Tender Document: C-2(b)/RC/0700/4473/2017 FORMAT NO. : CEL ...celindia.co.in/drupal7/sites/default/files/td131217.pdf · Tender Document: C-2(b)/RC/0700/4473/2017 FORMAT NO. : CEL/FR/MMD/03(01)

Tender Document: C-2(b)/RC/0700/4473/2017

FORMAT NO. : CEL/FR/MMD/03(01)

CENTRAL ELECTRONICS LIMITED

(A Public Sector Enterprise)

TENDER DOCUMENT

for

“Tender for Supply of Balance of System, Installation, Commissioning,

Warranty & Maintenance for 5 years of 2,000 Nos. of Solar Powered LED

Home Lighting Systems and 130 Nos. of Solar Street Lighting Systems at

various locations in Gawnpur development Block of Dhubri District of

Assam”

Tender Notice No.C-2(b)/RC/0700/4473/2017 dated 13th

December, 2017

Assistant General Manager (Materials) Materials Management Division Central Electronics Limited, 4, Industrial Area, Saur Urja Marg, Sahibabad – 201 010 (UP) INDIA Tel. No. 0091-120-2895145 Fax No. 0091-120-2895148 Email: [email protected] Website: www.celindia.co.in

Page 1 of 41


FORMAT NO. : CEL/FR/MMD/03(01)

CENTRAL ELECTRONICS LIMITED (A Public Sector Enterprise) 4, Industrial Area, Saur Urja Marg, Sahibabad – 201 010 (UP) INDIA

Tel. No. 0091-120-2895145 Fax No. 0091-120-2895148 Email: [email protected] Website: www.celindia.co.in

TENDER NOTICE

Tender notice no.C-2(b)/RC/0700/4473/2017 13th

December, 2017 Central Electronics Limited invites sealed bids (Technical & Financial) from eligible bidders which

are valid for a minimum period of 180 days from the date of opening for “Tender for Supply of

Balance of System, Installation, Commissioning, Warranty & maintenance for 5

years of 2,000 Nos. of Solar Powered LED Home Lighting Systems and 130 Nos. of

Solar Street Lighting Systems at various locations in Gawnpur development Block of

Dhubri District of Assam”

Scope of Work Tender for Supply of Balance of System, Installation, Commissioning,

Warranty & maintenance for 5 years of 2,000 Nos. of Solar Powered LED

Home Lighting Systems and 130 Nos. of Solar Street Lighting Systems at

various locations in Gawnpur development Block of Dhubri District of

Assam

Earnest Money

Deposit

Rs. 3,26,600/- (Rupees Three Lakhs Twenty Six Thousand Six

Hundred Only)

Interested parties may view and download the tender document containing the

detailed terms & conditions, free of cost from the website www.eprocure.gov.in and

www.celindia.co.in

Please see document control Sheet at Annexure-1

For CENTRAL ELECTRONICS LIMITED

Sd-

Assistant General Manager (Materials)

Materials Management Division

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Annexure-1

Document Control Sheet & Important dates

Tender Reference No. C-2(b)/RC/0700/4473/2017

Name of Organization Central Electronics Limited

Tender Type (Open/Limited/EOI/Auction/Single)

Limited

Tender Category (Services/Goods/works) Goods

Type/Form of Contract (Work/Supply/ Auction/Service/Buy/Empanelment/Sell)

Buy

Payment Mode (Online/Offline) Offline

Date of Issue/Publishing 13/12/2017 (18:00 Hrs)

Document Download/Sale Start Date 13/12/2017 (18:00 Hrs)

Document Download/Sale End Date 23/12/2017 (15:00 Hrs)

Bid submission Start Date 13/12/2017 (18:00 Hrs)

Last Date and Time for Submission of Bids 23/12/2017 (15:00 Hrs)

Date and Time of Opening of Bids 23/12/2017 (15:30 Hrs)

ELIGIBILITY CRITERIA

The prospective bidder must qualify all of the following requirements to be eligible to participate in the

bidding. Bidders who meet following requirements will be considered as successful bidder and

management has a right to disqualify those bidders who do not meet these requirements:

Sr. No. Eligibility Criteria Complied / Not

Complied

01. The bidder must be approved EPC with CEL. (Copy of document to be

submitted with bid)

02. The bidder must be company registered under GST. All compliance of GST is

to made by vendors. Copy of the certificate to be enclosed.

03. The bidder’s company/firm must have experience of working in remote

village electrification program in North Eastern states and have electrified

villages using Solar Power having supplied & installed minimum 500 Nos. of

Solar Home lighting system/SLS on a single order for government

department/PSU/NGO/ NSE Listed company/Regd. Co-operative society and

cumulative 1000 Nos. of SPV HLS/SLS for the last three years from

government department/PSU/NGO/ NSE Listed company/Regd. Co-operative

society during last 3 financial years. The PO copies and their completion

documents are required to be submitted with the bid.

04. The LM79 and IP65 test reports for 14W luminaries from MNRE/NABL

accredited lab, preferably with accreditation certificate of Lab & LM80 for

LEDs must be submitted along with the bid. However, in case bidder doesn’t

have valid test reports of 14 W Luminaries, bidder may submit LM79 & IP-65

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Note:

1. Each page of the technical specification of tender submitted should be signed by the legally

empowered and designated person of the tenderer otherwise tender shall be treated as invalid and

rejected.

2. Firms who are debarred/ blacklisted in India will not be considered.

3. The purchaser reserves the right for verifications of any original documents of the Tender submitted.

4. Deviations or exceptions if any must be clarified mentioned and submitted along with technical bid.

5. If bidder wants to visit the site, bidder can visit the site before submitting the bid.

SPECIAL CONDITIONS

a) The contractor/bidder shall not display the photographs & content of the work and also will not

take advantage through publicity of the work without written permission of CEL. Non-compliance

to this may result in removal from the EPC list and the contractor will be blacklisted.

b) CEL may distribute the quantity of Power plants among successful bidder at the L-1 rate.

