TALYA Bilişim Ltd. Şti

TALYA Bilişim Ltd. Şti.

MEDISOFTHOSPITAL INFORMATION MANAGEMENT SYSTEM

MEDİSOFT - Hospital Information Management System

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Medisoft Hospital Management Systems

are produced by Talya Bilişim Ltd. Şti..


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is a company which has been developing technology in the software industry for more than 15 years,

has offices in Ankara, Istanbul, İzmir, Antalya, Adana, Mardin and Leverkusen, Germany, and 41 dealers around Turkey,

offers solutions to the largest organizations of Turkey such as SSK, Officers' Club, TCMB (Turkish Parliament), TEDAŞ, TÜPRAŞ ,

whose software is in active use at more than 2000 facilities

that is a technology company exporting software to the other countries.


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The most significant feature of our software is, it’s ability to manage the business with all units as a whole.


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MEDISOFT – Hospital Information Management System

is an information sytstem which plans, manages and controls MEDICAL, FINANCIAL and ADMINISTRATIVE processes of a hospital.


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MEDISOFT Health Care Enterprise Management Approach

Medisoft

Medical Mgt

Accounting &

Finance Mgtt

Administ. Processes

Polyclinic Operation

and Hospitalization

Lab Medical Reporting

General Accounting

Purchasing Mgt

Accounting Integration

Marketing Mgt

Technical Service

HR Mgt

Branches


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MEDISOFT - Modular Structure

1. Medical Management

2. Accounting and Finance Management

3. Purchasing Management

4. Sales and Marketing ManagementTechnical Service and Failure Follow-up

5. Human Resource ManagementAdministrative Management and Planning


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Medical Management

Patient Registration

Appointment

Cashier (Cash desk)

Physician

Laboratory

Responding (Nursing services) and Application

Hospitalized Patient

Operating Theater (Surgery)

Pharmacy

Doctor Progress Payment

Contracts with Institutions

Invoicing

SGK Medula Provision

Foreign Patient

Physiotherapy

Dialysis Device Connections

Medical Reports

Stock Management


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Accounting and Finance Management

General accounting

Current

Cash, Bank

Check Note Payroll

Invoicing

Cash Flow Planning

Financial Statements

Official Books


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Why MEDISOFT ?

1. Owing to its comprehensive structure, it enables operation at all units of health care enterprise to be conducted electronically (7 Modules, 32 Units).

2. It saves times and labor due to its fully integrated use.

An injection transaction given is deducted from stocks at the same time, is written at financial statements at accounting, creates progress payment for physician, sends a demand receipt to pharmacy, is recorded in patient file and sed work order to the person carrying out the application.

3. It has always been the first to put into force the changes in industry and legislation for the first time thanks to its powerfull software team.


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Why MEDISOFT ?

4. It is easy and practicel to use. Its average training period for a hospital with 100 users is 48 hours.

5. It guarantees high data security owing to 3 phase protection developed by our company.

Detailed Authorization Log Monitoring Automatic Back-up

6. Unlimited number reports and analyses may be made by using reporting tools of Medisoft.


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Why MEDISOFT ?

7. It has a Specialized Support Team which could provide 7x24 service. After sales service fees are at reasonable levels.

8. Architecture of program could be improved, is open for innovation and flexible.

9. It is possible to easily follow up calculations containing details and formulae such as progress payment account, price lists, special insurance contracts .

10. It saves time and labor thanks to barcode system used at the laboratory.

Why MEDISOFT ?

11. It offers the chance of multi-branch management. Accounting, purchasing, finance, public relations could be managed from a single center.

12. It includes control mechanisms which could minimize user initiative.

13. Demanded information could be uploaded to the web.


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MEDISOFT


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Patient Registration Transactions

Patient admittance screen comprises the first stage of patient admittance process and ensures that patient goes to relative department as soon as possible.

Owing to more than one filtering option at patient registration screen, ID card and history account file details of a certain patient could be easily accessed.

With use of obligatory fields aat Patient Information entry, missing information entries are deterred while flexibility has been offered with obligatory information which is required to be obtained by patient registration admittance personnel being selectable.



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Recurring Patient Registration has been deterred.

