Tasman ouncil 10/11...Tasman ouncil 10/11 8 Tasman ouncillors & Various Tasmanian Politicians—Signing of Partnership Agreement ORDINARY MEETINGS J Barwick R Heyward G Alexander A

Tasman Council 10/11


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TASMAN COUNCIL

1713 MAIN ROAD

NUBEENA TAS 7184

PH 6250 9200

FX 6250 9220

[email protected]

www.tasman.tas.gov.au


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MUNICIPAL OVERVIEWMUNICIPAL OVERVIEW The Tasman municipality is located on Tasmania‟s picturesque southeast coast approximately 90

minutes from Hobart. As in many rural communities, Tasman‟s population is dispersed with the majori-

ty of people centered in and around the township of Nubeena and the localities of White Beach, High-

croft, Port Arthur, Premaydena, Saltwater River, Koonya, Taranna, Eaglehawk Neck and Murdunna.

The municipal area covers approximately 659.3 square kilometres. Practically an island, the diversity

and abundance of wildlife and plant life is truly remarkable.

The population is relatively stable at approximately 2400, which swells to between 8,000 and 9,000 as

a result of tourists and visitors during the summer months who come to enjoy favorable beaches, bush

walking and fishing areas as well as many other tourist attractions.

Tasman strives to be a welcoming community with an unbeatable quality of life which boasts a number

of boating and sporting clubs with tourism services catering for all ages and interests. Tasman is also

proving to be an attractive area for property developers, people seeking a „sea change‟ and retirees

looking for a quieter lifestyle.

The Tasman Peninsula was formally a bustling industrial zone fuelled by convict labor. In the era be-

tween convict settlement and the introduction of the modern tourist industry the area was mostly en-

gaged in timber and fishing. The terrain and soil types impeded large-scale agriculture although fruit

farming and general farming was and still is conducted in suitable locations.

The Tasman Peninsula is renowned for its rugged coastlines which have been the scene of a number

of shipwrecks. At Eaglehawk Neck there are many strange rock formations, including The Devils Kitch-

en, Tasmans Arch, Blow Hole and the Tessellated Pavements. Tasman has been said to have some

of the world‟s best surf spots at Eaglehawk Neck, Roaring Beach and Shipstern Bluff.

An extremely scenic part of Tasmania that is dominated by rolling pastures and heavily timbered hills

and surrounded by dramatic coastline of sheer cliffs, towering rocky outcrops sheltered bays and sea

caves. Walking tracks and kayaks give access to the area‟s most isolated areas.


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Council’s Vision for 2012Council’s Vision for 2012

Tasman will continue to progress as an innovative and vibrant community, valuing its peo-

ple, environment and heritage while building a sustainable and diverse future.

Mission StatementMission Statement

Tasman Council will be responsive to its community by:

providing effective and strategic leadership;

working in partnership with the community to progress its ideas, values and needs;

identifying and acting on current and emerging priorities and service needs;

enhancing economic growth opportunities through sound planning and leadership;

responding efficiently to the expectations of the community through quality and value-for-money service; and

adopting a creative and progressive approach in all that we do.

Vision StatementVision Statement

Tasman – custodians of the past; visionaries for the future.

Statement of ValuesStatement of Values

Tasman Council will operate in a way that:

values our historical, cultural and natural environment and the things that make the Municipality such a unique place to live and work;

seeks and encourages quality sustainable, innovative and compatible development;

fosters and supports community participation and involvement, tolerance, and pride in our community;

promotes and maintains a community that is healthy, active, skilled and informed.

MISSIONMISSION——VISIONVISION——VALUESVALUES


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COUNCIL IN BRIEFCOUNCIL IN BRIEF

Area 659.3 klms

Population 2400

Percentage of State Population 0.47

Non Current Assets $16,189,000

Non Current Liabilities $798,000

Full Time equivalent Employees 19.0 FTE

Revenue (inc capital) $5,248,000

Loan Debt $832,000.00

Roads Length 187

Sealed 70

Unsealed 117

Bridges 52

Rateable Properties 3485

Rateable Residential Properties 2104

Electors 2491

Voter Turnout (2009) 1793 (73.24%)


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ORGANISATIONAL CHARTORGANISATIONAL CHART

Bldg & Develop-

ment Service

Officer

Bldg & Develop-

ment Services

Assistant

Administration Officer

Rates Officer

Customer Services

Officer

Infrastructure/

Accounts Officer

General Manager

Infrastructure

Coordinator

External

Consultants

& Contractors

Office Manager Tourism &

Community

Development

Officer

Depot Staff

NRM Officer

Mayor & Councillors


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COUNCILLORS as at 30 June 2011COUNCILLORS as at 30 June 2011

Mayor Jan Barwick Deputy Mayor Roseanne Heyward

Clr Pam Fenerty Clr Joan Fazackerley Clr Gary Alexander ASM

Clr Glenn Skeggs Clr Roger Larner Clr James Noye

Clr David Moser


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Tasman Councillors & Various Tasmanian Politicians—Signing of Partnership Agreement

ORDINARY

MEETINGS J

Barwick

R

Heyward

G

Alexander

A

Briggs

J

Fazackerley

P

Fenerty

R

Larner

D

Moser

G

Skeggs

26 Jul 10 √ √ √ √ √ √ √ √ √

23 Aug 10 √ √ √ √ √ √ √ √ √

27 Sep 10 √ √ √ √ √ √ √ √ √

25 Oct 10 √ √ √ √ √ √ √ √ √

22 Nov 10 √ √ √ √ √ √ √ √ √

13 Dec 10 √ √ √ √ √ √ √ √

J

Noye

24 Jan 11 √ √ √ √ √ √ √ √ √

28 Feb 11 √ √ √ √ √ √ √ √ √

28 Mar 11 √ √ √ √ √ √ √ √ √

18 Apr 11 √ √ √ √ √ √ √ √ √

25 May 11 √ √ √ √ √ √ √ √ √

22 Jun 11 √ √ √ √ √ √ √ √ √

SPECIAL

MEETINGS

J

Barwick

R

Heyward

G

Alexander

J

Noye

J

Fazackerley

P

Fenerty

R

Larner

D

Moser

G

Skeggs

19 Jun 11 √ √ √ √ √ √ √ √ √

AGM

13 Dec 11

J

Barwick

R

Heyward

G

Alexander

A

Briggs

J

Fazackerley

P

Fenerty

R

Larner

D

Moser

G

Skeggs

√ √ √ √ √ √ √ √

Council Meeting Attendance Records 2010/2011Council Meeting Attendance Records 2010/2011


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GOVERNANCEGOVERNANCE

The Local Government Act 1993 specifies the functions of the Council, Councillors and the General Manager para-

phrased as follows:

COUNCILLORS COLLECTIVELY

To develop and monitor the implementation of strategic plans and budgets;

To determine and monitor the application of policies, plans and programs for the provision of services

and facilities, the management of assets and the fair and equitable treatment of employees of the Coun-

cil;

To facilitate and encourage the planning and development of the municipal area in the best interest of

the community;

To determine and review the Council‟s resource allocation and expenditure activities; and

To monitor the manner in which services are provided by the Council.

COUNCILLORS INDIVIDUALLY

To represent the community;

To act in the best interests of the community;

To facilitate communication by the Council with the community;

To participate in the activities and responsibilities as authorised by Council; and

To undertake duties and responsibilities as authorised by Council.

MAYOR

To act as a leader of the community;

To act as chairperson of the council;

To act as the spokesperson of the council;

To oversee the Councillors in the performance of their functions and in the exercise of their power;

To liaise with the General Manager on the activities of the Council and the performance of its functions

and exercise of its powers; and

Both the Mayor and Deputy Mayor are to represent accurately the policies and decisions of the council

in performing their functions.


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GOVERNANCE Cont...GOVERNANCE Cont...

