Table of Contents - Shoptech The E2 Shop Systemclient.shoptech.com/faq/manuals/reports.pdfors, the user can tell the system to print three copies. This print button does not generate

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General Information 1

Windows Print Manager 1

Print Button for Documents 1

Print Spooling 1

Print Spool Buttons 2

Report Destination 2

Single “document” 3

All “Documents” 3

Delete 3

Clear Spool 3

Close 4

Print Defaults 4

Report Generation & Filters 4

Reports 4

Using the “Apply” Filter 5

Using the “Exclude” Filter 6

Using Multiple “Apply” Filters 8

Using Multiple “Exclude” Filters 10

Using Multiple “Apply” & “Exclude” Filters 12

Include These Reports 14

Top Ten Reports 15

Job Cost Summary 16

Job Cost Recap 16

Job Schedule 18

Margin Summary 20

Detail 20

Performance Summary 22

Detail 22

Actual vs. Estimated Summary 24

Labor Summary 25

Outside Operations / Materials Summary 26

Loading Summary 28

Work Center View 29

Employee View 30

Department View 31

Job Number View 32

Printing the Estimate 34

Estimate Recap Report 35

Hourly Rate Summary 36

Detail 37

Work in Process Summary 38

Detail 39

Attendance Summary 40

Detail 41

Table Maintenance 43

Customers 44

Customer Comments 44

Customer List 45

Customer Contact List 46

Customer Mailing Labels 47

Vendors 48

Vendor Comments 48

Vendor List 49

Vendor Contact List 50

Vendor Labels 51

Employees 52

Employee Comments 52

Employee Table Listing 53

Employee Barcoded Listing 54

Employee Badges Barcoded Listing 55

Work Centers 56

Work Center Comments 56

Work Center List 57

Work Center Barcoded Listing 59

Work Center Badges 60

Print Tables 61

GL Codes Table Listing 62

Operations Table Listing 63

Operations Barcoded Listing 64

Collection Terminals Table Listing 65

Sales IDs Table Listing 66

Departments Table Listing 67

Work Codes Table Listing 68

Product Codes Table Listing 69

Table of Contents

Bank Codes Table Listing 70

Tax Codes Table Listing 71

Terms Codes Table Listing 72

GL Group Codes Table Listing 73

Vendor Types Table Listing 74

Currency Codes Table Listing 75

Attendance Codes Table Listing 76

Attendance Codes Barcoded Listing 77

Shipping Codes Table Listing 78

Reason Codes Table Listing 79

Reason Codes Barcoded Listing 80

Corrective Action Codes Table Listing 81

Feedback Codes Table Listing 82

Training Codes Table Listing 83

Work Center Maintenance Codes Table Listing 84

Tooling Codes Table Listing 85

Non-Conformance Codes Table Listing 86

Document Types Table Listing 87

Document Review Codes Table Listing 88

Quoting & Estimation 89

Bill of Materials on the Estimate 90

Routing Summary on the Estimate 94

Comments on the Estimate 96

Multi Format Viewer Documents on the Estimate 97

Printing the Estimate 98

Estimate Recap Report 99

Routing Cost Detail Report 100

Material Cost Detail Report 101

Cut List Report 102

Quotations 103

Comments on the Quote 104

Quotation Reports 105

Quote Cross Reference 106

Price Catalog 107

Quotation Summary 108

Orders 113

Part Routings from the Order 114

Multi Format Viewer Files from the Order 116

Comments on the Order 117

Printing the Order 118

Job Travelers 118

Work Orders 123

Acknowledgments 124

Printing the Shipment 126

Packing Lists 127

Bills of Lading 128

Certification 129

Shipping Labels 130

Job Labels 131

Printing Customer Returns/Rework 132

Credit Memos 132

Return Authorization 133

Return Label 134

Order Reports 135

Job Schedule 135

Backlog Summary 136

Order Entry Summary 142

Shipment Summary 149

Cross Reference 153

Price Catalog 154

Customer Return/Rework Summary 155

Purchase Orders 159

Comments on the Purchase Order 160

Printing Purchase Orders 161

Purchase Orders 162

Delivery Tickets 163

Purchase Order Labels 164

Printing Receiving Documents 165

Printing Receivers 165

Printing Receiving Labels 166

Request For Quotation 167

Printing Vendor Returns 168

Printing Debit Memos 168

Printing Return Labels 169

Purchasing Reports 170

Purchase Order Summary 170

Receiving Summary 173

Vendor Quality Summary 176

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RFQ Summary 178

Job Requirements 179

Vendor Return Summary 180

Inventory 185

Comments on the Inventory Item 186

Multi Format Viewer Documents on the Inventory Item 187

Inventory Reports 188

Inventory Summary 188

Re-Order Summary 191

Usage Summary 192

Inventory Count Sheets 194

Inventory Activity Summary 195

Inventory Adjustment Summary 196

Part Labels 197

Shop Control 199

Scheduling Summary from the Scheduling Whiteboard 200

Scheduling Advisor Details 201

Job Gantt Report 202

Shop Control Reports 203

Production Summary 203

Loading Summary 204


Attendance Summary 214

Time Tracking Summary 220

Cost Analysis 227

Job Cost Summary 228

Job Cost Recap 229

Labor Detail 230

Outside Cost Detail 231

Part History 232

Billing Information 233

Actual vs. Estimated Summary 234

Labor Summary 235

Outside Operations / Materials Summary 236


Detail 239

Employee Breakdown 240

Work Center Breakdown 241

Reason Code Breakdown 242

Hourly Rate Summary 244

Detail 245

Customer Breakdown 246

Part Number Breakdown 247

Work Code Breakdown 248

Product Code Breakdown 249

Margin Summary 250

Detail 251


Part Number Breakdown 253


Product Code Breakdown 255

GL Code Breakdown 256

Outside Cost Summary 258

Detail 259


Vendor Breakdown 261


GL Code Breakdown 263

Quality 265

Multi Format Viewer Files from the Non-Conformance 266

Non-Conformance 267

Multi Format Viewer Files from the Corrective Action 268

Corrective Action 269

Employee Training 270

Triggered Training 271

Work Center Maintenance 272

Triggered Maintenance 273

Tooling Maintenance 274

Document Control 275

Document Review History 275

Triggered Document Review 276

Document Control Print 277

Quality Reports 278

Non-Conformance Summary 278

Corrective Action Summary 283

Feedback Summary 286

Employee Training Summary 290

Work Center Maintenance Summary 294

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Tooling Maintenance Summary 297

Document Control Summary 300

Document Review Summary 301

Accounts Receivable 303

Printing the Customer Bill 304

Invoices 304

Accounts Receivable Reports 305

Aging Summary 305

Sales Summary 309

Deposit Summary 317

Statements 323

Accounts Payable 325

Printing Checks 326

Accounts Payable Reports 327

Aging Summary 327

Vendor Invoice Summary 330

Check Summary 333

Bank Reconciliation 336

Checkbook Register 339

General Ledger 341

Printing Journal Entries 342

General Ledger Reports 343

Trial Balance 344

Balance Sheet 346

Income Statement 348

General Ledger Summary 350

Budget Analysis 352

Cash Flow Analysis 354

Audit Trail Summary 356

Which Report Do I Run? 359

How Many Quotes are my Salespoeple Winning? 360

Quotation Summary 360

Did We Make Money on the Jobs we Shipped Last Month? 360

Margin Summary 360

Reviews are Coming Up! How Well are my Employees Doing? 360


Why Did I Lose Money on that Job? 361

Actual vs. Estimate Summary 361

How Can I See All my Open Jobs and the Associated Costs? 361


How Many Parts Have Passed Through Each Work Center on my Open Jobs? 362

Production Summary 362

How Do I See all the Parts I Run for my Customers and Their Pricing? 362

Price Catalog 362

How Many Times Have we Been Early or Late on Jobs? 362

Shipment Summary 362

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1Reports Manual - General Information

General Information

Windows Print Manager

The E2 Shop System is designed for the Windows operating system and uses the Windows print manager and all of the settings for those printers to work cor-rectly. So that the E2 Shop System works for your system, please use the specific print driver that accompanies your printer and install it properly through theWindows Print Manager. Only Laser Printers are supported in conjunction with the E2 Shop System.