For Speed Use, information could be entered with short cut keys, without using mouse at all.

ID card with barcode could be printed, photographed patient registration could be made with a photograph taken by digital camera, and Polyclinic order number could be issued.

Black list, VIP patient could be definedMEDİSOFT - Hospital Information Management

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Patient Registration and Teller Transactions


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Physician Transactions - Examination

If examination has been entered into patient file account, relative examination transaction is first seen below "Waiting" tab on Examination Transactions form.

Patients accepted to examination are monitored via “In progress" tab, while patients with transactions completed are monitored on “Completed" tab.

For foreign patients, Travel information, Travel Agency, Tour Operator, referring physician, Insurance and Assistant company information are kept at the program.


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Information such as treatment, complaint, Physical Care, History,Diagnosis is entered via examination screen and report could be printed out, if demanded.

Physicians are able to enter information by using mouse alone without losing eeye contact with the patients.

Physician is able to access the entire medical history of patient. Physician can access to results of examination, anamnesis reports, operations, hospitalization, applications and appointments of the patients.


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Physician Transactions - Facilities

Customazible Physician Branch Cards Customazible screens according to branch of physician

without software solution needs

Frequently Used ICD 10 Code List Automatic listing of ICD10 Codes used by physician,

starting with the one used most

Physician Reminder Notes Displaying of warning note recorded for patient (chronic

diseases or special notes) when card is opened


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Physician Transactions - Facilities

Examination request screen Request screens may be grouped according to branch

and examination type. Eye contact with patient won't be lost while fast and flawless examination request is made.

Results of Examination Approved examination results could may be viewed via

physician screen at the same time, it gives warning with different color in case of results other than reference value . Radiology displays are monitored via the same screen.


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Physician Transactions


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Physician Transactions – Child Branch Card

For the pediatricians, child weight, child head and child neck periphery details may be entered via branch screen. Growing cycle of child could be monitored month by month.

Graphic print-out may be viewed and taken from printer according to data entered via such screen.


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Physician Transactions – Ophthalmology Branch Card

There is a branch screen for opticians. Eye details are entered via this screen and glasses prescription could be issued and printed out.


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Physician Transactions – Gynecolocgy Branch Card

There is a branch screen for gynecologists. Gynecologic Examination, Pregnancy Follow-up and Art Induction details may be entered via this screen.

Physician Transactions – Gynecolocgy Branch Card


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Gynecology Branch Card – Pregnancy Follow-up


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Along with pregnancy follow-up information, vvisits, examination, medical history, analysis and displaying details are also accessed.

Gynecology -Art Induction


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Cardiology Branch Card– Eko Form1


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EKO FORM 1: Patient measurement follow-up

Cardiology Branch Card– Eko Form2


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EKO FORM 2: Displaying results are also monitored

Cardiology Branch Card– Eko Form 3


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EKO FORM 3: Visual areas related to cardiac graphics are monitored, notes are added to such areas and they are followed up.

Dental Branch Card


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It is ensured that account file, dental treatment and dental treatment planning of dental and mouth health care patients are carried out.

Tooth to be treated is selected by specifying transactions depending on diagnosis type for patient. Thus, it is possible to check when relative patient will be treated and which tooth will be treated via calendar.

Dental Branch Card– Permanent Teeth


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Permanent Teeth: Permanent tooth or teeth to be treated are marked

Dental Branch Card– Milk Teeth


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Dental Branch Card– Dental Treatment


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Dental Treatment: After teeth are selected, information as to what transactions have been appied and number of such transactions may be entered.


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Physiotherapy and Rehabilitation

By arranging Physiotherapy session times, therapist is appointed and following transactions are prepared.

Medisoft

Laboratory Management

Examination Works

Device Integration One-way or two-way integration may be made with

Medisoft, depending on technical features of device. Two-way integration has been made with up to 100 devices so far.

Examination consumables Consumable materials defined for each examination are

automatically deducted from stocks.


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Examination Works

Report and Templates Reports and templates related to laboratory

transactions are created, and are archived by corresponding the same with patient files.

Digital Radiology Displays are linked to patient file and archived.

Teller Approval Control If demanded, obligatory teller approval may be defined

for starting test works.