GENERAL MANAGER

To provide advice and reports to the Council on the exercise and performance of its powers and func-

tions and any other matter requested by the Council;

To implement the decisions of the Council;

To coordinate proposals for the development of objectives; policies and programs for the consideration

of Council;

To assist the Council in the preparation of the strategic and annual plans, annual report and assessment

of the Council‟s performance against the plans;

To implement the policies and programs of the Council;

To manage the resources and assets of the Council;

To be responsible for the day-to-day operations and affairs of the Council;

To liaise with the Mayor on the affairs of the Council and the performance of its functions; and

To perform any other function the Council decides.

COUNCIL MEETINGS

Council is required to conduct its ordinary meetings on not less than a monthly basis and currently meetings are held

every fourth Wednesday of the month commencing at 1:00pm, unless otherwise advised. The public are invited to

attend all open Council meetings. The timing of Council Meetings is reviewed following each ordinary election.

ELECTED MEMBERS OVERVIEW

Members of the Tasman Council as at 1 June 2011

Term Expires Term Expires

Jan Barwick Mayor October 2011 Councillor October 2013

Roseanne Heyward Deputy Mayor October 2011 Councillor October 2013

Gary Alexander Councillor October 2011

Joan Fazackerley Councillor October 2011

Pam Fenerty Councillor October 2013

David Moser Councillor October 2011

Roger Larner Councillor October 2013

James Noye Councillor October 2011

Glenn Skeggs Councillor October 2011


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MAYOR’S REPORTMAYOR’S REPORT

Time certainly flies and, once again, I find myself reflecting on Councils achieve-ments for the 2010/2011 financial year.

It is human nature that once one project is completed it is quickly forgotten as we find ourselves concentrating on our next mission. So by writing this report it forces me to take stock and realise how much has been achieved and enables me to give Councillors, Staff and the Community a pat on the back for a year well spent and for jobs well done.

For much of this financial year, as promised, Council have been concentrating ef-forts on improved maintenance to our roads, bridges, drains and other infrastruc-ture. Clearly with some success as the complaints have decreased considerably which is not only very pleasing, it is also an enormous relief.

The restructure to reduce Council‟s administrative costs to enable increased expenditure on infrastructure, embarked upon several years ago, is now paying the required dividends for our community. Tasman‟s strategic alliance with Brighton Council remains strong and has been built upon with further resource sharing initiatives.

In many of my previous annual reports, I have made reference to “a turbulent 12 months”, or “a difficult year”, I don‟t feel the need to make these statements in this report, other than to say that the bulk of the year was smooth sailing, but it did include several very low periods, which were really beyond the control of the Council.

Our former General Manager Dr. Wendy Hunter in her wisdom appointed on a part-time, fixed term contract, the for-mer Huon Valley General Manager, Mr. Geoff Cockerill, to assist Tasman with resolving some outstanding issues that had sat “in the too hard basket” for too long. Geoff also assisted with many other projects and day-to-day is-sues.

My specific request to both Wendy and Geoff was to try to develop a reasonable working relationship with staff from Hobart District Nursing Services (HDNS), as the transition of the Tasman MPS from Council‟s umbrella to the HDNS had stalled. My greatest concern was the effect this situation was having on the residents and staff of the MPS. I praise them both for their abilities to negotiate the final details of the transition of the MPS to the new service provid-ers.

The appointment of the new MPS Manager, Mr. Bert Dorgelo, has now enabled Council to build a very positive and cooperative working relationship with the MPS now renamed the Tasman Health and Community Service. From my recent observations, I now feel that the Tasman Health and Community Service is in good hands for the future.

Council in conjunction with the Tasman Op-Shop Committee successfully applied for grant funding to extensively upgrade the Op-Shop. With extremely hard work by the Committee and assistance from Council, the Tasman Op-Shop has been fully refurbished and extended and is now a fantastic facility for our community.

The Port Arthur Historic Site achieved their World Heritage listing for both the Port Arthur and the Coalmines Sites. The Port Arthur Historic Sites Visual Significance Overlay was also approved amidst concerns from some members of the community.

Over the past financial year, the Pearl‟s Court Independent Living Units have received some much-needed mainte-nance, which has brought them back to a reasonable condition.

In November a community forum was held by the then Premier Mr. David Bartlett and Cabinet, this allowed residents to voice their concerns on issues that were important to them. Tasman Council‟s second Partnership Agreement with the State Government was also signed at this forum. Our new partnership agreement includes:


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MAYOR’S REPORT Cont...MAYOR’S REPORT Cont... ECONOMIC DEVELOPMENT AND TOURISM

Co-operative Enhancement of the Tasman Visitor Experience.

Tourism Strategy Review.

Premaydena Point Road.

Shipstern Bluff Walkers‟ Car Park.

Tasman Arch and Devils Kitchen Development.

The Three Capes Walk.

ENVIRONMENT AND LAND MANAGEMENT

Marine Facilities Strategy.

Crown Land Reserves.

ROADS AND TRANSPORT

Community Road Safety Partnerships Program.

Roadside Vegetation.

COMMUNITY WELL BEING

Healthy Living.

Social Housing.

COMMUNITY SAFETY

Public Safety.

Community Respect Order Program.

Emergency Management.

EDUCATION

Community Youth Advisory Group and Youth Strategy.

Tasman Civic Centre.

Work Experience.

Many projects from the partnership agreement have been completed, for example, the new Tasman Tourism Devel-opment Strategy 2011-2016, the Shipstern Bluff car park, the Community Road Safety Partnership Program and a new Emergency Management Plan.

The following day Council met with the Premier and Cabinet, some issues discussed were:

Details to enable the finalisation of the transfer of operations of the Tasman Multi Purpose Service.

Streetscape makeovers.

Footpath for Sommers Bay Road.

The State Government‟s promised $18 million to upgrade the Arthur Highway.

Maintenance of the State Government‟s section of the Nubeena Secondary Road from the Taranna turnoff to Littles Road.


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MAYOR’S REPORT Cont...MAYOR’S REPORT Cont... Youth issues and the possibility of a Sport and Recreation Officer.

Issues regarding climate change and the possibility of sea level rises and extreme weather events, with particu-lar areas of concern such as Oakwood and Eaglehawk Neck.

Portable water supply.

The Three Capes Walk and Tasman Council‟s infrastructure implications.

Social housing issues, with particular emphasis on additional units at Pearls Court.

School-based traineeships and our desire to provide placements at Council.

Upgrades to the Arthur Highway and work on the Three Capes Walk have commenced. Council are still pursuing many of the other issues discussed.

December was a very sad time for Council, due to the passing of Councillor Allen Briggs, a fine Councillor and a true gentleman, who often reminisced about the history of Tasman and his many and varied memories. He always had an interesting or funny story to tell and had the wonderful ability to laugh at himself. Council have dedicated our new Strategic Plan to Allen, so that he can continue to be our guiding light into the future. Allen‟s term was completed by Councillor James Noye, who made a worthwhile contribution to the Tasman team.

December was also the month when I received further bad news from our first female General Manager Dr. Wendy Hunter who informed me that she had decided to move on, thus in mid February we sadly farewelled Wendy. During her twelve months with Council, she did an outstanding job and left Tasman on a very solid foundation for the future. Council truly appreciated her efforts, her quiet manner, her well considered decisions, her complete honesty, her calming influence and her ability to spot further problems enabling her to fine tune the staffing structure even further.

In the interim Geoff Cockerill took on the role of Acting General Manager, Geoff‟s vast Local Government knowledge, sound advice, support and assistance was truly appreciated by Council.

Council‟s current General Manager, Mr. Robert Higgins, commenced his new position in March 2011. Prior to Rob-ert‟s appointment he had been with Council for two and a half years as our Senior Contract Planner.

Robert brings to the role over 11 years management and 6 years senior local government management experience. He was previously employed with Brighton Council managing their common service outsourcing business and providing Acting General Manager, Development Services Manager and Contract Planner functions to a number of rural Councils simultaneously. Having worked around Australia in the private and public sector in a number of differ-ent roles prior to this, Robert has extensive operational and practical experience which has been of benefit to Coun-cil in our continuous improvement.

Earlier in the year, prior to the Federal election, the Southern Tasmanian Councils Authority, comprising of the twelve Southern councils, conducted “A Fair Go For The South” campaign, with funding for the Arthur Highway at the top of our wish list for rural councils, we were ignored, despite our best efforts.

