TCOG Governing Board Meeting Agenda

TCOG Governing Board Meeting Agenda

1117 Gallagher Drive, Sherman, Texas Thursday, Jun 16, 2016 – 5:30 p.m.

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A. Call to Order & Declaration of a Quorum

B. Invocation and Pledges

C. Welcome Guests

D. Induct New Governing Board Members for 2016-2017 TCOG Governing Body Pledge:

In accepting this responsibility as a Governing Body member, Do you pledge: - To uphold the bylaws of the organization - To be faithful in attendance - To strive to achieve the TCOG mission while representing our constituents - To foster full and active participation of all Governing Body members, and - To promote our strengths as a region

E. Executive Director’s Report 1. Board Composition Update 2. Capital Improvement Projects Update 3. Enterprise Fund/Lease Agreements Update 4. Public Housing Program Presentation, Susan Ensley

F. Approval of Minutes: Approve Meeting Minutes for May 26, 2016 – page 3

G. Consent All items on Consent Agenda are considered to be routine by the Council of Governments and will be

enacted with one motion. There will not be separate discussion of these items unless a member of the Governing Body or a citizen so requests, in which event these items will be removed from the general order of business and considered in normal sequence.

1. May 2016 Liabilities (AF): Ratify liabilities paid in the amounts as listed. Susan B. Thomas, PhD, Executive Director – page 6

2. Texas Department of Housing and Community Affairs (TDHCA) Contract Extensions (CS): Ratify TDHCA contract extensions for the Low-Income Home Energy Assistance Program (LIHEAP) and Comprehensive Energy Assistance Program (CEAP) 2015 Contracts.

Judy Fullylove, Energy Services Program Manager – page 18

H. Action 1. Executive Session

Announcement by the presiding officer that a closed meeting will take place as authorized by the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, Section 551.071, “Consultations with Attorney,” for the Board to seek advice on legal matters.

a. Closed Meeting: Board shall convene into a closed executive session pursuant to Section 551.071 of the TEXAS GOVERNMENT CODE to seek legal advice from its attorney regarding pending litigation – Stacee Sloan Caskey v. Keith Clegg matter.

b. Reconvene into open meeting. c. Discussion and decision on any action as a result of executive session.

2. Byrd Fielder Livengood Charitable Trust (AS): Authorize the acceptance of the Byrd Fielder Livengood Charitable Trust Grant in the amount of $75,000.

Judy Conner, MS, CPG, AAA Director – page 23

TCOG Governing Board Meeting Agenda

1117 Gallagher Drive, Sherman, Texas Thursday, Jun 16, 2016 – 5:30 p.m.

AS: Aging Services Department AF: Administration & Finance Department CS: Client Services Department RS: Regional Services Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Administration & Finance at 903-813-3514 two (2) work days prior to the meeting so that appropriate arrangements can be made. The above Agenda was posted online at http://www.tcog.com and physically posted at the Texoma Council of Governments offices in a place readily accessible to the public. The Agenda was also emailed to the County Clerk offices in Cooke, Fannin and Grayson Counties, Texas on Monday, June 13, 2016.

3. Tri-County Senior Nutrition Project, Inc. Budget (AS): Authorize the acceptance of the Tri-County Senior Nutrition Project, Inc., Uniform Rate Negotiation Budget for FY 2016-2017.

Judy Conner, MS, CPG, AAA Director – page 26

4. May 2016 Monthly Financial Oversight Report: Receive Monthly Financial Oversight Report for date listed.

Lori A. Cannon, CPA, Accounting Consultant – page 31

5. FYE 2017 Budget Status Update (AF): Accept recommendation, if any, regarding TCOG’s FYE 2017 Budget. Lori A. Cannon, CPA, Accounting Consultant – page 32

6. Line Item Overages (AF): Approve two ongoing line item overages on the indirect cost allocation plan including Professional Services – Accounting and Professional Services – Legal.

Susan B. Thomas, PhD, Executive Director – page 39

7. Accounting Consulting Services MOA Amendments (AF): Approve amended MOAs with Lori A. Cannon, CPA for accounting software conversion support and accounting consulting services.

Susan B. Thomas, PhD, Executive Director – page 40

8. Ad-Hoc Subcommittees: Establish three (3) ad-hoc subcommittees of the Governing Board including the Executive Committee, Audit & Finance Advisory Committee, and Human Resources Advisory Committee.

Judge Jason Brinkley, TCOG Governing Board President

9. New Board Member Orientation (AF) Susan B. Thomas, PhD, Executive Director – page

I. President’s Report

J. Adjourn

APPROVAL

_________________________ Susan B. Thomas, PhD, Executive Director

TCOG Governing Board Minutes 1117 Gallagher Drive, Sherman, Texas Thursday, May 26, 2016 – 5:30 p.m.

Members Present: Cecil Jones, Frank Budra, Jason Brinkley, Jeff Whitmire, Roy Floyd, Teresa Adams, Karla Metzler, Gary Dale Lewis, Jr., Tammy Johnson, Keith Clegg

Members Absent: Spanky Carter, Jim Atchison, Willie Johnson, Frances West

A. Keith Clegg called the meeting to order and declared a quorum at 5:33 p.m.

B. Cecil Jones provided the invocation followed by Judge Brinkley who led the pledges.

C. Welcome Guests & Staff: James Thorne, Janice Thorne, Mindi Jones, CJ Durbin-Higgins, Beth Eggar, Holly Booth, Mandy Krebs, Judy Conner, Virginia Rhodes, Judy Fullylove, Janet Karam, Alex Maxwell, Sean Norton, Judy Hunt, Jeannie Davis, Sophia Pedraza, Brianna Sundberg, Rayleen Bingham, Rodrigo Muyshondt, Delano Smith, Mary Browning-Alquist, Anita Haliburton, Melinda Sinor, Vicky Hestand, Michael Schmitz, Nathan Voight, Nicole George, Cody Derrick, Wes Nichols, Melody Michaud, Susan Ensley, Michael Hayes, David Ryon

D. Executive Director’s Report

1. At 6:05 pm, staff members Melody Michaud, Mindi Jones, Sean Norton, Janet Karam, and Delano Smith provided responses to Governing Board request for input on policy revisions. Bill Lindsay, Staff Liaison to the Board, also read responses to the Board.

E. Gary Dale Lewis, Jr. made a motion to approve Meeting Minutes for April 21, 2016. This motion was seconded by Cecil Jones. Motion carried.

F. Consent 1. A motion was made by Karla Metzler to ratify liabilities paid in the amounts listed. This motion

was seconded by Frank Budra. Motion carried.

G. Action 1. A motion was made by Frank Budra to receive letter from Texoma Housing Partners Board of

Commissioners Chairperson Betty Childress. This motion was seconded by Cecil Jones. Motion carried.

2. At 6:08 pm, Keith Clegg announced that the Governing Board would convene into a closed executive session pursuant to Section 551.071 of the TEXAS GOVERNMENT CODE to seek legal advice from its attorney regarding pending litigation - Stacee Sloan Caskey v. Keith Clegg matter.

a. At 6:33 pm, the board reconvened into open meeting. b. No action was taken.

3. When the Governing Board reconvened at 6:33 p.m., Teresa Adams departed from the meeting.

4. At 6:54 p.m., Jason Brinkley made a motion to enter into a closed executive session to discuss proposed TCOG By-Laws Amendments with TCOG’s attorney. This motion was seconded by Tammy Johnson. Motion carried.

a. At 7:16 p.m., the board reconvened into open meeting. b. A motion was made by Jason Brinkley to accept and approve all proposed amendments

including simple spelling corrections, allowing the Board President to vote on matters where otherwise there would be a tie vote (Article IV, 4B.3), allowing special meetings of the Governing Board to be called by the President or upon the written request of twenty-

Page 3

five percent (25%) of the members of the Governing Board (Article IV, 6B), and allowing any member of the Governing Board or the Executive Director to authorize an agenda item (Article IV, 6E). This motion was seconded by Frank Budra. Cecil Jones and Jeff Whitmire voted against this motion. Motion carried.

5. A motion was made by Frank Budra that at least three (3) staff members meet with the subcommittee from the board and together they work on any and all changes to propose. This motion was seconded by Cecil Jones. Jeff Whitmire voted against the motion. Motion carried.

6. A motion was made by Gary Dale Lewis, Jr. to approve contract with Texas Department of Housing and Community Affairs (TDHCA) for 2015 unobligated CSBG funds. This motion was seconded by Cecil Jones. Motion carried.

7. A motion was made by Tammy Johnson to ratify contract with Texas Department of Housing and Community Affairs (TDHCA) for CEAP funding. This motion was seconded by Cecil Jones. Motion carried.

8. A motion was made by Roy Floyd to ratify the amended contract with DOE for the Weatherization Assistance Program (WAP) funding. This motion was seconded by Karla Metzler. Motion carried.

9. A motion was made by Karla Metzler to approve the resolution in regard to the FY2016 Homeland Security Grant Application. This motion was seconded by Jason Brinkley. Motion carried.

10. A motion was made by Jason Brinkley to authorize recommendations from the TCOG Criminal Justice Advisory Committee (CJAC) results from the scoring and ranking of applicants for the following funding categories for Funding Year (FY) 2017: Criminal Justice Program, General Juvenile Justice & Delinquency Prevention Program Solicitation, General Victim Assistance Direct Service Program Solicitation, and Violent Crimes against Women Criminal Justice & Training projects. This motion was seconded by Gary Dale Lewis, Jr. Motion carried.

11. A motion was made by Roy Floyd to receive and approve the slate of officers presented by the Nominating Committee. This motion was seconded by Gary Dale Lewis, Jr. Motion carried.

12. A motion was made by Jason Brinkley to authorize corrections to two (2) salaries in the 2017 budget. This motion was seconded by Jeff Whitmire. Motion carried.

13. A motion was made by Jeff Whitmire to adjust the Air Ambulance line in FYE 2017 Benefits budget to $3,465 to reflect increase in pricing and anticipated increase in headcount. This motion was seconded by Jason Brinkley. Motion carried.

14. A motion was made by Gary Dale Lewis, Jr. to receive monthly financial oversight report from Lori Cannon for the dates listed. This motion was seconded by Karla Metzler. Motion carried.

15. A motion was made by Cecil Jones to approve recommended changes to Procedure 95-01-1 Investment Policy in the Generalized Accounting Procedures Manual. This motion was seconded by Gary Dale Lewis, Jr. Motion carried.

16. No action was taken regarding TCOG’s FYE 2016 budget.

H. President’s Report

I. Keith Clegg adjourned the meeting at 7:58 pm.

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Texoma Council of GovernmentsCheck/Voucher Register - CHECK REGISTER

From 5/1/2016 Through 5/31/2016

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Number Check Date Payee Name Transaction Description Check Amount

86630 27718 5/6/2016 BROWNING-ALQUIST, MARY TRAVEL EXP (73.60)87281 28317 5/5/2016 HILLTOP VILLAGE APARTMENTSEMERGENCY RENTAL- J BROWN

#4912F545.00

87282 28318 5/5/2016 PROSPERITY BANK acct 0000097998 9,017.3487283 28319 5/5/2016 DELL FINANCIAL SERVICES INV 78462801 1,246.9587284 8525 5/5/2016 PUBLICDATA.COM.AI LTD 10157804-20160501 14.8687285 28320 5/5/2016 QUILL CORPORATION 3484766 66.9987286 28321 5/5/2016 QUILL CORPORATION 4367891 9.9887287 28323 5/5/2016 TEXAS DEPARTMENT OF LICEN ELBI: 2588 20.0087288 28326 5/5/2016 TEXOMA COUNCIL OF GOVERNMTRAVEL EXP 294.3087289 28327 5/5/2016 ELLIS, RANDY TRAVEL EXP 34.0087290 28329 5/5/2016 ENTERPRISE RENT-A-CAR 41CRHH 264.2887291 28330 5/5/2016 VERIZON BUSINESS 68175104 33.7887292 28331 5/5/2016 FRONTIER COMMUNICATIONS 2101964932073114-5 4005 54.6187293 28332 5/5/2016 SIMPSON, SUZANNE 2100271904030714-5 7908 0.0087294 28333 5/5/2016 FRONTIER COMMUNICATIONS 21019668860417145 0210 109.1287295 28334 5/5/2016 SIMPSON, SUZANNE 21000908720108145 6702 0.0087296 28335 5/5/2016 FRONTIER COMMUNICATIONS 21003009280103145 6008 290.4087297 28336 5/5/2016 FRONTIER COMMUNICATIONS 21018818010114925 0404 4,538.4287297 28337 5/5/2016 FRONTIER COMMUNICATIONS 21018829440407055 5710 2,381.5587297 28338 5/5/2016 FRONTIER COMMUNICATIONS 5701Z660-S-16111 4109 650.5687298 28340 5/5/2016 HESTAND, VICKY TRAVEL EXP 87.4887299 28341 5/5/2016 FULCRUM RETAIL ENERGY LLC CLIENT UTILITY PAYMENTS 259.3587300 28342 5/5/2016 AMBIT TEXAS, LLC CLIENT UTILITY PAYMENTS 32.2687301 28343 5/5/2016 STREAM GAS & ELECTRIC LTD CLIENT UTILITY PAYMENTS 287.0887302 28344 5/5/2016 RELIANT ENERGY CLIENT UTILITY PAYMENTS 384.3787303 28345 5/5/2016 GRAYSON-COLLIN ELECTRIC CLIENT UTILITY PAYMENTS 154.2187304 28346 5/5/2016 FANNIN CO ELECTRIC CO-OP INCLIENT UTILITY PAYMENTS 1,023.9387305 28347 5/5/2016 ENTRUST ENERGY INC. CLIENT UTILITY PAYMENTS 360.8987306 28348 5/5/2016 COOKE COUNTY ELECTRIC CO-OCLIENT UTILITY PAYMENTS 93.2787307 28349 5/5/2016 ATMOS ENERGY CLIENT UTILITY PAYMENTS 237.6987308 28350 5/5/2016 TXU ELECTRIC CLIENT UTILITY PAYMENTS 1,236.3487309 28351 5/5/2016 MONARCH UTILITIES, INC. CLIENT UTILITY PAYMENTS 200.0087310 28352 5/5/2016 ALERT RESPONSE INC. CLIENT UTILITY PAYMENTS 35.0087311 28359 5/5/2016 SHARON LUSE TRAVEL EXP 71.8887312 28363 5/5/2016 CABLE ONE ACCT 102491693 83.8287313 28365 5/5/2016 CULPEPPER PLBG & A/C INC. 6515-86778 819.3087314 28366 5/5/2016 OFFICE DEPOT 601156424062 4394 80.6487315 28367 5/5/2016 UNDERWOOD PLUMBING INV 2191 5,650.4587316 28368 5/5/2016 CULPEPPER PLBG & A/C INC. 6515-86777 99.5087317 28369 5/5/2016 ATMOS ENERGY CO 303191 7997 1,550.8987318 28370 5/5/2016 DENISON VACUUM & JANITORIAINV 128876 326.2187319 28371 5/5/2016 CULPEPPER PLBG & A/C INC. 6515-86630 869.0287320 28293 5/5/2016 VERIZON SOUTHWEST 10568028810160 7410 1,097.7587321 28294 5/5/2016 TEXAS ASSOCIATION OF REGIO TARC STAFF TRAINING MEETINGS 1,250.0087322 28295 5/5/2016 UNITED WAY OF GRAYSON COUCONTRIBUTIONS 37.3087323 28296 5/5/2016 PRE-PAID LEGAL SERVICES INCGROUP 0142305 73.8087324 28297 5/5/2016 NAUTILUS SPORT CENTER APRIL DUES 326.1587325 28298 5/5/2016 OFFICE OF ATTORNEY GENERA CHILD SUPPORT 531.50