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Examination Works

Suitable Value and Panic Value Definitions Red Color : Outside reference interval, Blue Color : Below reference interval, Purple Color : Tests with panic values.

Examination Works

Examination Process Follow-up Pending, working and completion steps of test are

followed up via program. Examination delivery time may be defined to patient.

Sample Follow-up with Barcode Sampling Time Time of entry into laboratory Time of working could be followed up with barcode

system.


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PACS-Digital Image Archiving

Images created digitally are archived and could be shared with the other physicians via network.

Radiology images are accessed via examination and analysis screens

Transaciton is carried out on image

Images could be recorded on a CD.


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PACS-Digital Image Archiving


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PACS-Advantages

Costs of film are saved.

Problems such as film deterioration, access to archive are eliminated.

Since it is not required to physically store the film, there is no need for large storage areas. Images could be transferred to the other health care

centers at home or abroad.

Since image could be recorded and monitored in a detailed fashion, the chance of a correct evaluation in a short time is offered.


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Displaying of Examination Result via Internet - MediLAB


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MediLAB

By using information sent to web page of hospital, test result, report and images are accessed without extra upgrade.

Clinic number and password enabled sign-in prevent information from being viewed by unauthorized 3rd persons.

Contracted institutions are also able to view examination results with password via web.

If demanded, print-outs of examination results could be taken with hospital logo.


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MediLAB


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Medisoft

Operating Theater (Surgery) and Hospitalization

Sections


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Hospitalization

Observation, Intense Care, Daily hospitalization transactions are followed up separately.

Room bed capacities, occupancy reports could be taken.

With Drugs and Material Sign day/time and application details of drugs and materials to be applied to patient are followed up.

Owing to Measurement Signdaily follow-up of measurement values such as blood pressure, fever, pulse is done on basis of time and date.


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Hospitalization


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Hospitalization

Measurement Table may be established for hospitalization. Necessary measurements related to patient may be noted down at Ölçümler (measurements) tab .


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Hospitalization

Hospitalization Occupancy follow-up may be done. Graphics, Occupancy List and Daily Lists may be easily accessed through sections and demanded time intervals .


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Police ID Declaration

Police ID Declaration list could be prepared and sent via program .


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Operation


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Operation

Operation Team Team who will carry out operation is defined at

the program

Operation Incision Types

Anasthesia Follow-up and Notes Anesthesis examination of patient, anesthesia so

applied and anesthesia notes

Epicrisis and Detailed Operation Epicrisis Notes

Operation

Operation Footage and Videos Linking the operation footage and videos to patient file

Risk (EUROSCORE) Information

Drug and material used at operation may be entered via operation card.


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Medisoft

Medical Accounting


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Physician Progress Payments

For the transactions carried out at hospital, progress payments may be calculated on the basis of Demanding Physicians, Application Doctor, anesthesist and the 1st assistant physician at operations.

Progress payments may be calculated on the basis of institution. Thus, it is ensured that the same physician could gain a different progress payment from a patient of ABC insurance company and, again, a different progress payment from a patient of XYZ insurance company.

Progress payment and exception may be deifned on the basis of transaction, and no progress payment may be given for some transactions.

For instance: While examination transactions for patients whose institution is SGK are defined as 10%, examination transactions for patients who make payment for hospital expenses could be defined as 20%. Exceptionally, while 20% is charged for all examinations, such rate may increase to 30% for internal diseases department.


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Transfer of progress payment may be linked to completion of transaction and receipt of payment from institution and/or patient. In case of risky payments (check, note) progress payment accrual is made depending on realization of payment.

In the event of cancellation of transaction or change in amount, progress payment which was previously calculated is reflected on the upcoming period as (–negative) amount. Thus, it is ensured that payment is made correctly without damaging past accounts.


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Progress payment is calculated after deducting relative expenses for each transaction Entry of expenses may be done in 3 different ways: fixed

amount may be entered, an amount proportioned to price could be calculated, and an entry could be made by user after making a manual calculation.

A progress report prepared for a physician may be copied to another physician. Although entire card may be copied, only the demanded information could be selected and copied.


