/PHILIPS

5. Luminous Efficacy 100 Lumens /Watt of Luminaire

6. USE Indoor

7. View Angle LED View Angle => 120 deg.

8. Color Rendering Index

(CRI)

70

9. Nominal Battery Voltage 12 V DC

10. Regulation >90%

11. ON/OFF SWITCH Should be provided

12. Color Temp. 5500-6500 CCT

13 Life Cycle of LED 50000 Hrs. as per LM-80

• The light source will be of white LED type Mid Flux LEDs .The color temperature of

white LEDs used in the system should be in the range of 5500-6500 with standard

tolerance of 510K. Use of LEDs which emits ultraviolet light will not be permitted. The

quality of light should be soft soothing to the eye. It must be free from the glare.

• The illumination should be uniform without dark bands or abrupt variations, and

soothing to the eye. Higher light output will be preferred. The light output from the

white LED light source should be almost constant.

• The lamps should be housed in an assembly suitable for indoor use.

• The temperature of heat sink should not increase more than 30 degree C above

ambient temperature even after 48 hrs of continuous operation. Heat Sink Material

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used in the LED batten should be of Extruded Aluminum as body and good heat sink in

order to have good heat dissipation and thermal management for ensuring the better

life of the luminaries with high quality of Polycarbonate diffuser for achieving soft and

glare free light.

• Mid power LED of CREE/NICHIA/OSRAM//PHILIPS/LUMILEDS Make or equivalent

(Having LM79 and LM 80 test report) shall only be use. Test report shall be submitted

along-with the bid.

• The lumens output of luminaire should be Minimum 15 Lux when measured at the

periphery of 2.5 meter diameter from a height of 2.5 meter. At any point within area of

2.5mtr diameter periphery the light level should not be more than three limes of the

periphery value. The illumination should be uniform without Dark Bands or abrupt

variations and soothing to the eyes. Higher output would be preferred.

• Mounting of light should be wall and ceiling mounted

• The LEDs luminaire should have life time about 50,000 hrs.

• The lumen depreciation of LED luminaire shall not be more than 30% at 50,000 burning

hours.

• Power consumption of the LED Luminaire / Lighting unit shall Nominal 7 Watt

(including LED Driver power loss) with permissible standard tolerance.

• Other Parameters:

1. LED DC current regulation – better than 3 %

2. Input – 12 V DC

3. Driver Type- DC-DC

4. CRI – Typical 75 % and not less than 70.

5. Ambient temp– upto 50 deg.

6. Total electronics efficiency >85 %

7. Driver Characteristics - reverse polarity protection and suitable to operate

between 10V to 30V.

8. LED lighting unit shall comply to LM -79 and LM -80 (LED) Standards and copy of

test certificate should be submitted.

9. The make, model number, country of origin and technical characteristics of white

LEDs used in the lighting system must be furnished.

10. The beam angle of luminaire shall be min 100 deg and the distribution shall be

symmetrical on either side of axis.

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2. SOLAR CHARGE CONTROLLER

1) Microcontroller based PWM technology Solar Charge Controller 12 volt / 10 Amp.

2) Rating: 12 volt / 10 Amp

3) Array Input Voltage: 17 volt (22 volt max)

4) Indications: PV status, Battery status (Low, charging & Battery State of charge)

5) Protections:

i) Deep Discharge Protection

ii) Over Charging Protection

iii) Short Circuit Protection

iv) Reverse Polarity Protection

v) Under and Over Temperature

6) Blocking Diode should be provided at the output of charge controller to prevent the

reverse flow of current from Battery.

7) The Charge CONTROLLER should operate both with lead-acid and lead-gel VRLA

(Valve Regulated Lead Acid) 12VDC batteries.

8) This charge regulator allows the photovoltaic system to operate efficiently and

prevents the batteries from any electrical shock or damage, improving consequently

their average operating lifetime.

9) The main technical features of Solar Charge Controllers are:

o Control of the maximum charge of the battery by means of a steady-voltage

charging

o Control of load output: it is automatically disconnected when the battery

charge decreases to around 40% of its capacity and it will be reset when the

50% will be raised during battery recharge.

o Display of the state of low battery by Red LED.

o Display of the present charging mode of the battery with Green LED.

o Display of Battery state of charge by LED’s

o Protection of the load output (electronic, resettable) against short circuit,

overload and polarity reverse,

o Temp. Compensation

o Provision of charging Mobile (USB Port) in Charge Controller

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OTHER SPECIFICATIONS AND TECHNICAL REQUIREMENTS:

1. Bidders should submit their offer along with detailed technical specification.

2. The luminaires, warranty card and Operation & Maintenance manual are to be branded in

the name of CEL. The name of supplier or manufacturer should not be mentioned anywhere

on luminaires packing or any other materials.

