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AGENDA
The 54th ANNUAL GENERAL MEETING
Of
THE NATIONAL ASSOCIATION OF TANGENT CLUBS
to be held at
The Angel Hotel, Castle Street,
Cardiff CF10 1SZ
ON SATURDAY 4TH APRIL 2020
PLEASE BE SEATED BY 9.45 FOR A PROMPT START AT 10.00
There will be a 45-minute lunch break at 12.15 -
the meeting will resume promptly at 1.00pm
Let friendship continue
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AGENDA
1. Welcome: Sue Hill1.1 Lighting of the Candle of Friendship1.2 Trudy Kennedy, Tangent Conference Liaison Officer1.3 Reading of the Aims and Objects
2. National President’s Opening Remarks2.1 Past National Officers
2.2 Welcome to all Overseas Guests
2.3 Apologies
3. Greetings from, Lindsay Pickard National President, National Association of Ladies Circle, 2019-20
4. Greetings from International
4.1 Nina Lepankangas, President, Tangent Club International 2019-20
4.2 A representative for the AGORA board
5. Remarks to Voting Delegates
6. Confirmation and Adoption of the Minutes of the 53rd AGM held in Torquay on Saturday 6th April 2019
Any proposed amendments to the Minutes should be emailed or sent to the National Secretary by Wednesday 18th March 2020
7. Matters Arising
8. Election of National Officers (see page 3-4 for details)
8.1 National Vice-President
8.2 National Secretary
8.3 National Editor and Website Co-Ordinator
9. National Officers reports for the year 2019-20
Please see Appendix 1, pages 5-13 for the full reports. Reports on the day will be restricted to additions to these published reports. It would be appreciated that any questions be directed to the relevant officer by Friday 6th March 2020, in preparation for an informed answer at the AGM.
9.1 National President
9.2 National Vice-President
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9.3 National Immediate Past President and International Relations Officer
9.4 National Secretary
9.5 National Editor and Website Co-ordinator
9.6 National Executive Administrator
9.7 National Membership and Marketing Officer
9.8 National Treasurer’s Report and Accounts 2019 Please see Appendix 2, pages 14-24 for the report and Accounts Information. It would be
appreciated that any questions be directed to the National Treasurer by Friday 6th
March 2020, to allow her to prepare answers in advance.
10.Greetings from Paul Agnew, National President, National Association of Round Table, 2019-20
11.National Executive Financial Recommendations
Please see Appendix 3, page 25 for full details.
12.Propositions
12.1 Eligibility for TCI board to be approved by the candidate's association
Please see Appendix 4, page 26 for full details
13.Tangent Club International AGM
TCI AGM please see Appendix 5, page 27 for full details.
14.National Executive Recommendations
14.1 TCI clerical amendments be approved by NATC Exec and reported at AGM Please see Appendix 6, page 28 for full details.
15.National President’s Address: Sue Hill
16.Installation of National President 2020-21 Tracey Pickin
17.New National President’s Address: Tracey Pickin
18.Greetings from Peter Good, National President, 41 Club, 2020-21
19.Any Other Business
20.Date of next meeting – Saturday April 10th, 2020, in Aviemore
Morag Badenoch Tangent Conference Liaison Officer, Aviemore 2021
21.Closing remarks: Tracey Pickin
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8. Nominations for National Office 2020
8.1 National Vice-President
Heather Parry
Proposed: Baildon 720, Seconded: Nidderdale 623
1992/93, 1996/97, 2005/06 LC Chairman Baildon and District 1993/95 LC Area 23 Secretary 1995/97 LC Area 23 Treasurer 1997/99 LC Area 23 Sales 1999/2000 LC Area 23 Vice Chairman 2000/01 LC Area 23 Chairman 2013/14 Secretary/ Treasurer Baildon Tangent 2014/15 Chairman Baildon Tangent 2014 Chairman of North Regional Lunch 2018/20 National Secretary Tangent Clubs
8.2 National Secretary
Sue Eyre
Proposed: Hartlepool 236, Seconded: Baildon 720
2005/06 LC Chairman Hartlepool 2006/07 LC Area 1 Chairman 2007/08 LC Area 1 Communications 2017/18 Chairman Hartlepool Tangent 2018/19 Joint Chairman Hartlepool Tangent 2017… Secretary NATC 50th Celebration Lunch 2018… Chair of 2021 North Regional Lunch
8.3 National Editor & Website Co-Ordinator
Candidate 1
Kate Jones
Proposed: Lodden 917 Seconded: Twyford and District 456
2007-8 Chairman Reading Ladies Circle 2008-09 Area 13 Chairman Ladies Circle
2009-11 National Secretary Ladies Circle
2011-12 International Secretary Ladies Circle
2012-13 Chairman Reading Ladies Circle
2016-17 Chairman Loddon Tangent
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2016-17 PLC Chairman for Tangent National President Paula Farnfield 2018-20 National Editor & Website Co-ordinator
Candidate 2
Pauline Ormerod Proposed: Darwen 761, Seconded: Dragons 942
1991/92 LC Chairman Blackburn 2003/04 and 2017/18 Chairman Darewn Tangent 2011/13 Design and Publicity Llandudno National Conference 2015/17 Design and Publicity Blackpool National Conference 2016/18 Design and Publicity Belfast National Conference 2018/20 Secretary Dragons Tangent
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APPENDIX 1: National Officers’ Reports for the year 2019-20
9.1 National President – Sue Hill
Representing the National Association of Tangent Clubs as your President has been the most tremendous honour and privilege since the AGM in Torquay. I have travelled the length and breadth of the country and enjoyed wonderful hospitality and friendship at many Clubs and different events. As I write this at the end of 2019, I have attended 59 different events both in the UK and at Tangent International gatherings, and also joined members at five Regional lunches in Wales, Northern Region, Scotland, South West and South East. I have invitations in my diary for a further 21 visits and Regional Lunches in the Midlands and Ireland. We also meet as an Executive on the day before or after these lunches and we have met in conjunction with 41 Club Council on two weekends, these meetings have been used to focus on specific topics. I re-chartered Rugby Tangent in October which took place on the 50th anniversary of the original club’s charter. It is so good to see new members now able to enjoy all that Tangent can offer. Along with three other Tangent members I represented Tangent at the Cenotaph in London on 9th November, a wonderful opportunity that I was only able to experience because you have given me the chance to be your representative this year. I am looking forward to attending Bournemouth 1 for their 70th Charter in February, an enormous milestone in our history. I am supported by my wonderful Executive without whom I could not have achieved everything I had planned for the year. I particularly requested a sub-committee to examine our record keeping and look for a more efficient and business-like solution for us as we progress through the 21st century. Our information needs to be secure, transparent and easily accessible both for the Exec and for Clubs wishing to maintain their information and contact details. The Exec work tirelessly for Tangent and give their time and skills to keep the Association healthy for the future. We have become a great team and wonderful friends and we have a lot of fun along with our hard work at Exec meetings. This year Andrew Mackereth, 41 Club National President, and I have supported the same charity, The Royal National Lifeboat Institution, in particular we hope to buy Rescue Watercraft for Beach Lifeguards. These specially adapted jet-skis cost £10,000 each and we want to fund five. We have received tremendous support from members of both Associations, and we have both been blown away by the generosity of clubs and members. As many of you will be aware, I have been visiting Lifeboat stations to promote our charity with Tangent members, and also to raise awareness of water safety. There has been the added advantage that I have brought Tangent and indeed the clubs of the Round Table Family to the attention of RNLI volunteers across the country. Many clubs have arranged guided tours of their local Lifeboat Stations and the enthusiasm and knowledge of RNLI volunteers has been amazing. As I write we have raised £33,000 of the £50,000 target that we set in April, I am very hopeful that with your help we will achieve it. I want to thank all members and clubs for their hospitality during my travels, I have been well looked after and entertained and I believe that I now have many friends across the whole country. But most of all I want to thank you all for allowing me to be your representative as National President. I wish Tracey every success for her year and I look forward to supporting her as a member of her Exec and your International Relations Officer. I am sure that she will experience as much fun and friendship as I have done.