Council also supported the Nubeena & Tasman Community Bank Project by funding their feasibility study. This study gave the green light for the project to continue and the hardworking steering committee, which includes our Tourism and Community Development Officer, Kate McCarthy and Councillor Glenn Skeggs, continue to be very busy making this dream a reality. This is a very important initiative as the bank will provide 80% of its profits back to the community in grants and I would hope all residents of our municipal area wholeheartedly support this venture.


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MAYOR’S REPORT Cont...MAYOR’S REPORT Cont...

Some other highlights and achievements for both the Council and the Community include:

The completion of the Southern Integrated Transport Plan.

The official opening of Tasman‟s new ambulance station and the provision of Paramedics.

The replacement of Robertson‟s Bridge on the Wielangta Road.

Completed the Southern Tasmanian Regional Land Use Strategy 2010-2035.

Continuously reviewing and updating Council‟s policies.

Reinstated the webcam overlooking Pirates Bay at Eaglehawk Neck.

Our Tourism and Community Development Officer, Kate McCarthy, has provided assistance to the Port Arthur and Tasman Tourism Association.

Following a municipal revaluation – Council workshopped at length a new rating strategy to smooth the spike in rates caused by increased valuations. This strategy was implemented for the 2011/2012 financial year.

Upgraded the Taranna boat ramp.

Extended or resealed sections of Spaulding Street and White Beach Road.

Upgraded Stormlea/Highcroft Road including re-sheeting, drainage works and the installation of culvert pipes.

Commenced drainage works on Turners Road.

Installed Amco railing on Roaring Beach Road, following repairs to storm damage that caused a landslide on that section of the road.

Installed a barbecue and picnic facilities at the Murdunna rest stop, with plans to add playgroup equipment in the future.

Some Civic or Ceremonial Responsibilities and Community Events include:

Speech in honour of Vietnam Veterans Day.

Tasman Rotary School Fair.

Official opening of the new Prep Classroom at Tasman District School.

Officially launched Garden/Art/Craft on Carnarvon Bay.

Speech for the Premier and Cabinet‟s Community Forum, including the signing of Tasman‟s Second Part-nership Agreement followed by a meeting the next day with the Premier and Cabinet.

Beacon Foundation “No Dole Pledge” Ceremony.

Numerous Citizenship ceremonies.

Speech for the Official Opening of the refurbished Tasman Op-Shop.

Official opening of the refurbished Science Room at Tasman District School.

Judging the best floats at the Christmas Pageant and Family Fun Day.

Tasman District School Achievement Recognition Assembly.


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MAYOR’S REPORT Cont...MAYOR’S REPORT Cont... Funding for Three Capes Celebration.

Eulogy for the funeral of Councillor Allen Briggs.

The Lions Club Art and Craft Exhibition, the Regatta and the Peninsula Feast, which included the presenta-tion of the Australian Citizen and Volunteer Organisation of the year awards.

Several Australian Citizenship Ceremonies.

The musical Wimmin Sing.

Ringing the Changes by Strange Fruit as part of the 10 Days on the Island celebration.

Speech for the ANZAC Day Service.

Speech for the Official Opening of the new barbeque and picnic facilities at the Murdunna rest stop.

Two Tasman Council Community Consultation meetings.

Speech and morning tea to thank Tasman‟s many volunteers, in conjunction with the Tasman Health and Community Service and the Port Arthur Historic Site.

The Boxing Day Chops.

Council has also placed funding in our reserve accounts for Asset Replacement, Dollar for Dollar Funding etc. We ended the year with a surplus of $732,000 which will enable us to complete some long overdue capital projects in the coming financial year.

I wish to thank all community members, the Port Arthur Historic Site Management Authority including staff and volun-teers, the Tasman Health and Community Services staff and volunteers, the Tasman District School staff and volun-teers, the Port Arthur and Tasman Tourism Association, the Dunalley and Nubeena Neighbourhood House, the Tas-man Gazette, the Tasman Community Op-Shop Committee, the various Coast Care and Land Care groups, the vol-untary members of Council‟s Committees and Special Committees, our Code of Conduct Chair, the Tasman Commu-nity Bank Project Steering Committee, the many volunteers who remain committed to emergency services such as the Fire Brigades, Ambulance and S.E.S. and all volunteer organisations within Tasman for your ongoing support and commitment to making Tasman the best place in the world to live.

I thank our General Manager and our wonderful team of staff for their constant hard work, loyalty, and dedication in their endless mission to make improvements and a positive difference for all residents and ratepayers of the Tasman Municipality.

Lastly, I thank the Deputy Mayor and Councillors for your continued commitment, teamwork and vision.

Jan Barwick,

Mayor


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GENERAL MANAGER’S REPORTGENERAL MANAGER’S REPORT

Having commenced as your General Manager in late March 2011 I would like to

begin by acknowledging the efforts and focus of the Council, staff and Wendy

Hunter for the 2010-2011 financial year prior to my appointment. It was a collabo-

rative effort on behalf of all to continue the process of streamlining operations and

reducing associated operating costs and to ensure the focus of Council did not

deviate from the principal provision of necessary asset maintenance.

Due to the financial position of the State, the previous year has seen a marked

reduction in the availability of funds and grants to assist in the delivery of key capi-

tal works projects for Council. In addition, their respective department budgets

(DIER, Parks and Wildlife Service) have been severely impacted upon affecting

their ability to provide appropriate levels of service delivery to this region.

It does, however, highlight the need for Council to ensure we have the necessary financial and operational capability

to look after ourselves. Council will continue to work with each agency and respective Minister to ensure Tasman is

appropriately represented in decisions that impact on the region. To this end, the signing of the second partnership

agreement in November 2010 has assisted as it identified a number of relevant projects with a variety of State agen-

cies and notwithstanding their budget constraints, has ensured they are aware of needs specific to the region.

The financial statements and Auditor General Report demonstrate that Council is continuing to take positive steps to

ensure our short, medium and long term sustainability is managed appropriately. The Local Government Financial

Sustainability report prepared by the Tasmanian Audit Office for 2009-2010 was released in June 2011. This pro-

vides a comparative analysis of all local government authorities and an important guide as to the relative perfor-

mance of Tasman Council. Whilst Council has made positive improvements to our overall short term liquidity, the

longer term financial risk of road asset consumption and renewal/replacement will require particular attention to en-

sure this is managed with regard to maintaining sufficient revenue and reserves to match necessary and pro-

grammed expenditure.

Our financial performance is improving each year which will enable Council to deliver on a range of key actions from

our Strategic Plan and Annual Plan. Council‟s commitment in 2010-2011 to reducing operating costs, improving our

recording systems and implementing a financial and asset management strategy will be continued into 2011-2012.

The Enterprise Bargaining Agreement was finalized in 2010-2011 along with new insurance arrangements being en-

tered into which have delivered savings and simplified associated administration. In addition, Council finalized the

transfer of operations of the previous MPS (now known as the Tasman Health and Community Service) to Hobart

District Nursing Service on behalf of the Department of Health and Human Services. This has significantly simplified

Councils operations and reduced risk of a complex and specialised industry.

The Copping landfill and Lutana waste transfer station during 2010-2011 recorded another moderate deficit, howev-

er, in the last few months of the financial year it recorded a surplus principally due to operational changes implement-

ed at the latter. It was determined that a new governance structure of the co-council owned joint authority charged

with the operation of the two sites (Southern Waste Solutions) was necessary to implement necessary changes and

to further guarantee its profitability into the future and returns to owner councils. The joint authority now comprises

four councils (Tasman, Sorell, Clarence and Kingborough) with Tasman holding an 8% share in the business. Rela-

tionships between the joint owners continues to improve with all supporting the governance restructure to improve its

performance and better place this strategically improving asset.

The matter of local government amalgamations in southern Tasmania re-surfaced toward the end of the 2010-2011

financial year. There are various schools of thought available on the subject, however, Council is committed to advo-

cate on behalf of our ratepayers that the current system of local representation and shared services with „partner‟

Councils such as Brighton is an effective arrangement. This position carries with it significant responsibility for Coun-

cil to demonstrate that it is capable of sustainably providing relevant services to ratepayers and visitors.