Distribution of power plants to the vendor is at the sole discretion of the CEL.

c) Service level agreement has to be signed on 100/- INR stamp paper with in 2 (two) weeks after

award of PO. As per SLS severity level 2 will persist for this project.

d) Submission of Progress Report along with Photograph of the Project in CD to CEL/Nodal officer on

weekly basis. The progress of the project and proper implementation will be inspected in the form

of visits/surprise visits during execution.

e) Screen-printing of CEL logo on each Luminaire and a message with fluorescent colour on Battery

Box as per instruction of CEL officials after award of Purchase Order.

reports of 12W to 20 W Luminaries from NABL/MNRE accredited labs for

technical evaluation purpose. But bidder has to submit LM-79 and IP-65

reports for 14W luminaries along with LM-80 for LEDs within 15 days from

the date of Purchase order.

05. The LM79 test report for 3W & 5W luminaries from MNRE/NABL accredited

labs, preferably with accreditation certificate of Labs & LM80 for LEDs must

be submitted along with the bid. However, in case bidder doesn’t have valid

test reports of 3W & 5W Luminaries, bidder may submit LM-79 of 3W to 7W

Luminaries from NABL/MNRE accredited labs for technical evaluation

purpose. But bidder has to submit LM-79 reports for 3W & 5W LED

luminaries along with LM-80 for LEDs within 15 days from the date of

Purchase order.

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Important Instructions: - 1. The following documents/Annexures are part of tender document:

a. Tender notice b. Document Control Sheet Annexure -1 c. Detailed Specifications & Drawings Annexure ‘A’ d. Price bid format given in Annexure ‘A’ e. Commercial Terms & Conditions Annexure ‘B’ f. Format for submission of Vendor Data Annexure ‘C’ g. Tender acceptance letter Annexure ‘D’

2. Quotations shall be liable to be rejected if there is/are any deviation(s) from the specifications. 3. Escalation in price (except where price variation clause is applicable), deviation from delivery schedule,

terms and conditions will not be permitted in your quotation. Statutory Taxes & Duties should be shown separately from the price.

4. Bidder who is Micro & Small Enterprise should enclose copy of valid Certificate of Registration with DIC or KVIC or KVIB or Coir Board or NSIC or DHH or any other body specified by Ministry of Micro, Small and Medium Enterprises, Govt. of India to avail benefits under the “Public Procurement Policy for Micro & Small Enterprises (MSEs) Order 2012”.

5. Catalogue, literature, specification details should accompany the quotation. Incomplete quotations are liable to be rejected.

6. Any deviations whether technical or commercial stated anywhere in the bid shall not be taken into account and may render the bid non-responsible and liable to be rejected.

7. Vendor Data should be submitted in the Format for submission of Vendor Data as per annexure C. 8. Quotation should be submitted in Two bid system. 9. Bulk quantity of material shall be procured from approved vendor as per list available with CEL. In case of

quotation of un-approved vendor being lowest, an educational order for the sample quantity may be placed for vendor development purpose.

10. Quotation should be submitted in sealed envelope. There will be Two sealed covers/envelops in the quotation and following are to be submitted in your quotation: A. Cover: 1

i. Earnest Money Deposit demand draft /RTGS or TT acknowledgement or the documents for exemption from submission of EMD.

ii. Technical catalogue, literature and approval/registration certificate, if any, required as per eligibility criteria given in the tender.

iii. Filled up Format for Submission of Vendor Data as per format at Annexure ‘C’. iv. Tender acceptance letter as per format at Annexure ‘D’.

B. Cover: 2 This must contain only the Price Bid on company’s letter head as per Price Bid format given in Annexure A.

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Annexure-A

Tender for supply of balance of system, installation and commissioning, warranty & Maintenance for 5

years of 2000 Nos. of Solar powered LED Home Lighting systems and 130 Nos. of Solar Street Lighting

Systems at various locations Gawnpur Development Block of Dhubri District of Assam as per following

details:

Locations:

Sr. No. Block Name of Villages Nos. of Beneficiaries (Tentative)

1 Gawnpur Development

Block of Dhubri District,

Assam

Aminer Char 255

2 Kaimbhassani PI-II 270

3 Kalapakani PI-II 748

4 Patamani 427

5 Kaimbhassani PI-II 300

S no. Description Qty.

LED Home Lighting System (SLS)

01. Supply, installation, Commissioning of LED Home Lighting System (HLS) along

with structure, Battery Box and other materials required as per technical

specification (including warranty/AMC for a period of 5 years)

2000 sets

A Module mounting structure pole mounted or roof mounted (Suitable for

50Wp SPV Module supplied by CEL)

2000 sets

B LED Home light luminaries alongwith necessary cables (As per latest IS) as per

enclosed specifications

2000 sets

C Battery box as per enclosed specifications 2000 sets

02. Installation & commissioning of the above 2000 Jobs

03. AMC of HLS installed for 5 years after handing over the systems in working

conditions

2000 Jobs

LED Street Lighting System (SLS)

01. Supply, installation, Commissioning of LED Street Lighting System (SLS) along

with Pole, structure, Battery Box and other materials required as per

technical specification (including warranty/AMC for a period of 5 years)

130 sets

A Street light pole along with Module mounting structure (Suitable for CEL

make 80Wp SPV Module) as per enclosed drawing No. A30101002489,

F30101002477-2487, H30101002490 + Technical specifications at Annexure -

B

130 sets

B Street light luminaries along with necessary cables (As per latest IS) as per

enclosed specifications at Annexure - C

130 sets

C Battery Box as per Drawing No. A0 0105002468, A30102002484,

F30101002485-87, H30101002490

130 sets

04. Installation & commissioning of the above 130 Jobs

05. AMC of SLS installed for 5 years after handing over the systems in working

conditions

130 Jobs

Solar Lanterns

1. Distribution & Maintenance of Solar Lantern (SL) supplied by CEL 2000 sets

* All the supplied material should be warranted for a period of 5 years. Vendor has to submit detailed

execution time schedule along-with bid, if not submitted the bid may be considered nonresponsive and

shall not be considered for evaluation.

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Note: The SPV modules, Batteries & Solar Lantern shall be supplied by CEL.