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9.2 National Vice President – Tracey Pickin
The year has flown by, I’ve learned a lot and hopefully delivered in my role.
Being new to the Exec, I thought I was missing something as my role seemed light whereas
everyone else was working very hard. The transferral of Membership to the new Marketing
and Membership officer had left a hole and the decision to run down the Travelling Shop had
also reduced the workload. I was therefore asked to lead a small group to look at how we
stored all our information and how best to improve our website. It has also been decided that
liaison on arrangements for the Regional Lunches will sit with the VP.
Shop
The decision to run down the travelling shop had been made and so whilst I took the
remaining stock to Regional Lunches in the first part of the year, I spent my time apologising
for the lack of choice etc. We therefore decided that we would only take badges and marcasite
jewellery to the lunches and that all Exec members would carry stocks of badges. Do ask them
when they are out and about. You will also find that the rest of the stock is on sale during the
AGM in Cardiff, do pop by and pick up a bargain.
Project
Having researched a number of solutions for managing all the information we hold and use, I
recommended designing a Central Directory to work behind a new website. Working initially
with Kate, Shirley and later with Marketing and Membership Officer Emma as it became clear
that her needs were best met by a new website we put together detailed requirements for
what became a significant IT project. We were extremely fortunate to have excellent
professional expertise from Kate and Shirley. We put out those requirements for tender and
selected 3 companies for interview, after discussion and negotiations we put forward a
proposal to the Exec to enable us to move forward. The Exec agreed our recommendation
and we were fortunate to be able to commission the work as monies put aside for marketing
and updating the website covered the cost.
Vice President
Attending the Regional Lunches across the Country has been a real pleasure (I unfortunately
missed the South Eastern Lunch as I was on holiday in Australia). The Exec meetings have been
a highlight for me, learning more about how our Association works, how we work with the
other members of the 4 Club family and TCI, the issues we face and how we overcome
problems on a daily basis. I have also found the 41 Club National Council meetings in Newbury
and Isle of Man and the 4 Club Family get together useful and enjoyable, and Ladies Circle
AGM and Conference in Leicester was very jolly and the President’s lunch was splendid. I
thoroughly enjoyed events hosted by Towcester, Banbury and Rugby’s re-charter – so all
in all I feel so lucky to have been able to be part of such a lovely (and busy) year.
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9.3 National Immediate Past President & International Relations Officer– Jill HarrisWell I am coming to the end of my time on your National Tangent Executive and cannot believe how quickly 5 years have flown by. I thank you all for the friendship you have given me and the great times I have had along the way. 5 years ago I never envisaged the Tangent journey I was about to have and thank you for allowing me to become your Treasurer which I thought was the only position I would do but no, I took on the position as your National President as well, much to my own amazement and would have had a ball.This year I have been your Immediate Past President and representative on the Tangent International Board. I have travelled to India, Romania, Belgium, Austria, Sweden, Malta, The Netherlands to represent you at various Tangent, Ladies Circle, 41 and Round Table National Events and travelled the length and breadth of GB and Ireland attending regional lunches as an executive member. I thank you all for allowing me this opportunity of a lifetime and for all the new friendships made and friendships renewed. During my Presidential year I supported a charity close to my families’ hearts and raised nearly £20,000 and reached Vaughan’s magical number for them of £250,000 sum I could never have reached without help from the Round Table family worldwide. Thank you to all the Presidents I have served with, Alex, Melodie, Paula and Sue, I will not forget the time on your Executive’s and the fun we have all had over the last 5 years. Thank you to my Executive of 2018-2019. Let’s all keep in touch and make sure we have a reunion every 5 years at least at one regional lunch or another and maybe a 2018-19 executive table at the 50th Lunch? To everyone that home hosted me over the five year period thanks to you and your families for making me feel so welcome. Tracey Good Luck for your year enjoy every moment it goes only too quickly. My time is nearly up but I hope to continue to put GB Tangent on the map as many of you know I have put my name down for Tangent International Secretary for 2020-2023 and will know by the time this is published whether I am opposed or not in the first elections for Tangent International Secretary and Treasurer. The Tangent International AGM is late this year, it is June in Verona where I will still be your representative on the board and if you have any questions on the AGM my email will be still running till then or you can contact your councillor Sue Hill who will be voting on your behalf.
I have also been working with my own Tangent (ABOTS) on plans for next year – please join
me for a Charity Lunch on 18 July 2020 and President’s Ball on 30 January 2021. I’m hoping too that I’ll receive more invitations to your meetings – I really want to meet as many of you
as possible.
I am grateful to Sue and all Exec members for their patience, support and friendship and am
looking forward to working with many of them again next year.
At our AGM I agreed to do what I could to try and get the other TCI member countries on board with our Proposal to change the criteria for the TCI president. I spent time at the TCI agm on this and have during the year travelled to some of the member countries to try and explain why we feel so strongly about this and about our own structure and why it is different to theirs. We have this year put forward an amended proposal for the TCI AGM and I am hopeful that this will be passed.