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GENERAL MANAGER’S REPORT Cont...GENERAL MANAGER’S REPORT Cont...

Maintenance activity during the first half of 2010-2011 was impacted on by the prior year‟s budget position. Works

commenced in earnest thereafter both for maintenance and capital projects with a significant amount achieved.

This, however, represented only the beginning of a longer term focused program to reduce the road maintenance

backlog and which will continue for at least two more years. The stronger budget position of Council after 2010-2011

enables us to build on this with the program to be increased during 2011-2012. If anyone can assist in the control of

rainfall during 2011-2012, that too will be appreciated.

The Southern Regional Planning Project continued to progress through to the completion of the Regional Land Use

Strategy and a revised Common Key Elements Template that will be the basis for all new Interim Planning Schemes.

Council is actively involved in the project with a view to securing a long overdue revised planning scheme as soon as

possible. To this end the Nubeena – White Beach Structure Plan was completed that will directly inform the develop-

ment of the draft Interim Planning Scheme.

The adoption of the Tasman Tourism Development Strategy 2011-2016 has provided Council and the local tourism

industry a current and relevant guiding document in a constantly evolving and challenging market and will assist in

an increasingly competitive grant environment. The industry across the State experienced some concerning trends

during 2010-2011 as a result of external factors influencing the destination and expenditure decisions of local, na-

tional and international tourists. The economic and social value of tourism to our region is widely accepted and

Council continued to play a key collaborative role with operators, industry groups and government agencies.

It was encouraging news to learn of the successful listing of the Port Arthur and Coal Mines Historic Sites as part of

the World Heritage Area network. Combined with the confirmation of the Three Capes Track project, the national

and international profile of the Peninsula is hoped to increase. Whilst understandable, it is unfortunate that Federal

Hotels determined during 2010-2011 to not pursue the re-development of the Comfort Inn at Port Arthur until such

time as the review of the gaming industry and legislation has been confirmed. Similarly, the Remarkable Lodge

Crescent Bay development if continued will collectively result in a tourism hub that will be internationally renowned.

Council will continue to play an appropriate proactive role to achieve this.

I would like to acknowledge the efforts of all community, recreational and volunteer organisations and respective in-

dividuals who continue to play a number of vital roles. This is not only with regard to the significant body of work

they carry out that greatly assists Council and achieves proper utilization of our community and recreational assets,

but more importantly the often overlooked and underestimated value of their efforts that keeps the community to-

gether, engaged and valued.

My thanks also to staff and Councillors who through hard work, consistent focus and co-operation have together

achieved substantial improvements in what Council does and how it conducts its business and should be proud of

their efforts. This commitment will continue into 2011-2012 and beyond. Please contact me if there are any matters

you wish to discuss or seek further clarification on.

Robert Higgins

General Manager


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TOURISM & COMMUNITY DEVELOPMENTTOURISM & COMMUNITY DEVELOPMENT

TASMAN COUNCIL COMMUNITY GRANT FUND:

Tasman Council allocates funding annually to provide an opportunity for local community organisations to submit applications for projects that will benefit the community. The 2010-2011 rounds delivered in total $18,444 to the fol-lowing successful applicants and projects:

Applicant Project/Purpose Funds Awarded

Port Arthur Sports Ground Installation of hot water system in club rooms.

$2000

Tasman Wildlife Carers Community awareness project – produc-tion of wildlife information packages.

$1000

Online Access Centre To engage a coach to provide basic com-puter training. 5 x 2hr lessons.

$600

Dunalley Tasman Neigh-bourhood House

To repair and upgrade the Taranna Com-munity Centre children‟s play area.

$1600

Tasman Digital Collective To purchase a digital video editing comput-er to be housed at the Online Access Cen-tre.

$1994

Nubeena Recreation Ground Club Rooms Com-mittee

To upgrade servery area in kiosk. $2000

Tasman Golf Club To provide subsidised professional coach-ing at Tasman Golf Course.

$750

Out On A Limb To purchase LED lighting for production purposes.

$2000

Lions Club – Peninsula Feast

Seed funding for the purpose of staging the Peninsula Feast.

$2000

Lions Club - Regatta Seed funding for the purpose of staging The Regatta.

$2000

Tasman District School To subsidise a field trip to Ben Lomond National Park for grade seven-ten stu-

$2000

Lions of Tasman Swim-ming Pool

To resurface and upgrade the toilet/change room floors.

$500


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TOURISM & COMMUNITY DEVELOPMENT Cont.TOURISM & COMMUNITY DEVELOPMENT Cont.

GRANTS AWARDED TO TASMAN COUNCIL

Tasman Council, in collaboration with the Tasman Op-Shop Committee, made submission to the Tasmanian Com-munity Fund for an extensive renovation to the Op-shop building. The submission was successful and the Op-shop was officially opened on December 10

th 2010 amidst great anticipation and excitement among the community.

Parks and Wildlife Service provided funding to Tasman Council to modify the existing road reserve into a car park at the Cape Raoul / Shipstern Bluff. Tasman Council were concurrently awarded funding under the Regional Communi-ty Local Infrastructure Program, a non-competitive allocation of Federal funds, which was utilised to supplement the existing funding in order to allow for extra parking space. Due to Shipstern Bluff gaining increasing international recognition as a surfing destination and coupled with access to the popular Cape Raoul walking track, this upgrade to the infrastructure at the arrival point to the visitor node is a welcome necessity ensuring that cars can be parked in a safe manner and the infrastructure will last into the future.

Further RCLIP funding was utilised to develop the Murdunna rest-area with the addition of a BBQ, shelter and basic landscaping. Future plans for this area include the installation of play equipment for children of the local community.

Tasman Council was successful with two applications for funding from the Sport and Recreation Minor Grants Pro-gram. The Tasman Civic Centre Bowls Committee purchased indoor bowls mats and the Saltwater River Bowls Club had the floor of the Saltwater River Hall refurbished.

AUSTRALIAN CITIZENSHIP CEREMONIES

Several citizenship ceremonies were held during the course of the year. These ceremonies are presided over by the Mayor and the Highcroft CWA kindly caters and presents welcome gifts to the new citizens.

Tasman Council together with The District Nurses Association proudly sponsored the Tasman Dunalley Neighbour-hood House to hold the „Skaten Spectacular‟ at Judd Park on January 16

th 2011. The day was action packed with fun

for young and old including demonstrations of skating feats in the bowl at the park, a free BBQ and health related information available to youth in attendance.


20


SOCIAL SUPPORT SERVICE LAUNCH & VOLUNTEER THANK YOU MORNING TEA

Tasman Council partnered with the Tasman Health & Community Services and Port Arthur Historic Site Management Authority to facilitate a fabulous event which doubled to launch the Social Support Service and acknowledge and thank our wonderful volunteer community during National Volunteer Week.

CHRISTMAS TIME IN THE TASMAN

The annual Christmas Pageant & Family Fun Day funded by Tasman Council was again a great success. The Dunalley Tasman Neighbour-hood House facilitated and coordinated the event in conjunction with dedi-cated volunteers from the community. Santa visited all towns in the Mu-nicipality and finished up at the Family Fun Day to wish children a Merry Christmas. Families enjoyed market stalls, the ever popular Vertigo Climbing Wall, jumping castles, face painting and a performance by the talented Sand Family circus performers.

AUSTRALIA DAY LOCAL CITIZEN AWARDS

Mayor Jan Barwick proudly presented awards in two categories at the opening of the Peninsula Feast:

Local Citizen of the Year: Alison Smith

Alison Smith was acknowledged for her history of volunteering for both the ambulance service and the SES.

Volunteer Organisation of the Year: Tasman SES

The SES was nominated for their volunteer service to the community in excellent emergency management and ongo-ing assistance with traffic management to ensure safe events for the local community.


21


TASMAN TOURISM DEVELOPMENT STRATEGY 2011-2016

In January 2011 Tasman Council ratified the revitalised Tasman Tourism Development Strategy 2011-2016. This strategy is a result of the Tasman Council‟s need to update, refine and enhance the previous strategy to ensure that the local tourism industry can thrive in a rapidly changing environment. The review was a partnership funded and overseen by key stakeholders Tourism Tasmania, Port Arthur Historic Site Management Authority, Parks & Wildlife Service and Port Arthur & Tasman Tourism Association.