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Hospital Price List


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Hospital Price List

By using different coefficient and multiplier values for a service, drug or material, 7 different prices could be defined. 5 different currencies could be used.

Based on the last purchasing invoice related to drugs and materialsunit cost may be calculated.

Conditions of applying each service, drug or material to patient could be defined. Mistake likelihood of user may be eliminated by defining criteria based on patient's age, sex, application frequency, number, branch and patient's institution.


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Hospital Price List

Automatic Transaction may be added Owing to a transaction added to patient file “transaction

to be automatically added” and “transaction pack” may be defined.

Application Department and Physician section may be rendered obligatory. Department and/or physicians that could apply the

transaction may be defined.

Control Times may be defined. Patient control times may be defined in case of

outpatient, hospitalization and pack transactions.MEDİSOFT - Hospital Information Management

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Limitless tariff and institution contracts may be defined.

Invoice could be issued to patient, insurance company and Social Security Institution over their own price tariffs.

Discount rates which could be applied to institution and patient may be defined on the basis of transaction or transaction group and treatment type.

Invoice customized for institution could be printed . Invoices in the demanded format, whether English, Coded or

Discounted are printed.


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Expiry dates of contracts made with institution (effective date and expiry date; whether or not valid at weekends) are defined. Institution contracts which shall apply at branches of

hospital and effective dates are monitored via program.

Invoices issued for institution may be taken as list, invoice closing based on patients could be made.

Current statement pertaining to institution can be followed up.


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Stock Follow-up

All drugs and consumables administered to patient are deducted from stocks the moment they are used.

If drugs are preparations produced by hospitals, content of them is deducted from stock according to prescription defined.

Relation between branch - warehouse where automatic deduction will be made from stocks is defined in advance.


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Stock Follow-up It may be ensured that material/drug is

automatically consumed according to expiry date or manual selection is made according to expiryu date at the moment of consumption.

Stock follow-up may be conducted in different units such as boxes,pieces inside box, parcel, ml etc.

Department and/or branch may be defined for each drug/material where they may be used.


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Stock Follow-up - Consumption


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Stock Follow-up


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Stock Follow-up – Automatic Demand

Minimum stock quantity which is required to be available in each warehouse is defined, and automatic demand receipt is created for the material used.


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Pharmacy

Pending Material / Drug details can be accessed which are entered into patient's account files. This information is followed up on the basis of warehouse and patient, demanded quantities could be changed, and demand may be created for relative warehouse and user.

Management Reports and Statistics

All hospital revenues may be examined in details on the basis of department, physician and transaction

Number of transactions carried out at each department, number of transactions on the basis of physician and income gained can be viewed.

Payment status of each transaction, whether or not invoiced, income figures per file and patient may be reported

Department which gains the highest income or physician with highest number of patients examined can be easily followed up.

Data can be taken from screen or printer in different formats (as list or graphics) .


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Cost Analysis

Cost details of every transaction are stored at relative card, thus, cost calculation is automatically created at each transaction entry. Transaction reads its cost the moment it is entered from

its own card and writes down on relative patient file together with cost.

If demanded, cost information could be automatically read from last purchase prices of stock cards.


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Cost Analysis


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Cost Analysis - Prescribing


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Finished product prescriptions composed of raw materials at stocks or the other products.

Unit cost calculation is made by means of details specified in the prescription, sales price analysis could be made more easily, and income groups may be defined.

Cost Analysis - Prescribing


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Medisoft - ETS



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MEDİSOFT – Accounting and Finance Management


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In order for a hospital to be operated more efficiently and in a more profitable manner, a good resource management system is required apart from a good information management system.

The most important element which enables MEDİSOFT outperform its alternatives is existence of a very good resource management system (Elektra Ticari Set – ETS) integrated into its structure .


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Invoice Integration and Follow-up

All invoices issued by MEDİSOFT are included in ETS . The current accounts upon which invoices are issued are automatically debited.


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Elektra Commercial Set - ETS

Elektra Commercial Set (ETS) is a software system which provides functions required for resource planning and management of an enterprise .

ETS basically contains management of financial calculation plans, stock management, purchasing and reporting functions .