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87326 28299 5/5/2016 UNUM LIFE INSURANCE 0578570014 914.5387327 28300 5/5/2016 AFLAC 026107 1,631.9687328 28302 5/5/2016 TEXOMA COUNCIL OF GOVERNMTRAVEL EXPENSE 536.2287329 28303 5/5/2016 AT&T 94066598981 1791 213.2687330 28304 5/5/2016 AT&T 9406652598 5162 189.4087331 28242 5/5/2016 CARR, TERRY TRAVEL EXPENSE 103.5087332 28307 5/5/2016 PRIORITY ONE SOLUTIONS INC pymt fees with CSBG FUNDS 100.0087333 28308 5/5/2016 EGGAR, ELIZABETH TRAVEL EXPENSE 130.9587334 28309 5/5/2016 AT&T 9406685550 5267 152.3387335 28306 5/5/2016 SHARON LUSE REIMBURSEMENT TCOG BUS 25.0087336 27781 5/12/2016 CITY OF SHERMAN 209-5060-03 0.0087337 27782 5/12/2016 AT&T MOBILITY 287017993705 0.0087338 27767 5/12/2016 ENTERPRISE RENT-A-CAR ADRC STATE ADVISORY MEETINGS 0.0087339 27768 5/12/2016 ALERT RESPONSE INC. 49005 0.0087340 27769 5/12/2016 NETSPAN CORPORATION FOR WA2792 0.0087341 27770 5/12/2016 RATLIFF, JILL CONTRACT LABOR 0.0087342 27771 5/12/2016 ALEDA F. CARPENTER CONTRACT LABOR 0.0087343 27772 5/12/2016 HIGGINS-DURBIN, CARRIEJO TRAVEL EXP 0.0087344 27773 5/12/2016 UNITED WAY OF GREATER HOU IR211-TE-01-16 0.0087345 27774 5/12/2016 TEXOMA COUNCIL OF GOVERNMTRAVEL EXP 0.0087346 27775 5/12/2016 ENTERPRISE RENT-A-CAR 3B99P6 0.0087347 27776 5/12/2016 TEXOMA PRINT SERVICES 55518 0.0087348 27777 5/12/2016 TEXOMA COUNCIL OF GOVERNMTRAVEL EXP 0.0087349 27779 5/12/2016 AWARDS UNLIMITED INV 92606 0.0087350 27780 5/12/2016 DEPARTMENT OF INFORMATIO INV 16120391N 0.0087351 8501 5/12/2016 PUBLICDATA.COM.AI LTD 10157804-20160131 0.0087352 28353 5/12/2016 FRONTIER COMMUNICATIONS CLIENT UTILITY PAYMENTS 330.0487353 28354 5/12/2016 MUENSTER TELEPHONE CORP CLIENT UTILITY PAYMENTS 440.4687354 28355 5/12/2016 MONTGOMERY COUNTY HOSPI CLIENT UTILITY PAYMENTS 1,158.0087355 28356 5/12/2016 WEST SAFETY SERVICES, INC. INV 145847 1,468.0287356 28357 5/12/2016 NETSPAN CORPORATION FOR INV WA2911 78.0087357 28358 5/12/2016 DEPARTMENT OF INFORMATIO INV 16030391N 6,800.1687358 28360 5/12/2016 TEXOMA HOUSING PARTNERS INV 167 1,247.2187359 28361 5/12/2016 TEXOMA HOUSING PARTNERS INV 166 81.5487360 28362 5/12/2016 TEXOMA HOUSING PARTNERS INV 163 99.2787361 28364 5/12/2016 TEXOMA HOUSING PARTNERS REIMBURSEMENT FOR STAFF

LUNCHEON150.00

87362 28372 5/12/2016 RESULTS ENVIRONMENTAL PESINV 3463 55.0087363 28375 5/12/2016 UNITED WAY OF GREATER HOU IR211-TE-04-16 500.0087364 28376 5/12/2016 ENTERPRISE RENT-A-CAR 45W36H 225.4487365 28377 5/12/2016 TEXAS DEPARTMENT OF LICEN ELBI 2588-DECAL 092825-

ELEVATOR INSPECTION20.00

87366 28378 5/12/2016 RATLIFF, JILL CONTRACT LABOR 587.0087367 28380 5/12/2016 ENTERPRISE RENT-A-CAR 47H446 125.3787368 28381 5/12/2016 LANGUAGE LINE SERVICE, INC. 3822960 42.6287369 28382 5/12/2016 AT&T 21491733521328 1,318.7787370 28383 5/12/2016 QUILL CORPORATION 3846316 163.7887371 8527 5/12/2016 SOPHIA PEDRAZA TRAVEL EXP 19.9887372 28315 5/12/2016 Sundberg, Brianna TRAVEL EXP 172.9387372 28316 5/12/2016 Sundberg, Brianna TRAVEL EXP 34.02

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87373 28373 5/12/2016 NICOLE GEORGE TRAVEL EXPENSE 274.0087374 28334 5/12/2016 FRONTIER COMMUNICATIONS 2100090872010845 145.2087375 8529 5/12/2016 QUILL CORPORATION 5109186,5297442 80.3787376 8528 5/12/2016 TEXOMA PRINT SERVICES 57998 39.9587377 28391 5/12/2016 EGGAR, ELIZABETH TRAVEL EXP 108.3487378 28392 5/12/2016 CIMA COMPANIES INC TXSHER8 520.0087379 28393 5/12/2016 CIMA COMPANIES INC TXSHER8 2,856.4087380 28394 5/12/2016 RED RIVER FAMILY DENTAL 4200 1,400.0087381 28397 5/12/2016 SMITH, DELANO TRAVEL EXP 198.8387382 5223 5/12/2016 CAMERON, FRANCES STIPEND 126.0087383 5226 5/12/2016 MARY CASSARA STIPEND 229.5087384 5229 5/12/2016 CLAYTON, MAE STIPEND 159.7987385 5230 5/12/2016 COLEY, ALICE E. STIPEND 100.7087386 5231 5/12/2016 COLEY, CHARLES STIPEND 120.7087387 5232 5/12/2016 CONEY, VIRGIE STIPEND 234.5087388 5236 5/12/2016 REGINA DIBBLES STIPEND 165.6087388 5258 5/12/2016 REGINA DIBBLES STIPEND 82.1387389 5237 5/12/2016 FEAGLEY, EVA STIPEND 223.7587390 5238 5/12/2016 FIELDS, MARY LOU STIPEND 98.7587391 5239 5/12/2016 FUGETT, SHARON STIPEND 143.2387392 5240 5/12/2016 GARVIN, CAROL STIPEND 194.6887393 5241 5/12/2016 VERNELL ISABELL STIPEND 104.4587393 5242 5/12/2016 VERNELL ISABELL STIPEND 89.5087394 5244 5/12/2016 MCCULLOUGH, DORIS STIPEND 218.2587395 5245 5/12/2016 MURRAY, MARIAN STIPEND 56.9087395 5246 5/12/2016 MURRAY, MARIAN STIPEND 31.8087395 5247 5/12/2016 MURRAY, MARIAN STIPEND 56.8387396 5248 5/12/2016 OWEN, IMOGENE STIPEND 150.1587397 5249 5/12/2016 MARTHA PAYNE STIPEND 237.0087398 5254 5/12/2016 RIDEOUT, DALE STIPEND 163.4087398 5255 5/12/2016 RIDEOUT, DALE STIPEND 13.2587399 5256 5/12/2016 SEAMSTER, BARBARA STIPEND 179.0087400 5257 5/12/2016 MARILYN STOCKMAN STIPEND 213.1587401 5261 5/12/2016 WILLIAMS, SANDRA STIPEND 196.1887402 28398 5/12/2016 BEST IMAGES SYSTEMS INC. INV 1354731 350.0087403 28399 5/12/2016 DE LAGE LANDEN INV 49841062 290.9587408 28400 5/12/2016 AMERICAN EXPRESS 3791-406550-51001 3,078.1787409 28401 5/13/2016 TEXAS ASSOCIATION OF COMMCONFERENCE REGISTRATION 250.0087410 27718 5/19/2016 BROWNING-ALQUIST, MARY TRAVEL EXP 73.6087411 28332 5/19/2016 FRONTIER COMMUNICATIONS 21002719040307145 145.2087412 28395 5/19/2016 AT&T 21413207054529 12.6087413 28396 5/19/2016 AT&T 21412605418328 295.1387414 28408 5/19/2016 GRAYSON PRO TECH INC. INV 163126 67.0087414 28409 5/19/2016 GRAYSON PRO TECH INC. INV 163126 877.2587415 28410 5/19/2016 QUILL CORPORATION 5415531,5416643,5464092 226.5387416 28411 5/19/2016 BAGBY ELEVATOR COMPANY ININV 187541 351.5087417 28412 5/19/2016 CITY OF SHERMAN 209-5060-03 419.4587418 28413 5/19/2016 ENTERPRISE RENT-A-CAR 3H2PW0 133.2987418 28414 5/19/2016 ENTERPRISE RENT-A-CAR 47H440 135.2787419 28415 5/19/2016 FRONTIER COMMUNICATIONS 2100300928010 3145 333.82

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87420 28416 5/19/2016 AT&T 2145034302 7514 3.5387421 28417 5/19/2016 AT&T 2145034040 7024 415.2087422 28418 5/19/2016 AT&T 22145034224 2346 12.1887423 28419 5/19/2016 AT&T 2145034047 1798 190.0787424 28420 5/19/2016 AT&T 2141300123 7791 49.0087425 28421 5/19/2016 AT&T 25145034041 7007 419.7787426 28422 5/19/2016 AT&T 2145034035 3749 249.5787427 28425 5/19/2016 MY 911 SHOP TCOG-004 2,901.8087428 28426 5/19/2016 HESTAND, VICKY TRAVEL EXP 115.6087429 28407 5/19/2016 THE MEDICINE SHOPPE INV 225 444.3087430 28427 5/19/2016 THOMAS JOHN KENNEDY OF TE28633 1,320.0087431 28428 5/19/2016 AT&T MOBILITY 11236786 154.2687432 28430 5/19/2016 THOMAS JOHN KENNEDY OF TE28331,28583,28317 4,120.0087433 28431 5/19/2016 GAINESVILLE PLAZA PHARMACYINV 115 89.9287434 28432 5/19/2016 BROWN & HOFMEISTER, L.L.P 0153-001,32054,32055KSH 15,167.9987435 28433 5/19/2016 QUILL CORPORATION 3678940,3681359 24.9587436 28434 5/19/2016 FULLYLOVE, JUDY CELL PHONE 70.0087437 28435 5/19/2016 FREEDOM CHARTER & TOURS INV 2358 940.0087438 28437 5/19/2016 HIGGINS-DURBIN, CARRIEJO TRAVEL EXP 98.4887439 28438 5/19/2016 HIGGINS-DURBIN, CARRIEJO TRAVEL EXP 240.8887440 28439 5/19/2016 BDA ADMINISTRATORS MOOP 5/31/2016 3,314.4187441 28440 5/19/2016 OFFICE OF ATTORNEY GENERA CHILD SUPPORT 531.5087442 28442 5/19/2016 TARA NICHOLAS TRAVEL ADVANCE 111.0087443 28443 5/19/2016 BARTLETT, SHAWNEE TRAVEL ADVANCE 785.0087444 28444 5/19/2016 BARTLETT, SHAWNEE TRAVEL ADVANCE 111.0087445 28445 5/19/2016 ALLIANCE OF INFORMATION AIRS ACCREDITATION APP 3,000.0087446 28446 5/19/2016 CULPEPPER PLBG & A/C INC. 6515-86900 776.5987447 28447 5/19/2016 CULPEPPER PLBG & A/C INC. 6515-86895 579.2587448 28448 5/19/2016 CULPEPPER PLBG & A/C INC. 6515-86901 639.6987449 28449 5/19/2016 BAGBY ELEVATOR COMPANY ININV JC14863 18,911.0087450 28450 5/19/2016 CABLE ONE ACCT 102708310 1,092.6587451 28451 5/19/2016 DIRECT ENERGY BUSINESS-DA ACCT 1017669 5,503.4287452 28452 5/19/2016 GAIL YOUNG, FANNIN CTY TAX A1127297 7.5087453 28453 5/19/2016 ENTERPRISE RENT-A-CAR 3R8H6T 203.3987454 28454 5/19/2016 CHASE MASTER CARD 5567 0879 0003 8911 7,719.7687455 28455 5/19/2016 ENTERPRISE RENT-A-CAR 3GJWJ6 164.5287455 28456 5/19/2016 ENTERPRISE RENT-A-CAR 3FR5LS 161.5687456 28457 5/24/2016 U S POST OFFICE 491-001 750.0087457 28390 5/26/2016 MEDFORD AIR LLC COMPLETED HOMES - WAP 4,566.0087458 28423 5/26/2016 VERIZON BUSINESS 389922 32.4487459 28424 5/26/2016 SPRINT E911-211676 2,182.5987460 28429 5/26/2016 LANGUAGE LINE SERVICE, INC. 3828500 35.2487461 28459 5/26/2016 CAPLUCK, INC INV 3788 6,300.0087462 28460 5/26/2016 NARSVPD, INC. NARSVPD DUES 150.0087463 28461 5/26/2016 THOMAS JOHN KENNEDY OF TE# 28576 1,400.0087464 28462 5/26/2016 RHODES, VIRGINIA TRAVEL EXP 56.1687465 28463 5/26/2016 PRO PAC INV 354363 2,767.8787466 28464 5/26/2016 AT&T 94034180707040 159.2287467 28465 5/26/2016 AT&T 94034182392346 3.5387468 28466 5/26/2016 FRONTIER COMMUNICATIONS 21002719040307145 145.20