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9.4 National Secretary – Heather Parry
Well where did the last 2 years go!! I cannot believe I am writing my last official Secretary report. I have enjoyed representing Tangent in this role, which has been both challenging and rewarding. Thank you to all those who have corresponded with me during my time in office. Over this last year I have attended the regional lunches, which I must say have been the highlights of my year, each lunch is special and completely unique, but the friendship is universal. The mailings continue to be sent via e-mail. This year due to security updates within our 3rd
party mailing system this is proving to be very time consuming as all updates to our directory have to be manually replicated within Mailchimp, this is not unique to our mailing system and this method of communication will become costly in the near future as free usage becomes ever more limited. Together with the other exec members I have been contributing to the requirements as secretary for a Central Directory and website in order that as an exec we could find systems that will help the Association become more efficient and productive for both the executive and our members. May I remind you that these mailings are loaded to our website within days of issue and are available to all members. I would like to thank Pauline Campbell for her help in loading up the data in such a timely manner. Currently only 6 clubs require these via the post. As this is my 2nd AGM as Secretary I am more confident in the process, and hope the business of the association runs smoothly on the day. I look forward to catching up with some of the friends I have met on my travels and to making new ones. All that remains is to take this opportunity to thank the other exec members both past and present for their support and friendship over the past 2 years. I Congratulate both Jill Harris and Sue Hill on very successful years as President, and offer my best wishes to Tracey Pickin and the members of the executive for the upcoming year. I know it will be a very enjoyable, productive and memorable one as we celebrate Tangents 50th Charter in September.
9.5 National Editor and Website Co-ordinator – Kate Jones
Since our AGM in Torquay I have been kept very busy responding to your emails, meeting you face-to-face at lunches and other events as well as juggling the workload as your Editor and Website Co-ordinator. Here is an update on the main areas: Magazine Wow, when I took over this role in August 2018 the magazine was at 16 pages and as I write this we have now increased the number of pages in the magazine to 24! However, even allowing for the extra pages, I am still not able to include all the material supplied and I often have to prune the articles and photos supplied to try and include as many different articles as
So over and out from me but PLEASE if you are looking for numbers to attend an event please let me know and if I can attend I will. You can contact me through Facebook or whatsapp or ask the current executive for my personal email address. Looking forward to seeing a lot of you both nationally and internationally over the next 12 months and beyond.
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possible from as many different Tangent clubs as possible. It is really appreciated that as Editor I am able to work with this increased supply of articles and I would like to thank everyone who has sent anything through to me for the magazine. Looking to the future the exec have considered the need to look at how we can share Tangent News amongst ourselves in-between the three printed magazines. This could be more digital / electronic news updates in between the printed magazines that can be emailed to clubs and shared on social media as well as looking at how we can share individual news on Facebook through our open page (and hopefully attract new members) and on our closed members-only group. If you have any suggestions I would love to hear from you as I am sure would the new executive for 2020-2021. Website This year, as last year, I have regularly updated the website where appropriate but I have also been looking at the constraints of our existing website. Technology moves fast and in many areas we are restricted and unable to make changes with our existing website for example:
the ticker tape on the first page is not obvious or high enough up the page and is often missed or ignored completely so we cannot use this to highlight recent news, messages to pass on to you etc.
the website itself has no Search Engine Optimisation (SEO) or in simple term we cannot use SEO to ensure that we appear further up the google search list and can be more easily found and from there attract new members and interest.
These are just two examples of where we are limited but there is a very long list of changes that we are unable to make. I have had numerous discussions with our current website supplier about changes we would like to see and that we are unable to do with our existing website and they have recommended that a new website is required. I have done the initial work required and looked into getting us a new website. I have facilitated a workshop with the whole of the exec to explore and document our requirements for a new website and we have set up an exec sub group under Tracey’s guidance to work on this. As an IT Project Manager I have drawn on this skillset and documents previously used on other projects to work with the Tangent exec sub team to write the appropriate tender / quotation documents (detailed functional requirements and non-functional requirements, structured questions etc) to ensure we have the right balance of experience and references for Tangent and to also cover off the right level of due diligence. We invited seven suppliers to respond to our tender / quotation documents. The sub group then scored the responses and invited three suppliers to a demo and questions session. We then reviewed everything, made a recommendation to the whole exec and I am pleased to say they accepted our recommendation. I am writing this in time for printing and distribution ahead of our AGM and I look forward to sharing the next episode in the new website with you in Cardiff. I would like to thank Pauline Campbell for all her help and support as the website administrator and especially with updating everything so quickly and for helping me out. I could not have done this role without her help. Thank you Pauline, it has been a pleasure to work with you. Social Media – Facebook & Twitter and TeamApp Updating social media does seem to me to be very much the daily bread and butter of this role and I would like to thank those of you who have liked posts and tweets and shared things on to others. For me this is very much one of the ways of sharing news about ourselves
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amongst our members but especially spreading the word about us to others who have not heard of Tangent so I really appreciate your help with this. I have had a really enjoyable time on first Jill and then Sue’s exec and I look forward to seeing you in Cardiff for a productive AGM. Good luck Tracey, I am sure you will be awesome. Kate x
9.6 National Executive Administrator – Doreen Lovett
It has been a great honour to be a part of the National Exec this year. I have learned a lot, but mostly I have seen first-hand how hard the Exec works to keep our fantastic organisation running smoothly. The largest part of my role is to keep all the contact information for the clubs up to date. The Directory Return Forms arrive in all formats. Typed and handwritten, by post and by e-mail, some as scanned documents or automated, but the end result is that there are hundreds of entries a year and the lions share arrive in the first 3 months of the new Tangent year. I am grateful to those of you who send the directory forms in early, but life and circumstances change and amendments are often needed throughout the year. It is important that any changes are notified to us as soon as possible to ensure all information and mailings are received and are not sent to unused accounts. In addition, I’m also responsible for writing up the minutes following our Exec meetings It’s been tough at times balancing the running of my solicitors practice and keeping on top of all the e-mails and I would like to apologise to anyone who has had to wait a short while for a reply. I do try to respond as quickly as I can to your enquiries. In addition to the record keeping, I have also been the contact person for the 7 lunch committees. This is a fun part of the job as we get to meet so many Tangent members. We have been lucky to have been home hosted at a number of lunches this year, which has given us the opportunity to meet club members rather than just the organising committees. I would like to thank all the clubs who have organised lunches, the ladies who have hosted us and the members who attend as without you there would not be so many successful events. One of the highlights of the year was to attend the cenotaph with National President Sue and other members of the 4 club family. It was a very moving and humbling occasion. Standing amongst those who had done so much and despite, in many cases their own difficulties, walked with pride at what they and those who are no longer able to attend had given so we can live free. I also attended my first TCI midterm meeting in Malta. It was interesting to learn how other countries run their clubs and fun to meet up outside the formal meeting experiencing the same fellowship we were used to many years ago in Ladies Circle. It has been enjoyable working with the other members of the National Exec this year and I am grateful for their patience whilst I learned the ropes. I am looking forward to working with the new Exec in the coming year and no doubt there will be new challenges to overcome as we move forward. That is the beauty of our club – we are always evolving and moving
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forward. Finally I would like to thank all the ladies who have taken their time to speak to me and contact me over the year for the friendship I have received.