Eligibility

The prospective bidder must qualify all of the following requirements to be eligible to participate in the

bidding. Bidders who meet following requirements will be considered as successful bidder and

management has a right to disqualify those bidders who do not meet these requirements:

Note:

1. Each page of the technical specification of tender submitted should be signed by the legally

empowered and designated person of the tenderer otherwise tender shall be treated as invalid and

rejected.

2. Firms who are debarred/ blacklisted in India will not be considered.

3. The purchaser reserves the right for verifications of any original documents of the Tender

submitted.

4. Deviations or exceptions if any must be clarified mentioned and submitted along with technical bid.

5. If bidder wants to visit the site, bidder can visit the site before submitting the bid.

Sr. No. Eligibility Criteria Complied / Not

Complied

01. The bidder must be approved EPC with CEL. (Copy of document to be

submitted with bid)

02. The bidder must be company registered under GST. All compliance of GST is

to made by vendors. Copy of the certificate to be enclosed.

03. The bidder’s company/firm must have experience of working in remote

village electrification program in North Eastern states and have electrified

villages using Solar Power having supplied & installed minimum 500 Nos. of

Solar Home lighting system/SLS on a single order for government

department/PSU/NGO/ NSE Listed company/Regd. Co-operative society and

cumulative 1000 Nos. of SPV HLS/SLS for the last three years from

government department/PSU/NGO/ NSE Listed company/Regd. Co-operative

society during last 3 financial years. The PO copies and their completion

documents are required to be submitted with the bid.

04. The LM79 and IP65 test reports for 14W luminaries from MNRE/NABL

accredited lab, preferably with accreditation certificate of Lab & LM80 for

LEDs must be submitted along with the bid. However, in case bidder doesn’t

have valid test reports of 14 W Luminaries, bidder may submit LM79 & IP-65

reports of 12W to 20 W Luminaries from NABL/MNRE accredited labs for

technical evaluation purpose. But bidder has to submit LM-79 and IP-65

reports for 14W luminaries along with LM-80 for LEDs within 15 days from

the date of Purchase order.

05. The LM79 test report for 3W & 5W luminaries from MNRE/NABL accredited

labs, preferably with accreditation certificate of Labs & LM80 for LEDs must

be submitted along with the bid. However, in case bidder doesn’t have valid

test reports of 3W & 5W Luminaries, bidder may submit LM-79 of 3W to 7W

Luminaries from NABL/MNRE accredited labs for technical evaluation

purpose. But bidder has to submit LM-79 reports for 3W & 5W LED

luminaries along with LM-80 for LEDs within 15 days from the date of

Purchase order.

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SPECIAL CONDITIONS

a) The contractor/bidder shall not display the photographs & content of the work and also will not

take advantage through publicity of the work without written permission of CEL. Non-compliance

to this may result in removal from the EPC list and the contractor will be blacklisted.

b) CEL may distribute the quantity of Power plants among successful bidder at the L-1 rate.

Distribution of power plants to the vendor is at the sole discretion of the CEL.

c) Service level agreement has to be signed on 100/- INR stamp paper with in 2 (two) weeks after

award of PO. As per SLS severity level 2 will persist for this project.

d) Submission of Progress Report along with Photograph of the Project in CD to CEL/Nodal officer on

weekly basis. The progress of the project and proper implementation will be inspected in the form

of visits/surprise visits during execution.

e) Screen-printing of CEL logo on each Luminaire and a message with fluorescent colour on Battery

Box as per instruction of CEL officials after award of Purchase Order.

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1. Scope of work (HLS, SLS & Lantern)

The broad scope of the work includes supply of balance of system, installation, testing

commissioning, warranty, Annual Maintenance for 5 years for a complete / composite work of

2000Nos. of Solar LED HLS and 130 Nos. of LED Solar Street Lighting adhering to the standardized

norm / BIS /MNRE specification and Maintenance & Distribution of 2000 Nos. of lantern in Distt.

Dhubri, Assam (as per list).

a) Collection & identification of the beneficiaries (List of beneficiaries may be provided by CEL at the

time of execution) from the above villages.

b) Visit to the village and identifying the designated Village Committee and inform them about the

date and time of commencement of work.

c) Contractor will deliver all the materials to site and CEL will supply SPV Modules and Battery, Solar

Lantern at designated Godown hired by the Contractor.

d) Contractor shall make his own arrangement for safe storage of their as well as CEL SPV Modules,

Solar Lantern& Batteries at site till the handing over of the systems. In case of any losses, theft or

damage of material (CEL’s and their own), the contractor shall alone be responsible to make

alternate arrangement for completion of the project within contractual delivery, commissioning &

handing over of systems within quoted price. CEL shall in no way, whatsoever, responsible to

compensate the contractor in this account.

e) Bidder has to supply 10 Nos. of 14 W luminaries (with C/c & D/d controller) and 20 sets of each 3W

& 5 W luminaires free of cost at CEL, Sahibabad.

f) Supply of the complete systems, including all necessary components, sub-components, spares,

tools, tackles etc. as per technical specifications given in this document including packing,

forwarding, safe storage, handling, commissioning, trial and performance testing (in the presence

of the village committee and authorized technical person of CEL) and handing over the same to the

Village Committee/beneficiary, insurance of all the materials till completion of project.

g) Distribution of Lanterns to beneficiaries.

h) Any item or work, which is not specifically mentioned but necessary for making the systems fully

functional and to the satisfaction of CEL official/Nodal officer, shall be deemed to be included in

the scope of work of the contractor and shall be supplied and installed by the successful bidder

without any extra cost to CEL.

i) Solar Systems deployed must be utilized for the purpose of lighting in the villages as per the

requirement of the villagers, if there is any misuse the same shall be responsibility of the

contractor.

j) Coverage, comprehensive maintenance for 5 years for the materials supplied by the contractor.