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87468 28467 5/26/2016 FRONTIER COMMUNICATIONS 21019668860417145 109.1287468 28468 5/26/2016 FRONTIER COMMUNICATIONS 21000908720108145 145.2087469 28470 5/26/2016 WORKFORCE SOLUTIONS TEXOINV RUF042916 125.0087470 28471 5/26/2016 AMBIT TEXAS, LLC CLIENT UTILITY PAYMENTS 338.1087471 28472 5/26/2016 FULCRUM RETAIL ENERGY LLC CLIENT UTILITY PAYMENTS 260.9787472 28473 5/26/2016 ATMOS ENERGY CLIENT UTILITY PAYMENTS 1,469.5587473 28474 5/26/2016 BONHAM HOUSING AUTHORITYCLIENT UTILITY PAYMENTS 139.3787474 28475 5/26/2016 BRILLIANT ENERGY LLC CLIENT UTILITY PAYMENTS 87.5787475 28476 5/26/2016 CITY OF WHITESBORO CLIENT UTILITY PAYMENTS 324.1887476 28477 5/26/2016 COOKE COUNTY ELECTRIC CO-OCLIENT UTILITY PAYMENTS 1,129.9887477 28478 5/26/2016 DIRECT ENERGY CLIENT UTILITY PAYMENTS 916.0787478 28479 5/26/2016 ENTRUST ENERGY INC. CLIENT UTILITY PAYMENTS 111.0087479 28480 5/26/2016 EVERYTHING ENERGY CLIENT UTILITY PAYMENTS 68.8287480 28481 5/26/2016 FANNIN CO ELECTRIC CO-OP INCLIENT UTILITY PAYMENTS 1,049.5687481 28482 5/26/2016 FIRST CHOICE POWER CLIENT UTILITY PAYMENTS 323.1087482 28483 5/26/2016 GRAYSON-COLLIN ELECTRIC CLIENT UTILITY PAYMENTS 864.1087483 28484 5/26/2016 GREEN MOUNTAIN ENERGY COCLIENT UTILITY PAYMENTS 209.3387484 28485 5/26/2016 INTERSTATE GAS SUPPLY, INC. CLIENT UTILITY PAYMENTS 71.7787485 28486 5/26/2016 JUST ENERGY TEXAS I CORP. CLIENT UTILITY PAYMENTS 142.0287486 28487 5/26/2016 RELIANT ENERGY CLIENT UTILITY PAYMENTS 1,323.6887487 28488 5/26/2016 STAR ELECTRICITY INC. CLIENT UTILITY PAYMENTS 65.9987488 28489 5/26/2016 STAT ENERGY CLIENT UTILITY PAYMENTS 77.1887489 28490 5/26/2016 STREAM GAS & ELECTRIC LTD CLIENT UTILITY PAYMENTS 514.6087490 28491 5/26/2016 TXU ELECTRIC CLIENT UTILITY PAYMENTS 3,648.0187491 28492 5/26/2016 FULLYLOVE, JUDY TRAVEL EXP 431.7787492 28493 5/26/2016 FRONTIER COMMUNICATIONS 903-813-3500-042706-5 1,083.8387493 28494 5/26/2016 BEST IMAGES SYSTEMS INC. INV 12755217 1,011.6487494 28495 5/26/2016 AT&T MOBILITY ACCT 136921691 163.0687495 28496 5/26/2016 FRONTIER COMMUNICATIONS 90389321610717075 100.6887495 28497 5/26/2016 FRONTIER COMMUNICATIONS 903-893-5261-091506-5 172.2487495 28498 5/26/2016 FRONTIER COMMUNICATIONS 903-893-5261-091506-5 172.2487495 28499 5/26/2016 FRONTIER COMMUNICATIONS 903-893-2161-071707-5 100.6887496 28500 5/26/2016 GRAYSON PRO TECH INC. INV 163628 85.0087497 28501 5/26/2016 VERIZON CONFERENCING ACCT #6000014653X26 46.8887498 28502 5/26/2016 TEXOMA HOUSING PARTNERS INV 169 60.0087499 28503 5/26/2016 TEXOMA HOUSING PARTNERS INV 168 58.0587500 28504 5/26/2016 DELL FINANCIAL SERVICES INV 78508770 1,246.9587501 28505 5/26/2016 BAGBY ELEVATOR COMPANY ININV JC14907 18,911.0087502 28506 5/26/2016 ATMOS ENERGY CO 3031917997 835.1787503 28507 5/26/2016 HERNANDEZ, MARGARITA S. INV 05312016 1,500.0087504 5268 5/26/2016 CAMERON, FRANCES STIPEND 97.5087505 5271 5/26/2016 MARY CASSARA STIPEND 230.0087506 5274 5/26/2016 CLAYTON, MAE STIPEND 121.3087507 5275 5/26/2016 COLEY, ALICE E. STIPEND 103.3587508 5276 5/26/2016 COLEY, CHARLES STIPEND 124.8587509 5277 5/26/2016 CONEY, VIRGIE STIPEND 243.2587510 5281 5/26/2016 REGINA DIBBLES STIPEND 86.7087510 5303 5/26/2016 REGINA DIBBLES STIPEND 45.6387511 5282 5/26/2016 FEAGLEY, EVA STIPEND 222.0587512 5283 5/26/2016 FIELDS, MARY LOU STIPEND 108.88

Date: 6/8/2016, 2:59 PM Page: 5Page 9


From 5/1/2016 Through 5/31/2016

1010 - Cash In Bank

Check

Number

Matching

Document


87513 5284 5/26/2016 FUGETT, SHARON STIPEND 167.8887514 5285 5/26/2016 GARVIN, CAROL STIPEND 191.0587515 5286 5/26/2016 VERNELL ISABELL STIPEND 117.7687515 5287 5/26/2016 VERNELL ISABELL STIPEND 69.7887516 5289 5/26/2016 MCCULLOUGH, DORIS STIPEND 204.5587517 5290 5/26/2016 MURRAY, MARIAN STIPEND 84.2087517 5291 5/26/2016 MURRAY, MARIAN STIPEND 31.8087517 5292 5/26/2016 MURRAY, MARIAN STIPEND 78.2387518 5293 5/26/2016 OWEN, IMOGENE STIPEND 145.0087519 5294 5/26/2016 MARTHA PAYNE STIPEND 239.5087520 5299 5/26/2016 RIDEOUT, DALE STIPEND 157.9587520 5300 5/26/2016 RIDEOUT, DALE STIPEND 15.2587521 5301 5/26/2016 SEAMSTER, BARBARA STIPEND 174.2087522 5302 5/26/2016 MARILYN STOCKMAN STIPEND 208.8087523 5306 5/26/2016 WILLIAMS, SANDRA STIPEND 194.55DD001267 28322 5/5/2016 DEBORAH ADAMS TRAVEL EXP 247.32DD001268 28324 5/5/2016 KARAM, JANET TRAVEL EXP 78.00DD001269 28325 5/5/2016 KREBS, MANDY TRAVEL EXP 20.52DD001270 28328 5/5/2016 KREBS, MANDY TRAVEL EXP 147.05DD001271 28339 5/5/2016 NORTON, SEAN CELL PHONE 70.00DD001272 28301 5/5/2016 BROWN, EVAN TRAVEL EXPENSE 145.70DD001273 28305 5/5/2016 BROWN, EVAN TRAVEL EXPENSE 247.38DD001274 28247 5/5/2016 TRI COUNTY SENIOR NUTRITIONTITLE IIIC1 & IIIC2 MEALS

REIMBURSEMENT37,542.72

DD001275 28379 5/12/2016 KARAM, JANET TRAVEL EXP 154.98DD001276 28384 5/12/2016 BOOTH, HOLLY TRAVEL EXP 171.52DD001277 8526 5/12/2016 BINGHAM, RAYLEEN TRAVEL EXP 293.22DD001278 28374 5/12/2016 SCHMITZ, MICHAEL TRAVEL EXPENSE 158.55DD001279 5225 5/12/2016 ETHEL ROSE CARTER STIPEND 81.40DD001279 5233 5/12/2016 ETHEL ROSE CARTER STIPEND 48.98DD001280 5228 5/12/2016 Christian, Linda STIPEND 204.30DD001281 5234 5/12/2016 CROSS, TOMMIE STIPEND 213.75DD001282 5243 5/12/2016 LUPER, BARBARA STIPEND 106.53DD001283 5251 5/12/2016 PERRY, RATA STIPEND 142.80DD001284 5252 5/12/2016 PHELPS, LOIS STIPEND 193.00DD001285 5259 5/12/2016 WHITE, FRANCES STIPEND 162.38DD001286 5260 5/12/2016 WILLIAMS, BARBARA STIPEND 212.00DD001287 5262 5/12/2016 WYATT, RUTHIE STIPEND 212.00DD001288 28436 5/19/2016 JONES, MINDI MAY CELL PHONE 70.00DD001289 28458 5/26/2016 BROWN, EVAN TRAVEL EXP 165.00DD001290 28469 5/26/2016 VAUGHN, SHEILA TRAVEL EXP 167.40DD001291 28508 5/26/2016 TML-IEBP GROUP PTEXOMCO-6/1/2016

PREPAYMENT45,443.07

DD001292 5270 5/26/2016 ETHEL ROSE CARTER STIPEND 82.40DD001292 5278 5/26/2016 ETHEL ROSE CARTER STIPEND 60.33DD001293 5273 5/26/2016 Christian, Linda STIPEND 223.65DD001294 5279 5/26/2016 CROSS, TOMMIE STIPEND 191.98DD001295 5288 5/26/2016 LUPER, BARBARA STIPEND 99.25DD001296 5296 5/26/2016 PERRY, RATA STIPEND 159.00DD001297 5297 5/26/2016 PHELPS, LOIS STIPEND 186.30

Date: 6/8/2016, 2:59 PM Page: 6Page 10


From 5/1/2016 Through 5/31/2016

1010 - Cash In Bank

Check

Number

Matching

Document


DD001298 5304 5/26/2016 WHITE, FRANCES STIPEND 148.64DD001299 5305 5/26/2016 WILLIAMS, BARBARA STIPEND 212.00DD001300 5307 5/26/2016 WYATT, RUTHIE STIPEND 196.20DD001301 28509 5/26/2016 MARJEN TECHNOLOGY GROUP INV 1214-1223 17,271.40

Total 1010 - Cash In Bank General 309,801.60

Date: 6/8/2016, 2:59 PM Page: 7Page 11


From 5/1/2016 Through 5/31/2016

1060 - Cash In Bank Section 8

Check Number

Matching

Document

Number Check Date Payee Name Transaction Description

Check

Amount

87128 62587 5/1/2016 ALBANNA, REBECCA G. Section 8 APs 322.00 87130 62589 5/1/2016 AMBIT TEXAS, LLC Section 8 APs 89.00 87131 62590 5/1/2016 ANDETT, LLC Section 8 APs 2,002.00 87132 62591 5/1/2016 Andeler Power Section 8 APs 62.00 87133 62592 5/1/2016 ARROW WOOD APTS. Section 8 APs 2,498.00 87134 62593 5/1/2016 ATMOS ENERGY CO Section 8 APs 177.00 87135 62594 5/1/2016 BARRETT, CARMAN M. Section 8 APs 510.00 87136 62595 5/1/2016 BARRIER, JEFF N. Section 8 APs 800.00 87137 62596 5/1/2016 BEALL, DAVID M. Section 8 APs 538.00 87138 62597 5/1/2016 RICKY JAMES BENEFIELD Section 8 APs 234.00 87139 62598 5/1/2016 COX, LAWRENCE D. Section 8 APs 725.00 87140 62599 5/1/2016 BLUESTONE PARTNERS LLC Section 8 APs 1,010.00 87141 62600 5/1/2016 BOHANNAN, RONALD DION Section 8 APs 575.00 87142 62601 5/1/2016 BRANDMAN, JOHN D. Section 8 APs 191.00 87143 62602 5/1/2016 BROOKHOLLOW APT Section 8 APs 571.00 87144 62603 5/1/2016 BROOKS, MICHAEL L. Section 8 APs 1,101.00 87145 62604 5/1/2016 MARY C. BROWN Section 8 APs 956.00 87146 62605 5/1/2016 ALA WALKER BROWNLEE Section 8 APs 525.00 87147 62606 5/1/2016 CABRERA, VALENTINA Section 8 APs 407.00 87148 62607 5/1/2016 CALIX PROPERTIES Section 8 APs 1,965.00 87149 62608 5/1/2016 CARR, SANDRA GAIL Section 8 APs 683.00 87150 62609 5/1/2016 CARTER II, CRETA LYNN Section 8 APs 1,241.00 87151 62610 5/1/2016 CATHEY, BOB Section 8 APs 289.00 87152 62611 5/1/2016 CHEN, DONNY Y. Section 8 APs 563.00 87153 62612 5/1/2016 VICTORIA LYNN CHILDRESS Section 8 APs 19.00 87154 62613 5/1/2016 CITY OF DENISON Section 8 APs 160.00 87155 62614 5/1/2016 CITY OF SHERMAN Section 8 APs 124.00 87156 62615 5/1/2016 CITY OF WHITESBORO Section 8 APs 50.00 87157 62616 5/1/2016 JEFFREY P. COFFEY Section 8 APs 714.00 87158 62617 5/1/2016 COKER, ART Section 8 APs 750.00 87159 62618 5/1/2016 CONCORD VILLAGE APTS Section 8 APs 171.00 87160 62619 5/1/2016 FL COUNTRY VILLAGE LTD Section 8 APs 1,237.00 87161 62620 5/1/2016 CREW, JACK Section 8 APs 2,421.00 87162 62621 5/1/2016 CROCKER, JIM I. Section 8 APs 830.00 87163 62622 5/1/2016 CUPID PROPERTIES LLC Section 8 APs 1,123.00 87164 62623 5/1/2016 MICHAEL. L DANIELS Section 8 APs 900.00 87165 62624 5/1/2016 DAVIS, JOSEPH Section 8 APs 1,060.00 87166 62625 5/1/2016 DEAN GILBERT REALTORS Section 8 APs 706.00 87167 62626 5/1/2016 DEAN GILGERT JR., THREE