9.7 National Membership and Marketing Officer – Emma Wright
Wow, how quickly can 7 months disappear, when you are planning a future for our amazing
organisation?
I am writing this surrounded by Christmas decorations, a G&T in hand, far too much chocolate
still around and the company of my wonderful daughter who has returned from New Zealand
to surprise us for Christmas, yes I’m grinning from ear to ear until the tears arrive on January
14th, when she flies back.
I have been able to start building a clearer picture of our organisation in ways that can be
taken forward into the future. If ever we had the opportunity to start defining ourselves as
one of the largest women’s organisation in the UK built on friendship, fundraising and fun, it’s
in our 50th celebration year. The positive impact of all 4 clubs having a Membership Officer
and working together to build relationships has been fantastic. I sometimes think our
membership don’t realise actually how empowering you all are.
It may appear on the surface that I haven’t developed the marketing side of the organisation.
However, these things do take time; a marketing communications plan has been devised to
take the association forward over the coming years, which can be used within other roles of
the National Executive. It became clear early on that the most effective marketing tool for
Tangent would be our website, but the changes needed to our current site were simply not
possible. After exploring through the marketing analysis and working alongside the exec
subcommittee looking at the website and a central directory, both tools would take Tangent
forward and also bring us in line with comparable organisations and those within the Round
Table family. I recommend that some of the funding for marketing this year should be spent
on developing both of these.
I have greatly enjoyed meeting many of you at events, general meetings, telephone
conversations, online communications and luncheons. I encourage you to keep in touch with
me, if you haven’t already; after all, it is your organisation and the more information,
programs, photographs and ideas you share with me, the more your clubs will grow and
develop. Nobody promotes us better than someone who is already a member!
I look forward to awarding the first Membership prize at the AGM to a club with the highest
percentage growth in the year 2019-2020.
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The introduction of ‘Membership Matters’ has been well received and works alongside your
regular monthly mailing and our social media platforms. By the AGM you will have received 4
copies through your club secretary. I would like to thank everyone who has contributed so far
and for all your feedback.
The position has allowed me to create documents for the organisation alongside the
executive, which never previously existed. It all started with marketing analysis; a look at how
we sat against other similar organisations. We now offer the best practise and guidelines to
new clubs affiliating, disaffiliating and help and guidelines for existing clubs. It’s amazing how
many questions existing clubs ask; how do we do this? Can we do that? How do we adapt to a
changing membership? How can we attract new members? The creation of a marketing
communication plan is a broader tool that looks at the objectives of the organisation and
allows the plan to be tuned to a specific, targeted marketing idea in the future. The current
main focus is around the 50th anniversary celebrations and the introduction of ‘Membership
Matters’ but creates a foundation to be worked and developed in the future. It covers the
following areas: objectives of the association, our audience, market segmentation, evidence,
key messages, barriers to overcome and tactics. The communication tools of the organisation,
evaluation and how we communicate the positive impact are also discussed. A set of branding
guidelines now exist, which will streamline the way in which the organisation brands itself.
Are you using the right logo and for what purpose? As well as ownership of the logo’s, what
you can and can’t do to a logo, and what colours it should be.
I have been really encourage by clubs who are struggling, all in lots of different ways, that you
have contacted me and talked it through, some have been face to face, over the phone or
email about the problems you are facing and ways I can help or can try and get you help. The
way we have been able to turn something that seemed a really big problem into something
which you can take a positive from has been great. All clubs will face different problems with
time, some small and some really big where the only thing that seems to be the outcome is
to close. Yet by talking things through, looking at solutions and ways, the answer is nearly
always a simple one. Clubs are much more resilient than you think but we do need to work at
them to keep them going. Communication is the key, remember to talk to your fellow club
members and meet up occasionally with members from other clubs, shared knowledge and
friendship is a very powerful thing.
We have sadly seen 24 clubs disaffiliate since April 2019. This figure seems high but sadly
most of them have been due to a very aged membership and the fact that they had ceased to
invite or attract new members over the past few years. 5 new clubs have affiliated and 1 has
reaffiliated, and I am currently working with a number of groups looking to affiliate over the
coming months. Our overall membership figures have remained stable in the past 12 months,
but hopefully now more clubs are opening themselves up to a wider membership, they will
begin to grow over the coming years. If our organisation is to continue to flourish and grow,
all clubs will need to adapt to a more open style of membership and look at ways to future-
proof themselves.
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Over the next 12 months you will see the implementation of a new marketing strategy, the
guidelines which will explain how you can use the Tangent brand identity and the visual logos
to promote your Tangent locally. It will also be used nationally within the development of the
new website, central directory and across all forms of social media and advertising. I will be
looking at new and existing affinity deals, sponsorship, promotional ideas and opportunities,
and continue development within ‘Membership Matters’. I look forward to an exciting year
ahead with Tangent and all the celebrations and changes it will bring.
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APPENDIX 2: National Treasurer’s Report and Accounts 2019
9.8 National Treasurer– Shirley Chard
I am pleased to be approaching the end of the first year of being Treasurer. It has been an
interesting time and has made me appreciate just how much work the Executive do on behalf of
the Association.
I have really enjoyed meeting many of you at various charters, regional lunches and other events
and look forward to continuing to build friendships throughout the rest of my time in Tangent.
Thank you all for your warm welcome.
The accounts have been inspected and the Balance Sheet and Income and Expenditure sheet are
included in the report together with my breakdown and budget proposals for 2020. Our
expenditure for this year was 103% of the budget so we stayed close to our budget. The budget
is the best guess estimate of what we will need for the year. Obviously, some things come in a
little higher and others lower. I have tried to be realistic with the budget for 2020, based on the
expense this year and the fact that we have conferences in the next two years in places where
flights will be required, Aviemore and Jersey.
Capitation is complete with 536 clubs paying before the Dec 31st.However, our capitation is due
to be paid between the AGM and June 30th, and many capitations came in late. We had 481
banked by the end of July. We need to get better at paying on time or we may look to increase
the capitation for clubs that are late payers as it causes a lot of unnecessary work. We have 298
members who belong to more than one club. Once the calculation for their combined
contribution of capitation is factored into capitations paid, our ‘true’ membership figure stands
at 10,546 which is 319 members less than last year. However, this is better than forecasted as we
have lost only 3% of our membership.