Most printing problems can be linked to the settings in the print manager. Properties and printer sharing must be set up correctly for your system to work.Advanced printing specifications for network and sharing situations are geared more for a hardware technician who sets up your system initially.

Print Button for Documents

Documents are items to be shared with the business community (Quotes, Invoices, Purchase Orders, Packing Slips, etc.). They are typically printed on multiplepart forms or laser forms with the company’s letterhead preprinted at the top. The system will format the rest of the document according to the information beingprinted. By using the company letterhead, there is no need to purchase several types of expensive, pre-formatted forms! This Print button appears on most of themain screens. It allows the user to print the information they just entered (an Estimate, a Quote, a Purchase Order, etc.). This button generally leads to variousother reports or printing selections that allow the user to define the information before it gets printed or select another destination for the printout.

Print Spooling

Spooling is a function within the system that accumulates documents to be printed in a batch. For example, if you enter seven Invoices and then click Print, thespool will list all seven and allow the user to press just one button to print them all at one time. The system does allow the user to print one if required. Thisspool can only be printed one time. Once a document has been printed it is removed from the spool. It does not “erase” the documents and in fact they can bereprinted as many times as is necessary. It simply erases the documents from the spool file and marks them printed. There is no way to recreate a spool file onceit has been printed. To reprint, the user would have to select the document on the main screen and click the Print button again.

Print spooling is used on all form documents in the system such as the Invoice, Purchase Orders, Packing Lists, Bills of Lading, and many more. Form docu-ments always give the user the option to select the number of copies to print. So if a company uses multiple laser forms with a three copy form in different col-ors, the user can tell the system to print three copies.

This print button does not generate any of the reports in the system though. They are accessed through the corresponding drop down menus. So you cannot cre-ate a spool that produces all of your financial documents at the end of the month. Reports are designed to be printed one at a time.

Print Spool Buttons

Once the Print button has been selected, the specific print form you indicated will now display. This form allows the user to customize the document according tothe defaults on this screen. Every print spool form in the system works the same. The buttons that appear on each form are detailed here.

Report Destination

Users can select from several report destinations: EMail, FAX, File, Printer, Queue, or Screen. EMail and FAX destination allow the user to “address” the reportand create an accompanying EMail message or FAX cover page. The File option lets the user save the document to a file on the hard drive that can then beviewed or attached to an EMail message. The Printer destination simply sends the document to the default printer. The Queue option is available for all relevantreports that can be set to EMail, FAX or print on a regular basis. Review Queue Option in Reports in the Online Tutorial to see how this option is set up. Withthe screen destination, the system will generate the report on-screen where it can be viewed first. There are several icons at the top of the report when it is on-screen. These icons allow you to close the report, scroll through the pages of the report, print the report, change the printer setup before generating a hard copy,export the data to another program like Excel or Lotus 1-2-3, toggle back and forth between showing the group tree or not, adjust the magnification factor, andsearch for a particular text string.


Single “document”

This button allows the user to print just the one document highlighted in the print spool. So if just one quote from the spool is needed, but the print spool hasseveral listed, the user can highlight just the one and click the “Single” button. This will print the one selected document and leave the others in the print spoolfor printing at another time. Using the “Single” button does not mean only one document can be generated. The user still has the option of specifying how manycopies of the document to print.

All “Documents”

This button is designed to print all documents listed in the print spool. They will print in the order they are listed in the spool. Again remember it does not erasethe document, but simply removes it from the spool and marks it printed. It’s easy to go back and select a document for printing again from the main screen. Anyof the special settings a user selects on the form will be applied to each document. So if three copies are needed of each document in the spool, go ahead andmake the Number of Copies field “3.” But if two documents need three copies and three documents only need single copies, the “Single” button will have to beused. Users cannot pick and choose the settings to be used for individual documents when they are being printed as a batch.

Delete

Delete here does not mean the selected document is actually deleted from the system. It simply means the document will be removed from the print spool. Ifthere are several documents in the spool and one of them does not need to be printed, simply highlight it and click the Delete button. It will be taken out of theprint spool. Remember, it can be easily printed at a later time by selecting it on the main screen and clicking the Print button again.

Clear Spool

This button works just like the Delete button except it removes everything in the print spool with one click. For example, when you enter all your back ARInvoices in the system, the print spool will be filled with them because it thinks they need to be printed. Since hard copies aren’t necessary, the user can click the“Clear Spool” button and remove them all at once.


Close

The Close button here is used universally throughout the system to simply close the current window and take the user back to the previous screen. If the userwere to accidentally enter a section of the system, using the Close button would take them back one screen without changing, deleting, or altering any of thespool information in that area.

Print Defaults

Each document you can print has it’s own set of “defaults” to be specified before printing. These typically allow users to specify which reports to include, addi-tional text to print on the document, the number of copies to generate, and any necessary signature lines.

Report Generation & Filters

The E2 Shop System has flexible reporting tools. The system was designed to give you information in a standard format, yet allow the user to customize whatinformation is being generated. There are two different types of information that can be printed using the system.

Reports

Reports are designed for internal use. They give specific information according to the filters applied while requesting the report. Properly using filters gives ashop the flexibility of a report writer without having any “programming” experience. Our reports are pre-formatted for the job shop industry. So there are manystandard reports that can be used in various fashions. Using the “Apply” and “Exclude” filters can make reports more detailed. Each report has different selectioncriteria according to the use of that report. If the Report Destination is “Screen,” a “printer” icon will display at the bottom of the report so the user can generatea hard copy once it has been reviewed. It’s a good idea to send reports to the screen first, to make sure the information is accurate.


Using the “Apply” Filter

The Quote Cross Reference report selection form shows the different types of filters that can be applied or excluded. For example, the steps here detail how togenerate a list of quotes entered for “Carter.”

1 Go to Quoting | Quote Cross Reference to display the Quote Cross Reference screen.

2 Look up at the two blue arrows and click on the check box to the left of “Customer Code equal to” in the “Check appropriate box(es) to apply desiredfilter(s)” column. An “X” will display in the check box. This tells the system to go out and locate all Quotes with a Customer Code.

3 Click on the browse arrow in the field and select “CARTER” from the drop down list that displays. This gives the system further search detail so that itwill only retrieve Quotes with “CARTER” as the Customer Code.

4 Verify that your Report Destination is correct and change it if necessary.

5 Click on the Generate Report button.

6 The User-Defined tab (Header) holds label changes made on the Vendor and the Quote.

7 The User-Defined tab (Line Item) holds label changes made on the Estimate.

8 The report will generate to match the inclusion criteria selected.


Using the “Exclude” Filter

The Quote Cross Reference report selection form shows the different types of filters that can be applied or excluded. For example, the steps here detail how togenerate a list of quotes entered for all salesmen excluding “BOB.”


2 Look up at the two blue arrows and click on the check box to the left of “Salesmen equal to” in the “Check appropriate box(es) to apply desired filter(s)”column. An “X” will display in the check box. This check tells the system to go out and look for all Quotes with a salesman.

3 Click on the browse arrow in the field and select “BOB” from the drop down list that displays.

4 Now click on the check box in the “Check to exclude records from report that match filter” column. This check tells the system to discard any recordsfound with “BOB” as the salesman.

5 Verify that your Report Destination is correct and change it if necessary. Then click on the Generate Report button.



8 The report will generate to match the inclusion criteria selected.



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Using Multiple “Apply” Filters

The Quote Cross Reference report selection form shows the different types of filters that can be applied or excluded. For example, the steps here detail how togenerate a list of quotes that include “BUSHING” as the Part Description and “CARTER” as the Customer Code.


2 Look up at the two blue arrows and click on the check box to the left of “Part Description like” in the “Check appropriate box(es) to apply desired fil-ter(s)” column. An “X” will display in the check box. This tells the system to go out and locate all Quotes with a Part Description.

3 Type “BUSHING” in the field. This check tells the system to only return quotes with a Part Description of “BUSHING.”

4 Now look for the check box to the left of “Customer Code equal to” in the “Check appropriate box(es) to apply desired filter(s)” column and click on it.An “X” will display in the check box. This tells the system to go out and locate all Quotes with a Customer Code.