AMIGOS JOINT VENTURESection 8 APs 339.00

87168 62627 5/1/2016 DIRECT ENERGY Section 8 APs 408.00 87169 62628 5/1/2016 KENNETH J. DOLEZALEK Section 8 APs 312.00 87170 62629 5/1/2016 GLENDA DOWDEN Section 8 APs 595.00 87171 62630 5/1/2016 DUNLAP, KIM Section 8 APs 632.00 87172 62631 5/1/2016 EAST COAST MANAGEMENT

LLCSection 8 APs 1,465.00

Page 12


From 5/1/2016 Through 5/31/2016

87173 62632 5/1/2016 1600 LA SALLE PARTNERS Section 8 APs 3,119.00 87174 62633 5/1/2016 ENTRUST ENERGY INC. Section 8 APs 29.00 87175 62634 5/1/2016 4Change Energy F/K/A TXU Section 8 APs 23.00 87176 62635 5/1/2016 FIRST CHOICE POWER Section 8 APs 504.00 87177 62636 5/1/2016 FERRELL, TERRI D. Section 8 APs 123.00 87178 62637 5/1/2016 CHRISTOPHER C. FESS Section 8 APs 375.00 87179 62638 5/1/2016 FREDERICKSON, JAMES R. Section 8 APs 236.00 87180 62639 5/1/2016 GREEN MOUNTAIN ENERGY

CO.Section 8 APs 269.00

87181 62640 5/1/2016 HADDOCK, DAVID Section 8 APs 728.00 87182 62641 5/1/2016 HALLFORD, LOUIE A. Section 8 APs 825.00 87183 62642 5/1/2016 ML HAMPTON INVESTMENTS

LLCSection 8 APs 1,018.00

87184 62643 5/1/2016 HOUSING ASSOICIATES OF HERITAG

Section 8 APs 3,301.00

87185 62644 5/1/2016 DIXON JR, GENE Section 8 APs 4,103.00 87186 62645 5/1/2016 MONROE, MARLENE Section 8 APs 330.00 87187 62646 5/1/2016 HILLTOP VILLAGE Section 8 APs 6,041.00 87188 62647 5/1/2016 Gloria Jean Hilz Section 8 APs 750.00 87189 62648 5/1/2016 JOHNSON, G.F. Section 8 APs 169.00 87190 62649 5/1/2016 IWUAGWU,DESMOND E. Section 8 APs 800.00 87191 62650 5/1/2016 JACOBS, RICHARD Section 8 APs 750.00 87192 62651 5/1/2016 JAG Investments Section 8 APs 650.00 87193 62652 5/1/2016 JEFFS AUTO SALES Section 8 APs 535.00 87194 62653 5/1/2016 HORNER, MELISSA ANN Section 8 APs 345.00 87195 62654 5/1/2016 YOUNG, JENNIFER LYN Section 8 APs 3,548.00 87196 62655 5/1/2016 JUST ENERGY TEXAS I CORP. Section 8 APs 203.00 87197 62656 5/1/2016 KARAM, GEORGE Section 8 APs 509.00 87198 62657 5/1/2016 KEENER, ANDREW Section 8 APs 494.00 87199 62658 5/1/2016 CAROL KELLEY Section 8 APs 1,100.00 87200 62659 5/1/2016 KIGHT FAMILY LIMITED

PARTNERSHIP #1Section 8 APs 792.00

87201 62660 5/1/2016 ROBIN RENAE KIME Section 8 APs 382.00 87202 62661 5/1/2016 KIRKPATRICK, JAMES Section 8 APs 600.00 87203 62662 5/1/2016 KR PROPERTIES Section 8 APs 745.00 87204 62663 5/1/2016 L&S PROPERTIES, LLC Section 8 APs 625.00 87205 62664 5/1/2016 LAFOY, DALE A. Section 8 APs 266.00 87206 62665 5/1/2016 DENISON LAKEVIEW PARK Section 8 APs 6,038.00 87207 62666 5/1/2016 LAMB, BILLY J Section 8 APs 337.00 87208 62667 5/1/2016 LATIMER, JAY Section 8 APs 245.00 87209 62668 5/1/2016 LAUGHLIN, GLEN Section 8 APs 354.00 87210 62669 5/1/2016 JCR PROPERTIES, INC Section 8 APs 629.00 87211 62670 5/1/2016 MALMAY , MICHELLE LYNN Section 8 APs 1,099.00 87212 62671 5/1/2016 MOXIE INVESTMENT

SOLUTIONSSection 8 APs 1,000.00

87213 62672 5/1/2016 Rhonda R. Langenbahn Section 8 APs 364.00 87214 62673 5/1/2016 MCDONNELL, DEE JUANITA Section 8 APs 221.00 87215 62674 5/1/2016 MILLSAP, BOB L Section 8 APs 475.00 87216 62675 5/1/2016 MONARCH UTILITIES, INC. Section 8 APs 23.00 87217 62676 5/1/2016 DGR MGT CO. INC. Section 8 APs 525.00 87218 62677 5/1/2016 Moore Acquisitions, LLC Section 8 APs 876.00 87219 62678 5/1/2016 EUGENE MORALES/

MORALES REAL ESTATESection 8 APs 452.00

Page 13


From 5/1/2016 Through 5/31/2016

87220 62679 5/1/2016 MORRIS, MARY L. Section 8 APs 749.00 87221 62680 5/1/2016 C F MEYERS INVESTMENTS

LTDSection 8 APs 362.00

87222 62681 5/1/2016 NATAYENA L.L.C Section 8 APs 535.00 87223 62682 5/1/2016 JOSE M. NAVARRETE Section 8 APs 391.00 87224 62683 5/1/2016 NORTHRIDGE VILLAS, LLC Section 8 APs 4,745.00 87225 62684 5/1/2016 NORTH TEXAS RENT HOMES Section 8 APs 1,090.00 87226 62685 5/1/2016 OAKVIEW RENTALS LP Section 8 APs 206.00 87227 62686 5/1/2016 ODOM, RODNEY LEE Section 8 APs 389.00 87228 62687 5/1/2016 OWENS, MONA N. Section 8 APs 269.00 87229 62688 5/1/2016 PAGE, JOHN Section 8 APs 215.00 87230 62689 5/1/2016 OHC/PARK MANOR LTD Section 8 APs 6,062.00 87231 62690 5/1/2016 PATTERSON, DAVID R. Section 8 APs 725.00 87232 62691 5/1/2016 HAIRO H PENA Section 8 APs 999.00 87233 62692 5/1/2016 PENNYWISE POWER, LLC Section 8 APs 68.00 87234 626393 5/1/2016 VINA S. PENNINGTON Section 8 APs 587.00 87235 62694 5/1/2016 ZACKERY TODD PERRY Section 8 APs 384.00 87236 62695 5/1/2016 PIERCE, JAMES DEAN Section 8 APs 354.00 87237 62696 5/1/2016 POLLARD, TROY LYNN Section 8 APs 242.00 87238 62697 5/1/2016 BRENDA POPE Section 8 APs 329.00 87239 62698 5/1/2016 R&M PROPERTIES Section 8 APs 1,901.00 87240 62699 5/1/2016 F.L RAINTREE LTD Section 8 APs 2,239.00 87241 62700 5/1/2016 VICKREY, CHRIS A. Section 8 APs 2,367.00 87242 62701 5/1/2016 PINNACLE TERRE Section 8 APs 1,100.00 87243 62702 5/1/2016 RELIANT ENERGY Section 8 APs 159.00 87244 62703 5/1/2016 MONTY K REDDICK Section 8 APs 413.00 87245 62704 5/1/2016 REYNOSO, HECTOR M. Section 8 APs 375.00 87246 62705 5/1/2016 GVD RIDGEVIEW LLC Section 8 APs 7,232.00 87247 62706 5/1/2016 ROTENFELSEN

INVESTMENTS, LLCSection 8 APs 367.00

87248 62707 5/1/2016 ROW, BILLY F. Section 8 APs 248.00 87249 62708 5/1/2016 ROWLAND, DANIEL E. Section 8 APs 404.00 87250 62709 5/1/2016 RUMSEY, ROBERT Section 8 APs 1,383.00 87251 62710 5/1/2016 Tommy Sanchez Section 8 APs 107.00 87252 62711 5/1/2016 SCULLY, MICHAEL C. Section 8 APs 534.00 87253 62712 5/1/2016 SHARP, MICHAEL L. Section 8 APs 543.00 87254 62713 5/1/2016 SHEEHAN, CINDY Section 8 APs 558.00 87255 62714 5/1/2016 CAL SHERM PARTNERS L.P. Section 8 APs 6,081.00 87256 62715 5/1/2016 SHER DEN REALTY INC Section 8 APs 3,263.00 87257 62716 5/1/2016 SHIRLEY, NANCY S. Section 8 APs 800.00 87258 62717 5/1/2016 JOSE ARMANDO SIBRIAN Section 8 APs 583.00 87259 62718 5/1/2016 SOUTHERN URBANE

PROPERTIES, LLCSection 8 APs 531.00

87260 62719 5/1/2016 WISER JOINT VENTURE, LLC Section 8 APs 4,058.00 87261 62720 5/1/2016 S.S. PARTNERS MGMT. L.L.C. Section 8 APs 5,090.00 87262 62721 5/1/2016 STANLEY, JUDY F. Section 8 APs 404.00 87263 62722 5/1/2016 STAT ENERGY Section 8 APs 114.00 87264 62723 5/1/2016 STEEPLE CHASE FARMS

SUMMIT, LPSection 8 APs 8,007.00

87265 62724 5/1/2016 Stephen's Structural Section 8 APs 353.00 87266 62725 5/1/2016 Conation Business Holdings

LLCSection 8 APs 762.00

87267 62726 5/1/2016 STREAM GAS & ELECTRIC LTD Section 8 APs 638.00

Page 14


From 5/1/2016 Through 5/31/2016

87268 62727 5/1/2016 MARK STEVEN SVANE Section 8 APs 791.00 87269 62728 5/1/2016 T-PAG LLC Section 8 APs 2,109.00 87270 62729 5/1/2016 TEXOMA RENT HOUSE, LLC Section 8 APs 396.00 87271 62730 5/1/2016 TXU ELECTRIC Section 8 APs 874.96 87272 62731 5/1/2016 VILLAS OF SHERMAN LIMITED Section 8 APs 2,851.00 87273 62732 5/1/2016 VETERAN ENERGY LLC Section 8 APs 75.00 87274 62733 5/1/2016 VIRGINIA COOK REALTORS Section 8 APs 317.00 87275 62734 5/1/2016 WATERFORD APTS LTD Section 8 APs 264.00 87276 62735 5/1/2016 WATSON, MICHAEL L. Section 8 APs 684.00 87277 62736 5/1/2016 WEEDEN, SUE G. Section 8 APs 183.00 87278 62737 5/1/2016 WILSON CHILDRENS TRUST

UTD 5/26/06Section 8 APs 304.00

87279 62738 5/1/2016 WINDSCAPE APARTMENTS, LTD.

Section 8 APs 401.00

87280 62739 5/1/2016 W&W RENTAL PROPERTIES, LLC


87281 62740 5/1/2016 PETERSON, TRAVIS AND BANK OF TEXAS N.A.


