Telling Your Story: Understanding NYCP & What It Can Do …€¦ · Understanding NYCP & What It Can Do for Your Community NATIVE YOUTH COMMUNITY PROJECTS WEBINAR SERIES March 9,

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Understanding NYCP & What It Can Do for Your Community

NATIVE YOUTH COMMUNITY PROJECTS WEBINAR SERIESMarch 9, 20162:00 PM EST

Telling Your Story:

1OIE 2016 Demonstration Grants

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IntroducingToday’s Presenters

DirectorOffice of Indian Education

Discretionary Team LeaderOffice of Indian Education

Executive DirectorThe Cherokee Nation

Foundation

Associate Director of ResearchFHI 360


AgendaHere’s what we’ll be talking about today


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Participant Poll…



Absolute Priority

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NFR published in Federal Register on February 29, 2016

The absolute priority is called Native Youth Community Projects (NYCP)

− Allows the local community to choose a project focus

− Based on a needs assessment or other data analysis

− Community identifies barriers or opportunities

− Improving outcomes for AI/AN youth

OIE 2016 Demonstration Grants

Overview of Native Youth Community Projects (NYCP)

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This work includes: Technical Assistance (TA) and Capacity-Building, FY 2016 Grants to implement a focused intervention aimed at improving college-and-career readiness, and a potentially more comprehensive approach in FY 2016 and beyond.

Identify strategies to address barrier(s) with clear and measurable

objectives.

Select one or more barriers or

opportunities as a focus.

Local assessment of pre-existing efforts, barriers, and successes related to

student success (achieving College and

Career Readiness).

Native Youth Community Projects: Support Tribal communities in developing a comprehensive approach to College and Career Readiness (CCR).


NYCP Overview

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Eligible Applicants SEA, LEA, Indian tribe, Indian organization, BIE-funded school, Indian institution (including an Indian IHE)

Funds Available $17,400,000

Range of Awards perProject Year

$500,000 to $1,000,000

Project Period 48 months

Estimated Number of Awards

19

Notice of Intent to Apply April 29, 2016

Application Deadline May 31, 2016


Competitive Preference Priorities

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CPP Points Purpose

1 2 Rural local community

2 4 Indian entity as lead applicant

3 4 Partner from Promise Zone or with recent grant

Total 10 Maximum


A Community and the Goal

Focused on a defined local geographic area

Centered on the goal of ensuring that Indian students are prepared for college and careers


Identified Barrier or Opportunity

Informed by evidence--either a needs assessment conducted within the last three years or other data analysis• The greatest barriers, both in and out of school, to the readiness of local

Indian students for their successful education;

• Opportunities in the local community to support Indian students; and

• Existing local policies, programs, practices, service providers, and funding sources


Partnership

Must include--• One or more tribes or their tribal educational agencies; and

• One or more schools--LEAs, BIE-funded schools or both

Optional--may include other entities (SEA, district, health, other);

One of which has demonstrated capacity to improve outcomes


Agreements

Partnership Agreement• A signed agreement by all partners

• Describes responsibilities of each partner

• Can be in the form of a memorandum of understanding (MOU) or other format

Consortium Agreement (34 CFR 75.128-.129)• All members must be eligible applicants

• Details the responsibilities of each member

• Binds each consortia partner to every statement and assurance


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Schools (public, private, BIE)

Service providers (nonprofits, other

government entities, etc.)

Families, elders, cultural supports

Tribes (TEA, tribal orgs, tribal IHE, etc.)

Students

Building Relationships--working together

Focus on the Community


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Selection Criteria


Selection Criteria Maximum Points

Need for Project 15

Quality of Project Design 30

Quality of Project Personnel 10

Adequacy of Resources 10

Quality of Management Plan 30

Quality of Project Evaluation 5

TOTAL 100

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Questions?


Application for Federal Assistance (Standard Form 424)

Abstract

Application Narrative

Budget (Standard Form 524B)

Budget Narrative

Attachments

Certifications and Assurances

Application Requirements


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Not to exceed two double spaced pages

Identify the project partners • One or more tribes or TEAs,

• LEAs or BIE-funded schools, and

• Other organizations

Include a concise description of the project

Abstract


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Application Narrative

Include Table of Contents

Address the Selection Criteria

35-page suggested limit does not includeCover sheet Consortium or partnership agreement

Resumes Budget narrative

Abstract Assurances and certifications

Bibliography Other required attachments

Address regulatory and application requirements of NYCP• Refer to the Application Instructions, Part 4, pp. 41- 44

• By fully responding to the Selection Criteria and Attachments, you will have addressed the requirements


Budget

Use ED Standard Form 524B

Information about the Federal funding you are requesting

Remember that you must provide all requested budget information for each year of the project (up to 48 months) and the total column in order to be considered for Federal funding