6 Next look for the check box to the left of “Date” in the “Check appropriate box(es) to apply desired filter(s)” column and click on it. An “X” will dis-play. This tells the system that it will search for records within a certain date range.

7 Make sure the “Entered” radio button is selected so the system will only look for Quotes that were entered in the specific date range.

8 Then enter the “Begin” date as “01/01/00” and the “End” date as “12/31/00.”




12 The report will contain only Quotes with a Part Description of “BUSHING” for “CARTER” that were entered in the year 2000.



Using Multiple “Exclude” Filters

The Quote Cross Reference report selection form shows the different types of filters that can be applied or excluded. For example, the steps detail how to gener-ate a list of quotes entered in the year 2000 that exclude “BUSHING” as the Part Description, “CARTER” as the Customer Code, and “BOB” as the salesman.




4 Then click on the check box in the “Check to exclude records from report that match filter” column. This check tells the system to discard any recordsfound with “BUSHING” as the Part Description.



7 Then click on the check box in the “Check to exclude records from report that match filter” column. This check tells the system to discard any recordsfound with “CARTER” as the Customer Code.

8 Locate the check box to the left of “Salesmen equal to” in the “Check appropriate box(es) to apply desired filter(s)” column and click it. An “X” will dis-play in the check box. This check tells the system to go out and look for all Quotes with a salesman.

9 Click on the browse arrow in the field and select “BOB” from the drop down list that displays.

10 Now click on the check box in the “Check to exclude records from report that match filter” column. This check tells the system to discard any recordsfound with “BOB” as the salesman.





15 The report will generate to match the inclusion criteria selected. So it will contain only Quotes that do not have a Part Description of “BUSHING” for“CARTER” with the Salesman of “BOB” that were entered in the year 2000.



Using Multiple “Apply” & “Exclude” Filters

The Quote Cross Reference report selection form shows the different types of filters that can be applied or excluded. For example, the steps here detail how togenerate a list of all quotes entered in the year 2000 that include “BUSHING” as the Part Description, “CARTER” as the Customer Code, and were either“LOST” or “PENDING.”






6 Locate the check box to the left of “Status” in the “Check appropriate box(es) to apply desired filter(s)” column and click it. An “X” will display in thecheck box. This check tells the system to go out and look for all Quotes with a status.

7 Make sure the “Won” radio button is selected so the system will only look for Quotes that are marked as “WON.”.

8 Now click on the check box in the “Check to exclude records from report that match filter” column. This check tells the system to discard any recordsfound with “WON” as the status.




12 Verify that your Report Destination is correct and change it if necessary.

13 Click on the Generate Report button.

14 The report will generate to match the inclusion criteria selected. So it will contain only Quotes entered in the year 2000 with a Part Description of“BUSHING” for “CARTER” that are either lost or still pending.



Include These Reports

Many of the reports in the E2 Shop System can include automatic breakdown pages. So the user can choose which reports to generate. This option is generallylocated in the lower left corner of the screen. The user must click on each check box to generate that individual breakdown report. So any breakdown with an“X” next to it will print once the Generate Report button is pressed.


Top Ten Reports

Job Cost Summary

Job Cost Recap

Job Schedule

Margin Summary

Detail

Performance Summary

Detail

Actual vs. Estimated Summary

Labor Summary

Outside Operations/Materials Summary

Loading Summary

Work Center View, Employee View, Department View, Job Number View

Printing the Estimate

Estimate Recap

Hourly Rate Summary

Detail

Work in Process Summary

Detail

Attendance Summary

Detail

15Reports Manual - Most Frequently Used Reports

Job Cost Summary

Follow the instructions in the Reference Manual and User’s Guide to enter orders into the system. After the information is entered correctly, the Job CostSummary will print a list of costs associated with a particular job(s) and indicate if the job is making money or losing money.

1 Go to Cost Analysis | Job Cost Summary to open the Job Cost Summary Report screen.

2 The user should enter the Job Number to analyze or use the Search button to locate it. The Costing Rate to be used for the report should be selected fromthe browse arrow and an As Of Date must be entered. The system will default to today’s date.

3 Check off the breakdown reports to include and select the Report Destination.

4 Then click the Generate Reports button.

Job Cost Recap

The Recap shows the totals for specific job numbers chosen. It displays cost, time and materials charges, profit margin information, and more.

Column A Column H

The unit price from the order. The amount to be billed minus the total cost.

Column B Column I

Estimated hours from the Router. The total cost divided by the amount to be billed (138.60 ÷ 173.25 = 0.8 −− 100 − 80 = 20%)

Column C Column J

The amount billed from A/R. This percentage comes from the line item detail in Orders.

Column D Column K

The hours recorded on Time Tickets. The hours multiplied by the employee’s payroll rate.

Column E Column L

The Labor + Burden Cost. The hours multiplied by the burden rate on the Work Center.

Column F Column M

The Cost + Markup. The total cost divided by the quantity on the Order.

Column G

The amount to be billed.



Job Schedule

This report is designed to print a list of all “Open” jobs.

1 Go to Orders | Job Schedule to open the Job Schedule screen.

2 Enter the appropriate criteria necessary to locate the open jobs with apply and exclude filters. User-Defined fields at the Header and Line Item level canbe used as filters also. Refer to the directions in General Information at the beginning of this manual on how to use the filters.

3 Select the appropriate Sort By criteria and the Report Destination. Check the box under Report options to Show Prior Shipment Information.

4 Then click the Generate Report button.

Column A - Job Notes

These are the Job Notes specified at Order Entry. They will follow the job throughout the shop until the Order is complete.

Column B - Release Type

This indicates if the part is for a customer or stock.

Column C - On Order

This is the number ordered and the due date.

Column D - Shipped

Any parts shipped as of the date the report was run will display here with the shipment date.

Column E - Quantity Ready to Ship

This is the number of parts that have completed the last routing step and are ready for shipping.

Column F - Current Work Center

This indicates where the part is at the time the report was run.



Margin Summary

Follow the instructions in the Reference Manual and User’s Guide to enter order and cost information into the system. After the information is entered correctly,the Margin Summary will print profit margin information with information collected directly from the shop floor.

1 Go to Cost Analysis | Margin Summary to open the Margin Summary screen.

2 Enter the appropriate criteria necessary to locate the order and cost information with apply and exclude filters. Refer to the directions in GeneralInformation at the beginning of this manual on how to use the filters.



Detail

This report shows the profit margin on a job-by-job basis for a specified date range. It’s often used as the final margin reporting tool since it shows the salesamount, all costs associated with each job, the profit margin, and margin for each. All work is then totaled by customer and part number to find which jobs arewinners and which ones are losers!

Column A - Quantity

This is the quantity from the Order. If there are partial shipments, there will be two lines: one with the shipped quantity and one with the open quantity on theOrder. The cost/sales will be prorated when there are partial shipments.

Column B - Date Due/Shipped

This is the date the Order was due and the second line is the date the parts actually shipped.

Column C - Hours Estim Actual

The top number represents the estimated hours from the router on the Order. The bottom number represents the actual hours turned in on Time Tickets.

Column D - Unit Price/Total Sales

The top number ($85.040) is the unit price from the Order that gets multiplied by the Quantity shipped (5) to equal the bottom number ($425.20), which willlater include any Miscellaneous Tooling charges on the job once it is shipped and billed.

Column E - Mat/Sub/Labr/Burden

The top number ($0.00) is the total material cost, which can be proven by running the Job Cost Summary. The bottom number ($00.82) is the labor for this job,which can be proven by running the Job Cost Summary.

Column F - Total Costs Profit

The $22.08 is the total cost of labor and material, which can be proven by running the Job Cost Summary. The bottom number is the profit for the job ($425.20 -$22.08 = $403.12).

Column G - Eff. Hourly Rate

The $13,805.20 is calculated by taking the sales total $425.20 - material cost $00.00 \ actual hours 0.0307999 = effective hourly rate $13.805.2020

Reports Manual - Most Frequently Used Reports

Column H - Profit Pct

94.81% is calculated by dividing the profit ($403.12) by the sales total ($425.20).


Performance Summary

Follow the instructions in the Reference Manual and User’s Guide to enter time and routing information into the system. After the information is entered correct-ly, the Performance Summary will print a comparison of projected time and actual performance from the shop floor according to the selection criteria.