The materials supplied by CEL also be made serviceable during the AMC period and spares &

replacement is provided by CEL at centralised location only. The bidder is responsible to send all

the defective materials in duly packed conditions (supplied by CEL) from site to CEL, Sahibabad and

in turn CEL will send the replacement or provide the spares for rectification to centralised location

in Distt. Dhubri.

k) Upon intimation about commissioning of the systems by the executing firm a joint inspection will

be carried out by the representatives of CEL and other officers.

l) The issuance of a JCC shall, in no way relieve the executing firm of its responsibility for satisfactory

operation of the solar systems.

m) Any other works as required on the site or instructed by CEL officials. The contractor shall be

responsible for fulfilling all the obligations under prevailing labour laws of the land.

n) No extra transportation charges shall be paid during the period of contract.

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o) No escalation shall be applicable on the above prices.

p) Collection of all documents pertaining to identification of beneficiary along with photograph -

including photographs of the distribution of systems (HLS, SLS & Lantern), with installed systems.

q) There should not be any damage what so ever in the village due to installation of the solar systems

in the village.

r) While cabling the array care must be taken such that no loose cables lie anywhere related to the

works.

s) Preparation & Submission of all documents as detailed in the tender document including the joint

commissioning report to CEL.

t) Adequate training has to be provided to the persons/villagers to be designated in maintenance and

upkeep of the installed system. The bidder must also provide a detailed operation and

maintenance manual specific to the installed systems in English & Hindi& local language.

u) The indicative documents are to be submitted to CEL like

i. Photograph of the Solar system during distribution

ii. Photograph of the Solar system after installation & handing over

iii. System handing over report

iv. Joint commissioning certificate duly signed by beneficiary/CEL official/Sarpanch as per format

provided by CEL.

• Periodic maintenance of the system (HLS, SLS & Lantern) including topping up of the battery with

DI water (to be arranged by bidder) as detailed in this tender. To update CEL regarding

performance of the installed systems on Six-monthly basis and submit report in this respect till the

end of Maintenance (AMC period) and warranty period of 5 Years as per the format provided by

CEL.

• In this regard, the contractor has to ensure that all street lighting systems, Solar Home Lighting

System and Solar Lanterns are operational during the maintenance period.

• Bidder / Vendor to submit a certificate duly signed either by villager / official identified by CEL on

quarterly basis on the satisfactory performance of the SPV SLS.

• Any other works as required on the site or instructed by CEL officials.

2. Job Works for Street Lighting System:

a) Construction of pedestals of minimum size 450(L) x 450mm (W) x 800mm (D) (PCC 1:2:4) for each

of the street light pole as well as fixing of the above structure on the top as per drawing enclosed.

The work shall be carried out as per the actual site requirement to the satisfaction of CEL &

customer’s representative. The entire pedestals should be painted properly (Refer Drawing

attached).

b) Mounting & fixing SPV Module of 80Wp each on the above installed structure.

c) Mounting of battery box along with Battery with suitable arrangement as required.

Screen Printing of CEL logo on each Luminaire and a message with fluorescent colour on Battery

Box & Module as per instruction of CEL officials after award of Purchase Order.

3. Programme Execution Schedule:

The program of execution of the supply, installation and commissioning shall be carried out as per the

schedule given below:

1. The work i.e. supplies of balance of system has to be completed within 45 days

2. Installation and commissioning shall be completed within 45 days after receipt of materials at site.

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Execution of work shall be carried out in an approved manner as outlined in the technical specification

or where not outlined, in accordance with the relevant Indian Standard Specification, to the

reasonable satisfaction of the authorized CEL Officer. In case of deficiency / gap in any specifications

the supplier shall stand to be penalized. Penalty shall be imposed pro rata as per the deficiency of any

system calculated on the basis cost of system.

3.1 Upon intimation about commissioning of the systems by the executing firm a joint inspectionwill

be carried out by the representatives of CEL and other officers.

3.2 The issuance of a JCC shall, in no way relieve the executing firm of its responsibility for satisfactory

operation of the solar systems.

4. Validity of offer:

The offer must be kept valid for a period of six months from the date of opening of the technical bid.

No escalation clause except the admissible tax component under the period of consideration would be

accepted.

5. Warranty:

The Supplier warrants that the Goods supplied under this Contract are new, unused, of the most

recent or current models and incorporate all recent improvements in design and materials unless

provided otherwise in the Contract. The Supplier further warrants that the Goods supplied under this

Contract shall have no defect arising from design, materials or workmanship (except when the design

and/or is required by CEL Specifications) or from any act or omission of the Supplier, that may develop

under normal use of the supplied Goods in conditions prevailing in the country of final destination.

This warranty shall remain valid for 60 (Sixty) months after the Goods or any portion thereof as the

case may be, have been delivered to and handed over after commissioning at the final destination

indicated in the Contract.

CEL shall promptly notify the Supplier in writing of any claims arising under this warranty. Upon

receipt of such notice, the Supplier shall repair or replace the defective Goods or parts thereof,

without cost to the Purchaser.

If the Supplier, having been notified, fails to remedy the defect(s), the Purchaser may proceed to take

such remedial action as may be necessary, at the Supplier's risk and expense and without prejudice to

any other rights which the Purchaser may have against the Supplier under the Contract.

6. Penalty and termination of contract:

The systems shall be supplied and delivered within the scheduled time as mentioned in the work

order. LD will be applicable @ 1% per week up to a maximum deduction of 10% of the contract price.

LD will be deducted proportionately from the running payments not from the total invoice value. Once

the maximum is reached (i.e 10 weeks of delay) CEL may consider termination of the contract and

forfeit the EMD/security deposit without prejudice to the other remedies of the contract.

7. Termination for Default

CEL may, without prejudice to any other remedy for breach of contract, by written notice of default

sent to the Supplier, terminate the Contract in whole or in part:

• if the Supplier fails to deliver any or all of the Goods within the period(s) specified in the Contract, or

within any extension thereof granted by the Purchaser; or

• if the Supplier fails to perform any other obligation(s) under the Contract.

Page 11 of 41


• If the supplier, in the judgement of the purchaser, has engaged in corrupt or fraudulent practices in

competing for or in executing the contract.