Our clubs continue to donate an amazing amount to local causes. The total for the 2018-19 year
stands at £151,983.44. Again, many clubs, 40 in total, donated over a £1,000 each, with 16 of
these donating over £2,000 with one club reporting £7,000. (This amount is accumulated from
disclosures at the bottom of the capitation form.) Congratulations to all.
We have a lovely organisation that we are very proud of and I urge you to share it with friends
that are not currently members. If each of us brought one friend in as a member, we would double
the size of our organisation with much more capitation coming in.
If you have any questions regarding the report, please email me with the query and I will then
hopefully have time to get the facts and figures ready to explain at the AGM. Please note that the
accounts run Jan-Dec and as such the accountant’s reports reflect the previous Jan – April
accruals.
INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 DECEMBER 2019
2019 2018
£ £ £ £
INCOME
Capitation 70,019 68,844
Regalia and memorabilia
Sales 10,156 6,306
Direct costs (7,565) (3,222)
2,591 3,084
Other Income Bank interest (net) 168 143
Commissions 5,913 3,062
6,081 3,205
TOTAL INCOME 78,691 75,133
RUNNING COSTS
Communication with members
Directories, Tangent News inc Distribution 20,203 18,685
Meeting with members and other clubs
Regional Lunches 10,632 8,043
International Expenses 3,322 3,375
International memberships 912 4,234 902 4,277
Other National Executive Travel Expenses 15,119 14,240
Association overheads
National Conference and AGM Expenses 10,717 10,058
Guests, Gifts and Donations 1,141 1,200
Insurance 4,377 4,201
National President's Out of Pocket Expenses 1,553 1,523
Office expenses 1,341 1,090
Professional charges 756 756
Banners 230 210
Computers and website 3,777 3,159
HYM expenses - -
TOTAL RUNNING COSTS 74,081 67,441
ANNUAL DEFICIT/SURPLUS 4,611 7,692
.
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Income and Expenditure Notes for the year end Dec 31st, 2019
Income:
Capitation: £70,754.00 IM and PNO £ 204.00 Late payments 2018 £ 354.00 Fred Olsen Marketing contribution £ 5,192.85 Bank Interest £ 208.03 (Gross before corp tax is subtracted) Shop and Regalia £ 2,590.80
Total £79,303.68
Expenditure report:
Directories and magazines slightly over budget
Regional lunches over budget
International Expenses slightly over budget
Other Exec travel over budget
Guests, gifts & donations within budget
Insurance within budget
Nat President Out of pocket expenses on budget
Office Expenses slightly over budget
Professional charges within budget
Computers and website within budget
Banners/Regalia within budget
Total expenditure was £74,123.40 which accounted for 103% of the budget. This excludes the
Marketing and Membership budget which is reported separately.
President’s Out of Pocket Expenses shows slightly over due to an adjustment made by the
accountant in the provision set aside for the first payment in 2020. The actual amount paid
out was slightly under budget as we pay 2 payments at the old rate and two at the new rate
agreed at the AGM each year.
Marketing and Membership is currently well under budget with only £709 spent of the two
year budget of £15,000. This balance (Fair Value Reserve of £14,291) and expenditure is
accounted for separately in the Balance sheet. However, there are plans to use this budget
soon.
The eagle eyed among you will notice the description has changed on two lines as the
Regional Lunch figure last year did not cover National Conference costs, they were on the
AGM Line, so they have been renamed to reflect this as the same is true this year.
17
Balance sheet
Stock: Includes stock value of marcasite brooches held at J. Lynne, stock held at PS Graphics
and shop stock held by the Executive.
Debtors: Includes Regional lunch loans and pre-paid expenses. Current loans outstanding are
£3,275 and includes the prepayment deposit for the 50th charter in Birmingham on Sept 12th.
Cash in hand: refers to bank balances at Barclay’s and HSBC and a cash float for the shop on
Dec 31st 2019
Creditors: This figure is the accrued capitation covering Jan- April 2020. There is also a
provision for the President’s Out of Pocket Expenses quarterly payment in early 2020 and
payment for the Accountatnt.
The balance sheet shows a surplus of £4,611 documented on the Income and Expenditure
sheet.
The HSBC Holding account holds the ‘Contingency fund’ and will be used for: Shortfall in
events; shortfall in budget, within reason, to keep capitation as low as possible, and would
carry out the proceedings of the Association for one year in the event of ‘winding down’. Last
year, we were discussing using some of our reserves to donate to major disasters, but that
has been decided against as there are many emergencies across the world and we don’t want
to be in the situation where we donate a lot to an emergency early in the year and then cannot
respond to later emergencies. We have therefore decided to encourage clubs to donate
themselves. There are often funds set up by other members of the Round Table Family that
we can all donate funds to. Instead of using our reserve funds this way, we have agreed as an
Exec to subsidise the 2020 income instead of increasing subs to cover the expected shortfall.
We will not be doing this every year as we do not wish to deplete our reserves completely,
but we feel that as a one off that will help keep our reserves at a reasonable level.
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THE NATIONAL ASSOCIATION OF TANGENT CLUBS
BALANCE SHEET AS AT 31 DECEMBER 2019
2019
2018
£ £ £ £
FIXED ASSETS
Executive Regalia Cost
2,651
2,651
Equipment Cost 861 861
Depreciation (861) (861)
0 0
TOTAL FIXED ASSETS
2,651
2,651
CURRENT ASSETS
Stock 4,428
2,271
Advances for Regional Lunches 3,275
2,875
Debtors and prepaid expenses 1,464
2,190
Bank and Cash 178,530
175,050
TOTAL CURRENT ASSETS
187,697
182,386
CURRENT LIABILITIES
Creditors and accruals 1,280
1,164
Income received in advance 23,459 22,166
TOTAL CURRENT LIABILITIES 24,739 23,330
NET CURRENT ASSETS
162,958
159,056
ACCUMULATED FUND (from Income & expenditure account)
Balance brought forward 134,411
126,719
Allocated to Membership and marketing fund (15,000)
Annual surplus 4,611 7,692
124,022
134,411
Marketing and membership fund 15,000
Expenses (709)
14,291
RESERVE FUND
Balance brought forward
27,296
27,296
165,609
161,707
19
2 8 / 0 1 / 2 0 2 0
.