The project was widely consultative with a range of ideas sought from community and government agency stake-holders and were carefully considered during the process of refining our vision for the future development of tourism in the Tasman region. This consultation also informed the practical and forward-looking implementation plan includ-ed in the revised strategy.

It identifies goals and strategies to achieve sustainable growth of the tourism industry in the Tasman region. The overarching goal is to achieve increased overnight stays and higher spend and yield from visitors.

PORT ARTHUR & TASMAN TOURISM ASSOCIATION

Tasman Council continued to support the Port Arthur & Tasman Tourism Association during 2010-11. Council‟s Tourism & Community Development Officer was made the General Manager‟s nominee and worked closely with the committee to undertake a number of projects, including:

A Strategic Planning Day to assess ways and means to add value and support the Tasman Tourism Devel-opment Strategy.

A successful networking function.

A comprehensive review and audit of our website.

Production and distribution of the advertising and information booklet.

A redesign of the Hub Map.

An advertising investment in the regionally distributed „Land‟ newspaper.

Direct input to the Local Tourism Association and Capacity Building Project.

TASMAN & NUBEENA COMMUNITY BANK

In December 2010 Tasman Council agreed to support efforts to establish a Community Bank in the Tasman Munici-pality. The Community Bank® is an innovative franchise program in which the local community owns and operates a Bendigo Bank branch which is separately incorporated. Bendigo Bank provides all the infrastructure and support. Profits from the Community Bank‟s operations are divided as follows: 20% dividends to shareholders and 80% to support community projects by way of grants.

Tasman Council seeks to contribute to the ongoing development and the sustainability of the Tasman Region through new project initiatives to enhance the local economy and employment opportunities. Council identified this initiative as having excellent potential for the Tasman community and this was underpinned by the community sup-port revealed through pledges to shareholding. As such Council funded the Feasibility Study component which was necessary to ensure that the Tasman community could support this model of bank.


22

NATURAL RESOURCE MANAGEMENT NATURAL RESOURCE MANAGEMENT

In late 2010 the weeds officer was contracted to conduct follow-up treatment on all of the priority weed sites. Initial kill rates varied from 60-90%, so follow-up treatment was necessary to ensure successful weed control. New seed-lings were found at many sites, so follow-up treatment will need to continue for several years to come until the soil seed bank is exhausted. Some previously undiscovered adult plants & infestations were also found and treated, highlighting the need for continuing vigilance. Reports of new weeds and weed sites from members of the public are always welcome.

The management of Tasman weed records has been streamlined, with the development of a single user-friendly da-tabase in which all weed records are entered and updated. The database will make it easier to respond to & record new weed reports, and to monitor the success of weed management programs. To complement the database, new maps of all priority weeds in the Tasman have been developed to monitor weed distribution and identify priority areas for control. Regular updates of these resources will continue into the future to ensure that the best quality infor-mation is available to guide Council‟s weed management programs.

A review of the 2009 Draft Tasman Weed Management Strategy has commenced; a new weed strategy for Tasman Council is expected to be implemented by late 2011.

Boneseed

Gorse

African Boxthorn

Pampas Grass

Asparagus Fern

Serrated tussock

NATURAL RESOURCE MANAGEMENT

In 2010 – 2011 Natural Resource Management (NRM) in the Tasman Municipality focussed on weed management, facilitation of Landcare and Coastcare activities, climate change and networking to improve strategic regional out-comes. The formation of a Tasman/Sorell NRM working group in late 2010 has provided an excellent platform for in-ter-organisational collaboration. Council‟s representation on this group provides an opportunity to keep local NRM issues on the agendas of several state government agencies, NGO‟s and private organisations. Significant progress has been made in weed management, and the maintenance of Landcare and Coastcare activities continues to deliver positive environmental outcomes in the Municipality.

WEED MANAGEMENT

This was the second year of the NRM South funded Tasman priority weeds project which was initiated in 2009 with the 6 month employment of a part time weeds officer. The weeds officer surveyed and conducted primary control on the following priority weeds:

Contractor treating re-sprouting

African Boxthorn on Sloping Island Boneseed Foliage


23

NATURAL RESOURCE MANAGEMENT Cont.NATURAL RESOURCE MANAGEMENT Cont.

COMMUNITY NRM EVENTS

Several events aimed at engaging community groups in NRM were held in 2010 – 2011. National Tree Day in July 2010 saw participants from the Tasman District School enthusiastically planting native trees, shrubs and grasses alongside Sucklings Creek in Nubeena. Sucklings Creek provides valuable habitat for a threatened species of cad-dis fly, and the work put in by the School and community over the past few years in increasing native vegetation has improved the habitat a great deal.

Several community groups including the Tasman Scouts, Coastcare groups and other volunteer groups participated in this year‟s Clean up Australia day. Council organised a special rubbish collection for the day. Thanks to everyone who volunteered their time.

The feral oyster control program continues and thanks to some funding through the Southern Coastcare Association of Tasmania, this years „donging‟ days were attended by work crews from Conservation Volunteers Australia. The large number of small oysters colonising rocks at the previously oyster-free White Beach highlights the need to main-tain this program into the future. Big thanks to Lindsay James and his family who initiated the oyster control program and have dedicated countless hours to keep it going for many years. The sharp-shelled feral oysters colonise sand and rocks at popular recreational beaches and anyone who has sliced a foot on an oyster shell understands the val-ue of this program!

LANDCARE AND COASTCARE

In 2010 – 2011 the Tasman Landcare Group continued to implement a project funded by the Australian Government aimed at improving NRM outcomes through engagement with farmers, land managers and community. Through this project the following achievements in NRM have been made:

Construction of over 7km of wallaby-proof fencing to control native browsing & assist farmers to man-age ground cover.

Construction of 2km of fencing to protect native vegetation.

Planting of 3000 native plants for erosion control, shelter belts, and native habitat rehabilitation.

Control of significant gorse infestations.

In addition to these activities the group also hosted 2 field days covering the topics of holistic farm management and Aboriginal heritage site management. The field days were attended by over 40 local land managers. Two issues of the Tasman Landcare Newsletter „Across the Catchment‟ were also distributed to the group‟s 81 members.

To support future funding applications, in April 2011 the Tasman Landcare Group hosted a community environmen-tal volunteer workshop aimed at identifying key NRM issues in the region. The workshop was attended by repre-sentatives from the Eaglehawk Neck, Shelly Beach, Saltwater River and Sommers Bay Coastcare Groups. The meeting provided a fantastic opportunity to acknowledge all the achievements to date that have been made by local environmental volunteers, and also to highlight future opportunities and to identify relevant local issues on which to focus working bees and funding applications.

New Wallaby-proof fence at Port Arthur Tasman Landcare Re-Vegetation Projects


24

NATURAL RESOURCE MANAGEMENT Cont...NATURAL RESOURCE MANAGEMENT Cont...

CLIMATE CHANGE AND ENERGY EFFICIENCY

Council continues to monitor its energy efficiency and greenhouse emissions through the Planet Footprint monitoring program. In 2010 – 2011 the municipality‟s energy consumption and emissions were again well below the average for other Australian Councils of similar size. The monitoring program allows Council to identify areas of greatest con-sumption & energy cost so that mitigation programs can be implemented.

To assist individuals to reduce their power costs Council has a Home Energy Auditing Toolkit (HEAT) still available for loan at no cost from the Tasman Council Offices. The toolkit is easy to use, and can tell you how much it costs to run your individual appliances per hour, day or year. It also includes tools which can be used to identify areas where energy is being wasted, e.g. leaking fridge seals or insufficient window coverings. The toolkit can be used to reduce an individual power bill by up to $500 per year.

The Southern Tasmania Councils Authority is currently administering programs aimed at developing regional climate change initiatives and implementing biodiversity offset guidelines for new developments that impact on valuable natu-ral resources. Tasman Council continues to contribute to these programs through representation on working groups and participating in workshops. Through these programs work on a climate change adaptation program specific to Tasman Council and the endorsement of draft biodiversity offset guidelines is expected to occur in late 2011.