1 Go to Cost Analysis | Performance Summary to open the Performance Summary screen.

2 Enter the appropriate criteria necessary to locate the time and routing information with apply and exclude filters. Refer to the directions in GeneralInformation at the beginning of this manual on how to use the filters.

3 Check off the breakdown reports to include and indicate how the system should group the record: by Employee, by Date, by Job Number, by WorkCenter, or by Operation.

4 Select the Report Destination and then click the Generate Reports button.

Detail

The Detail report shows every entry with performance information according to the selection criteria.

Column A - Labor Hours Saved/Lost

Job 4544-01 (.150 + 2.500) - (1.250 + 3.000) = -1.60

Job 4544-02 (3.000 + 1.667) - (2.000 + 4.000) = -1.33

Sub Totals (2.65 + 4.667) - (4.25 + 6.000) = -2.93

Column B - Pct Eff

Job 4544-01

.150 + 2.500 (est) ÷ 1.250 + 3.000 (act) = 62% (pct eff)

Job 4544-02

3.000 + 1.667 (est) ÷ 2.000 + 4.000 (act) = 78% (pct eff)

Sub Totals

2.65 + 4.667 (est) ÷ 4.25 + 6.000 (act) = 71% (pct eff)




Follow the instructions in the Reference Manual and User’s Guide to enter order and time information into the system. After the information is entered correctly,the Actual vs. Estimated Summary will print a comparison between actual and estimated information that has come from the shop floor.

1 Go to Cost Analysis | Actual vs. Estimated Summary to open the Actual vs. Estimated Summary screen.

2 The user should enter the Job Number to analyze or use the Search button to locate it.



Column A Setup Column B Cycle

Estimated Hours & Rate: These hours and rate Estimated Hours & Rate: These hours and rate

pull from the Step Details on the Router. pull from the Step Details on the Router.

Actual Hours: These hours populate from Time Tickets. Actual Hours: These hours populate from Time Tickets.

Actual Rate: This rate is calculated as Pieces Run: This piece count populates from what is turned in on the Time Ticket.

Estimated Setup Rate x Estimated Setup Hours / Actual Setup Hours. Actual Rate: This rate is calculated as Estimated Cycle Rate x Estimated Cycle Hours /Actual Cycle Hours.

Percent Efficiency: This percentage is calculated as Percent Efficiency: This percentage is calculated as

Actual Setup Rate / Estimated Setup Rate. Actual Cycle Rate / Estimated Cycle Rate.

Column C Setup Job Totals Column D Cycle Job Totals

Estimated Hours: This is the sum of estimated hours for each step. Estimated Hours: This is the sum of estimated hours for each step.

Estimated Rate: This rate is calculated as Estimated Rate: This rate is calculated as

Sum (Est Setup Rate x Est Setup Hrs) / Sum (Est Setup Hrs) Sum (Est Cycle Rate x Est Cycle Hrs) / Sum (Est Cycle Hrs)

Actual Hours: This is the sum of actual hours for each step. Actual Hours: This is the sum of actual hours for each step.

Actual Rate: This rate is calculated as Pieces Run: This piece count populates from what is turned in on the Time Ticket.

((Sum (Est Setup Rate x Est Setup Hrs)) / Sum (Est Setup Hrs)) Actual Rate: This is calculated as

x (((Sum (Est Setup Hrs) / Sum (Act Setup Hrs)) x 100) / 100) ((Sum (Est Cycle Rate x Est Cycle Hrs)) / Sum (Est Cycle Hrs))

Percent Efficiency: This rate is calculated as x (((Est Cycle Hrs / Sum (Act Cycle Hrs)) x 100) / 100)

Act Rate Job Totals / Estim Rate Job Totals Percent Efficiency: This rate is calculated as

Estim Piece Totals: This is Est Hrs Job Totals / Qty Ordered Act Rate Job Totals / Estim Rate Job Totals

Act Piece Totals: This is Act Hrs Job Totals / Qty Ordered Estim Piece Totals: This is Est Hrs Job Totals / Qty Ordered

Act Piece Totals: This is Act Hrs Job Totals / Qty Ordered24

Reports Manual - Most Frequently Used Reports

Labor Summary

This summary shows routing steps and actual vs. estimated time for every employee who worked on the job. It displays percent efficiency, pieces completed, etc.


Outside Operations / Materials Summary

This summary shows each outside operation and material posted to the job. It displays if the items were estimated and the variation between the actual cost.

Column A

Actual Cost is the Quantity X the Stocking Cost.

Column B

Actual Markup is calculated as 1 - Actual Cost / (Resale Price X Quantity)) X 100.

Column C

Step Totals Actual Markup is calculated as the Act Cost + Markup / Act Cost -1 X 100.

Column D

Estimated Cost is the Cost1 from Order Routing X the Quantity.

Column E

Estimated Markup pulls from the Markup set on the Step Details.

Column F

Step Totals Profit is the markup percentage on the Actual Cost (Act Cost X Markup % = Profit).

Column G

Job Totals Actual Cost is the sum of the Actual Cost step totals.

Column H

Job Totals Actual Markup is calculated as 1 - (sum (act cost) / sum (act price) X 100)

Column I

Job Totals Estimated Cost is the sum of the Estimated Cost step totals.

Column J

Job Totals Estimated Markup is the average of the Estimated Markup Percent.

Column K

Job Totals Profit is the sum of the Step Totals Profit.

Column L

Piece Totals Profit is the Job Total Profit / Quantity Ordered on the job.



Loading Summary

This report is designed to print a list of production hours that have been forecasted for each machine from routers in the system.

1 Go to Shop Control | Loading Summary to open the Loading Summary Report screen.

2 Enter the appropriate criteria necessary to locate the production hours with apply and exclude filters. Refer to the directions in General Information at thebeginning of this manual on how to use the filters.

3 Indicate which report view the system should use: Work Center, Employee, Department, or Job Number. The view selected will determine the number ofreports generated

4 Tell the system if Estimated Times should be printed on the summary and enter Begin and End Dates for the system to use.



Work Center View

This view shows total hours and the percentage of capacity for each Work Center.


Employee View

This view shows total hours and the percentage of capacity for each Employee.


Department View

This view shows total hours and the percentage of capacity for each Department.


Job Number View

This view shows total hours and the percentage of capacity for each Job Number.





Follow the instructions in the Reference Manual and User’s Guide to enter a part into the system. After the information is entered correctly, the Cost Estimatecan be printed. There are also breakdown reports generated from information supplied on the General, Materials, and Routing tabs.

1 Go to Quoting | Routing/Estimation and enter the part number or use the Search to locate it. Select the part in the list box and click the Print button.

2 The Form Print Details screen will display the Estimate tab with the selected estimate highlighted in the print spool. The report will automatically gener-ate to the screen and the necessary breakdown pages will be selected according to what has been entered on the Estimate.

! If the Materials tab or Routing tab are complete, the system knows to generate a breakdown page for that section. So, if you machine a customer partthat requires no materials and you do not list any materials on the Materials tab, a Material Cost Detail Report will not be printed.

3 So just click the Single Estimate button and each breakdown report will generate. Each report is broken down into two sections: the header and thedetail. The header information includes general information about the part such as part number, customer, description, etc. The detail section shows thespecific material or routing information.

Column A - Setup Column I - Outside Service

The setup rate X setup hours on Router. The price charged by the Vendor for the outside service.

Column B - Cycle Column J - Commission

The cycle rate X cycle hours on Router. The percentage from Engineering tab.

Column C - Material Column K - Actual Price

The material cost + markup percent. The price on the General tab of the Estimate, if locked (the selling price).

Column D - Outside Service Column L - Total Job Time

The cost to the customer for the outside service. The hours from the Router tab on the Estimate.

Column E - Commission Column M - Avg Hourly Rate

The percentage from Engineering tab. The setup time + cycle time X quoted price ÷ total estimated hours. If price was locked,

Column F - Labor the calculation is actual price - material sales ÷ total estimated hours.

The average labor rate X total job hours. Column N - Total Job Profit

Column G - Burden The actual price - estimated cost.