For the purpose of this clause:

“Corrupt practice” means the offering, giving, receiving, or soliciting of anything of value to influence

the action of a public official in the procurement process or in contract execution. “fraudulent

practice” means a misrepresentation of facts in order to influence a procurement process or the

execution or a contract to the detriment of the borrower, and includes collusive practice among

bidders (prior to or after bid submission) designed to establish bid prices at artificial non-competitive

levels and to deprive the borrower of the benefits of free and open competition.

In the event the Purchaser terminates the Contract in whole or in part, the Purchaser may procure,

upon such terms and in such manner as it deems appropriate, Goods or services similar to those

undelivered, and the Supplier shall be liable to the Purchaser for any excess costs for such similar

Goods or services. However, the Supplier shall continue the performance of the Contract to the extent

not terminated.

8. Inspection:

Pre-delivery inspection of major components may be carried out by a team of designated officials of

CEL, any other department as may be considered appropriate at the factory site of the vendor /

manufacturer. Before despatch of consignment intimation shall be given sufficiently ahead (min.

Three working days for NCR region & seven days for outside NCR) so that no delay occurs for

deputing officials and inspection at the premises / test site.

• The rest of the tests and inspections shall be made at the place of delivery. Officers authorized by

CEL shall be entitled at all reasonable time to inspect and supervise and test during erection and

commissioning. Such inspection will not relieve the executing firm of their obligation in the

contract.

• CEL shall have the right to have the tests carried out at its own cost by an independent agency at

any point of time.

• It is the responsibility of bidder to arrange for periodical inspections and monitoring by owner.

9. Payment: Payment will be made back-to-back on pro-rata basis (i.e after receipt of payment from

customer) as per the following:

A. Upto 70% of the supply value of systems will be made after receipt of the system in good

condition at site & after submission of the documents i.e delivery receipt, Lorry receipt & report of

CEL’s QAC clearance.

B. Upto 20% of the supply value & 90% of the installation charges of systems will be made after

successful commissioning in good condition at site & submission of documents i.e Installation &

handing over certificate.

C. Balance 10% shall be made after submission of BG of 10% value valid for 5½ years.

D. The payment towards AMC charges shall be made after completion of each year and submission

of relevant documents.

E. Security Deposit:

(a) The successful Bidders will be required to pay an amount equivalent to 2% of the Order value

including taxes and duties as a Security Deposit within seven working days after placement of PO

alongwith Pert Chart for complete project. The security deposit will be released after handing

over of system to end user.

Page 12 of 41


(b) In case bidder fails to submit the security deposit within one week then 10% of the order value

will be deducted from the first payment and the same shall be released after handing over the

systems.

10. Annual Maintenance Contract:

AMC will be applicable during the period of the warranty period of 5 years. Offer without such AMC

shall not be considered. The scope of AMC must cover supply of all spare parts supplied by bidder,

services with regards to materials supplied by CEL and submission of performance reports during the

contract in force.

The materials supplied by CEL also be made serviceable during the AMC period and spares &

replacement is provided by CEL at centralised location only. The bidder is responsible to send all the

defective materials in duly packed conditions (supplied by CEL) from site to CEL, Sahibabad and in turn

CEL will send the replacement or provide the spares for rectification to centralised location in Distt.

Dhubri.

Order shall be placed on bidders who agree to offer such AMC. The AMC charges quoted by the bidder

must be realistic in view of actual rendering of after sale services. The payment of annual maintenance

charges under the Annual Maintenance Contract shall depend upon the functionality of the system

duly certified by the concerned panchayat office of concerned village. Upon receipt of such certificates

AMC amount as applicable shall be paid at the end of 1st

, 2nd

, 3rd

, 4th

and 5th

years. Bidder has to visit

each location in every six months and report for this duly signed by sarpanch/ panchayat office must

be submitted to CEL with AMC invoices for releasing the payments.

11. Force Majeure:

In no event shall either Party have any liability for failure to comply with this Agreement, if such failure

results directly from the occurrence of any contingency beyond the reasonable control of the Party,

including, without limitation, strike or other labor disturbance, riot, major power failure, war, natural

calamities including but not limited to floods, earthquakes, fire, volcanic eruptions, epidemics,

National Emergency, interference by any government or governmental agency, embargo, seizure, or

enactment or abolition of any law, statute, ordinance, rule, or regulation (each a " Force Majeure

Event"). In the event that either Party is unable to perform any of its obligations under this Agreement

because of a Force Majeure Event, the Party who has been so affected shall as soon as may be, after

coming to know of the Force Majeure Event, inform the other Party and shall take reasonable steps to

resume performance as soon as may be after the cessation of the Force Majeure Event. If the period

of nonperformance due to a Force Majeure Event exceeds thirty (30) days, the Party whose ability to

perform has been so affected may, by giving written notice, terminate this Agreement.

12. QUALITY AND WARRANTY

i. All the components and parts used in the solar street lighting systems should conform to the latest BIS

or IEC specifications, wherever such specifications are available and applicable.

ii. Complete material will be warranted for a period of five years from the date of

commissioning/handing over.

13. OPERATION and MAINTENANCE MANUAL

An Operation, Instruction and Maintenance Manual, in English, Hindi and the local language, should

be provided with each system. The following minimum details must be provided in the Manual:

• Basic principles of Photovoltaic’s.

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• A small write-up (with a block diagram) on Solar Street Lighting System/Solar Home Lighting System -

its components, PV module, battery, electronics and luminaire and expected performance.

• Type, Model number, Voltage & capacity of the battery, used in the system.

• The make and wattage of the LED used in the lighting system.

• About Charging and Significance of indicators.

• Clear instructions about erection of pole and mounting of PV module (s) and lamp housing assembly

on the pole.

• Clear instructions on regular maintenance and troubleshooting of the Solar Street Lighting

System/Solar Home Lighting System.

• DO's and DONT's & Name and address of the contact person for repair and maintenance, in case of

non-functionality of the solar street lighting system/Solar Home Lighting System.

12. TECHNICAL SPECIFICATION

TWO LIGHT POINTS HOME LIGHTING SYSTEMS

Light Source 2 Nos. of 5W & 1 No. 3W (W-LED) luminaries, dispersed

beam, soothing to eyes with use of proper optics and

diffuser.