Specific instructions for completing the budget forms are provided within this application package


Budget Narrative

Budget Narrative serves as Section C of ED Standard Form 524B• Be sure to complete an itemized budget breakdown and narrative for each

year of the proposed project (up to 48 months)

• Review and edit for match between Sections A, B, and Narrative

Identify the nature and amount of the proposed expenditures

Sufficient detail for readers to understand


Required Attachments


Description of the defined geographic area to be served

Needs Assessment or Other Data Analysis

Signed Partnership Agreement

Evidence of Capacity of applicant or partner

Evidence of Involvement of Indian Tribes and Parents

Demonstration of Research Basis

Description of Continuing Activities

Individual Resumes for Project Directors & Key Personnel

Other Attachments, if Applicable

Documentation of Indian Organization

Request for Competitive Preference Priority 3 (other grants)

Indirect Cost Rate Agreement

Administrative Cost Limit Waiver Request

Other supporting documentation

Reviewers are not required to consider the optional documents

Carefully read the “Application Submission” guidelines


Certifications and Assurances

Assurances for Non-Construction Programs (Standard Form 424B)

Disclosure of Lobbying Activities (Standard Form LLL)

Certification Regarding Lobbying (ED 80-0013 Form)

General Education Provisions Act (GEPA) Requirements – Section 427


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Questions?


Administrative Costs

Statutory limit of 5% under to § 7121(e)

Administrative costs are• Costs of administering and managing the grant

• Not costs supporting program, service delivery, and direct supervision

• A separate section in the Budget Narrative to describe the administrative costs

Administrative costs will cross budget lines

Also, budget lines likely include both administrative and program costs


Stay Within Limit

Unusual circumstances and limited extent

Waiver authority in Section 9401 of the ESEA (20 USC §7861)

Discretion of the Department

Possible negative impact to the extent project scope and objectives are contingent

If considering, contact John Cheek


Submission Procedures

Grants.gov has a two-step validation process.

Within two days of submission, two e-mails: • First confirms receipt; and

• Second indicates whether your application was:− successfully validated by the system or

− rejected due to errors.

Submit early!

Ineligible, if received after 4:30PM Eastern Time


Adobe Reader Compatibility

READ BELOW BEFORE YOU APPLY FOR THIS GRANT!

Before you can view and complete an application package, you MUST have Adobe Reader installed. Application packages are posted in Adobe Reader format. You may receive a validation error using incompatible versions of Adobe Reader. To prevent a validation error, it is now recommended you uninstall any earlier versions of Adobe Reader and install the latest compatible version of Adobe Reader. If more than one person is working on the application package, ALL applicants must be using the same software version.

Click for more information on Adobe Reader Compatibility.


Tips

Read the Notice Inviting Applications (NIA)

Read the Application package

Read the Frequently Asked Questions (FAQs)

Read the Application instructions before, during, and after writing

Make it easy for the reviewer to find and to understand the information• Follow the order of Selection Criteria

Proofread. Proofread. Proofread.


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Questions?


Peer Panel Review

Applications will be screened for eligibility

Notice of ineligibility will be sent by email

All eligible applications will be reviewed

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Eligibility Screening

Independently read and scored by three peer reviewers

Panel Discussion

Ranking order of average final scores


Examples of NYCP Projects:

Example A

• The local tribe, school district, parents, and nonprofit service providers work together to analyze barriers and opportunities for student success and determine that early childhood education should be their focus. The community might propose the strategy of increasing access to bilingual instruction in an existing early childhood program, using both the tribal language and English, and the measurable objective of increasing the number of slots for native language instructors in that early childhood program by 20 percent. NYCP can serve children from early childhood through the age of public education in that State.

Example B

• Working together, a tribe, school district, local BIE-funded tribal school, parents, and other entities identify substance abuse as the greatest challenge to the college-and-career readiness of tribal students. The community might select a strategy of coordinating and implementing an evidence-based substance abuse prevention strategy in middle-school and the measurable objective of reducing the percentage of middle school students who are exhibiting high-risk behaviors as measured through a survey. NYCP can focus on in school or out-of-school barriers.

OIE 2016 Demonstration Grants 35

Summary of NYCP

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NYCP

Eligible Applicant(s) Tribe (or TEA), SEA, LEA, Indian org, Indian IHE

Purpose of Program Community-wide effort to improve student outcomes through a partnership

Project Length 4 years

Amount Available in FY2016 $17.4 million

Requirements for Collaboration Partnership must include BIE-funded school or LEA, tribe

Requirements and Restrictions Project is based on results of a local needs assessment

Direct Service to Students Yes


Application Deadline: May 31, 2016



The Story of The Four Directions Project

Grant serves Cherokee County

Four partner organizations represent the Four Directions• American Indian Resource Center

• Cherokee Nation Educational Department

• Cherokee Immersion Charter School (BIE)