87282 62741 5/1/2016 BARBARA PHILLIPS and US BANK HOME MORTGAGE


87283 62742 5/1/2016 Laqueta Wilson and Carrington Mortgage LLC


87284 62743 5/1/2016 SCHLEY, MARK AND WELLS FARGO HOME MORTGAGE


87285 62744 5/1/2016 CHAFFIN, CHRISTEN AND GUILD MORTGAGE COMPANY


87286 62745 5/1/2016 AMLIN, MARSHALL D. Section 8 APs 201.00 87287 62746 5/1/2016 BA RESIDENTIAL, L.L.C. Section 8 APs 2,369.00 87288 62747 5/1/2016 BONHAM APARTMENTS LTD Section 8 APs 2,674.00 87289 62748 5/1/2016 BONHAM VILLAGE

APARTMENTS, LTD.Section 8 APs 1,530.00

87290 62749 5/1/2016 BORJAS, BASILISA Section 8 APs 469.00 87291 62750 5/1/2016 BRANDANI, JOE Section 8 APs 812.00 87292 62751 5/1/2016 KHOSROW SADEGHIAN Section 8 APs 787.00 87293 62752 5/1/2016 BUCHANAN, MARK. A Section 8 APs 444.00 87294 62753 5/1/2016 BURNETT, JOHN W. Section 8 APs 483.00 87295 62754 5/1/2016 BURT, WILLIAM RUSSELL Section 8 APs 580.00 87296 62755 5/1/2016 BUTLER, BOBBY L. Section 8 APs 272.00 87297 62756 5/1/2016 PORTER P CAMERON Section 8 APs 422.00 87298 62757 5/1/2016 CARAWAY, ROBERT Section 8 APs 312.00 87299 62758 5/1/2016 CASTLE PROPERTIES Section 8 APs 260.00 87300 62759 5/1/2016 COUNTRY VILLAGE OF

BONHAMSection 8 APs 3,011.00

87301 62760 5/1/2016 COX, WILLIAM P. Section 8 APs 585.00 87302 62761 5/1/2016 DOYLE, GARRY D. Section 8 APs 422.00 87303 62762 5/1/2016 DUNCAN CLIFTON WINRIGHT Section 8 APs 1,059.00 87304 62763 5/1/2016 ELLIOTT, MARY REBECCA Section 8 APs 238.00 87305 62764 5/1/2016 ENLOW GROUP LLC Section 8 APs 1,011.00 87306 62765 5/1/2016 EVANS, JESSICA M. Section 8 APs 331.00 87307 62766 5/1/2016 FANNIN CO ELECTRIC CO-OP

INCSection 8 APs 153.00

87308 62767 5/1/2016 TAMESHA FINNEY Section 8 APs 369.00

Page 15


From 5/1/2016 Through 5/31/2016

87309 62768 5/1/2016 GIBBS & GIBBS W 8TH STREET APTS


87310 62769 5/1/2016 GLASER, JUDITH Section 8 APs 438.00 87311 62770 5/1/2016 GODBEY, JOHN Section 8 APs 223.00 87312 62771 5/1/2016 GOODWIN J.D. Section 8 APs 96.00 87313 62772 5/1/2016 HAMPTON, KENNETH Section 8 APs 450.00 87314 62773 5/1/2016 HARVEY, JOHN MILTON Section 8 APs 107.00 87315 62774 5/1/2016 HERNANDEZ, ANTONIO Section 8 APs 580.00 87316 62775 5/1/2016 HOFMANN MRAZ CARE HOME Section 8 APs 2,803.00 87317 62776 5/1/2016 HUNT, JOE G. Section 8 APs 216.00 87318 62777 5/1/2016 LONNIE J. JAYNES Section 8 APs 311.00 87319 62778 5/1/2016 JONES, MICHELLE D. Section 8 APs 159.00 87320 62779 5/1/2016 JPL FAMILY LTD Section 8 APs 436.00 87321 62780 5/1/2016 KATY CREEK RETIREMENT

VILLAGESection 8 APs 1,668.00

87322 62781 5/1/2016 WOOD, KIDNEY WILLIAM Section 8 APs 111.00 87323 62782 5/1/2016 KINGSTON PROPERTIES Section 8 APs 636.00 87324 62783 5/1/2016 LIPSCOMB, CHAD CARLTON Section 8 APs 236.00 87325 62784 5/1/2016 MCBROOM, DAVID R. Section 8 APs 463.00 87326 62785 5/1/2016 JOANNA McCAIN Section 8 APs 478.00 87327 62786 5/1/2016 MC CORMICK, LARRY W Section 8 APs 432.00 87328 62787 5/1/2016 Billy D. Manhart Section 8 APs 525.00 87329 62788 5/1/2016 ROBERT MORELAND Section 8 APs 492.00 87330 62789 5/1/2016 MUJO, LLC Section 8 APs 203.00 87331 62790 5/1/2016 DON MURPHY Section 8 APs 1,211.00 87332 62791 5/1/2016 BILLY JOE NELMS Section 8 APs 400.00 87333 62792 5/1/2016 NUNNELEE, ROBERT M Section 8 APs 944.00 87334 62793 5/1/2016 NUNNELEE, ROBERT M Section 8 APs 3,133.00 87335 62794 5/1/2016 PLANT, GLYNA GAYLENE Section 8 APs 203.00 87336 62795 5/1/2016 CARMEN RAMIREZ Section 8 APs 223.00 87337 62796 5/1/2016 ROSS, NORA F. Section 8 APs 244.00 87338 62797 5/1/2016 SANDIA NORTH APARTMENTS

INCSection 8 APs 4,780.00

87339 62798 5/1/2016 SARGENT, BARBARA Section 8 APs 172.00 87340 62799 5/1/2016 HEATHER TAWN SIMPSON Section 8 APs 317.00 87341 32800 5/1/2016 STERZER, DALE P Section 8 APs 883.00 87342 62801 5/1/2016 SUDDERTH, JACK W. Section 8 APs 214.00 87343 62802 5/1/2016 SUDDERTH, JOE T. Section 8 APs 272.00 87344 62803 5/1/2016 TEXOMA HOUSING PARTNERS Section 8 APs 490.00 87345 62804 5/1/2016 TIP, TENG Section 8 APs 622.00 87346 62805 5/1/2016 UNDERWOOD, BILLY MACK Section 8 APs 1,203.00 87347 62806 5/1/2016 WARDEN, LINDON Section 8 APs 327.00 87348 62807 5/1/2016 WILLIAMS, MYRTIS BRENEK Section 8 APs 479.00 87349 62808 5/1/2016 Roy Domes Section 8 APs 135.00 87350 62809 5/1/2016 GREER, FRANCES AND USDA

RURAL DEVELOPMENTSection 8 APs 333.00

87351 62810 5/1/2016 PADILLA, RAYMOND JR AND NATION STAR MORTGAGE LLC


87352 62811 5/1/2016 GARZA, PAMELA AND CENDERA BANK, N.A.


87353 62812 5/1/2016 GUILD MORTGAGE COMPANY AND HOWERY, AMBER


Page 16


From 5/1/2016 Through 5/31/2016

87354 62813 5/1/2016 CINDI SPOONEMORE AND GUILD MORTGAGE CO.


87355 61653 5/5/2016 UNITED RENTALS Section 8 234.00 87356 62100 5/5/2016 STEEPLE CHASE FARMS

SUMMIT, LPSection 8 884.00

87357 62101 5/5/2016 STEEPLE CHASE FARMS SUMMIT, LP

Section 8 315.00

87358 62103 5/5/2016 BONHAM APARTMENTS LTD Section 8 84.00 87359 62104 5/5/2016 NUNNELEE, ROBERT M Section 8 645.00 87360 62105 5/5/2016 CAL SHERM PARTNERS L.P. Section 8 437.00 87361 62107 5/5/2016 KATY CREEK RETIREMENT

VILLAGESection 8 306.00

87362 62109 5/5/2016 CROCKER, JIM I. Section 8 830.00 87363 62108 5/5/2016 Roy Domes Section 8 135.00 87364 62110 5/5/2016 RAUL RODRIGUEZ ORTEGA Section 8 43.00 87365 62111 5/5/2016 TXU ELECTRIC Section 8 75.00 87366 62112 5/5/2016 ALBANNA, REBECCA G. Section 8 372.00 87367 62106 5/5/2016 KATY CREEK RETIREMENT

VILLAGESection 8 230.00

87368 62102 5/5/2016 BARRIER, JEFF N. Section 8 800.00 87369 62814 5/17/2016 CAL SHERM PARTNERS L.P. SECTION 8 AP'S 704.00 87370 62815 5/17/2016 RUBEN ALVAREZ SECTION 8 AP'S 750.00 87371 62816 5/17/2016 STEEPLE CHASE FARMS

SUMMIT, LPSECTION 8 AP'S 4.00

87372 62817 5/17/2016 COUNTRY VILLAGE OF BONHAM

SECTION 8 AP'S 456.00

87373 62818 5/17/2016 MAHMOUD J. ALBANNA SECTION 8 AP'S 850.00 87374 62819 5/17/2016 ANDETT, LLC SECTION 8 AP'S 464.00 87375 62820 5/17/2016 WISER JOINT VENTURE, LLC SECTION 8 AP'S 784.00 87376 62821 5/17/2016 DIRECT ENERGY SECTION 8 AP'S 246.00

Total 1060 - Cash In Bank Section 217,102.00

Report Total 526,903.60

Page 17

TO: TCOG Governing Board

THRU: Allison Minton, Client Services Department Director

FROM: Judy Fullylove, Energy Services Program Manager JF

DATE: June 13, 2016

RE: Texas Department of Housing and Community Affairs (TDHCA) Contract Extensions

RECOMMENDATION Ratify TDHCA contract extensions for the Low-Income Home Energy Assistance Program (LIHEAP) and Comprehensive Energy Assistance Program (CEAP) 2015 Contracts.

BACKGROUND The CSBG program provides support for a range of services and activities which address the causes of poverty. TCOG provides services and activities addressing employment, education, better use of available income, housing, nutrition, emergency services and/or health. The LIHEAP program provides funding for energy home repairs, which reduce utility costs by minimizing the infiltration of external air and increasing the thermal boundary of the home. The program can be provided to both owner-occupied and renter-occupied units and provides such energy improvements as insulation in the attic and walls; caulking; weather-stripping; and repair or replacement of heating and air conditioning units.

DISCUSSION TDHCA provided an original state-wide extension to the LIHEAP and CEAP 2015 contracts to May 31, 2015. An additional state-wide extension has been made to July 31, 2016 to provide all agencies more time to expend 2015 funding. TCOG successfully expended these grants by the original extension date of May 31, 2015 and will be submitting the final report at the end of the extension period.

BUDGET No changes to budget amounts.

Page 18

TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS

AMENDMENT NO. 4 TO CONTRACT NUMBER 81150002155

FY 2015 LOW-INCOME HOME ENERGY ASSISTANCE ACT WEATHERIZATION ASSISTANCE PROGRAM

(CFDA# 93.568)

This Amendment No. 4 to Low Income Home Energy Assistance Program ("LIHEAP") Weatherization Assistance

Program "WAP" Contract Number. 81150002155 by and between the Texas Department of Housing and Community

Affairs, a public and official agency of the State of Texas ("Department") and Texoma Council of Governments, a

political subdivision of the State of Texas ("Subrecipient") hereinafter collectively referred to as "Parties".

RECITALS

WHEREAS, the Department and Subrecipient, respectively, executed FY 2015 LIHEAP WAP Contract Number

81150002155 and

WHEREAS, the Parties desire to amend the Contract in the manner provided herein below.

AGREEMENTS

NOW THEREFORE, for valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the

Parties agree as follows:

SECTION 1.

The following Contract sections and addendums are hereby amended as follows:

1. Section 2. Contract Period, of this Contract is hereby amended to read as follows:

The period for performance of this Contract, unless earlier terminated is January 04, 2015 through July 31,

2016 (hereinafter the "Contract Term").

All of the remaining terms of the Contract shall be and remain in full force and effect as therein set forth and shall

continue to govern except to the extent that said terms conflict with the terms of this Amendment. In the event this

Amendment and the terms of the Contract are in conflict, this Amendment shall govern, unless it would make the

Contract void by law.

SECTION 2.

This Amendment may be executed in several counterparts, each of which shall be deemed to be an original copy, and all

of which together shall constitute one agreement binding on Parties, notwithstanding that all the Parties shall not have

signed the same counterpart.

SECTION 4.

Each capitalized term not expressly defined herein shall have the meaning given to such term in the Contract.

SECTION 3.

If any of the Parties returns a copy by facsimile machine or electronic transmission, the signing party intends the copy

of its authorized signature printed by the receiving machine or the electronic transmission to be its original signature.

SECTION 5.

Page 1 of 2

Page 19

SECTION 6.

By signing this Amendment, the Parties expressly understand and agree that its terms shall become a part of the

Contract as if it were set forth word for word therein.

This Amendment shall be effective and memorializes an effective date of May 25, 2016.

This Amendment shall be binding upon the Parties hereto and their respective successors and assigns.

SECTION 7.

SECTION 8.

WITNESS OUR HAND EFFECTIVE: 5/25/2016

By:

Title: Its duly authorized officer or representative

Date:

TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS,

a public and official agency of the State of Texas

By:

Title:

Date:

Texoma Council of Governments

a political subdivision of the State of Texas

SUBRECIPIENT:

Page 2 of 2

Page 20

TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS

AMENDMENT NO. 5 TO CONTRACT NUMBER 58150002127

FY 2015 COMPREHENSIVE ENERGY ASSISTANCE PROGRAM (CFDA # 93.568)

This Amendment No. 5 to Comprehensive Energy Assistance Program Contract Number. 58150002127 by and

between the Texas Department of Housing and Community Affairs, a public and official agency of the State of Texas

("Department"), and Texoma Council of Governments, a political subdivision of the State of Texas ("Subrecipient"),

hereinafter collectively referred to as "Parties",

RECITALS

WHEREAS, the Parties respectively, executed that Comprehensive Energy Assistance Program Contract Number.

58150002127 ("Contract") on January 01, 2015 and

WHEREAS, the Parties desire to amend the Contract in the manner provided herein below.

AGREEMENTS

NOW THEREFORE, for valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the

Parties agree as follows:

SECTION 1.

The following Contract sections and addendums are hereby amended as follows:

1. Section 2. Contract Period, of this Contract is hereby amended to read as follows:

The period for performance of this Contract, unless earlier terminated is January 01, 2015 through July 31,

2016 (hereinafter the "Contract Term").

All of the remaining terms of the Contract shall be and remain in full force and effect as therein set forth and shall

continue to govern except to the extent that said terms conflict with the terms of this Amendment. In the event this

Amendment and the terms of the Contract are in conflict, this Amendment shall govern, unless it would make the

Contract void by law.

SECTION 2.

Each capitalized term not expressly defined herein shall have the meaning given to such term in the Contract.

SECTION 3.

SECTION 4.

This Amendment may be executed in several counterparts, each of which shall be deemed to be an original copy, and all

of which together shall constitute one agreement binding on Parties, notwithstanding that all the Parties shall not have

signed the same counterpart.

SECTION 5.

If any of the Parties returns a copy by facsimile machine or electronic transmission, the signing party intends the copy

of its authorized signature printed by the receiving machine or the electronic transmission to be its original signature.

SECTION 6.

By signing this Amendment, the Parties expressly understand and agree that its terms shall become a part of the

Contract as if it were set forth word for word therein.

Page 1 of 2Page 21

This Amendment shall be binding upon the Parties hereto and their respective successors and assigns.

SECTION 7.

SECTION 8.

This Amendment shall be effective and memorializes an effective date of May 25, 2016.

WITNESS OUR HAND EFFECTIVE: May 25, 2016

SUBRECIPIENT:

a public and official agency of the State of Texas

TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS,

a political subdivision of the State of Texas


By:

Title:

Date:

By:

Title: Its duly authorized officer or representative

Date:

DEPARTMENT:

Page 2 of 2Page 22


THRU: Randy McBroom, PhD, Deputy Executive Director

FROM: Judy Conner, MS, CPG, AAA Director

DATE: June 7, 2016

RE: Byrd Fielder Livengood Charitable Trust

RECOMMENDATION Authorize the acceptance of the Byrd Fielder Livengood Charitable Trust Grant in the amount of $75,000.