25

PLANNING & ENVIRONMENTPLANNING & ENVIRONMENT

Council has focused on continually improving its performance as the statutory planning authority, ensuring the as-sessment and determination of all applications is carried out objectively and pragmatically based on the relevant Planning Scheme and applicable State legislation. This approach extends to the advice Council‟s planning staff pro-vide to ratepayers, developers and State agencies.

Council has been involved where possible with the Southern Regional Planning Project. This project will assist in the provision of a strategic and co-ordinated approach to managing the various residential, rural, commercial, tourism, natural values, transport, servicing, visual impact and associated issues that need to be considered in the new plan-ning scheme for Tasman and other southern councils.

Council has also been involved in various other strategic planning projects that have been initiated by the State Gov-ernment. The introduction of regional planning projects and the review of Planning Directive No. 1 (planning scheme template) have been progressing this year and will eventually lead to the preparation of new planning schemes for all councils in the state.

The timeline for the completion of the strategic projects has been delayed which unfortunately has also delayed the preparation of draft planning schemes. Council continues to liaise with the appropriate State agencies to communi-cate the urgency of this issue in the Tasman municipality.

Council formally endorsed a structure plan for the Nubeena and White Beach Settlements. The structure plan will provide a detailed analysis of the land use planning issues, requirements and opportunities for this area ahead of the preparation of the new planning scheme. The project was conducted in conjunction with other structure plans for Glamorgan Spring Bay and Huon Councils and with assistance from the Department of Economic Development Tourism and the Arts.

Information documents and brochures have been prepared to ensure that applicants understand the planning pro-cess and the documentation required. This has resulted in the streamlining of the permit issue process.

An audit of historic planning files is ongoing, with completed files being scanned to Council‟s record management system with a view to reducing storage of files.

Two planning scheme amendments, as detailed below, were submitted to and approved by the Tasmanian Planning Commission (TPC) in 2010-2011:-

AM 1/2010 – Port Arthur Historic Sites Visual Significance Overlay.

AM 2/2010 – Specified departure to allow two heritage listed dwellings located within the former Saltwater River Probation station to be used for tourist accommodation.


26

PLANNING & ENVIRONMENT Cont...PLANNING & ENVIRONMENT Cont...

STATISTICS

BUILDING & PLUMBING

A Council, as far as is reasonably practicable, is to ensure that that the owners of the property are informed of their duties under the Building Act 2000 in relation to building work and in maintaining and using a building.

Council‟s role as Permit Authority involves an assessment of documentation submitted to ensure it has been pre-pared in accordance with the Building Act 2000 prior to issuing permits. Council engages a consultant plumbing in-spector to inspect and issue plumbing permits in accordance with the Plumbing Regulations 2004.

An extensive audit of Council‟s building files was undertaken during 2009/2010. As a result of the audit, approxi-mately 200 Certificates of Completion were issued by Council with the properties also being listed for revaluation.

Advertising has been undertaken to ensure that property owners are aware of their requirements in relation to under-taking building work. As a result, the number of applications received by Council has increased.

Information documents and brochures have been prepared to provide applicants to ensure that they understand the building process, and the documentation required. This has resulted in the streamlining of the permit issue process.

Historic building permit files are currently being archived and scanned to Council‟s record management system with a view to reducing storage of building files.

Number of applications received

Number of applications approved

Average number of days to pro-cess applica-tions

Average number of days for which the clock was stopped

Planning - permitted use 67 67 11 5

Planning - discretionary use 51 51 35 10

Building 111 111 12 5


27


STATISTICS

COMPLIANCE

As Permit Authority, Council must make itself aware of building work and plumbing work being undertaken within the municipality and ensure that proceedings are instituted against any person or body failing to comply with the Building Act 2000.

Under the Building Act 2000, permit authorities are not specifically required to enforce the legislation, however, the role may be delegated to them by the General Manager.

Enforcement is carried out through Notices and Orders, possibly leading to demolition of the building and/or prosecution. A total of 44 Building Notices were issued during the 2010/11 financial year. A total of 35 compliance files were resolved during 2010/11.

Number Issued

Building Permit 107

Permit of Substantial Compliance 2

Permit to Proceed 2

Building Permit Extension 14

Certificate of Completion (Building Work) 80

Certificate of Completion (Plumbing Work) 50

Value of Work $6,335,815.00


28


ENVIRONMENTAL HEALTH & ENVIRONMENTAL MANAGEMENT

Council has a number of statutory responsibilities with respect to environmental health. The Local Government Act 1993 is the principal Act for Council and includes the powers of entry for an Environmental Health Officer (EHO) and a number of roles to be fulfilled. Section 337 certificates may be required on the transfer of a property and any orders such as Abatement Notices are flagged.

It is important that the community is presented with authoritative information on environmental health risks. Activi-ties to meet this service include seminars where relevant, publications and campaigns.

Planning Permit applications require input from the EHO with respect to wastewater management and environmen-tal management.

Council‟s responsibilities in accordance with the Food Act 2004 involve licensing of food businesses and food sam-pling to ensure safe food hygiene standards are met. There are approximately 50 food premises currently regis-tered in the municipality, with approximately 9 temporary food licenses issued per annum.

To carry out this service an average of two visits per premises per annum is required, plus food sampling as di-rected by the Director of Public Health and the issuing of improvement orders and other associated administrative work.

It is vitally important that wastewater from un-sewered premises is properly and safely disposed of in an environ-mentally sound manner. The role of the EHO includes an inspection of each new rural property requiring a Special Plumbing Permit and advice and interpretation of any public health issue arising with respect to wastewater man-agement. 40 Special Plumbing Permits were issued by Council during 2010/11.

Councils have an obligation in accordance with the Public Health Act 1997 to ensure that public buildings are regu-larly inspected and meet safe standards, particularly relating to exits, and to issue a Place of Assembly license.

There are 18 buildings in the Tasman municipality which require inspections, registration and licensing. The Build-ing Surveyor issues Certificates of Occupancy and the EHO recommends registration.

The Public Health Act 1997 also provides powers for the issuing of a Closure Order by Council on receipt of a re-port from an EHO that the building is a high risk to public health and a report from a Building Surveyor that the building is substandard.


29


Immunisation is perhaps the most effective and practical single public health measure available for the reduction of morbidity and mortality arising from infectious diseases. Council‟s obligation to provide this service includes the coordination of the school immunisation program.

Infectious disease incidents are notifiable and require an investigation and interview. Advice to Council may also be necessary. Few infectious disease investigations occur in a single year, however, this is an important role and obli-gation of Council.

Water sampling of potable supplies, wastewater system and recreational waters have been carried out by Council during 2010/11. Separate annual reports for potable water and recreational waters are required for the Department of Health and Human Services.

Burial of human remains outside of established cemeteries must be done in a responsible way with no adverse im-pact on public or environmental health. Supervision of exhumations is another role of the Environmental Health Officer.

Council has a responsibility in accordance with the Environmental Management Pollution Act 1994 to ensure that the impact of human activity on the environment is within acceptable limits in accordance with the Act. The activi-ties of this service include:

Assessing and determining if environmental harm has occurred and the issuing of Environmental Infringe-ment Notices or Environmental Protection Notices. Infringements include the emission of noise, smoke or the discharge of polluted water.

Monitoring and assessing industrial waste, rural industries, residential waste and intensive animal farming effluent are a duty expected of the Environmental Health Officer.

Contaminated Sites register should be held in Council so that when a premises has a change of use or is sold such activities are flagged and an assessment is carried out if required (E.g. a former service station is sold and converted to residential).


30

INFRASTRUCTURE & WORKSINFRASTRUCTURE & WORKS

CAPITAL WORKS FOR 2010/2011

For the second year in a row the inclement weather impacted on our capital works program. During the 2011 winter

the Tasman area experienced significant weather conditions that contributed to severe road and bridge damage.

Projects that were not finished have been programmed to be completed during the 2011/2012 financial year. These

projects include Heywards Road, Marsh Road and Andersons Road Bridges.