3. All the components and parts used in the solar home lighting systems should conform to the

latest BIS or IEC specifications, wherever such specifications are available and applicable.

4. Packing: All the mechanical parts are to be packed in proper export worthy packing

mentioning conten of packing/box. Each luminaire and charge controller is to be packed

individually in 3 ply corrugated box along with required quantity of lugs and fixing/mounting

hardware. 4 nos. of LED Luminaires and 1 no. of Charge Controller should be packed in one

box. The box should be fabricated from 5 ply corrugated sheet. 4 to 6 such boxes shall be

placed in one bigger corrugated box fabricated form 5 or 6 ply corrugated sheet and this box

should be with thermocol lining. Screen-printing of CEL logo and other material as provided

by CEL official shall be provided on the packing boxes. Packing slip design should be

approved by CEL. Item description and quantity should be mentioned in each box on the

packing slip. Approval for all packing material must be obtained from CEL prior to dispatch.

5. Quality: All the components and parts used in the solar home lighting systems should

conform to the latest BIS or IEC specifications, wherever such specifications are available and

applicable.

6. Operation and maintenance manual: An Operation, Instruction and Maintenance Manual, in

English language, should be provided. Draft Copy of Manual should be submitted to CEL for

approval.

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Annexure C

Price Bid Format

(To be submitted on letter head in separate envelop)

SUPPLY OF SOLAR HOME LIGHTING LED LUMINAIRE AND SOLAR CHARGE CONTROLLER

Tender no.: Bidder Name:

S.

No.

Particulars Quantity Unit of

measure

Unit price in

INR on FOR

CEL, Sahibabad

basis w/o GST

GST

(……% )

per

unit in

INR

Total

price per

unit with

GST in

INR

Total

amount in

INR, FOR

CEL,

Sahibabad

01. LED Luminaire 12V 7W

(Solar Home lighting

System) including

required accessories and

fixing/mounting

hardware

1,680 Nos.

02. Solar Charge Controller

12V/10 Amp

420 Nos.

Total amount in words:

1. Bidders are requested to attach unpriced bid in the technical bid.

2. Bidders are also requested to mention the percentage of GST.

3. In case bidder changes the price bid format in their price bid their price bid will be rejected forthwith.

4. The above items are for export.

5. Both the items must be quoted. Four nos. of item 1 and one no. of item 2 would be considered as

one system. If bidder quotes for only one item then that bidder’s bid would be rejected.

Delivery Schedule: 51 no. of item s.no. 1 & 13 nos. of item s.no. 2 by 10-09-2018 or as and when

required by CEL upto 31-12-2018. Bidder may mention earliest delivery date

(__/___/2018) and also give lead time of supply which may be considered if feasible.

Lead Time for Supply: ________ days

Payment terms:

Option 1: Within 45 days from the date of receipt of material.

Option 2: Letter of credit with 45 days usance from the date of receipt of material. In this case, LC

charges of opener’s bank as well as beneficiary’s bank would be borne by the beneficiary.

(A loading of 1.5% on the total amount will be added for comparison of landing cost to CEL, if

option 2 is ticked/accepted by the bidder. If no option is chosen, it will be presumed that

bidder agrees for Option 1.)

Signature of Authorized signatory:

Name:

Designation:

Date: Office seal:

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Annexure-D

Commercial Terms and Conditions:

1. This is an open tender. Eligible bidders qualifying the eligibility criteria may submit their bid and acceptance as described in tender. Bids having deviation from our specifications, terms & conditions would be rejected.

2. Basis of price: The offer should clearly indicate units and rates. Prices should be submitted on FOR CEL Sahibabad basis and the scope of work described in Annexure A. The quotations submitted with basis of price other than the above will be rejected.

3. Taxes and duties: GST to be quoted in the Price Bid Format.

4. Delivery schedule. As & when required by CEL up to 31.12.2018 as per details given on price bid format.

5. Payment terms: As given in Price Bid Format in Annexure ‘C’.

6. Warrantee period: As given in Annexure ‘A’.

7. Performance bank guarantee (PBG): As given in Annexure ‘A’. In case the bidder opts for payment through LC, PBG must be submitted with the LC documents.

8. Price reduction for delayed delivery: In the event of delay in affecting the delivery within agreed period, a reduction in the price shall be levied @ 0.5% of the total order value per week or part thereof subject to maximum of 5% of the total order value.

9. Inspection: As given in Annexure ‘A’.

10. Price variation Clause: Price variation would not be permitted and quotations having Price variation clause would be rejected.