BACKGROUND TCOG's Area Agency on Aging Department (AAA) is responsible for the development and coordination of a comprehensive system of services for citizens age 60 and over and for citizens with a disability residing in Cooke, Fannin and Grayson Counties. The overall goal is to promote lifelong independence by providing alternatives in long-term care options through a wide variety of services. All programs are partially funded by federal, state and local contributions from individuals, businesses and foundations.

DISCUSSION TCOG’s AAA Care Coordination program provides counseling and education to the low-income, age 60 and over population in the effort to promote independence, better health and quality of life in the Texoma region. The grant amount of $75,000 will be used for dental, vision and hearing services provided directly to those individuals meeting the Byrd Fielder Livengood Charitable Trust eligibility requirements.

BUDGET The total amount of $75,000 will be used in its entirety to provide direct services to eligible Texoma residents.

Page 23

Page 24

Page 25


THRU: Randy McBroom, PhD, Deputy Executive Director

FROM: Judy Conner, MS, CPG, AAA Director

DATE: June 7, 2016

RE: Tri County Senior Nutrition Project, Inc. Budget

RECOMMENDATION Authorize the acceptance of the Tri-County Senior Nutrition Project, Inc., Uniform Rate Negotiation Budget for FY 2016 – 2017.

BACKGROUND TCOG's Area Agency on Aging Department (AAA) is responsible for the development and coordination of a comprehensive system of services for citizens over the age of 60 and for citizens with a disability residing in Cooke, Fannin and Grayson Counties. The overall goal is to promote lifelong independence by providing alternatives in long-term care options through a wide variety of services, including nutritional services. All programs are partially funded by federal, state and local contributions from individuals, businesses and foundations.

DISCUSSION Through TCOG’s AAA, the Congregate Meal Program (CMP) and the Home-Delivered Meal Program (HDM) are purchased through the Tri-County Senior Nutrition Project, Inc. These services are vital to provide nutritional meals to the elderly population for the region, providing 33 1/3 percent of the daily dietary intake for nutrition. CMP provides a place for older adults residing in the Tri-County area to meet for socialization through games (bingo, dominoes, cards, etc.), physical activity, conversation and a shared nutritious luncheon meal. Congregate meal sites are free and open to anyone age 60 and over. There is no charge for the meal, however, a donation can be made to Meals on Wheels of Texoma. CMP provides over 36,000 hot nutritional meals to residents each year in various senior centers throughout our Tri-County area.

HDM is committed to reducing the isolation older homebound adults experience in the Tri-County area. AAA Care Coordination staff provides nutritional education and completes an assessment on each client, strictly adhering to eligibility criteria of all Federal and State guidelines. Meals are delivered to the eligible older individuals’ homes by screened volunteers. Frequently, the volunteer may be the only person the client sees for the day and sometimes for the entire week, providing human contact and a safety net for those living alone. HDM provides over 59,638 hot nutritional meals to residents who are homebound in Grayson, Fannin and Cooke Counties.

Care Coordination staff follows each client with regular phone calls and an annual re-assessment to ensure the client continues to meet eligibility guidelines.

BUDGET The total cost per congregate meal is $4.78 with a total cost per year of $172,080. The total cost per home-delivered meal is $4.95 with a total cost per year of $295,208.

Page 26

Provider Name: AAA Name:

1.013%1.021%2.034%

Salaries, PR Taxes & Benefits 115,015.20 135,898.71 20,884 -15.37% 118,521.23 3.05%Contract staff, Compensation 480.92 - -481 -100.00% - -100.00%Total 115,496.12 135,898.71 20,403 -15.01% 45.73% 118,521.23 2.62% 47.29%

Salaries, PR Taxes & Benefits 0 0.00% 658.88 100.00%Contract staff, Compensation 0.00 0 0.00% - 0.00%Materials 0.00 0 0.00% 143.39 100.00%Conference 0.00 0 0.00% - 0.00%Total - 0.00 0 0.00% 0.00% 802.27 100.00% 0.32%

Conference 2,123.03 1,781.00 -342 19.20% 1,988.48 -6.34%Dues 187.13 197.28 10 -5.14% 276.65 47.84%Materials 36.08 68.50 32 -47.33% 31.12 -13.75%Total 2,346.24 2,046.78 -299 14.63% 0.93% 2,296.25 -2.13% 0.92%

Raw Food 93,241.06 110,000.00 16,759 -15.24% 92,166.43 -1.15%Purchased Meals 0.00 0 0.00% - 0.00%Freight 0.00 0 0.00% - 0.00%Storage 0.00 0 0.00% - 0.00%Consumables 5,822.87 3,699.00 -2,124 57.42% 4,705.25 -19.19%Other 150.02 191.80 42 -21.78% - -100.00%Total 99,213.95 113,890.80 14,677 -12.89% 39.29% 96,871.68 -2.36% 38.66%

Depreciation 1,166.95 1,123.76 -43 3.84% 825.70 -29.24%Interest 0.00 0 0.00% - 0.00%Leasing 428.18 342.50 -86 25.02% 469.16 9.57%Maintenance 946.18 1,753.60 807 -46.04% 1,438.62 52.05%Total 2,541.31 3,219.86 679 -21.07% 1.01% 2,733.48 7.56% 1.09%

Rent 1,750.91 1,750.86 0 0.00% 1,853.61 5.87%Utilities 3,433.64 3,425.00 -9 0.25% 2,881.85 -16.07%Depreciation 118.22 121.79 4 -2.93% 102.48 -13.31%Mortgage Interest 0.00 0 0.00% - 0.00%Insurance 375.43 369.90 -6 1.49% 411.18 9.52%Security 69.00 47.95 -21 43.90% 40.35 -41.52%Janitorial 1,079.66 1,027.50 -52 5.08% 864.55 -19.92%Repair 917.77 959.00 41 -4.30% 403.46 -56.04%Taxes 0.00 0 0.00% - 0.00%

Congregate Meal Budget Worksheet

Cost of Consumables from Oliver has seen a rate hike increasing the cost.

Most Recent Completed Budget Year

2015

Cost Area

Meals/Food

Equipment

Occupancy/Building

Expense per General

Ledger Approved

Budget

Security - we have needed to re-key the locks in at least one of our senior centers in each of the last two years. We have budgeted to allow for this, should it be necessary. 5) Janitorial: The Pottsboro Library asks that we bear the cost of the janitorial service since they donate the use of their building to us for congergate meal service. Also, we budgeted a monthly fee for Mats for the kitchen in Denison to avoid another injury. Pump Grease Traps, Pest Treatments, Denison Sanitation, Floor and Carpet Maintenance for 16 centers. Install 2 windows Admin Rent Increase plus increased space needed for Program Operations.

Personnel Same as FY 2016 Budget

Nutrition Education Same as FY 2016 Budget; Materials underbudgetted in previous years.

Professional Development Additional new Staff attending Conferences to further their education. Kim McClinton, Caseworker and LaJuana Scruggs, Billing Specialist, and in new budget Cl Liaison/Billing Clerk

Depreciated: May-11 Refrigerator Walk in FreezerRefrigerator $22,800 d $3247.58; Jan-10 Dishwasher JACKSON DISHWASHER,tables $15047.98 d $2149.71; Aug-11 Dishwasher Jac TempstarUpright High Temp D/Washer $7,659 d $1094.14;Jan-09 VENT-A-HOOD FIRE SYSTEM $6000 d $857.14.;May-13 HOBART DISHWASHER SYSTEM $9912 d 1415.93; ;ServeTracker Depreciation 2016 $500; Repairs: Conv. Oven 9/09 $2599; Vulcan Range 9/09 $1759; Comml Refrig 2/87 $2112; Tri Star Range 6/05 $2820; True Comml. Freezer 12/08 $3840; True Comml. Freezer 12/08 $3840;Comml Refrig 2/87 $2112 ; Replace: Hot Steam Table 3/80 $750; Freezer - Tappan 6/97 $1000; Dishwasher 1/81 $1500

Proposed Budget

Review of Most Recent Completed Year Approved Budget to Actual Year End Expense and Current Proposed Budget

Proposed Budget Explanation of Variances

Percentage Variance - Prior Year Actual to

Proposed BudgetPercentage of Unit

Cost

Combined Inflation Factor1. An explanation of variance must be provided for each cost area where the expenses per General Ledger varies from the approved budget for the most recent completed year by 10% or more. 2. An explanation of variance must be provided for each cost area where the proposed budget amount exceeds the prior year actual amount by more than the two year combined inflation factor.

Inflation Factor 2014 to 2015Inflation Factor 2015 to 2016

Tri County Senior Nutrition Project, IncArea Agency on Aging of Texoma

6/13/16 5:29 PM

Percentage of Variance

Percentage of Unit Cost

VarianceBudgetminus

Expenses

Page 27


1.013%1.021%2.034%



2015

Cost Area

Expense per General

Ledger Approved

Budget Proposed Budget





Cost




6/13/16 5:29 PM



VarianceBudgetminus

Expenses Total 7,744.63 7,702.00 -43 0.55% 3.07% 6,557.48 -15.33% 2.62%

Mileage Reimbursement 3,854.10 2,740.00 -1,114 40.66% 4,380.41 13.66%Delivery 0.00 0 0.00% 1,152.74 100.00%Gas & Oil 3,627.73 3,151.00 -477 15.13% 576.37 -84.11%Repairs 0.00 0 0.00% - 0.00%Insurance 0.00 0 0.00% 1,037.47 100.00%Depreciation/Lease 0.00 0 0.00% 201.73 100.00%Interest 0.00 0 0.00% - 0.00%Tags & Licenses 0.00 0 0.00% 69.16 100.00%Total 7,481.83 5,891.00 -1,591 27.00% 2.96% 7,417.88 -0.85% 2.96%

Advertising 1,955.46 2,055.00 100 -4.84% 1,729.11 -11.58%Printing 779.97 822.00 42 -5.11% 806.92 3.46%Copying 888.65 890.50 2 -0.21% 749.28 -15.68%Office Supplies 1,531.34 1,575.50 44 -2.80% 1,325.65 -13.43%Contractual Agreements 3,002.28 3,836.00 834 -21.73% 3,066.28 2.13%Postage 468.16 479.50 11 -2.36% 403.46 -13.82%Telecommunications 3,093.86 2,877.00 -217 7.54% 2,708.94 -12.44%Liability Insurance 919.72 1,062.16 142 -13.41% 1,100.29 19.63%Legal Fees 0.00 0 0.00% - 0.00%Accounting Fees 39.90 205.50 166 -80.58% 172.91 333.36%Consulting Fees 604.66 0.00 -605 -100.00% - -100.00%Other Fees (Explain) 680.29 589.10 -91 15.48% 576.37 -15.28%Audit 2,862.00 1,986.50 -876 44.07% 1,729.11 -39.58%Other Misc. (Explain) 895.08 1,027.50 132 -12.89% 1,031.52 15.24%Total 17,721.37 17,406.26 -315 1.81% 7.02% 15,399.84 -13.10% 6.15%

Total of all Cost Areas 252,545.45 286,055.41 33,509.96 -11.71% 100.00% 250,600.11 -0.77% 100.00%Total Number of Meals 49,744 52,800 Whole Cost per Meal 5.08 5.42Approved Meal Rate Title III -

Mileage Reimbursement - for sites offering congregate meals and home-delivered meals (transport from Hubs to sites) . Increase Car Allowance L Jay due to increase in home visits and site visitations for HDM and Cong. clients. Added Car Allowance for K McClinton, Caseworker for Increased home visits/intakes. 3 delivery vans for delivering prepared foods from Warehouse to Hubs and Hubs to Congregate sites . HDM meals delivered to Hubs for dispensing to Volunteers who then deliver HDM routes from that Hub. Insurance on 3 Vans; Depreciation: 3 Vans at Appro $38000. each; Tags and Lic. for 3 Vans

1)Advertising: 2) 3 County Help Wanted Ads for Employees and Volunteers, Nutrition Newsletter Qtrly 3) Includes the copy paper which had been budgetted in office supplies and advertising in past years. 4) Increase of 3 Staff positions increases office supplies. 5) Contractual Maintenance Agreements: Citrix Go to Assist $621; Dietary Software $2873; Sage SW $3683; Sams $1259; Website Mgmt $2056; Misc Tech Soup and Mapping $551; Also Budgeted for Background checks for new employees and volunteers $500; Serve Tracker $6811 3) Bank Fees; Food Handlers/Managers Classes and Certs. Misc Meeting Expenses. 5) Other Misc. Computer Programming casual labor,Software and Hdwr upgrades and components . Increased liability coverage for Board Members. Accounting Fees: Auditors requested an Independent CPA consultant.