The burden rate X total job hours. Column O - Profit Margin

Column H - Material The estimated cost ÷ actual price - 1.00 = profit margin.

The rolled up subassemblies + material.


Estimate Recap Report

This report shows broken down pricing information for each estimate according to the quantity breaks entered on the General tab. This pricing is an accumula-tion of all information regarding the estimate.


Hourly Rate Summary

Follow the instructions in the Reference Manual and User’s Guide to enter order and time information into the system. After the information is entered correctly,the Hourly Rate Summary will print the effective hourly shop rate with information supplied directly from the shop floor.

1 Go to Cost Analysis | Hourly Rate Summary to open the Hourly Rate Summary screen.

2 Enter the appropriate criteria necessary to locate the order and time information with apply and exclude filters. Refer to the directions in GeneralInformation at the beginning of this manual on how to use the filters.

3 Check off the breakdown reports to include and select the Report Destination. Check the Yes box if breakdowns should display as graphs.


Column A - Qty

This is the quantity ordered/shipped.

Column B - Total Sales/Unit Price

The top number represents the the total sales. The bottom number represents the unit price from the Order.

Column C - Labor Sales/Other Costs

The top number represents the labor sales. The bottom number is total sales - labor sales.

Column D - Estimated Hours

These are the hours from the Router on the Order.

Column E - Actual Hours

These are the actual hours from the Time Tickets.

Column F - Hours Saved/Lost

This is the difference between the estimated time from the Router on the Order and the actual time from the Time Tickets.

Column G - Pct Effcy

This is calculated by dividing the estimated hours by the actual hours (9.68 ÷ 6.75 = 143%).

Column H - Effective Hrly Rate

This rate is calculated by dividing the labor sales by the actual hours ($503.36 ÷ 6.75 = $74.57). This tells if hourly billing rates are in line with what is used onyour work centers.


Detail

The Detail report shows the effective hourly rate on a job-by-job basis for the specified date range. This is used as a check system to ensure competitive hourlyrates are still profitable. This report takes the sales amount for each job, backs out any outside costs and generates an effective hourly shop rate by dividing thenumber of labor hours in the job. It also displays the numbers of hours saved or lost according to an estimated amount per job.



This report is designed to print a list of current work in process showing occurred costs and projected sales values.

1 Go to Shop Control | Work In Process Summary to open the Work-In-Process Summary Report screen.

2 Enter the appropriate criteria necessary to locate current work in process with apply and exclude filters. Refer to the directions in General Information atthe beginning of this manual on how to use the filters.

3 Select the Costing Rate to be used by the report with the browse arrow. Choosing a different rate here will generate different dollars for the Total Resalecolumn (D). Check off the breakdown reports to include and enter an As Of Date for the system to use.


Column A Setup & Cycle Hours

These hours are populated from Time Tickets turned in.

Column B Total Hours

These hours are the total of Setup and Cycle

Column C Total Costs

These dollars populate from POs for materials, Miscellaneous Job Costs, and Total Costs from the Job Cost Recap for routing steps.

Column D Total Resale

These dollars populate from marked up costs for material (the T&M from the Job Cost Recap). Labor is calculated as Actual Hours X Work Center Billing Rate.

Column E Job Totals Pro-Rated At %

These job totals are those pro-rated at the percentage listed according to the Percent Complete.

Column F Pro-Rated Grand Total

These grand totals are those pro-rated at the percentage listed according to the Percent Complete.


Detail

This report shows all the hours and costs (posted at a pro-rated value if partial shipments) for each open job according to the selection criteria. The pro-ratedvalue is calculated by dividing the quantity open by the quantity to make.


Attendance Summary

This report is designed to show employee attendance, hours, payroll, and shift productivity.

1 Go to Shop Control | Attendance Summary to open the Attendance Summary Report screen.

2 Enter the appropriate criteria necessary to locate attendance information with apply and exclude filters. Refer to the directions in General Information atthe beginning of this manual on how to use the filters.




Detail

The Detail report lists each employee that fits the selection criteria.




Table Maintenance

The Table Maintenance option is where the majority of your master data files are entered, edited, deleted, and/or printed. This section of the system is where youcan produce hard copies of your master data files.

Customer Comments Departments Table Listing

Customer List Work Codes Table Listing

Customer Contact List Product Codes Table Listing

Customer Mailing Labels Bank Codes Table Listing

Vendor Comments Tax Codes Table Listing

Vendor List Terms Codes Table Listing

Vendor Contact List GL Group Codes Table Listing

Vendor Mailing Labels Vendor Types Table Listing

Employee Comments Currency Codes Table Listing

Employee Table Listing Attendance Codes Table Listing

Employee Barcoded Listing Attendance Codes Barcoded Table Listing

Employee Badges Barcoded Listing Shipping Codes Table Listing

Work Center Comments Reason Codes Table Listing

Work Center Table Listing Reason Codes Barcoded Listing

Work Center Barcoded Listing Corrective Action Codes Table Listing

Work Center Badges Feedback Codes Table Listing

Print Tables Training Codes Table Listing

GL Codes Table Listing Work Center Maintenance Codes Table Listing

Operations Table Listing Tooling Codes Table Listing

Operations Barcoded Listing Non-Conformance Codes Table Listing

Collection Terminals Table Listing Document Types Listing

Sales ID Table Listing Document Review Codes Table Listing

43Reports Manual - Table Maintenance

Customers

Follow the instructions in the Reference Manual and User’s Guide to enter, edit, or delete current customers. After the information is entered correctly, individual“Comment” reports can be generated as well as several master file listing: Customer List, Customer Phone Directory, and Customer Labels.

Customer Comments

This list is used to track comments and follow-up dates for the selected customer contact.

1 Go to Tables | Customers and select one of them. Then click the Edit button to open the record.

2 Click the Contacts tab and then the Comments button at the bottom of that screen.

3 When the Comments screen displays, click the Generate Report button at the bottom.

4 Print the report or close it, if “screen” was selected. Then close the Comments screen and the Update Customer screen to return to the main CustomerCode Maintenance screen.


Customer List

This list is used to print the billing and shipping address information for the customers entered in the system. Apply and exclude options can be used to printrecords that match the selection criteria. This report is sorted by the Customer Code field.

1 Go to Tables | Customers and click the Print button.

2 The Customer Maintenance Reports screen will display. Click on the Customer List tab and select the specific filters to locate the customers you need.Refer to the directions in General Information at the beginning of this manual on how to use the filters.



Customer Contact List

The Customer Phone Directory prints all information regarding phone numbers and contacts entered into the system. Apply and exclude options can be used toprint records that match the selection criteria. This report is sorted by the Customer Code field.


2 The Customer Maintenance Reports screen will display. Click on the Contact List tab and sselect the specific filters to locate the customers you need.Refer to the directions in General Information at the beginning of this manual on how to use the filters.



Customer Mailing Labels

These labels print the company name and selected address entered into the system. Apply and exclude options can be used to print records that match the selec-tion criteria. This report is sorted by the Customer Code field.


2 The Customer Maintenance Reports screen will display. Click on the Customer List tab and select the specific filters to locate the customers you need.Refer to the directions in General Information at the beginning of this manual on how to use the filters.

3 Determine which address (shipping or billing) will be used. Select the label style (letter or shipping). Tell the system how to sort the labels (name or ZIPcode).

! Letter size labels are designed to print on a standard 3 ½” x 15/16” label that can be found at most office supply stores. Be sure to match the type oflabel to the specific laser printer used.

! Shipping size labels are designed to print on a standard label that can be found at most office supply stores. Be sure to match the type of label to thespecific laser printer used.



Vendors

Follow the instructions in the Reference Manual and User’s Guide to enter, edit, or delete current customers. After the information is entered correctly, individual“Comment” reports can be generated as well as several master file listing: Vendor List, Vendor Phone Directory, and Vendor Labels.

Vendor Comments

1 Go to Tables | Vendors and select one of them. Then click the Edit button to open the record.

2 Click the Contacts tab and then the Comments button at the bottom of that screen.

3 When the Comments screen displays, click the Generate Report button at the bottom.

4 Print the report or close it, if “screen” was selected. Then close the Comments screen and the Update Customer screen to return to the main Vendor CodeMaintenance screen.