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BUDGET 2020 2019IncomeCapitation fees 69,000.00£ 63,500.00£ Fred Olsen commission 4,500.00£ 2,500.00£ Regalia and Memorabilia 3,000.00£ 2,000.00£
Total Income 76,500.00£ 68,000.00£
Running Costs:Communication with membersDirectories, Tangent News inc Distribution 20,500.00£ 20,000.00£
Meeting with members and other clubsNational Conference 6,700.00£ 6,500.00£ Regional Lunches 11,000.00£ 9,000.00£ International Expenses 7,500.00£ 4,000.00£ Other National Executive Travel Expenses 6,000.00£ 5,000.00£ President's meeting's travel 9,000.00£ 7,500.00£
Association OverheadsAGM 5,500.00£ 4,500.00£ Guests, Gifts & Donations 1,200.00£ 1,400.00£ Insurance 5,500.00£ 5,000.00£ National President's Out of Pocket Expenses 1,600.00£ 1,550.00£ Office Expenses 1,250.00£ 1,250.00£ Website costs / computers 7,500.00£ 5,000.00£ Professional Charges 800.00£ 900.00£ Corporation Tax 45.00£ 50.00£ Banners/regalia 300.00£ 300.00£
Total Running Costs 84,395.00£ 71,950.00£
Annual SurplusAnnual deficit 7,895.00£ 3,950.00£
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Commentary for Budget Proposals Jan 1st, 2019 – Dec 31st,2019.
Income:
Capitation:
Membership continues to decrease slightly by approx. 3%, which is not as much as last year’s
4.5%, hopefully this is due to our Marketing and Membership officer. I have therefore
forecasted for just a 3% drop again in paid capitation for this year compared to last year’s
budget of 5%. If capitation reduces by 3%, this percentage drop would give us a projected
income from capitation, PNO and Independent Members of approximately £69,000 assuming
we also keep the same number of dual capitations.
Sales and Regalia income:
Sales and Regalia had a healthy profit of over £2,590 this year. We had significant commission
from PS Graphics, and we have stocked up with marcasite brooches for 2019 and 2020, so we
should not have to order next year which will improve the costs and hence the profits for next
year. We have retired some stock that was not moving and most items are now available to
order online so the shop is not being taken to events, however badges can be purchased from
any Exec member at an event. I have therefore estimated that we will have approximately
£3,000 profit from the shop in 2020.
Fred Olsen:
The marketing contribution from Fred Olsen has continued to increase by more than we
expected. Their representative has suggested that this will not decline and trends show a
continued growth. However, I have therefore kept the anticipated income from it as a
cautious £4,500. So please keep booking the cruises and this could be exceeded like this year.
The shortfall in income budgeted £76,500, on what we had coming in in 2019, £78,523 is
about £2,000 which can be more than covered by the profit we made this year, which was
£4,611.
Running costs:
Directory and magazine costs.
We were pretty much on budget on this despite a huge increase in content this year. The
budget was reduced last year from £20,500 to £20,000, so I propose we re-instate the budget
of £20,500 for 2020. This is our only mode of communication to the clubs which makes it
worth the expenditure.
National Conference
Conference costs have increased and as such I am proposing an increase in line with the RPI
of approx. 3%.
Regional Lunches
The budget is for 8 members of the Executive. The budget considers both the Irish lunch which
requires flights and the Scottish lunch which also incurs some flight costs. Also, as the Exec
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are finding that clubs cannot always home host them, there has been an increase in the cost
of accommodation, meals and meeting room hire, which resulted in the overrun on the
budget for 2019. I therefore propose we increase the budget to cover these additional costs
for 2020 by £2,000 to £11,000. This is not a great increase on what we actually paid out this
year with some home hosting. If the exec is home hosted some of the time, it will be a bonus
and hopefully we will not need to exceed the allocated budget, but I feel it is better this way
than to blow the budget again!
International
The allowance needs to increase for International travel. I note that Jill has had to fund some
of her own travel this year as she promised to try to convince the other countries about our
concerns over a two tier membership and felt she needed to go to India to discuss this with
them, but there was insufficient budget to cover this. If we expect people to do the job, we
should be ensuring we can pay basic expenses. In fact in Finance rule 9.4 we say we will pay
necessary travelling expenses for our Executive.
I therefore approved the expenses to go over by £235, to cover the full cost of the HYM in
Malta as I felt Jill had paid out enough.
TCI capitation remained essentially about the same for this year as last year, 1,000 Euros
although this will rise to 4,000 Euros this year. I have therefore increased the budget to £7,500
to cover this increase and some overspend contingency as we have overspent slightly on this
in the past 2 years.
Other Travel costs (The Presidential travel is included in ‘Other Travel’ in expenses but the
costs of this are separated out).
Other Executive Travel includes meetings with 41 Club, The Round Table family meetings,
attendance at Ladies Circle AGM’s, AGM planning meetings, Executive handovers, Funeral
travel, presentation of the star award travel, the IPP attendance at the Arboretum and
membership, for the first few months of the year until we appointed and Marketing and
Membership Officer at the AGM.
The budget was £5,000 and exceeded this year by approximately £1,474. There have been
many costs to cover from this budget and meetings with other Round Table Family members
have accounted for nearly 90% of this budget and the AGM Planning expenses for 2019
account for another third of this budget, so it is easy to see where we overran by roughly a
third of the budget. Hence, I believe an increase in line with the RPI of 3% will be insufficient
to cover costs going forward. I therefore propose an increase of 20% to £6,000. This is to cover
7 people, so less than £1,000 each for travel and accommodation.
Presidential travel
Our National Presidents have been very active again and blown their budget of £7,500 by
£1,145. This is not unexpected as there were many 30th and 50th charters and some visits that
Jill had to postpone when she was unwell, that were claimed in 2019 instead of 2018.
This year, I propose an increase of the budget by £1,500 to £9,000 and covers the residue of
the year for the current National President, and AGM to Dec 31st 2020 for the incoming
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President. You will note that this increases slightly on what was spent this year, but hopefully
as our 50th for the National organisation is this year, there will be fewer 50th celebrations for
the new President to attend. However, there will be a need to finance travel to the new
conference venues in Aviemore and Jersey which will incur flight costs.
Association Overheads:
AGM
The cost to the Association for this event covers room hire, audio costs and guests. The audio
and room hire costs last year were higher than anticipated and this year have not been fully
confirmed for Cardiff as yet, however based on previous years and the costs we have been
given, the figure I estimate is £5,500.
Guests, gifts & donations
We were under budget slightly for this, so I propose to reduce this to £1,200.
Insurance
Our cover remains the same. However, we are looking at the cover we have, to see if we have
adequate cover, so our premium could go up. I am therefore proposing an increase to £5,500
here.
National President’s Out of Pocket Expenses
Out of Pocket Expenses continue to increase for the President with Executive meetings and
Presidential meetings. I have proposed an increase of £50 to £1,600 to help cover these costs.
Office Expenses.
These expenses include, postage, printing (paper and cartridges) and office supplies. We have
been trying not to print items that we can store on line when they come in by email, but we
have needed to pay for office space to hold Exec meetings at 41 Club Council Meetings, so we
have spent slightly over the budget for this, so I proposed we keep this at £1,250.