Transportation/Travel

Administrative & General

Total

Page 28


1.013%1.021%2.034%



2015

Cost Area

Expense per General

Ledger Approved

Budget Proposed Budget





Cost




6/13/16 5:29 PM



VarianceBudgetminus

Expenses

Proposed Meals Revenue

36000 172080.005025 26331.003250 17030.003525 18471.00

NA 16560.000.000.00

47800 250472.0044275

(3525)

184 802

4.36

DADS A&I AAA - Match Required

Local Funds - Required Match

Calculated Rate4.78

Proposed Meals * Calculated UnitsOther Funds - Non-Eligible MealsProposed Meals * Calculated Units5.24

5.24

5.24Proposed Meals * Calculated Units

Proposed Meals * Calculated UnitsProposed Meals * Calculated Units0.46

5.24

Proposed Meals * Calculated UnitsOther Funds - Eligible Meals

Program Income

Funding Source

Total Revenue5.24 Proposed Meals * Calculated Units

Estimated Number of Nutrition Education Units AAA Clients

Other Sources 6

Provider Total Budgeted Congregate MealsTotal Meals by Funding Source

Nutrition Education Budget - AAA ClientsCalculated Cost per Unit

Variance (Provider Total Budgeted Congregate Meals - Total Meals by Funding Source)

Other Sources 5

Page 29


Region Number:

1.013%1.021%2.034%

Salaries, PR Taxes & Benefits 743,260.72 829,929.29 86,669 -10.44% 724466.53 -2.53%Contract staff, Compensation 3,135.02 -3,135 -100.00% 0.00 -100.00%Total 746,395.74 829,929.29 83,534 -10.07% 43.63% 724466.53 -2.94% 44.73%

Salaries, PR Taxes & Benefits 6,500.00 6,500.00 0 0.00% 5624.12 -13.48%Contract staff, Compensation 0 0.00% 0.00 0.00%Materials 0 0.00% 1056.61 100.00%Conference 0 0.00% 0.00 0.00%Total 6,500.00 6,500.00 0 0.00% 0.38% 6680.73 2.78% 0.41%

Conference 13,839.59 11,219.00 -2,621 23.36% 12154.65 -12.17%Dues 1,219.87 1,242.72 23 -1.84% 1691.07 38.63%Materials 235.19 431.50 196 -45.49% 190.25 -19.11%Total 15,294.65 12,893.22 -2,401 18.63% 0.89% 14035.97 -8.23% 0.87%

Raw Food 607,596.21 645,000.00 37,404 -5.80% 555547.80 -8.57%Purchased Meals 21,479.04 15,000.00 -6,479 43.19% 12903.00 -39.93%Freight 0 0.00% 0.00 0.00%Storage 0 0.00% 0.00 0.00%Consumables 107,189.98 138,301.00 31,111 -22.50% 107267.46 0.07%Other 2,441.28 1,208.20 -1,233 102.06% 1609.55 -34.07%Total 738,706.51 799,509.20 60,803 -7.61% 43.18% 677327.81 -8.31% 41.82%

Depreciation 7,607.12 7,078.88 -528 7.46% 5047.12 -33.65%Interest 0 0.00% 0.00 0.00%Leasing 2,791.21 2,157.50 -634 29.37% 2867.79 2.74%Maintenance 6,167.98 11,046.40 4,878 -44.16% 8793.63 42.57%Total 16,566.31 20,282.78 3,716 -18.32% 0.97% 16708.54 0.86% 1.03%

Rent 9,534.13 11,029.14 1,495 -13.56% 11330.25 18.84%Utilities 17,871.91 21,575.00 3,703 -17.16% 17615.44 -1.44%Depreciation 770.62 767.21 -3 0.44% 626.40 -18.71%Mortgage Interest 0.00 0 0.00% 0.00 0.00%Insurance 1,996.19 2,330.10 334 -14.33% 2513.37 25.91%Security 449.80 302.05 -148 48.92% 246.62 -45.17%Janitorial 5,534.36 6,472.50 938 -14.49% 5284.63 -4.51%Repair 5,982.72 6,041.00 58 -0.96% 2466.16 -58.78%Taxes 0.00 0 0.00% 0.00 0.00%Total 42,139.73 48,517.00 6,377 -13.14% 2.46% 40082.87 -4.88% 2.47%

Mileage Reimbursement 17,605.29 17,260.00 -345 2.00% 26775.46 52.09%Delivery 0 0.00% 7046.17 100.00%Gas & Oil 19,889.05 19,849.00 -40 0.20% 3523.09 -82.29%Repairs 0.00 0 0.00% 0.00 0.00%Insurance 0.00 0 0.00% 6341.56 100.00%Depreciation/Lease 0.00 0 0.00% 1233.08 100.00%Interest 0.00 0 0.00% 0.00 0.00%Tags & Licenses 0.00 0 0.00% 422.77 100.00%Total 37,494.34 37,109.00 -385 1.04% 2.19% 45342.13 20.93% 2.80%

Advertising 12,747.23 12,945.00 198 -1.53% 10569.26 -17.09%Printing 5,084.43 5,178.00 94 -1.81% 4932.32 -2.99%Copying 5,792.96 5,609.50 -183 3.27% 4580.01 -20.94%Office Supplies 9,982.49 9,924.50 -58 0.58% 8103.10 -18.83%Contractual Agreements 19,363.15 24,164.00 4,801 -19.87% 18742.82 -3.20%Postage 3,051.81 3,020.50 -31 1.04% 2466.16 -19.19%Telecommunications 20,168.25 18,123.00 -2,045 11.29% 16558.51 -17.90%Liability Insurance 5,995.45 6,690.84 695 -10.39% 6725.57 12.18%Legal Fees 0.00 0 0.00% 0.00 0.00%Accounting Fees 260.10 1,294.50 1,034 -79.91% 1056.93 306.36%Consulting Fees 3,941.64 0.00 -3,942 -100.00% 0.00 -100.00%Other Fees (Explain) 4,434.65 3,710.90 -724 19.50% 3523.09 -20.56%Audit 11,138.00 12,513.50 1,376 -10.99% 10569.26 -5.11%Other Misc. (Explain) 5,834.86 6,472.50 638 -9.85% 7046.17 20.76%Total 107,795.02 109,646.74 1,852 -1.69% 6.30% 94873.20 -11.99% 5.86%

Total of all Cost Areas 1,710,892.30 1,864,387.23 153,494.93 -8.23% 100.00% 1619517.78 -5.34% 100.00%Total Number of Meals 324,383 312,082 Whole Cost per Meal 5.27 5.97Approved Meal Rate (Title III & Title XX) - Approved Meal Rate (Title XIX) -

Proposed Meals Calculated Rate Revenue

59,638 4.95 295,208 125,700 4.95 622,215

0.00 - 105 5.98 628

85,190 5.98 509,436 5.98 -

NA 0.53 98,229 NA 0.50 92,669 NA 0.00 - 270,633 1,618,385 270,633

-

1,125 4,903.94 4.36

Home Delivered Meal Budget Worksheet

Proposed Meals * Calculated UnitsProposed Meals * Calculated UnitsProposed Meals * Calculated UnitsProposed Meals * Calculated Units

Proposed Budget

Percentage Variance Prior Year Actual to Proposed Budget


2015

Cost of Consumables from Oliver has seen a rate hike increasing the cost.

Depreciated: May-11 Refrigerator Walk in FreezerRefrigerator $22,800 d $3247.58; Jan-10 Dishwasher JACKSON DISHWASHER,tables $15047.98 d $2149.71; Aug-11 Dishwasher Jac TempstarUpright High Temp D/Washer $7,659 d $1094.14;Jan-09 VENT-A-HOOD FIRE SYSTEM $6000 d $857.14.;May-13 HOBART DISHWASHER SYSTEM $9912 d 1415.93; ;ServeTracker Depreciation 2016 $500; Repairs: Conv. Oven 9/09 $2599; Vulcan Range 9/09 $1759; Comml Refrig 2/87 $2112; Tri Star Range 6/05 $2820; True Comml. Freezer 12/08 $3840; True Comml. Freezer

Security - we have needed to re-key the locks in at least one of our senior centers in each of the last two years. We have budgeted to allow for this, should it be necessary. 5) Janitorial: The Pottsboro Library asks that we bear the cost of the janitorial service since they donate the use of their building to us for congergate meal service. Also, we budgeted a monthly fee for Mats for the kitchen in Denison to avoid another injury. Pump Grease Traps, Pest Treatments, Denison Sanitation, Floor and Carpet Maintenance for 16 centers. Install 2 windows Admin Rent Increase plus increased space needed for Program Operations.

Mileage Reimbursement - for sites offering congregate meals and home-delivered meals (transport from Hubs to sites) . Increase Car Allowance L Jay due to increase in home visits and site visitations for HDM and Cong. clients. Added Car Allowance for K McClinton, Caseworker for Increased home visits/intakes. 3 delivery vans for delivering prepared foods from Warehouse to Hubs and Hubs to Congregate sites . HDM meals delivered to Hubs for dispensing to Volunteers who then deliver HDM routes from that Hub. Insurance on 3 Vans; Depreciation: 3 Vans at Appro $38000. each; Tags and Lic. for 3 Vans

1)Advertising: 2) 3 County Help Wanted Ads for Employees and Volunteers, Nutrition Newsletter Qtrly 3) Includes the copy paper which had been budgetted in office supplies and advertising in past years. 4) Increase of 3 Staff positions increases office supplies. 5) Contractual Maintenance Agreements: Citrix Go to Assist $621; Dietary Software $2873; Sage SW $3683; Sams $1259; Website Mgmt $2056; Misc Tech Soup and Mapping $551; Also Budgeted for Background checks for new employees and volunteers $500; Serve Tracker $6811 3) Bank Fees; Food Handlers/Managers Classes and Certs. Misc Meeting Expenses. 5) Other Misc. Computer Programming casual labor,Software and Hdwr upgrades ancomponents . Increased liability coverage for Board Members. Accounting Fees: Auditors requested an Independent CPA consultant.

DADS A&I AAA Proposed Meals +Title XX Proposed Meals *Calculated RateDADS A&I AAA Proposed Meals +Title XX Proposed Meals *Calculated Rate

Proposed Meals * Calculated UnitsProposed Meals * Calculated Units

DADS Title XIX Proposed Meals *Calculated Rate

Professional Development


1. An explanation of varianc e must be provided for each cost area where the expenses per General Ledger varies from the approved budget for the most recent completed year by 10% or more. 2. An explanation of variance must be provided for each cost area where the proposed budget amount exceeds the prior year actual amount by more than the two year combined inflation factor.

Personnel

Nutrition Education

6/13/16 5:32 PM

Proposed Budget


Combined Inflation Factor

Cost Area

Same as FY 2016 Budget


Explanation of Variances


Expense per General Ledger

Approved Budget

VarianceBudgetminus

Expenses Percentage of Variance

Tri County Senior Nutrition Project, IncArea Agency on Aging of TexomaRegion 3

Calculated Cost per Unit

Local Funds - Cap Limit Exceeded Title XIX Total Meals by Funding Source

DADS - Title XIX (CBA)

Local Funds - Required MatchLocal Funds - Cap Limit Exceeded DADS A&I-AAA & Title XX

Other Funds - Eligible Meals

Nutrition Education Budget - AAA Clients

Other Funds - Non-Eligible Meals

Same as FY 2016 Budget; Materials underbudgetted in previous years.

Provider Total Budgeted Home Delivered MealsVariance (Provider Total Budgeted Home Delivered Meals - Total Meals by

Funding Source)

Estimated Number of Nutrition Education Units AAA Clients

Program Income

DADS - Title XX

Meals/Food

Additional new Staff attending Conferences to further their education. Kim McClinton, Caseworker and LaJuana Scruggs, Billing Specialist, and in new budget Cl Liaison/Billing Clerk

DADS A&I AAAFunding Source

Equipment

Occupancy/Building

Transportation/Travel

Administrative & General

Total

Page 30

TEXOMA COUNCIL OF GOVERNMENTS FINANCIAL CONSULTANT REPORT

FOR THE MONTH ENDING APRIL 30, 2016

Reporting to: The Board of Directors, Texoma Council of Governments Results and conclusions reached for April 2016.

1. The cash flow was monitored after being prepared. The cash balance was adequate for the expectations of outflow without exception.

2. The compliance flowchart was reviewed. Discussed timeline and estimated completion with responsible parties. Everything appears to be on a time line to be completed timely within the prescribed due dates.

3. The trial balance for the fiscal year May 1, 2015 through April, 2016 was reviewed for obvious errors and inconsistencies with none being noted. However, it should be noted that this is the fiscal year end for TCOG, so there will be year end adjustments and corrections made to this TB as the entity proceeds through its fiscal year end close.

4. Bank statements were reconciled in the upgraded software system through April 30, 2016. 5. Compliance with all state and federal tax reporting and payment requirements – payroll tax

deposits for the month of April 2016 were agreed to electronic funds deposits made to the IRS without exception.

6. Payroll liabilities were reviewed for the pay periods ended 4.15.2016 and 4.30.2016. The following was noted:

a. Reports printed out of the Agency’s software program were subtotaled and reconciled to total payroll. Each individual part of payroll was documented and shown to have been deposited within the required timeframe for both employer and employee where applicable. The major components of payroll were traced through to payment, including, net payroll to employees transferred via direct deposit, retirement, and payroll taxes.

b. No exceptions were noted. 7. Computer conversion update – the conversion is complete as of June 13, 2016. The process of

closing the year out can now begin. A balance sheet is presented with the report for March and April 2016. Since the bank accounts are not reconciled for May yet, the balance sheet for May will be presented at the next meeting with the next version of this report.

Page 31


FROM: Susan B. Thomas, PhD, Executive Director

DATE: June 10, 2016

RE: FYE 2017 Budget Update

RECOMMENDATION Accept recommendation, if any, regarding TCOG’s FYE 2017 Budget.

BACKGROUND Each month the Governing Body is presented with a status update of the current fiscal year budgets for the indirect cost allocation pool, the employee benefit pool, and the central service IT pool and afforded the opportunity to make desired changes to the employee benefit rate, the general and administrative indirect cost allocation rate, the on-site indirect cost allocation rate, or the central service IT rate as conditions warrant.

DISCUSSION The following documents are attached: updated Statement of Proposed Indirect Cost for FYE 4/30/2017 Status Report depicting fiscal year budget with fiscal year to date expense and budget balance, updated Statement of Employee Benefit Programs for FYE 4/30/2017 Status Report depicting fiscal year budget with fiscal year to date expense and budget balance, updated Statement of Central Service IT Costs for FYE 4/30/2017 Status Report depicting fiscal year budget with fiscal year to date expense and budget balance.

BUDGET No rate changes are recommended at this time.