Vendor List

This list is used to print the purchasing, remittance, and shipping address information for the vendors entered in the system. Apply and exclude options can beused to print records that match the selection criteria. This report is sorted by the Vendor Code field.

1 Go to Tables | Vendors and click the Print button.

2 The Vendor Maintenance Reports screen will display. Click on the Vendor List tab and select the specific filters to locate the vendors you need. Refer tothe directions in General Information at the beginning of this manual on how to use the filters.



Vendor Contact List

The Vendor Phone Directory prints all information regarding phone numbers and contacts entered into the system. Apply and exclude options can be used toprint records that match the selection criteria. This report is sorted by the Vendor Code field.


2 The Vendor Maintenance Reports screen will display. Click on the Contact List tab and select the specific filters to locate the vendors you need. Refer tothe directions in General Information at the beginning of this manual on how to use the filters.



Vendor Labels

These labels print the company name and selected address entered into the system. Apply and exclude options can be used to print records that match the selec-tion criteria. This report is sorted by the Vendor Code field.


2 The Vendor Maintenance Reports screen will display. Click on the Vendor Mailing Labels tab and select the specific filters to locate the customers youneed. Refer to the directions in General Information at the beginning of this manual on how to use the filters.

3 Determine which address (billing, shipping or remit) will be used. Select the label style (letter or shipping). Then tell the system how to sort the labels(name or ZIP code).

! Letter size labels are designed to print on a standard 3 ½” x 15/16” label that can be found at most office supply stores. Be sure to match the type oflabel to the specific laser printer used.

! Shipping size labels are designed to print on a standard label that can be found at most office supply stores. Be sure to match the type of label to thespecific laser printer used.



Employees

Follow the instructions in the Reference Manual and User’s Guide to enter, edit, or delete current employees. After the information is entered correctly, individ-ual “Comment” reports can be generated as well as a table listing.

Employee Comments

1 Go to Tables | Employees and select one of them. Then click the Edit button to open the record.

2 Click the Comments tab and then the Generate Report button at the bottom of that screen.

3 Print the report or close it, if “screen” was selected. Then close the Update Employee screen to return to the main Employee Maintenance screen.


Employee Table Listing

1 Go to Tables | Employees and click the Print button.

2 The Employee Maintenance Reports screen will display. Click on the Employee List tab and select the specific filters to locate the employees you need.Refer to the directions in General Information at the beginning of this manual on how to use the filters.

3 Just select the Report Destination and then click the Generate Report button at the bottom of the screen.


Employee Barcoded Listing

This report is used to print a listing of all employees entered into the system. Companies with data collection terminals out in the shop use barcoded listings.They supply certain listings and items that can be printed with bar codes for use in scanning.


2 The Employee Maintenance Reports screen will display. Click on the Employee List tab and select the specific filters to locate the employees you need.You will also have to check the Generate Barcoded Listing checkbox under Report Options in the lower left corner. Refer to the directions in GeneralInformation at the beginning of this manual on how to use the filters.

3 Select the Report Destination and click the Generate Report button to get the listing.


Employee Badges Barcoded Listing

This report is used to print employee badges for employees entered into the system along with the bar code value of their employee number. Companies withdata collection terminals out in the shop use barcoded listings. They supply certain listings and items that can be printed with bar codes for use in scanning.


2 The Employee Maintenance Reports screen will display. Click on the Employee Badges tab and select the specific filters to locate the employees youneed. Refer to the directions in General Information at the beginning of this manual on how to use the filters.



Work Centers

Follow the instructions in the Reference Manual and User’s Guide to enter, edit, or delete current work centers. After the information is entered correctly, indi-vidual “Comment” reports can be generated as well as a table listing.

Work Center Comments

1 Go to Tables | Work Centers and select one of them. Then click the Edit button to open the record.

2 Click the Comments tab and then the Generate Report button at the bottom of that screen.

3 Print the report or close it, if “screen” was selected. Then close the Update Work Center screen to return to the main Work Center Maintenance screen.


Work Center List

This report is used to print a listing of all work centers entered into the system. This report is sorted by the Work Center Code field. It will be divided into twosections:

1 Go to Tables | Work Centers and click the Print button.

2 The Work Center Maintenance Reports screen will display. Click on the Work Cener List tab and select the specific filters to locate the work centers youneed. Refer to the directions in General Information at the beginning of this manual on how to use the filters.

3 Just select the Report Destination and click the Generate Report button to get the two-part listing.

Work Center ListThis section is used to print a listing of all work centers entered into the system alongs with their assigned departments, available hours, labor account, etc.


Work Center Rate ListThis section shows work centers with their assigned hourly shop rates.


Work Center Barcoded Listing

Companies with data collection terminals out in the shop use barcoded listings. They supply certain listings and items that can be printed with bar codes for usein scanning. This report is used to print a listing of all work centers entered into the system along with the bar code value of the work center number. This reportcan be positioned by the bar code scanning devices for the employees to scan while entering their time from the shop floor.


2 The Work Center Maintenance Reports screen will display. Click on the Work Cener List tab and select the specific filters to locate the work centers youneed. You will also have to check the Generate Barcoded Listing checkbox under Report Options in the lower left corner. Refer to the directions inGeneral Information at the beginning of this manual on how to use the filters.

3 Then select the Report Destination and click the Generate Report button to get the two-part listing.


Work Center Badges

This report is used to print work center badges for work centers entered into the system along with the bar code value of the work center number. Companieswith data collection terminals out in the shop use barcoded listings. They supply certain listings and items that can be printed with bar codes for use in scanning.


2 The Work Center Maintenance Reports screen will display. Click on the Work Center Badges tab and select the specific filters to locate the employeesyou need. Refer to the directions in General Information at the beginning of this manual on how to use the filters.



Print Tables

This option takes you directly to the Print Table Listing screen where the user can print any of the available Table Listings or Barcoded Listings.


GL Codes Table Listing

Follow the instructions in the Reference Manual and User’s Guide to enter, edit, or delete current GL Codes. After the information is entered correctly, a tablelisting can be generated. This report is used to print the chart of accounts entered into the system. It is sorted by the general ledger account code field.

1 Go to Tables | GL Codes and click the Print button.

2 The Table Listings screen will display with GL Codes automatically checked.



Operations Table Listing

Follow the instructions in the Reference Manual and User’s Guide to enter, edit, or delete current Operations. After the information is entered correctly, a tablelisting can be generated. This report is used to print a listing of operations entered into the system. It is sorted by the operation code field.

1 Go to Tables | Operations and click the Print button.

2 The Print Table Listing screen will display with Operations automatically checked.



Operations Barcoded Listing

Companies with data collection terminals out in the shop use barcoded listings. They supply certain listings and items that can be printed with bar codes for usein scanning. This report is used to print a listing of all operations entered into the system along with the bar code value of the operation number. It can be posi-tioned by the bar code scanning devices for the employees to scan while entering their time from the shop floor.

1 Go to Tables | Operations and click the Print button.

2 The Print Table Listing screen will display with Operations automatically checked. Look at the right column and check Operations there too to generatethe Barcoded Listing.



Collection Terminals Table Listing

Follow the instructions in the Reference Manual and User’s Guide to enter, edit, or delete current Collection Terminals. After the information is entered correctly,a table listing can be generated. This report is used to print a listing of data collection terminals entered into the system. It is sorted by the terminal number field.Only companies using data collection devices with bar code scanners out in the shop use this listing. Default data collection terminal numbers 065 – 068 areentered automatically.

1 Go to Tables | Collection Terminals and click the Print button.

2 The Print Table Listing screen will display with Collection Terminals automatically checked.



Sales IDs Table Listing

Follow the instructions in the Reference Manual and User’s Guide to enter, edit, or delete current Sales IDs. After the information is entered correctly, a tablelisting can be generated. This report is used to print a listing of sales ids entered into the system. It is sorted by the sales id code field.

1 Go to Tables | Sales IDs and click the Print button.

2 The Print Table Listing screen will display with Sales IDs automatically checked.



Departments Table Listing

Follow the instructions in the Reference Manual and User’s Guide to enter, edit, or delete current Departments. After the information is entered correctly, a tablelisting can be generated. This report is used to print a listing of departments entered into the system. It is sorted by the department code field.