Computers and Website
The cost per month for the Vaccoda contract has increased to £324 per month. They had not
increased their price for a long time, so it was overdue. This has therefore increased our outlay
per month to keep our website and email going.
Last year there was an expectation to replace one computer per year for Executive use. This
has not been used in 2018 or 2019. However, with each passing year the laptops are more
and more out of date, so I anticipate that at least two may need to be replaced this year and
the budget reflects this. In addition, we need to get a new website. We have been discussing
our needs with several suppliers and therefore need to make some provision for the increase
in support this will entail. Additionally, we pay for software for Office 365 on an annual basis
and need to get antivirus protection which we have not been paying for to date, relying on
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people using their private providers. I have included all these costs in the budget for this year
at £7,500.
Professional Fees
This is our Accountant fees and we agreed the same fee as 2018 for 2019.
Corporation Tax
Tax paid to HMRC does not constitute professional fees and is included in the balance sheet
rather than expenses. However, I have budgeted for £50.00 as it is not changing greatly year
on year.
Banners & Regalia
The budget has not been used, so I propose to keep it at £300 to cover banners, pennants
and unforeseen regalia repairs. In addition, 41 club have asked if we would like to have a joint
banner to use at Conferences and joint events, so I have left this to cover this too.
In conclusion.
The budget this year is based on projections and forward planning available at the time of
writing and the information available. The Association budget should look to balance income
and expenditure as any financial company. It would not be prudent to continually cover all
shortfall by using up reserves. A rise in capitation is not being proposed this year to balance
the anticipated expenditure against income, as we should be expecting the organisation to
grow, instead of always looking to decrease. I therefore propose that we use some of our
reserve money for this year only, to keep our capitation at an attractive level.
Capitation was increased by 50p last year, so by not increasing this year we have a shortfall
when subtracting the proposed expenditure from the budgeted income of £7,895. As we
made a profit of £4,611 in 2019, we will be using this figure in addition to a further £3,284
from our reserves, which is not a huge dent in our reserves.
11 APPENDIX 3 National Financial Recommendations
Recommendation
Out of Pocket Expenses
The National Executive recommends that Out of Pocket Expenses for the National President be increased to
£1,600.
Annual Capitation
The National Executive recommends that the annual capitation charge for members shall remain at £6.50 per
member for each club they belong to.
Independent Membership
The National Executive recommends that the annual capitation charge for Independent members shall remain
at £11 per member.
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26
APPENDIX 4: Propositions 12.1:- Eligibility for TCI board be approved by the candidate's association
Tangent GB&I propose that Rule 5 d.iii be deleted
Current rule
5 d. Nominations to the TCI Board i. Only Full Member Countries can nominate candidates for the TCI Board.ii. All candidates must be approved and supported by their National Board.iii. Candidates shall be active members of their Full Member Association and have beenmembers of Ladies Circle or wife or female partner of a current or past member ofRound Table.iv. Nominations shall be received by the TCI secretary by 30th of November and shall besent out by her to all Member Countries no later than 31st of December.v. When there are no candidates for office, nominations from the floor can only beaccepted with the consent of the candidate and the support by her own nationalboard.vi. In the event of an officer vacancy the Board may appoint from members of affiliatedTangent Countries.
and replaced with
iii. Candidates shall be active members of their Full Member Association and have been
approved by this Association
Explanation
We believe this will be fully inclusive and will allow for variations in membership rules within all member associations. It will be the responsibility of an individual association to approve their candidate.
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APPENDIX 5: TCI AGM
The TCI AGM Agenda and Proposals for 2020 are unlikely to be available prior to our AGM. This will mean they may not be available for our membership to look at prior to our AGM and as a result our membership will not be able to instruct our voting delegate on how NATC wishes to vote on any items raised. The NATC TCI rule 11.2 states. 11.2 Voting
The decision on how to vote for all TCI matters included in AGM or HYM agendas should,
where possible, be agreed by the voting delegates at the NATC AGM. For all TCI
meetings occurring in advance of the NATC AGM meetings, voting can be decided by
the National Executive.
The Executive propose to amend this rule to resolve this and any similar future circumstances. New proposed Rule 11.2 Voting
a) Decisions on how to vote for all TCI matters included in TCI AGM or HYM agendas
should, where possible, be agreed by the voting delegates at the NATC AGM. If this is
not possible voting can be decided by the National Executive when required.
b) The Voting Delegate attending the TCI AGM or HYM is mandated to vote on behalf of NATC, making decisions based on Membership instruction, Executive recommendations and/or information available to her before and during the meeting. Explanation
a) The TCI proposals and Agenda will be issued to the membership as soon as possible to allow members to submit comments to the Executive who will aim to review them prior to the TCI AGM or HYM.
b) This will mandate our voting delegate to make informed decisions in the best interests
of NATC.
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APPENDIX 6: National Executive Recommendations 14.1:- TCI administrative amendments be approved by NATC exec and reported at AGM Tangent GB&I
Rule changes within TCI to clarify wording, to be looked at and approved at an Executive
meeting prior to the AGM and where possible reported to the association within an
appendix within the NATC Agenda circulated to all clubs.
Any rule changes relating to Membership and Finance will be brought where possible to the
NATC AGM for a full discussion by the membership and voted on at that meeting.
Reasoning
As TCI is settling down and correcting the initial rules to facilitate an elected Board a lot of
clarification of rule changes is taking place, by allowing the NATC Exec to approve this type
of change we can reduce the time spent on administrative amendments during our AGM.
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CONSTITUTION AND RULES OF THE NATIONAL ASSOCIATION OF
TANGENT CLUBS
1. NAME
1.1 The Association shall be called ‘The National Association of Tangent Clubs’ (hereinafter called ‘The Association’).
2. OBJECTS
2.1 The purposes of the Association shall be: (a) to link together Tangent Clubs (b) to promote amongst Tangent Clubs the continuation and extension of friendships
made in Ladies Circle
(c) to help Ladies Circle when requested. (d) to work side by side with all members of Ladies Circle, Round Table and 41 Club. (e) Tangent Clubs may provide community service and raise funds for good causes
locally, nationally and internationally. 3. MEMBERSHIP
3.1 The clubs constituting the Association shall be those affiliated from time to time.
3.2 Power of admission of clubs to affiliation and expulsion there-from shall be vested in the Executive.
3.3 Clubs can only be affiliated whose members comply with the following conditions:
(a) members shall be or have been, a member of Ladies Circle, the wife or female
partner of a current or past member of Round Table
(b) individuals not eligible for membership under rule 3.3a) and for whom
membership of Ladies Circle is not possible are invited to become members at
the discretion of the Club
(c) transfer members complying with Rule 3.3a) or 3.3b) are accepted
(d) founding members of Tangent Clubs must comply with Rule 3.3a)
(e) honorary members not eligible for membership under rules 3.3a) or 3.3b) are
appointed annually at the discretion of the club
3.4 An individual, eligible for membership under rule 3.3, may become an Independent
member of the Association on payment of the Annual Capitation fee for this category
of membership. Each Independent member will personally receive all mailings together
with a copy of the Directory and National Annual General Meeting Minutes.