SPV Panel 50 Wp (Shall be provided by CEL)

Storage Battery 12V, 40 AH, Low Maintenance Lead Acid (LMLA)

(Shall be provided by (Shall be provided by CEL)

MS Structure Suitable structure for 50Wp Module (Roof top or

Ground Mounted)

Battery Box As per Drawing (Dimensions of Battery shall be

provided at the time of PO)

Charge Controller 12V, 5 Amp. (With provision of charging of mobile)

Average Operation 4-5 hours per day

STREET LIGHTING SYSTEMS

Light Source 14W-LED STREET LIGHT luminaries with inbuilt charge

controller & D/D controller

SPV Panel 80 Wp(Shall be provided by CEL)

Storage Battery 12V, 80 AH, TGEL VRLA (Shall be provided by CEL)

Pole with Mounting

Structure

As per Drawing No.

Battery Box As per Drawing (Dimensions of battery shall be

provided at the time of PO)

Charge Controller 12V, 5 Amp. (With provision of charging of mobile)

Average Operation Dusk to Dawn

All the supplied material should be warranted for a period of 5 years. Vendor has to submit

detailed (activity wise) execution time schedule along-with the technical bid.

Note: SPV Modules, Batteries & Solar Lantern shall be supplied by CEL at centralised location of

Distt. Dhubri (Assam) at godown hired by the contractor.

SPECIFICATIONS OF HLS

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LED LIGHT FIXTURE:

• The light source will be of white LED type Mid Flux LEDs .The color temperature of white LEDs

used in the system should be in the range of 5500-6500 with standard tolerance of 510K. Use of

LEDs which emits ultraviolet light will not be permitted. The quality of light should be soft soothing

to the eye. It must be free from the glare.

• The illumination should be uniform without dark bands or abrupt variations, and soothing to the

eye. Higher light output will be preferred. The light output from the white LED light source should

be almost constant.

• The lamps should be housed in an assembly suitable for indoor use.

• The temperature of heat sink should not increase more than 30 degree C above ambient

temperature even after 48 hrs of continuous operation. Heat Sink Material used in the LED batten

should be of Extruded Aluminum as body and good heat sink in order to have good heat

dissipation and thermal management for ensuring the better life of the luminaries with high

quality of Polycarbonate diffuser for achieving soft and glare free light.

• Mid power LED of CREE/NICHIA/OSRAM//PHILIPS/LUMILEDS Make or equivalent (Having LM79

and LM 80 test report) shall only be use. Test report shall be submitted along-with the bid.

• The lumens output of luminaire should be typical 410 lumens for 5 watt & 250 for 3W with

permissible standard tolerance.

• The LEDs luminaire should have life time about 50,000 hrs.

• The lumen depreciation of LED luminaire shall not be more than 30% at 50,000 burning hours.

• Power consumption of the LED Luminaire / Lighting unit shall Nominal 5/3 Watt (including LED

Driver power loss) with permissible standard tolerance.

• Other Parameters:

1. LED DC current regulation – better than 3 %

2. Input – 12 V DC

3. Driver Type- DC-DC

4. CRI – Typical 75 % and not less than 70.

5. Ambient temp– upto 50 deg.

6. Total electronics efficiency >87 %

7. Driver Characteristics - reverse polarity protection and suitable to operate between 10V to 30V.

8. LED lighting unit shall comply to LM -79 and LM -80 (LED) Standards and copy of test certificate

should be submitted.

9. The make, model number, country of origin and technical characteristics of white LEDs used in the

lighting system must be furnished.

10. The beam angle of luminaire shall be min 100 deg and the distribution shall be symmetrical on

either side of axis.

11. The luminaries have to be mounted on the wall only and the light must be distributed.

12. Body of LEDs should be Aluminum Casting.

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13. The Luminaire should have DC 2.1 mm Socket for input connection.

Note: Each LED LUMINAIRE shall be connected with Solar Charge Controller with 1.2 Sq. mm , 2-Core

Cu cable moulded at one end (suitable for DC 2.1 mm socket) with ON/OFF switch.

SOLAR CHARGE CONTROLLER

The Solar Charge Controller shall be microcontroller operated PWM based technology and should be

designed to execute the important functions of charge and discharge management of 12VDC

batteries.

The Charge CONTROLLER should operate both with lead-acid and lead-gel VRLA (Valve Regulated Lead

Acid) 12VDC batteries.

This charge regulator allows the photovoltaic system to operate efficiently and prevents the batteries

from any electrical shock or damage, improving consequently their average operating lifetime.

The Solar Charge Controller should be designed for simple small-size stand-alone systems, is

produced using advanced solid-state (MOSFET) and Microprocessor technologies. These technical

features warrant to this charge regulator high reliability and a long average operating lifetime.

The main technical features of Solar Charge Controllers are:

- Control of the maximum charge of the battery by means of a steady-voltage charging

- Control of load output: it is automatically disconnected when the battery charge decreases to

around 50% of its capacity and it will be reset when the 60% will be raised during battery recharge.

- Display of the state of low battery by Red LED.

- Display of the present charging mode of the battery with Green LED.

- Protection of the load output (electronic, resettable) against short circuit, overload and polarity

reverse,

- Temp. Compensation

- Provision of charging Mobile and Solar Lantern must be provided with Charge Controller

- The charge controller and the Battery for Home lighting are preferably to be housed/mounted

inside the Battery Box. The requisite output and inputs from SPV is to be made outside the Battery

Box with suitable sockets only.

- Required printing details/matter to be incorporated on systems shall be provided during the

placement of work order or during execution. The Dimension of the Battery and Module shall also

be provided during the placement of order.

- Vented Plastic / metallic battery box with acid proof & corrosion resistant painting along-with anti

theft arrangement etc to avoid any misuse.

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TECHNICAL SPECIFICATION

LED BASED SOLAR STREET LIGHTING SYSTEM

Note: The dimension of Battery Box shall be provided at the time of awarding of the work order.