Page 32

Fund

FY 2017

Approved Budget

YTD Allocations

Thru May 2017

YTD Expenditures

Thru May 2017

% of

Budget

Over/

(Under) Budget Balance

Indirect $ 859,281 $ 71,618 $ 48,221 5.61% $ 23,397 $ 811,060

Employee Benefits 1,096,169 90,262 89,516 8.17% 746 1,006,653

CIT 195,483 16,522 18,464 9.45% (1,942) 177,019

Total $ 2,150,933 $ 178,402 $ 156,200 7.26% $ 22,201 $ 1,994,733

FYE 2017 YTD Indirect & Benefit Budgets

$5,000

$15,000

$25,000

$35,000

$45,000

$55,000

$65,000

$75,000

$85,000

$95,000

Indirect Employee Benefits CIT

Expense vs AllocationsYTD AllocationsThru May 2017

YTD ExpendituresThru May 2017

+$23,397

+$746

-$1,942

Page 33

Texoma Council of Governments - Unposted Transactions Included In Report

From 5/1/2016 Through 5/31/2016

10 - Finance And Administration10000 - Indirect PoolMay, 2016

BudgetCurrent Month

Actual Year-To-Date Budget Balance% of Budget

Balance

INDIRECT SALARY

Indirect Salary

Salaries $ 296,117.00 $ 22,318.74 $ 22,318.74 $ 273,798.26 92%

Salary Longevity 2,400.00 140.84 140.84 2,259.16 94%

Employee Benefits 140,602.00 10,580.71 10,580.71 130,021.29 92%

Total INDIRECT SALARY $ 439,119.00 $ 33,040.29 $ 33,040.29 $ 406,078.71 92%

CONTRACTED SERVICES

Janitorial $ 12,061.00 $ 984.00 $ 984.00 $ 11,077.00 92%

Lawn Service 2,658.00 216.00 216.00 2,442.00 92%

Pest Control 328.00 45.10 45.10 282.90 86%

Total CONTRACTED SERVICES $ 15,047.00 $ 1,245.10 $ 1,245.10 $ 13,801.90 92%

PROFESSIONAL SERVICES

Audit $ 32,500.00 $ - $ - $ 32,500.00 100%

Legal $ 15,000.00 * * $ 15,000.00 100%

Total PROFESSIONAL SERVICES $ 47,500.00 $ - $ - $ 47,500.00 100%

UTILITIES

Electric $ 70,500.00 $ 4,512.80 $ 4,512.80 $ 65,987.20 94%

Natural Gas 19,740.00 684.84 684.84 19,055.16 97%

Sanitation 1,880.00 178.46 178.46 1,701.54 91%

Water 3,760.00 165.49 165.49 3,594.51 96%

Total UTILITIES $ 95,880.00 $ 5,541.59 $ 5,541.59 $ 90,338.41 94%

OTHERTraining & Travel $ 17,000.00 $ 824.85 $ 824.85 $ 16,175.15 95%

Advertising 300.00 0.00 0.00 300.00 100%

Bank Fee 510.00 0.00 0.00 510.00 100%

Copier Expense 3,300.00 475.00 475.00 2,825.00 86%

Depreciation 97,000.00 0.00 0.00 97,000.00 100%

Dues/Subscriptions 10,000.00 17.90 17.90 9,982.10 100%

Insurance 7,708.00 0.00 0.00 7,708.00 100%

Postage 1,200.00 167.72 167.72 1,032.28 86%

Printed Material 500.00 0.00 0.00 500.00 100%

Maintenance 30,004.00 3,314.81 3,314.81 26,689.19 89%

Interest Expense 32,213.00 2,789.26 2,789.26 29,423.74 91%

Supplies 7,000.00 804.66 804.66 6,195.34 89%

Total OTHER $ 206,735.00 $ 8,394.20 $ 8,394.20 $ 198,340.80 96%

Total Indirect 804,281.00 48,221.18 48,221.18 756,059.82 94%YTD Budget $ 67,023.42

REIMBURSEMENT

Allocation Indirect Expense $ 859,281.00 $ 71,618.43 $ 71,618.43 $ 732,662.57 85%

Total REIMBURSEMENT $ 859,281.00 $ 71,618.43 $ 71,618.43 $ 732,662.57 85%

YTD Budget $ 71,606.75

(Over)/Under Applied Costs (23,385.57)

*Brown & Hofmeister bill thru 5/31/16 received totalling $15,368.41; not paid, exceeds budget authorityafter accounting for this, (Over)/Under is ($8,017.16)

Date: 6/13/2016, 4:36 PM Page: 2Page 34


From 5/1/2016 Through 5/31/201611000 - Employee Benefit Pool10 - Finance And AdministrationMay, 2016

BudgetCurrent Month

Actual Year-To-Date Budget Balance% of Budget

Balance

PAID LEAVELeave Administrative $ 4,000.00 $ - $ - $ 4,000.00 100%Leave Annual 132,236 8,437 8,437 123,799 94%Leave Bereavement 3,500 - - 3,500 100%Leave Holiday 111,892 9,560 9,560 102,332 91%Leave Sick 66,118 6,340 6,340 59,778 90%

Total PAID LEAVE $ 317,746.00 $ 24,337.53 $ 24,337.53 $ 293,408.47 92%

OTHER BENEFIT EXPENSESEmployee Benefit PoolInsurance Health $ 289,119 $ 22,354 $ 22,354 $ 266,765 92%Insurance Health Savings Account

85,800 6,625 6,625 79,175 92%

Insurance Life 5,752 444 444 5,308 92%Air Ambulance Program 2,288 3,190 3,190 (902) -39%Employee Assistance Program 1,716 1,392 1,392 324 19%Fraud Hotline 500 - - 500 100%Retirement 164,286 14,187 14,187 150,099 91%

Total Employee Benefit Pool $ 549,461 $ 48,192 $ 48,192 $ 501,269 91%

PAYROLL TAXES

Employee Benefit Pool

FICA/Medicare $ 202,321 $ 15,877 $ 15,877 $ 186,444 92%

Unemployment Insurance 15,142.00 531.53 531.53 14,946.05 99%Workers Compensation 11,500.00 577.70 577.70 11,500.00 100% Total PAYROLL TAXES $ 228,963.0 $ 16,986.0 $ 16,986.0 $ 212,890.3 93%

Total Employee Benefits $ 1,096,170 $ 89,516 $ 89,516 $ 1,007,568 92%

YTD Budget $ 91,348

REIMBURSMENT

Allocation Benefit Expense $ 1,096,170 $ 90,262 $ 90,262 $ 1,005,908 92% Total REIMBURSMENT $ 1,096,170 $ 90,262 $ 90,262 $ 1,005,908 92%

YTD Budget $ 91,348

(Over)/Under Applied Costs $ (746)

Date: 6/13/2016, 4:36 PM Page: 3Page 35


From 5/1/2016 Through 5/31/201610 - Finance and Administration12000 - Central Service ITMay, 2016

BudgetCurrent Month

Actual Year-To-Date Budget BalanceBudget %

Balance

EXPENSES

Supplies $ 4,800 $ 227 $ 227 $ 4,573 95.28%

Telephone-Internet 32,256 3,018 3,018 29,238 90.64%

Software 34,622 - - 34,622 100.00%

Total None $ 71,678 $ 3,245 $ 3,245 $ 68,433 95.47%

Contractual

Contracted Services $ 123,805 $ 15,219 $ 15,219 $ 108,586 87.71%

Total Contractual $ 123,805 $ 15,219 $ 15,219 $ 108,586 87.71%

Total EXPENSES $ 195,483 $ 18,464 $ 18,464 $ 177,019 90.55%

YTD Budget $ 16,290

REIMBURSEMENT

None

Allocation CIT Expense $ 195,483 $ 16,522 $ 16,522 $ 178,961 (91.55)%

Total REIMBURSEMENT $ 195,483 $ 16,522 $ 16,522 $ 178,961 (91.55)%

YTD Budget $ 16,290

(1,942)

Date: 6/13/2016, 4:36 PM Page: 4Page 36

MEMBERS

Municipalities (34) Paid Amt Date Paid Amt DateCooke County 3,748$ Town of Lindsay 200$ 200.00$ 6/1/2016Fannin County 2,992$ 2,992.00$ 5/31/2016 City of Muenster 334$ Grayson County 6,453$ Town of Oak Ridge 100$ City of Bells 262$ City of Pottsboro 452$ 452.00$ 5/25/2016City of Bonham 2,089$ 2,089.00$ 6/6/2016 Town of Ravenna 100$ City of Callisburg 100$ 100.00$ 5/26/2016 City of Sadler 100$ 100.00$ 6/1/2016City of Collinsville 320$ City of Savoy 171$ City of Denison 4,840$ 4,840.00$ 6/2/2016 City of Sherman 7,738$ City of Dodd City 100$ 100.00$ 5/30/2016 City of Southmayd 215$ City of Ector 135$ City of Tioga 190$ City of Gainesville 3,310$ 3,310.00$ 5/26/2016 City of Tom Bean 203$ City of Gunter 352$ 352.00$ 5/25/2016 City of Trenton 223$ City of Honey Grove 366$ City of Valley View 175$ 175.00$ 5/24/2016City of Howe 582$ City of Van Alstyne 555$ City of Knollwood 100$ City of Whitesboro 826$ City of Ladonia 140$ City of Whitewright 333$ City of Leonard 394$ 394.00$ 6/2/2016 Town of Windom 100$ 100.00$ 5/26/2016

School Districts (22)Bells ISD 155$ 155.00$ 5/26/2016 Leonard ISD 176$ Bonham ISD 378$ MuensterISD 100$ Collinsville ISD 112$ Muenster Sacred Heart 100$ Denison ISD 880$ N Central Tx College (CC Campus only) 451$ Dodd City ISD 100$ Pottsboro ISD 246$ Ector ISD 100$ Sam Rayburn ISD 100$ Era ISD 100$ Savoy ISD 100$ Fannindell ISD 100$ Sherman ISD 1,333$ Gainesville ISD 632$ Tom Bean ISD 156$ Grayson County College 746$ Van Alstyne ISD 267$ Honey Grove ISD 120$ Whitesboro ISD 305$

Associate Members (2) Summary (58)Bonham Chamber of Commerce 175$ Municipalities 38,298$ 15,204$ Denison Chamber of Commerce 100$ 100.00$ 5/23/2016 School Districts 6,757$ 155$

Associate Members 275$ 100$ Total Membership Revenue 45,330$ 15,459$

PROPOSED MEMBERSHIP DUES SCHEDULEFYE 2017

Membership is open to counties; incorporated cities, towns, and villages; independent school districts; consolidated school districts; community colleges districts; and any other political subdivision of the State which is geographically situated in the Texoma Region who petitions for and is granted membership.

Page 37

FYE 2017

Adopted Budget

YTD Expenditures

Thru May 2016

% of

Budget Budget Balance

$ 85,000 $ 5,504 6.47% $ 79,496

33,000 835 2.53% 32,165

3,200 194 6.07% 3,006

800 61 7.61% 739

1,700 149 8.74% 1,551

$ 123,700 $ 6,742 5.45% 116,958$ Total

UTILITY SUMMARY FYE 2017

UTILITY

Electric

Gas

Water

Sewer

Solid Waste

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Electric

Gas

Water

Sewer

Solid W

aste

FYE 2017 YTD Utility Expenditures

YTD ExpendituresThru May 2016

Remaining Budget Target Budget 8%

$‐

$2,000

$4,000

$6,000

$8,000

$10,000

$12,000

May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr

All Utilities

FY 2014

FY 2015

FY 2016

FY 2017

Page 38



DATE: June 13, 2016

RE: Line Item Overages

RECOMMENDATION Approve two ongoing line item overages on the indirect cost allocation plan including Professional Services – Accounting and Professional Services – Legal.

BACKGROUND The TCOG Governing Board has requested that any expenditure that exceeds any line item be brought to the board for approval.

DISCUSSION Overage #1 Professional Services - Accounting

The FYE 2017 Indirect Cost Allocation Plan included 100% salary for the finance director position in the salary line. Some of these funds should have been diverted to a new line-item: Professional Services – Accounting to fund existing MOA’s with Lori A. Cannon, CPA. Based on the revised MOAs with Ms. Cannon, expenses through September 30, 2016 are expected to be $28,050.

Overage #2 Professional Services - Legal

The FYE 2017 Indirect Cost Allocation Plan included a $15,000 line item for legal services. While the transition from Mr. Hofmeister to the TML appointed attorneys is underway, it is incomplete and the State case remains open. While we can expect our fees to greatly diminish over the next few months, we anticipate spending as much as $85,000 over the next year. It is very difficult to predict or gauge the level of legal activity we should expect over the next serval months that will require Mr. Hofmeister’s time.

Both line items will be revisited in November when the Board considers a cost allocation plan adjustment.

BUDGET There is no impact on the indirect cost allocation rate for the accounting services, as those funds are available in indirect salaries. If the Board chose to amend the Indirect Cost Allocation Plan at this time to accommodate the increase in legal services, the allocation rate would increase by 2.38 points. However, a rate adjustment is not recommended at this time.

Page 39



DATE: June 13, 2016

RE: Accounting Consulting Services MOA Amendment

RECOMMENDATION Approve amended MOA #2 with Lori A. Cannon, CPA for accounting consulting services.

BACKGROUND In December 2015, TCOG documented through a Memorandum of Agreement software conversion support services Lori A. Cannon, CPA was already providing to the organization (MOA #1). In January 2016, TCOG expanded the scope of services Ms. Cannon was providing to include general oversight of the finance office (MOA #2).

DISCUSSION Ms. Cannon has requested an increase in her hourly fee from $75/hour to $85/hour.

BUDGET Estimates are based on anticipated expenses through September 30, 2016 and total $28,050 at $85/hour, an increase of $3,300 from $24,750 at $75/hour.

Page 40

1117 Gallagher Drive, Suite 470

Sherman, Texas 75090

www.tcog.com

(903) 813-3512 Phone

(903) 813-3511 Fax

Texoma Council of Governments | Susan B. Thomas, PhD, Executive Director | Honorable Keith Clegg, President, Governing Board

MEMORANDUM OF AGREEMENT #2 - Amended

Lori Cannon (consultant) agrees to provide accounting consulting services to Texoma Council of

Governments (TCOG). Consultant and TCOG agree to the following terms:

Specific Consultant tasks include:

Weekly review of cash flow statements, payables, and receivables

Program compliance adherence based on existing compliance flowchart

Monthly review of financial statements for all funds, cost pools and programs

Monthly review of bank statement reconciliations

Ensure compliance with all state and federal tax reporting and payment requirements

Review payroll liabilities for each pay period

The terms of this agreement will run January 18, 2016 through May 31, 2016 or until a new Finance

Director is hired and trained.

Hours to be billed at a rate of $7585/hour.

__________________________________ __________________________________

Lori A. Cannon, CPA Susan B. Thomas, PhD, Executive Director


Page 41

Documents

TCOG Governing Board Meeting Agenda