1 Go to Tables | Departments and click the Print button.

2 The Print Table Listing screen will display with Departments automatically checked.



Work Codes Table Listing

Follow the instructions in the Reference Manual and User’s Guide to enter, edit, or delete current Work Codes. After the information is entered correctly, a tablelisting can be generated. This report is used to print a listing of work codes entered into the system. It is sorted by the work code field.

1 Go to Tables | Work Codes and click the Print button.

2 The Print Table Listing screen will display with Work Codes automatically checked.



Product Codes Table Listing

Follow the instructions in the Reference Manual and User’s Guide to enter, edit, or delete current Product Codes. After the information is entered correctly, atable listing can be generated. This report is used to print a listing of product codes entered into the system. It is sorted by the product code field.

1 Go to Tables | Product Codes and click the Print button.

2 The Print Table Listing screen will display with Product Codes automatically checked.



Bank Codes Table Listing

Follow the instructions in the Reference Manual and User’s Guide to enter, edit, or delete current Bank Codes. After the information is entered correctly, a tablelisting can be generated. This report is used to print a listing of bank codes entered into the system. It is sorted by the bank code field.

1 Go to Tables | Bank Codes and click the Print button.

2 The Print Table Listing screen will display with Bank Codes automatically checked.



Tax Codes Table Listing

Follow the instructions in the Reference Manual and User’s Guide to enter, edit, or delete current Tax Codes. After the information is entered correctly, a tablelisting can be generated. This report is used to print a listing of tax codes entered into the system. It is sorted by the tax code field.

1 Go to Tables | Tax Codes and click the Print button.

2 The Print Table Listing screen will display with Tax Codes automatically checked.



Terms Codes Table Listing

Follow the instructions in the Reference Manual and User’s Guide to enter, edit, or delete current Terms Codes. After the information is entered correctly, a tablelisting can be generated. This report is used to print a listing of terms codes entered into the system. It is sorted by the terms code field.

1 Go to Tables | Terms Codes and click the Print button.

2 The Print Table Listing screen will display with Terms Codes automatically checked.



GL Group Codes Table Listing

Follow the instructions in the Reference Manual and User’s Guide to enter, edit, or delete current GL Group Codes. After the information is entered correctly, atable listing can be generated. This report is used to print a listing of gl group codes entered into the system. It is sorted by the gl group code field.

1 Go to Tables | GL Group Codes and click the Print button.

2 The Print Table Listing screen will display with GL Group Codes automatically checked.



Vendor Types Table Listing

Follow the instructions in the Reference Manual and User’s Guide to enter, edit, or delete current Vendor Types. After the information is entered correctly, a tablelisting can be generated. This report is used to print a listing of vendor types entered into the system. It is sorted by the vendor type code field.

1 Go to Tables | Vendor Types and click the Print button.

2 The Print Table Listing screen will display with Vendor Types automatically checked.



Currency Codes Table Listing

Follow the instructions in the Reference Manual and User’s Guide to enter, edit, or delete current Currency Codes. After the information is entered correctly, atable listing can be generated. This report is used to print a listing of currency codes entered into the system. It is sorted by the currency code field.

1 Go to Tables | Currency Codes and click the Print button.

2 The Print Table Listing screen will display with Currency Codes automatically checked.



Attendance Codes Table Listing

Follow the instructions in the Reference Manual and User’s Guide to enter, edit, or delete current Attendance Codes. After the information is entered correctly, atable listing can be generated. This report is used to print a listing of attendance codes entered into the system. It is sorted by the attendance code field.

1 Go to Tables | Attendance Codes and click the Print button.

2 The Print Table Listing screen will display with Attendance Codes automatically checked.



Attendance Codes Barcoded Listing

Companies with data collection terminals out in the shop use barcoded listings. They supply certain listings and items that can be printed with bar codes for usein scanning. This report is used to print a listing of all attendance codes entered into the system along with the bar code value of the attendance code number.

1 Go to Tables | Attendance Codes and click the Print button.

2 The Print Table Listing screen will display with Attendance Codes automatically checked. Look at the right column and check Attendnace Codes theretoo to generate the Barcoded Listings.

3 Then select the Report Destination and click the Generate Report button to get the two-part listing.


Shipping Codes Table Listing

Follow the instructions in the Reference Manual and User’s Guide to enter, edit, or delete current Shipping Codes. After the information is entered correctly, atable listing can be generated. This report is used to print a listing of shipping codes entered into the system. It is sorted by the shipping code field.

1 Go to Tables | Shipping Codes and click the Print button.

2 The Print Table Listing screen will display with Shipping Codes automatically checked.



Reason Codes Table Listing

Follow the instructions in the Reference Manual and User’s Guide to enter, edit, or delete current Reason Codes. After the information is entered correctly, atable listing can be generated. This report is used to print a listing of reason codes entered into the system. It is sorted by the reason code field.

1 Go to Tables | Reason Codes and click the Print button.

2 The Print Table Listing screen will display with Reason Codes automatically checked.



Reason Codes Barcoded Listing

Companies with data collection terminals out in the shop use barcoded listings. They supply certain listings and items that can be printed with bar codes for usein scanning. This report is used to print a listing of all reason codes entered into the system along with the bar code value of the reason number. It can be posi-tioned by the bar code scanning devices for the employees to scan while entering their time from the shop floor.

1 Go to Tables | Reason Codes and click the Print button.

2 The Print Table Listing screen will display with Reason Codes automatically checked. Look at the right column and check Reason Codes there too togenerate the Barcoded Listing.



Corrective Action Codes Table Listing

Follow the instructions in the Reference Manual and User’s Guide to enter, edit, or delete current Corrective Action Codes. After the information is entered cor-rectly, a table listing can be generated. This report is used to print a listing of corrective action codes entered into the system. It is sorted by the corrective actioncode field.

1 Go to Tables | Corrective Action Codes and click the Print button.

2 The Print Table Listing screen will display with Corrective Action Codes automatically checked.



Feedback Codes Table Listing

Follow the instructions in the Reference Manual and User’s Guide to enter, edit, or delete current Feedback Codes. After the information is entered correctly, atable listing can be generated. This report is used to print a listing of feedback codes entered into the system. It is sorted by the feedback code field.

1 Go to Tables | Feedback Codes and click the Print button.

2 The Print Table Listing screen will display with Feedback Codes automatically checked.



Training Codes Table Listing

Follow the instructions in the Reference Manual and User’s Guide to enter, edit, or delete current Training Codes. After the information is entered correctly, atable listing can be generated. This report is used to print a listing of training codes entered into the system. It is sorted by the training code field.

1 Go to Tables | Training Codes and click the Print button.

2 The Print Table Listing screen will display with Training Codes automatically checked.



Work Center Maintenance Codes Table Listing

Follow the instructions in the Reference Manual and User’s Guide to enter, edit, or delete current Work Center Maintenance Codes. After the information isentered correctly, a table listing can be generated. This report is used to print a listing of work center maintenance codes entered into the system. It is sorted bythe work center maintenance code field.

1 Go to Tables | Work Center Maintenance Codes and click the Print button.

2 The Print Table Listing screen will display with Work Cener Maintenance Codes automatically checked.



Tooling Codes Table Listing

Follow the instructions in the Reference Manual and User’s Guide to enter, edit, or delete current Tooling Maintenance Codes. After the information is enteredcorrectly, a table listing can be generated. This report is used to print a listing of tooling maintenance codes entered into the system. It is sorted by the toolingmaintenance code field.

1 Go to Tables | Tooling Maintenance Codes and click the Print button.

2 The Print Table Listing screen will display with Tooling Maintenance Codes automatically checked.



Non-Conformance Codes Table Listing

Follow the instructions in the Reference Manual and User’s Guide to enter, edit, or delete current Non-Conformance Codes. After the information is entered cor-rectly, a table listing can be generated. This report is used to print a listing of non-conformance codes entered into the system. It is sorted by the non-confor-mance code field.

1 Go to Tables | Non-Conformance Codes and click the Print button.

2 The Print Table Listing screen will display with Non-Conformance Codes automatically checked.



Document Types Table Listing

Follow the instructions in the Reference Manual and User’s Guide to enter, edit, or delete current Document Types. After the information is entered correctly, atable listing can be generated. This report is used to print a listing of document types entered into the system. It is sorted by the document type field.