Pole & Mounting Structures

G.I. Pole size 65NB, Class B, Length 5 metres (4.5Mtrs. above the ground level) with Civil foundation as per

drawing , With module mounting structure (with a provision of tilt angle from horizontal 0º to 35º) suitable

for CEL’s 80Wp (PM80) Solar Module.

Vented metallic battery box with acid proof & corrosion resistant painting along-with anti-theft arrangement

etc.

Cables:

Copper cable PVC insulated, Flexible multistrand, annealed copper conductor un-armoured 1100V grade,

conforming to relevant latest IS and duly ISI mark of minimum 4 sqmm suitable for 0º to 50ºC temperature

STREET LIGHT LUMINAIRE

The LED Street lights shall be weatherproof (IP65), suitable for outdoor application. The enclosure will

house 14watt LED at a height of 5 meters. The Street light luminaries will bear the logo of CEL.

• Automatic dusk to dawn controller (DTDC)

• Highly efficient charge controller & Electronic Ckt.

• Two step charging algorithm

• Temperature compensated battery set points

• Weather proof luminaries (IP65)

• Adequate protections and indications

• Long Life - more than 35,000 working hours.

• Excellent CRI —Closest to natural light.

• Instant starting.

Specifications of LED Luminaire

LUMINOUS FLUX > 1400 LUMENS

LAMP WATTAGE 14 WATTS

WORKING TEMPERATURE -5ºC TO +50ºC

WORKING HUMIDITY 10%-90% RH

LED TYPE HIGH POWER LED

LUMEN EFFICACY 100 - 120 LUMENS/WATT

DISPERSION ANGLE 110 - 120 DEGREE

COLOUR TEMPERATURE 5500K - 7000K

CRI >70

Make of LED NICHIA, CREE, OSRAM, PHILIPS

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PRICE BID

Sl no Particulars Unit Price in INR

(HLS)

Unit Price in INR

(SLS)

1A Supply of BOS for LED Home lighting System

(HLS) alongwith structure, Battery Box and other

materials required as per technical specifications

------

1B Supply of BOS for LED Street lighting System

(SLS) alongwith Pole structure, Battery Box and

other materials required as per technical

specifications

--------

2 Taxes and duties

3 Sub Total (1A +1B+2)

4 Installation and commissioning charges of HLS &

Distribution & Maintenance of Solar Lantern

------

5 Installation and commissioning charges of SLS ------

6 Taxes and duties

7 Sub Total (4+5+6)

8 Total FOR Prices (3+7)

9 AMC for 5 years from the date of Commissioning

1st

year

2nd

year

3rd

year

4th

year

5th

year

10 Taxes and duties

11 Sub Total (9+10)

12 Grand Total (7 +11) for each system

13 Quantity (sets) 2000 130

Total Price in figure & words

*Note: If AMC offer is less than 1.5% of Sr.No.8then it shall be taken as 1.5% of Sr. No. 8 for the evaluation

of offers.

Signature of the bidder with Seal

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Annexure C

Commercial Terms and Conditions:

1. Only empanelled EPC contractors are eligible to quote in this tender as described in the Eligibility Criteria. Quotations having deviation from our specifications, terms & conditions would be rejected.

2. Basis of price: The offer should clearly indicate units and rates. Prices should be submitted on FOR sites basis and the scope of work described in Annexure A. The quotations submitted with basis of price other than the above will be rejected.

3. GST: GST is to be clearly mentioned, if applicable, as per the columns mentioned as ‘Taxes and duties’ in the price bid.

4. Delivery schedule: As given in ‘Programme Execution Schedule’ of Annexure-A.

5. Payment: As given in Annexure-A.

6. Warranty period: As given in Annexure-A.

7. Performance bank guarantee (PBG): As given in ‘Payment’ terms in Annexure-A. 8. Price reduction for delayed delivery: In the event of delay in affecting the delivery within

agreed period, a reduction in the price shall be levied @ 0.5% of the total order value per week or part thereof subject to maximum of 5% of the total order value.

9. Inspection: As given in Annexure A. 10. Price variation Clause: Price variation would not be permitted and quotations having Price

variation clause would be rejected.

11. Validity of offer: The quotation/tender/bid submitted by the bidder/supplier shall be valid for a minimum period of 180 days from date of opening.

12. Any corrections/alterations in the tender/quotation/bid are to be duly signed by the bidder. CEL

does not take any responsibility for delay in receipt or non-receipt or loss of tender(s) in transit.

13. Earnest money: An amount of ₹3,26,600/- in the form of demand draft favoring Central Electronics Limited, payable at Delhi and valid for 3 months to be submitted along with the technical bid. No interest shall be payable on the earnest money deposited by bidder/ tenderer. The earnest money may be deposited through TT/SWIFT into CEL’s account with Syndicate Bank. The details of account are as below:

Beneficiary Name: Central Electronics Limited Beneficiary Account Number/IBAN: 87761250000014 Beneficiary Bank SWIFT Address/BIC: SYNBINBB161 Beneficiary Bank Name: Syndicate Bank (IFSC: SYNB0008776) Beneficiary Bank Address: Sahibabad Branch, CEL Complex, Plot No. 1, Site 4, Sahibabad 201010 INDIA

The earnest money (after deduction of bank charges, if any) of unsuccessful bidders/ tenderers will be refunded within one month of finalization of tender. The earnest money of successful bidder would be converted into security deposit and would be returned (after deduction of bank charges, if any) to the bidder after two months of successful completion of work. In case the successful bidder is exempted for submitting the EMD as described below, 2% of total order value (including taxes & duties) shall be deposited by the successful bidder within seven days of receipt of purchase order through email, failing which, 10% of the order value will be deducted from the first payment and the same shall be released after handing over the systems.

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Exemption from submission of EMD: Micro & Small Enterprise registered with DIC or KVIC or KVIB or Coir Board or NSIC or DHH or any other body specified by Ministry of Micro, Small and Medium Enterprises, Govt. of India are exempted from submission of EMD subject to submission of valid registration certificate with technical bid.