• Cherokee Nation Foundation


The Story of The Four Directions Project

The Four Directions also refers to Four Project Components:• Leadership

• Educational Enrichment

• Financial Literacy

• STEM Theory

Grant goal: increase the career and college readiness of American Indian 5th-8th grade students in 12 schools


Our Grant Writing Process How we determined our greatest needs around college and career readiness:

• Looked at data for the county

• Conducted focus groups with administrators & educators which uncovered gaps in services for this age group

How we developed our partnerships:• LEA was determined due to gaps in services at the Immersion School

• Cherokee Nation Educational Department College Resource Center

• Brainstormed with Cherokee Nation Foundation for additional program services

How we collaborated to write the grant:• Looked at evidenced-based strategies as a grant project team

• Longstanding history and relationships between the partners

• Strong communication41OIE 2016 Demonstration Grants

The Four Components

Leadership Activities

Project Venture− Our youth engage in experiential games, initiatives

building self-esteem, plus activities (i.e. hiking, backpacking, low & high ropes, canoeing, camping, challenge wall, and Service Learning projects, all with a cultural emphasis). Curriculum for our Project Venture has been structured to include College and Career activities such as role models, college tours, and Junior Achievement classes.


The Four Components

Educational Enrichment


The Four Components

Financial Literacy• Junior Achievement’s BizTown


The Four Components STEM Theory

• Robotics Team


Community Reactions in Year 1

Extremely positive

Neighboring counties want to participate, too

Cherokee Nation Chief is completely on board and extremely supportive

Matches the tribe’s focus on education and healthcare

School districts are thankful for this opportunity


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Questions?



2016 NYCP WEBINAR SERIES

Telling Your Story: Using a Needs Assessment for Problem Solving

Telling Your Story: Partnerships as Supporting Characters

Documenting Your Story in the Grant Application: A Step-by-Step Workshop on Writing a High Quality NYCP Grant Proposal

Weaving the Pieces of Your Story Together: Aligning Your Grant Application from Needs Assessment to Evaluation

Half Page Image Slide


Resources Available To You

NYCP Application ToolsA one-stop shop where you can find:• Timeline• Submission information• Scoring metrics• Application components• TA webinar information • FAQs• Resource links

Detailed digital version available for downloadhttp://www.tmgi.net/ed_oie_technical_assistance


http://www.tmgi.net/ed_oie_technical_assistance

Resources Available To You

NYCP Application Timeline

• Contains application components with suggested time frame

• Outlines major tasks• Identifies major parties suggested for

each task• Spans the NYCP grant window

Detailed digital version will be available for downloadhttp://www.tmgi.net/ed_oie_technical_assistance


http://www.tmgi.net/ed_oie_technical_assistance

Contact UsPlease use the contact information if you have any questions

JoyceSilverthorne

JohnCheek

Email:[email protected]

Call:202.260.3774


Notice Inviting Applications: https:/www.gpo.gov/fdsys/pkg/FR-2016-02-29/pdf/2016-04260.pdf

Application: http://www2.ed.gov/programs/indiandemo/2016nycpapp.pdf Instructions: http://www2.ed.gov/programs/indiandemo/grantsubmittrips.pdf FAQs: http://www2.ed.gov/programs/indiandemo/faq.html System for Awards Management: www.sam.gov Grants.Gov: www.grants.gov Grants.Gov NYCP Opportunity Number: ED-GRANTS-022916-002 Uniform Administrative and Cost Principles (2 CFR 200):

http://www2.ed.gov/policy/fund/guid/uniform-guidance/index.htmlFAQs on the Cost Principles: https://cfo.gov/wp-content/uploads/2014/08/2014-

08-29-Frequently-Asked-Questions.pdf Waiver request requirements in 20 USC §7861 on the U.S. General Printing Office

website at: http://www.gpo.gov/fdsys/pkg/USCODE-2013-title20/pdf/USCODE-2013-title20-chap70-subchapIX-partD-sec7861.pdf

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Resources

http://www2.ed.gov/programs/indiandemo/2016nycpapp.pdf

http://www2.ed.gov/programs/indiandemo/faq.html

http://www.sam.gov/

http://www.grants.gov/

http://www2.ed.gov/policy/fund/guid/uniform-guidance/index.html

https://cfo.gov/wp-content/uploads/2014/08/2014-08-29-Frequently-Asked-Questions.pdf

http://www.gpo.gov/fdsys/pkg/USCODE-2013-title20/pdf/USCODE-2013-title20-chap70-subchapIX-partD-sec7861.pdf

The Millennium Group International



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Telling Your Story: Understanding NYCP & What It Can Do …€¦ · Understanding NYCP & What It Can Do for Your Community NATIVE YOUTH COMMUNITY PROJECTS WEBINAR SERIES March 9,