11. Validity of offer: The quotation/tender/bid submitted by the bidder/supplier shall be valid for a minimum period of 90 days from date of opening.

12. Any corrections/alterations in the tender/quotation/bid are to be duly signed by the bidder. CEL does not take any responsibility for delay in receipt or non-receipt or loss of tender(s) in transit.

13. Earnest money: An amount of ₹12,600/- in the form of demand draft favoring “M/s. Central Electronics Limited” payable at Delhi to be submitted along with the technical bid. No interest shall be payable on the earnest money deposit. The earnest money may be deposited through RTGS/NEFT into CEL’s account with Syndicate Bank. The details of account are as below:

Beneficiary Name: Central Electronics Limited Beneficiary Account Number/IBAN: 87761250000014 Beneficiary Bank SWIFT Address/BIC: SYNBINBB161 Beneficiary Bank Name: Syndicate Bank (IFSC: SYNB0008776) Beneficiary Bank Address: Sahibabad Branch, CEL Complex, Plot No. 1, Site 4, Sahibabad 201010 INDIA

The earnest money (after deduction of bank charges, if any) of unsuccessful bidders/ tenderers will be refunded within one month of finalization of tender. The earnest money of successful bidder would be converted into security deposit and would be returned (after deduction of bank charges, if any) to the bidder after two months of successful completion of work. In case the successful bidder is exempted for submitting the EMD as described below, 2% of total order value (including taxes & duties) will be deposited by the successful bidder within seven days of receipt of purchase order through email, failing which, CEL reserves the right to cancel the purchase order and blacklist the bidder at their risks and costs with wide publicity including uploading on CEL’s website. No justification for delay in submission of security deposit will be entertained.

Exemption from submission of EMD: Micro & Small Enterprise registered with DIC or KVIC or KVIB or Coir Board or NSIC or DHH or any other body specified by Ministry of Micro, Small and Medium Enterprises, Govt. of India are exempted from submission of EMD subject to submission of valid registration certificate with technical bid.

14. CEL reserves the right to reject any or all tenders/quotations/bids received or accept any or all tenders/quotation/bids wholly or in part. Further, CEL reserves the right to order a lesser quantity without assigning any reason(s) thereof. CEL also reserves the right to cancel any order placed on the basis of

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this tender in case of strike, accident or any other unforeseen contingencies causing stoppage of production at CEL or to modify the order without liability for any compensation and or claim of any description.

15. Submission of Tender: Tender/Quotation/Bid in sealed cover super-scribing the tender notice no., name of the item and due date should be delivered at the Office of the General Manager, Materials Management Division, Central Electronics Limited, 4, Industrial Area, Saur Urja Marg, Sahibabad – 201010 (U.P), INDIA. Last date of receiving of tenders/quotations is 24/08/2018 up to 15:00 hrs IST. The offers shall be submitted in TWO sealed envelopes as detailed below:

a) Cover – 1: (Technical & EMD) i. Earnest Money Deposit demand draft /RTGS/NEFT acknowledgement or the documents for

exemption from submission of EMD. ii. Technical catalogue, literature and approval/registration certificate, if any, required as per

eligibility criteria given in the tender. iii. Filled up Format for Submission of Vendor Data as per format at Annexure E. iv. Tender acceptance letter as per format at Annexure F

b) Cover – 2: Finance: This must contain only the Price Bid on company’s letter head as per Price Bid format given in Annexure C.

16. Opening of Tenders: Technical Bids/Quotations/tenders will be opened on 24/08/2018 at 1530 hrs (IST). The date for opening of price bids would be fixed after evaluation of the technical bids, usually within a week of opening of technical bids. Price bid of only those bidders would be opened who qualify the technical bid. The date of price bid opening would be intimated to the eligible bidders (qualified in the technical evaluation) at least 1 day in advance.

17. Technical Clarifications: Bidders desiring any technical clarification may contact General Manager, MMD, Central Electronics Limited, 4, Industrial Area, Sahibabad – 201010 Fax: 0120-2895148 email: [email protected] between 1000 hrs to 1600 hrs on any working day. However, the tender submission and opening dates would remain unchanged.

18. In case an order placed by the CEL based on the quotation/bid/tender submitted by the bidder/supplier is not executed by the supplier/bidder, CEL may buy the ordered goods from elsewhere and recover the additional amount that CEL may have to spend in procuring the stores plus 10% to cover the overhead & incidental expenses.

19. Replacement of Rejected Material: Any material supplied against order placed on the basis of this tender and found to be defective on inspection or differing from approved samples or make or specifications will be replaced by the supplier free of cost or full refund made for the amount paid by Central Electronics Limited including freight and insurance and other incidental charges at CEL’s discretion.