Capital works projects completed during 2010/2011 were:

Extension of the seal on Spaulding Street at White Beach.

Stabilisation and sealing of 400 metres at the end of White Beach Road.

Placement of culvert pipes at Stormlea Road, Highcroft.

Improvement to the roadside drainage at Stormlea Road, Highcroft.

Sheeting works on Stormlea Road, Highcroft.

Stage one of the drainage works at Turners Road, Saltwater River were also completed with stage two

to be undertaken during the 2011/2012 financial year.

Placement of Armco railing on Roaring Beach Road has improved the safety of vehicles travelling on

that road. With future black spot funding it is Councils intention to continue replacement of barrier fenc-

ing to bring all the municipal guard rails up to current Australian Standards.

The rock groyne at the Taranna Boat ramp has been built and has made retrieving and launching boats

much easier and safer especially with the westerly winds common is that area.

Upgrade of Shipstern Bluff car park.

Cripps Creek Bridge Old Jetty Road, Eaglehawk Neck

White Beach Road White Beach Road


31

INFRASTRUCTURE & WORKS Cont...INFRASTRUCTURE & WORKS Cont...

ROAD MAINTENANCE & WORKS

Tasman Council committed to improving the quality of material used on gravel roads with 5,000 tonne of gravel

crushed at Council‟s Robinsons Road, Highcroft Quarry. Council determined to use the gravel to improve the critical

school bus routes and high volume traffic roads first and to over time, extend that to all by-roads.

Council commenced updating the road asset register and implementing an asset management system to improve

the identification and programming of works and to better inform our longer term asset renewal obligations and asso-

ciated impacts to Councils short, medium and long term financial management strategy.

A targeted potholing program on both gravel and sealed roads commenced in response to the maintenance backlog,

however, the significant rainfall levels has ensured this process is ongoing and includes the continued maintenance

of sealed road edge breaks to maximize the useful life of the pavement.

Effective roadside drainage is vital to the operation of the sealed and unsealed road network with Council commenc-

ing a rolling drain cleaning program which will continue into 2011/12 as a maintenance priority.

Drainage, sheeting and grading have been completed on all major gravel roads including Gwandalan Road, Storm-

lea/Highcroft Road and Sommers Bay Road. Maintenance of Councils road network is and will continue to be a key

focus now and into the future.

Potholing Road Maintenance


32

COUNCIL & SPECIAL COMMITTEESCOUNCIL & SPECIAL COMMITTEES

FINANCE & ADMINISTRATION COMMITTEE (FAC)

The Finance and Administration Committee (FAC) was established in December 2008 and meets six (6) monthly or

as required to:

Examine and review financial statements, external auditor‟s opinions and reports to members, and seek

assurance that action has been taken where necessary;

Identify where and how financial policies and practices can be improved;

Examine the effectiveness of the Council‟s anti-fraud and anti-corruption arrangements;

Seek assurance that action is being taken on risk related issues identified by auditors;

Be satisfied that the Council has in place appropriate plans, policies and arrangements to manage and miti-

gate the organisations business risks;

Ensure that there are effective relationships between inspection agencies and other relevant bodies, and

that the value of the audit process is actively promoted;

Identify and direct any special projects/investigations deemed necessary;

Assess compliance with Council‟s Code of Conduct, Strategic Plans and Annual Business Plan, and en-

sure that these documents support the future financial sustainability of Council;

Review Councils;

Complaints management service delivery in accordance with legislation requirements,

both internal and external;

HR processes e.g. leave processes;

Licenses, permits and fines management; Key Performance Indicators; and

To include any other matter deemed appropriate by the General Manager.

All Councillors are members of this Committee.

WORKS INFRASTRUCTURE & ASSETS COMMITTEE (WIAC)

The Works Infrastructure and Assets Committee (WIAC) was established in December 2008 and meets six (6)

monthly or as required to:

Advise Council in relation to replacement of major plant;

Review waste management issues;

Advise Council in relation to major capital development;

Develop and review asset and services 10 year plan;

Assist in the development and review of relevant Council policies and practices;

Review Council‟s resource and asset use to determine compliance with Council‟s operation plan, annual

plan, strategic plan, council policies, and effective work practices; and

To include any other matter deemed appropriate by the General Manager.

All Councillors are members of this Committee.


33

COUNCIL & SPECIAL COMMITTEES Cont...COUNCIL & SPECIAL COMMITTEES Cont...

TOURISM & ECONOMIC DEVELOPMENT COMMITTEE (TEDC)

The Tourism & Economic Development Committee‟s (TEDC) main purpose is to assist in creating, coordinating and

promoting opportunities for business growth and economic development. The Committee has acted as the steering

committee for the implementation of the Tasman Tourism Development Strategy and has made recommendations to

Council on tourism and economic development issues. Membership is made up of Members appointed by Council

and consist of Mayor J Barwick (Chairperson), Deputy Mayor R Heyward, Councillor J Fazackerley, Councillor A

Hull, Robert Higgins, Kate McCarthy, Roger Self, Kathy Wiedner, Geoff Copping, David Daniels, Maria Stacey and

Stephen Large.

TASMAN CIVIC CENTRE COMMITTEE

The Tasman Civic Centre Committee was established in January 2007 to:

Prepare and authorise a Management Agreement between the Department of Education and the Coun-

cil on behalf of the community;

Examine opportunities for the development and use of the building known as the Tasman Civic Centre

located at Nubeena;

Investigate funding options for capital works associated with this building;

Recommend priorities and strategies for use of the building; and

Recommend operating procedures that will ensure that the building is used to achieve the priorities and

strategies identified.

Members are appointed by Council and consist of Kath Noye, Betty Wylie, Larissa Brenner, Tom Burden, Shane

Bogus, Joan Fazackerley, Robert Higgins and Kate McCarthy.

HALLS & GROUNDS COMMITTEES

Council has established six special committees made up of volunteers who feel passionate about community facili-

ties to manage Council‟s halls and recreation grounds. The six committees are:

Koonya Hall Committee

Saltwater River Hall Committee

Tasman Community Centre

Port Arthur Recreation Grounds Committee

Nubeena Recreation Grounds Committee

Premaydena Cricket Ground Committee

Port Arthur Sports Ground Tasman Civic Centre


34

AUDIT REPORTAUDIT REPORT


35

AUDIT REPORT Cont...AUDIT REPORT Cont...


36

STATEMENT BY GENERAL MANAGERSTATEMENT BY GENERAL MANAGER

TASMAN COUNCIL

Financial Report for the Year Ended 30 June 2011

Statement by the General Manager

In my opinion:

a. The financial statement represents fairly the financial position of the Tasman Council as at 30 June 2011 and

the results of its operations and cash flows for the year then ended in accordance with Statements of Account-

ing Concepts, Australian Accounting Standards and Urgent Issues Group consensus views; and

b. The financial statements have been prepared in accordance with the requirement of the Local Government Act

1993.

ROBERT HIGGINS

GENERAL MANAGER


37

FINANCIAL REPORTFINANCIAL REPORT

Actual Budget Actual Note 2011 2011 2010 $'000 $'000 $'000

Income

Rates and charges 3 3,552 2,854 3,347

Statutory fees and fines 4 206 190 478

User fees 5 403 502 429

Grants 6 888 645 1,073

Other income 9 199 143 58

Total income 5,248 4,334 5,385

Expenses

Employee benefits 10 (1,176) (1,169) (1,143)

Materials and services 11 (2,097) (2,110) (2,081)

Depreciation and amortisation 12 (985) (838) (960)

Finance costs 13 (55)

(69)

(85)

Share of net loss of associates and joint ventures accounted for by

the equity method 15 (11) -

(28)

Impairment loss 21 (67) - -

Other expenses 14 (125) (125) (417)

Total expenses (4,516) (4,311) (4,714)

Surplus / (deficit) before: 732 23 671

Capital grants received specifically for new or upgraded assets 6 145 - 264 Contributions - Non-monetary assets 7 130 - -

Net gain/(loss) on disposal of property, infrastructure, plant and

equipment 8 5 -

(15)

Surplus / (deficit) 1,012 23 920

Other comprehensive income

Net asset revaluation increment(decrement) reversals 27 672 - 460 Financial assets available for sale reserve

─ Fair Value initial adjustment on Final Treasurer's Allocation Order - - 258

─ Fair Value adjustment on Available for Sale Assets 16 5 - -

Comprehensive result

1,689 23 1,638

The above statement should be read in conjunction with the accompanying notes.