14. CEL reserves the right to reject any or all tenders/quotations/bids received or accept any or all

tenders/quotation/bids wholly or in part. Further, CEL reserves the right to order a lesser quantity without assigning any reason(s) thereof. CEL also reserves the right to cancel any order placed on the basis of this tender in case of strike, accident or any other unforeseen contingencies causing stoppage of production at CEL or to modify the order without liability for any compensation and or claim of any description.

15. Submission of Tender: Tender/Quotation/Bid in sealed cover super-scribing the tender notice

no., name of the item and due date should be delivered at the Office of the Asstt. General

Manager, Materials Management Division, Central Electronics Limited, 4, Industrial Area, Saur

Urja Marg, Sahibabad – 201010 (U.P), INDIA. Last date of receiving of tenders/quotations is

23/12/2017 up to 15:00 hrs IST. The offer shall be submitted in Two sealed envelopes as

detailed below:

A. Cover: 1 i. Earnest Money Deposit demand draft /RTGS or TT acknowledgement or the documents for

exemption from submission of EMD. ii. Technical catalogue, literature and approval/registration certificate, if any, required as per

eligibility criteria given in the tender. iii. Filled up Format for Submission of Vendor Data as per format at Annexure ‘C’. iv. Tender acceptance letter as per format at Annexure ‘D’.

B. Cover: 2 This must contain only the Price Bid on company’s letter head as per Price Bid format given in Annexure A.

16. Opening of Tenders: Technical Bids/Quotations/tenders will be opened on 23/12/2017 at 1530 hrs (IST). The date for opening of price bids would be fixed after evaluation of the technical bids, usually within a week of opening of technical bids. Price bid of only those bidders would be opened who qualify the technical bid. The date of price bid opening would be intimated to the eligible bidders (qualified in the technical evaluation) at least 1 day in advance.

17. Technical Clarifications: Bidders desiring any technical clarification may contact Assistant General Manager, MMD, Central Electronics Limited, 4, Industrial Area, Sahibabad – 201010 Phone no. 0120-2895145 Fax: 0120-2895148 email: [email protected] between 1000 hrs to 1600 hrs on any working day. However, the tender submission and opening dates would remain unchanged.

18. In case an order placed by the CEL based on the quotation/bid/tender submitted by the bidder/supplier is not executed by the supplier/bidder, CEL may buy the ordered goods from elsewhere and recover the additional amount that CEL may have to spend in procuring the stores plus 10% to cover the overhead & incidental expenses.

19. Replacement of Rejected Material: Any material supplied against order placed on the basis of this tender and found to be defective on inspection or differing from approved samples or make or specifications will be replaced by the supplier free of cost or full refund made for the amount paid by Central Electronics Limited including freight and insurance and other incidental charges at CEL’s discretion.

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20. Arbitration: Any disputes, difference controversies/ difference of opinions, breach and violation arising from or related to this agreement/contract/work order etc. between the parties shall be resolved by mutual discussion/reconciliation in good faith. If disputes, difference controversies/difference of opinions, breach and violation arising from or related to this agreement/contract/work order etc. cannot be resolved within 30 days of commencement of reconciliations/ discussions then the matter shall be referred to the Sole arbitrator, nominated by CMD, CEL for this purpose and his decision shall be final and binding on both the parties. There will be no objection to any such appointment on the grounds that the Arbitrator is an employee of CEL and no appeal on any order passed by the Arbitrator for this purpose shall be filed in any Court of Law on such ground.

21. In case of any ambiguity in the terms & conditions mentioned here-above and Annexure A of the tender, clause defined in Annexure-A shall supersede.

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Annexure-D

Format for submission of Vendor Data

1. Name of vendor

2. Registered Address

Phone No.

Fax No.

Name of Proprietor/ CEO/Chairman

Phone/Mobile No.

Email id

3. Factory Address

Phone No.

Fax No.

Email id

4. Delhi/NCR Address (if any)

Phone No.

Fax No.

Email id

5. Correspondence Address

6.

Name of Contact Person

Designation

Phone/Mobile no.

Fax No.

Email id

7. Website

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I certify that the information given herein is correct to the best of my knowledge and belief. Signature of Proprietor/CEO/Chairman Seal of the company/concern

9. Income Tax related information

PAN No.

PAN reference no. (in case PAN applied for)

PAN Status (in case PAN applied for)

10. GST related information

GST No.

Address

State

11. Registration No. with Directorate of Industries

12. SSI Reg. No. (if Small Scale Industrial Unit)

13. Bank related information

Bank name

Branch name

Bank address

Bank phone no.

Bank fax no.

Bank MICR Code (9 digit)

RTGS-IFC Code

Account type

Account no.

Swift Code

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Annexure –E TENDER ACCEPTANCE LETTER

(To be given on Company Letter Head)

Date:

To,

Sub: Acceptance of Terms & Conditions of Tender.

Tender Reference No:

Name of Tender / Work: -

Dear Sir,

1. I/ We have downloaded / obtained the tender document(s) for the above mentioned ‘Tender/Work’ from the web site(s) namely:

as per your advertisement, given in the above mentioned website(s).

2. I / We hereby certify that I / we have read the entire terms and conditions of the tender documents from Page No. to (including all documents like annexure(s), schedule(s), etc .,), which form part of the contract agreement and I / we shall abide hereby by the terms / conditions / clauses contained therein.

3. The corrigendum(s) issued from time to time by your department/ organization too have also been taken into consideration, while submitting this acceptance letter.

4. I / We hereby unconditionally accept the tender conditions of above mentioned tender document(s) /corrigendum(s) in its totality / entirety.

5. In case any provisions of this tender are found violated , then your department/ organisation shall without prejudice to any other right or remedy be at liberty to reject this tender/bid including the forfeiture of the full said earnest money deposit absolutely.

Yours Faithfully,

(Signature of the Bidder, with Official Seal)

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Documents

Tender Document: C-2(b)/RC/0700/4473/2017 FORMAT NO. : CEL ...celindia.co.in/drupal7/sites/default/files/td131217.pdf · Tender Document: C-2(b)/RC/0700/4473/2017 FORMAT NO. : CEL/FR/MMD/03(01)