20. Arbitration: All the disputes, difference controversies/ difference of opinions, breach and violation arising from or related to this agreement between the parties, then the same shall be resolved by mutual discussion /reconciliations in good faith. If disputes, difference controversies /difference of opinions , breach and violation arising from or related to this agreement cannot be resolved within 30 days of commencement of reconciliations / discussions then the matter shall be referred to the sole arbitrator, nominated by CMD CEL, for this purpose and his/her decision shall be final binding on both the parties. The cost of arbitration, if any shall be shared equally between the parties. The arbitration proceedings shall be conducted by the Arbitral Tribunal in accordance with the provisions of the Arbitration & Conciliation Act, 1996 as amended from time to time. The place of arbitration shall be Delhi and language of such arbitration proceedings shall be in English.

All disputes relating to this agreement shall be subject to jurisdiction of the courts at Delhi only.

21. In case of any ambiguity in the terms & conditions mentioned here-above and Annexure A & B of the tender, clause defined in Annexure-A & B shall supersede.

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ANNEXURE – E

Format for submission of Vendor Data

1. Name of vendor

2. Registered Address

Postal Code Company’s Year of Establishment

Company’s nature of business

Company’s Legal Status

Registration No. Phone:

Fax No. Website:

Name of Proprietor/ CEO/Chairman

Phone/Mobile No.

Email id

3. Factory Address

Phone No.

Fax No.

Email id

4. Delhi/NCR Address (if any)

Phone No.

Fax No.

Email id

5. Correspondence Address

6.

Name of Contact Person for this tender

Designation

Date of Birth

Phone/Mobile no.

Fax No.

Email id

7.0 GST related information

7.1 GST No.

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Correspondence with respect to this tender may be addressed to Mr/Ms …………………………… at email id ……………………………………………………………………… and mobile no……………………………………… I/We accept that CEL may send SMS and/or email regarding this tender/any other tender, award of contract, purchase order(s) and/or any other information on any/all mobile nos. mentioned in this vendor data sheet. I/We certify that the information given herein is correct to the best of my knowledge and belief. Signature of Proprietor/CEO/Chairman Seal of the company/concern

8.0 Income Tax related information

8.1 PAN No.

8.2 PAN reference no. (in case PAN applied for)

8.3 PAN Status (in case PAN applied for)

10. Registration No. with Directorate of Industries

11. SSI/MSE Reg. No. (if Small Scale Industrial Unit)

(Please enclose certificate from DIC/NSIC along with Certificate from registered CA with value of plant and machinery)

12. Is MSE/SSI is ST/SC? Yes / No ( If Yes please enclose relevant certificate as proof)

13.0 Bank related information

13.1 Bank name

13.2 Branch name

13.3 Bank address

13.4 Bank phone no.

13.5 Bank fax no.

13.6 Bank MICR Code (9 digit)

13.7 RTGS-IFSC Code

13.8 Account type

13.9 Account no.

13.10 Swift Code

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Annexure – F TENDER ACCEPTANCE LETTER

(To be given on Company’s Original Letter Head)

Date:

To,

Sub: Acceptance of Terms & Conditions of Tender.

Tender Reference No: C-2(b)/RC/0700/4508A/2018

Name of Tender / Work: -

Dear Sir,

1. I/ We have downloaded / obtained the tender document(s) for the above mentioned ‘Tender/Work’ from the web site(s) namely:

as per your advertisement, given in the above mentioned website(s).

2. I / We hereby certify that I / we have read the entire t e nde r doc ume nt a l ong w i th te c hn i c a l s pe c i f i c a t ions a nd terms & conditions of the tender documents from Page No. ______to (including all documents like annexure(s), schedule(s), etc .,), which form part of the contract agreement and I / we shall abide hereby by all the terms / conditions / clauses contained therein.

3. The corrigendum(s) issued from time to time by your department/ organization too have also been taken into consideration, while submitting this acceptance letter.

4. I / We hereby unconditionally accept a l l the technical specifications and terms and conditions of t h e above mentioned tender document(s) /corrigendum(s) in its totality / entirety.

5. In case any provisions of this tender are found violated , then your department/ organization shall without prejudice to any other right or remedy be at liberty to reject this tender/bid including the forfeiture of the full said earnest money deposit absolutely.

Yours Faithfully,

(Signature of the Bidder, with Official Seal)

Page 17 of 17

Documents

Tender Document: C-2(b)/RC/0700/4508A/2018 FORMAT NO ...Tender Document: C-2(b)/RC/0700/4508A/2018 Annexure-1 Document Control Sheet & Important dates Tender Reference No. C-2(b)/RC