STATEMENT OF COMPREHENSIVE INCOME


38

FINANCIAL REPORT Cont...FINANCIAL REPORT Cont...

STATEMENT OF FINANCIAL POSITION

Note 2011 2010

$'000 $'000

Assets Current assets

Cash and cash equivalents 17

1,973

1,677

Trade and other receivables 18

209

271

Financial Assets 19

250

-

Other Assets 20

10

3

Total current assets 2,442

1,951

Non-current assets

Investments in associates accounted for using the equity method 15

39

50

Investment in water corporation 16

920

915

Property, infrastructure, plant and equipment 21

15,215

14,595

Intangible assets 22

15

48

Total non-current assets 16,189

15,608

Total assets 18,631

17,559

Liabilities

Current liabilities

Trade and other payables 23

181

307

Provisions 24

69

50

Interest-bearing loans and borrowings 25

89

219

Other liabilities 26

-

196

Total current liabilities 339

772

Non-current liabilities

Provisions 24

20

20

Interest-bearing loans and borrowings 25

743

907

Other liabilities 26

35

68

Total non-current liabilities 798

995

Total liabilities 1,137

1,767

Net Assets 17,494

15,792

Equity

Accumulated surplus 10,407

10,346

Reserves 27

7,087

5,446

Total Equity 17,494

15,792

The above statement should be read in conjunction with the accompanying notes.


39


STATEMENT OF CHANGES IN EQUITY

Note

Asset Fair

Accumulated Revaluation Value Other

Total Surplus Reserve Reserve Reserves

2011 2011 2011 2011 2011

2011 $'000 $'000 $'000 $'000 $'000

Balance at beginning of the financial year

15,792

10,346

5,336

-

110

Surplus / (deficit) for the year

1,012

1,012

-

-

- Other Comprehensive Income:

Net asset revaluation increment (decrement) rever-

sals

672

-

672

-

- Fair Value adjustment on Available for

Sale Assets

5

-

-

5

- Public Open Space Transfer

13

-

-

-

13

Transfers between reserves

-

(951)

-

-

951

Balance at end of the financial year

17,494

10,407

6,008

5

1,074

Asset Fair

Accumulated Revaluation Value Other

Total Surplus Reserve Reserve Reserves

2010 2010 2010 2010 2010

2010 $'000 $'000 $'000 $'000 $'000

Balance at beginning of the financial year

14,732

9,756

4,876

-

100

Surplus / (deficit) for the year

920

920

-

-

- Other Comprehensive Income:

Net asset revaluation increment (decrement) rever-

sals

460

-

460

-

-

Fair Value initial adjustment on Final

Treasurer's Allocation Order

258

258

-

-

-

Transfers between reserves

(578)

(588)

-

-

10

Balance at end of the financial year

15,792

10,346

5,336

-

110


40


STATEMENT OF CASH FLOW

2011 2010

Inflows/ Inflows/

(Outflows) (Outflows)

Note $'000 $'000

Cash flows from operating activities

Rates 3,518 3,222

Statutory fees and fines 553

Interest received 56

Receipts from Governments 811

Other receipts 413

Interest paid

(55)

(85)

Payment to suppliers

(2,651)

(2,367)

Payments to employees

(1,157)

(1,143)

Other payments -

Net cash provided by (used in) operating activities 28 1,539 1,460

Cash flows from investing activities

Payment for property, infrastructure, plant and equipment

(853)

(765)

Payment for other financial assets -

Capital grant 263

Proceeds from sale of property, infrastructure, plant and equipment 90

Net cash provided by (used in) investing activities

(949)

(412)

Cash flows from financing activities

Repayment of interest-bearing liabilities

(294)

(215)

Net cash provided by (used in) financing activities

(294)

(215)

Net Increase (Decrease) in Cash held 833

Cash and cash equivalents at the beginning of the financial year 1,677 844

Cash and cash equivalents at the end of the financial year 17 1,973 1,677

file:///C:/Users/Lee.wilson/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/Content.Outlook/IN14E0JH/TASMAN_Financial%20Statement%202010-11%20-%20Final.xls#RANGE!A70file:///C:/Users/Lee.wilson/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/Content.Outlook/IN14E0JH/TASMAN_Financial%20Statement%202010-11%20-%20Final.xls#RANGE!A68


41


NOTES TO THE FINANCIAL REPORT

Introduction

(a) The Tasman Council was established on 6 January 1908 and is a body corporate with perpetual succession and a common

seal. Council's main office is located at Nubeena.

(b) The purpose of the Council is to:

- provide for the peace, order and good government in the municipality;

- to promote the social, economic and environmental viability and sustainability of the municipal area;

- to ensure that resources are used efficiently and effectively and services are provided in accordance with the Best Value

Principles to best meet the needs of the local community;

- to improve the overall quality of life of people in the local community;

- to promote appropriate business and employment opportunities;

- to ensure that services and facilities provided by the Council are accessible and equitable;

- to ensure the equitable imposition of rates and charges; and

- to ensure transparency and accountability in Council decision making.

This financial report is a general purpose financial report that consists of a Statement of Comprehensive Income, Statement of Financial Position, Statement of Changes in Equity, Statement of Cash Flows, and notes accompanying these financial statements. The general purpose financial report complies with Australian Accounting Standards, other authoritative pro-nouncements of the Australian Accounting Standards Board (AASB), and the Local Government Act 1993 (LGA1993) (as amended). Council has determined that it does not have profit generation as a prime objective. Consequently, where appro-priate, Council has elected to apply options and exemptions within accounting standards that are applicable to not-for-profit

entities.

Note 1 Significant accounting policies

(a) Basis of accounting

This financial report has been prepared on the accrual and going concern bases.

This financial report has been prepared under the historical cost convention, except where specifically stated in the relevant

notes.

Unless otherwise stated, all accounting policies are consistent with those applied in the prior year. Where appropriate, com-parative figures have been amended to accord with current presentation, and disclosure has been made of any material

changes to comparatives.

All entities controlled by Council that have material assets or liabilities, such as Special Committees of Management, have been included in this financial report. All transactions between these entities and Council have been eliminated in full. De-

tails of entities not included in this financial report based on their materiality are detailed in note 37.

In the application of Australian Accounting Standards, Council is required to make judgements, estimates and assumptions about carrying values of assets and liabilities that are not readily apparent from other sources. The estimates and associat-ed assumptions are based on historical experience and various other factors that are believed to be reasonable under the

circumstances, the results of which form the basis of making the judgements. Actual results may differ from these estimates.


42


NOTES TO THE FINANCIAL REPORT

Judgements and Assumptions

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting esti-mates are recognised in the period in which the estimate is revised if the revision affects only that period or in the period of the revision and future periods if the revision affects both current and future periods.

Judgements made by Council that have significant effects on the Financial Report are disclosed in the rele-vant notes. Council has made no assumptions concerning the future that may cause a material adjustment to the carrying amounts of assets and liabilities within the next reporting period.

Council has made no assumptions concerning the future that may cause a material adjustment to the carry-ing amounts of assets and liabilities within the next reporting period. Judgements made by Council that have significant effects on the Financial Report are disclosed in the relevant notes as follows:

Fair Value of Property Plant & Equipment

Assumptions and judgements are utilised in determining the fair value of Council’s property, plant and equip-ment including useful lives and depreciation rates. These assumptions are discussed in notes 1(r) ,1(e)and in note 21.

Employee entitlements

Assumptions are utilised in the determination of Council’s employee entitlement provisions. These assump-tions

Documents

Tasman ouncil 10/11...Tasman ouncil 10/11 8 Tasman ouncillors & Various Tasmanian Politicians—Signing of Partnership Agreement ORDINARY MEETINGS J Barwick R Heyward G Alexander A