Stock, Current Safe, Bank, Check Note Planning Invoice POS, Use integrated with hand terminal

It is equipped with easy to use, safe and highly advanced features.


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Elektra Commercial Set - ETS

It is comprehensive. It has sections where all transactions of hospital at preliminary accounting and accounting may be followed up.

Unlimited number of income and expenses could be defined. Even the smallest items of expense could be followed up in details.

It prepares probable cash flow on the demanded time interval according to probable payment and collection details.

It automatically reminds due payment and collections.

It shows Debt Receivable DUE DATES and DEBT PERCENTAGE on the statement.

It controls Credit Limit in the Current Accounts.

According to stock counting, it prepares deficit analysis and warehouse cost analysis.

It keeps a detailed record of Customer Complaints.


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ETS - Advantages

Medical and financial system is managed under a single program, repeated data entry is eliminated, and it saves time and labor.

It is practical. Even those persons with no computer or accounting competence can easily learn and use the software.

It is integrated. Appication conducted at any unit may be followed up by all related units at the same time.

Data structure is sound. No loss or deterioration of data takes place regardless of increase in data entries.

It is reliable. System makes automatic back up during the day.

All screens are authorized on the basis of user. Also, owing to detailed LOG system, transactions performed at different computers by different persons can be monitored .


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ETS - Current

It is possible to keep detailed records of current accounts, and stock and finance movements could be easily accessed. Accounts could be classified according to commercial group (Buyer, Seller, Personnel ) accounting code may be defined and followed up easily.


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ETS - Current

All accounting movements may be carried out via current account screen. For instance; cash collection from current account, internal transfer from safe to safe, internal transfer from Bank to safe can be easily carried out via a single screen.


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ETS – Safe / Bank

Necessary number of safes could be defined according to needs. For instance; Medikal safe is opened and finance data at MEDİSOFT is automatically viewed in the movement details of this safe.


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ETS – Safe / Bank

All banks to be worked with may be defined. By accessing to details of any bank, payment types such as total amounts of cash, credit card and check may be viewed.


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ETS – Invoice Entry

Purchase, sale via a single screen fatura and transactions according to invoice types can be entered rapidly. Without exiting the invoice screen, invoice steps could be made rapidly by making new current, stock, product entries.


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ETS – Check-Note Payroll

By following up Check-Notes Payrolls via a single screen, if demanded, control system could be established with warning messages for due checks – notes.


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ETS - Financial Statements

Financial statements required by enterprise could be easily produced.

ETS-Trial Balance


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Medisoft

Data Processing Management

By creating User Groups, Authorization on the basis of group could be made.

Authorization could be made on the basis of Menu, Screen and Computer.

Screen settings could be designed according to user. User may make modifications on screens of system that

could be customized according to her/his way of using and may render such modification unique for herself/himself. User may add missing fields, and facilitate her/his own use by removing the fields she/he does not want.


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System Management and Authorization

System Management –User Screen Design


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System Management and Authorization


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Screen Based: Viewing, Writing, Erasing, Listing and Revision

Reporting

Apart from more than 100 reports that come with Medisoft, hospital is able to design reports easily in line with its own needs owing to report preparation tools of program.


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Reporting


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Medisoft Additional Modules

Purchasing

Marketing and Public Relations

Technical Service and Failure Follow-up

Human Resource ManagementAdministrative Management and Planning


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Purchasing Management

Order Management Electronic Purchase Order and Approval

Price Offer Analysis

Purchasing Follow-up with Different Currency Types

Stock Integration


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Marketing and Public Relations Management (CRM)

Follow-up of Institution / Company Negotiations

Contracts

Customer Relations Management Survey Analyses

Market Competition Analysis


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Technical Service and Failure Follow-up

Maintenance and Service of Devices

Maintenance and Service of Equipments

Follow-up of Fixtures with Barcode


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Human Resource Management

Personnel Payroll and Registration Follow-up

Integration of Card Enabled Entrance Systems

Follow-up of Leave

Performance Analyses

Training Planning


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Administrative Management and Planning

Operation Follow-up and Control System

Agenda

Assigning a task to any person

Emergency communication system inside institution


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THANK YOU…

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TALYA Bilişim Ltd. Şti