3.5 Any Club wishing to disaffiliate from the National Association is required to hold a secret
ballot of ALL MEMBERS. Should this ballot result in two or more members wishing to
continue to be affiliated then the Club should remain open and affiliated to the National
Association. Those members who do not wish to continue may leave but they would
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be deemed to have resigned from the Club.
3.6 A Club is an Affiliated Club only when it has paid its full Capitation by the required date.
4. OVERSEAS CLUBS
4.1 Overseas Tangent Clubs affiliated to National Association Tangent Clubs shall be deemed Associate Member Clubs. (Overseas Clubs means any Club located outside the British Isles, that is, outside England, Wales, Scotland, Ireland, the Isle of Man and the Channel Islands).
4.2 Associate Membership shall be subject to the following provisions: (a) Power of admission of clubs to affiliation and expulsion there-from shall be
vested in the Executive. (b) The Executive shall determine the Affiliation Fee and Annual Associate Club
Membership Fee. (c) Associate Member Clubs shall be entitled to adopt Aims and Objects,
Membership Rules and Regalia of their own choosing. (d) The Associate Member Club shall be entitled to all the privileges enjoyed by
other constituent Clubs of National Association of Tangent Clubs except for the following: No member of an Associate Club will be eligible to stand for National Office of National Association of Tangent Clubs.
5. THE OFFICERS
5.1 The Officers of the Association shall be the National President, National
Vice-President, Immediate past President, National Secretary, National Treasurer,
National Editor and Website Co-ordinator, National Executive Administrator and
National Marketing and Membership Officer, who shall hold office until they resign or
until their term of office expires, whichever happens first, with effect from the AGM
2019.
5.2.1 In the event of there not being a candidate for any of the vacant positions on the
National Executive the following procedure will take place. Nominations will re-open at
the end of the National Annual General Meeting and a new nomination form will be
distributed with the May mailings at the end of May. The nomination form will be
returnable by the end of June. A postal ballot form will be distributed with the July
mailing and must be returned, fully completed, to the National Secretary by 31st August.
The result will be announced in September.
5.2 The Executive may appoint from members of affiliated clubs another person to fill a casual Officer vacancy.
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6. THE EXECUTIVE COMMITTEE
6.1 There shall be an Executive Committee of the Association (herein called ‘the Executive') consisting of the Officers of the Association.
6.2 The Executive shall meet as and when the National President shall direct. 6.3 The Association shall be controlled and managed by the Executive.
7. ANNUAL GENERAL MEETING
7.1 The National Annual General Meeting of the Association shall be held during the month
of April in each year.
7.2 The Agenda for the business to be conducted at the National Annual General Meeting
shall be determined by the Executive.
7.3 Resolutions and Nominations for National Office shall be forwarded to the Association's
Secretary at least three months prior to the meeting. In the event of no nomination for
any office being received by the closing date, nominations may be received for any such
office until immediately prior to voting for that office.
7.4 Every affiliate club shall be entitled to one vote by a member delegated by name from each club. If a Tangent Club is unable to send a Voting Delegate from their own Tangent to the National Annual General Meeting, a Proxy Delegate may be nominated as follows: 7.4.1 The Proxy Delegate must be an active Tangent member. 7.4.2 The Proxy Delegate must have clear written instructions of the way she should
vote on National Annual General Meeting Agenda items. The instructions should be signed and dated by two members of the instructing club, ideally the Secretary and Chairman. This may be an annotated National Annual General Meeting Agenda, or Minutes of the meeting when the Agenda is discussed.
7.4.3 A maximum of two votes can be held by a Voting delegate or Proxy delegate. 7.5 Speeches from the floor shall be limited to three minutes. 7.6 Any motion defeated at a National Annual General Meeting shall not be raised again at
the following National Annual General Meeting’ 7.7 The year of the Association shall end on 30th April. 7.8 Each Tangent Club is to provide an email address which can be added to the club list on
the Tangent National website to improve communication.
8. SPECIAL GENERAL MEETING
8.1 In an emergency the Executive may arrange for a Special General Meeting to be held.
9. FINANCE
9.1 The financial year of the Association shall be from 1st January to 31st December
following.
9.2 At its National Annual General Meeting the Association shall approve a budget and also
32
determine the capitation fee payable per: (a) Member of each affiliated club or (b) Independent member for the year commencing at 30th April.
9.3 The National President's out of pocket expenses shall be reviewed annually.
9.4 The necessary travelling expenses of the National President and National Executive shall
be met.
9.5 Any motion concerning financial matters can be raised at any National Annual General
Meeting under the Treasurer's report.
9.6 The Annual Accounts shall be independently reviewed by a member of a recognized
professional body before the National Annual General Meeting next, following the end
of the relevant financial year.
10. RULES
10.1 The rules shall not be altered save by a majority of those Delegates present and voting
at a General Meeting of the Association.
10.2 All Club Annual General Meetings to take place before 30th April, so that the Directory
can be circulated to all clubs as soon as possible in the Association year.
10.3 All Regalia to be ordered through the Regalia Officer
10.4 On receipt of an application to affiliate from a group of Circlers or Ex-circlers, where an
affiliated Tangent Club is known to exist, the National Executive should courteously
extend the opportunity for the existing club to express their views.
11. TANGENT CLUB INTERNTIONAL (TCI) RULES
11.1 Candidate selection
From 2019 (Vice-President) and 2020 (Secretary and Treasurer) open elections will be
held for the TCI Board. Members will be eligible for nomination as a TCI officer as per
TCI guidelines.
11.2 Voting
The decision on how to vote for all TCI matters included in AGM or HYM agendas should,
where possible, be agreed by the voting delegates at the NATC AGM. For all TCI
meetings occurring in advance of the NATC AGM meetings, voting can be decided by
the National Executive.
11.3 Resolutions
Resolutions to be submitted to the TCI AGM must have prior approval of the NATC
Executive.
Notes
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Substantive motion; when an amendment has been proposed and seconded it must be
voted on, and if it is carried it displaces the original proposal and becomes an amended
proposal to which further amendments may be proposed.
The final amended proposal becomes the substantive motion which must be voted on again.
If the substantive motion is defeated, the whole issue is lost and the meeting may not
return to the original proposal or accept further amendments.