1 Go to Tables | Document Types and click the Print button.

2 The Print Table Listing screen will display with Document Types automatically checked.



Document Review Codes Table Listing

Follow the instructions in the Reference Manual and User’s Guide to enter, edit, or delete current Document Review Codes. After the information is entered cor-rectly, a table listing can be generated. This report is used to print a listing of document review codes entered into the system. It is sorted by the document reviewcode field.

1 Go to Tables | Shipping Codes and click the Print button.

2 The Print Table Listing screen will display with Shipping Codes automatically checked.



89Reports Manual - Quoting & Estimation

Quoting & Estimation

Bill of Materials on the Estimate

Routing Summary on the Estimate

Comments on the Estimate

Multi Format Viewer Documents on the Estimate

The Estimate

Estimate Recap

Routing Cost Detail Report

Material Cost Detail Report

Cust List Report

Quotations

Comments on the Quotation

Quote Cross Reference

Price Catalog

Quotation Summary

Detail

Customer Breakdown

Quoted By Breakdown

Work Code Breakdown

Bill of Materials on the Estimate

Follow the instructions in the Reference Manual and User’s Guide to enter a part into the system. After the information is entered correctly, print a hard copy ofthe information from the Materials tab.

1 Go to Quoting | Routing/Estimation and enter the part number or use the Search binoculars to locate it.

2 Highlight the part in the list box and click the edit button to open the Update Estimate screen.

3 Click on the Materials tab.

4 Then click the Print button in the center of the screen.

5 The Materials Summary Report Selection Criteria screen will display where the user enters the criteria. Tell the system to show unit costs or part notesand then select the standard report or the exploded BOM report.

6 Click on OK to generate the BOM.

7 Print the report or close it, if “screen” was selected. Then close the Update Estimate screen to return to the main Estimates screen.





This Page Was Intentionally Left Blank.

Routing Summary on the Estimate

Follow the instructions in the Reference Manual and User’s Guide to enter a part into the system. After the information is entered correctly, print a hard copy ofthe information from the Routing tab.



3 Click on the Routing tab.

4 Then click the Print button at the bottom of the screen.

5 The Routing Summary Report Selection Criteria screen will display where the user enters the criteria.

6 Click on OK to generate the Router.




Comments on the Estimate

Follow the instructions in the Reference Manual and User’s Guide to enter a part into the system. After the information is entered correctly, individual“Comment” reports can be generated.



3 Click on the Comments tab.

4 Then click the Generate Report button at the bottom of the screen to produce the report.



Multi Format Viewer Documents on the Estimate

Follow the instructions in the Reference Manual and User’s Guide to enter a part into the system. After the information is entered correctly, print a hard copy ofthe information from the Documents button. You must have an application that is able to open the document in order to view it or print it.



3 Click on the Documents button in the upper right corner of the screen.

4 The Documents screen will display all items attached to the part. Select the document and click the View button to open it with the appropriate applica-tion. Use the printing functions of that application to generate the document.

5 You can also select the document and then the Print button to generate a hard copy of it.

6 Close the Documents screen and then the Update Estimate screen to return to the main Estimates screen.



Follow the instructions in the Reference Manual and User’s Guide to enter a part into the system. After the information is entered correctly, the Cost Estimatecan be printed. There are also breakdown reports generated from information supplied on the General, Materials, and Routing tabs.

1 Go to Quoting | Routing/Estimation and enter the part number or use the Search binoculars to locate it. Select the part in the list box and click the Printbutton.

2 The Form Print Details screen will display the Estimate tab with the selected estimate highlighted in the print spool. The report will automatically gener-ate to the screen and the necessary breakdown pages will be selected according to what has been entered on the Estimate.

! If the Materials tab or Routing tab are complete, the system knows to generate a breakdown page for that section. So, if you machine a customer partthat requires no materials and you do not list any materials on the Materials tab, a Material Cost Detail Report will not be printed.

3 So just click the Single Estimate button and each breakdown report will generate. Each report is broken down into two sections: the header and thedetail. The header information includes general information about the part such as part number, customer, description, etc. The detail section shows thespecific material or routing information.

A - Setup I - Outside Service

The setup rate X setup hours on Router. The cost of the service from the outside vendor.

B - Cycle J - Commission

The cycle rate X cycle hours on Router. The percentage from Engineering tab.

C - Material K - Actual Price

The material cost + markup percent. The price on the General tab of the Estimate, if locked (the selling price).

D - Outside Service L - Total Job Time

The price charged to the customer for this service. The hours from the Router tab on the Estimate.

E - Commission M - Avg Hourly Rate

The percentage from Engineering tab. The setup time + cycle time X quoted price ÷ total estimated hours. If price was locked,

F - Labor the calculation is actual price - material sales ÷ total estimated hours.

The average labor rate X total job hours. N - Total Job Profit

G - Burden The actual price - estimated cost.

The burden rate X total job hours. O - Profit Margin

H - Material The estimated cost ÷ actual price - 1.00 = profit margin.

The rolled up subassemblies + material.


Estimate Recap Report

This report shows broken down pricing information for each estimate according to the quantity breaks entered on the General tab. This pricing is an accumula-tion of all information regarding the estimate.


Routing Cost Detail Report

This report shows detailed information for each estimate according to the Routing information entered. This includes estimated shop time and shop rates from theRouting tab.


Material Cost Detail Report

This report shows detailed information for each estimate according to the Material tab.


Cut List Report

This report provides a listing of all sub-assembly material to be cut to length for the selected part.


Quotations

Follow the instructions in the Reference Manual and User’s Guide to enter a Quote into the system. After the information is entered correctly, print a hard copyof the quotation.

1 Go to Quoting | Quotes and enter the Quote number or use the Search binoculars to locate it. Highlight the quote and click the Print button.

2 The quote will be selected in the print spool. So just select a Report Destination, complete the Quote Print Defaults, and click the Single Quote button togenerate the quotation.


Comments on the Quote

Follow the instructions in the Reference Manual and User’s Guide to enter a quote into the system. After the information is entered correctly, individual“Comment” reports can be generated.

1 Go to Quoting | Quotations and enter the quote number or use the Search binoculars to locate it.

2 Highlight the quote in the list box and click the edit button to open the Update Quote screen.

3 Click on the Contacts tab and then the Comments button in the loser right corner.

4 On the Comment Detail screen click the Generate Report button at the bottom of the screen to produce the report.

5 Print the report or close it, if “screen” was selected. Then close the Update Quote screen to return to the main Quotations screen.


Quotation Reports

Follow the instructions in the Reference Manual and User’s Guide to enter a Quote into the system. After the information is entered correctly, several reports canbe generated from your quotes: Quote Cross Reference, Price Catalog, and Quotation Summary.


Quote Cross Reference

This report is designed to locate old quotes from pieces of information the user supplies.

1 Go to Quoting | Quote Cross Reference to open the Estimation Module Reports screen.

2 Enter the specific criteria necessary to locate the appropriate quotes with apply and exclude filters. Refer to the directions in General Information at thebeginning of this manual on how to use the filters. User-Defined field changes made on Customers, Quotes, and Estimates can be used as filters.

3 Tell the system if Part Notes should be printed along with the report, select the Report Destination, and then click the Generate Report button.


Price Catalog

This report is designed to print a list of parts and quantity break pricing.

1 Go to Quoting | Price Catalog to open the Estimation Module Reports screen.

2 Enter the specific criteria necessary to locate the appropriate parts with apply and exclude filters. Refer to the directions in General Information at thebeginning of this manual on how to use the filters. The User-Defined tab show line item level changes made on parts and can be used as filters.

3 Tell the system if there should be an additional markup, select the Report Destination, and then click the Generate Report button.


Quotation Summary

This report is designed to print quotation summaries according to the criteria provided. It can be generated in several breakdown pages: Detail, CustomerBreakdown, Quoted By Breakdown, and Work Code Breakdown.

1 Go to Quoting | Quotation Summary to open the Estimation Module Reports screen.

2 Enter the specific criteria necessary to locate the appropriate quotes with apply and exclude filters. Refer to the directions in General Information at thebeginning of this manual on how to use the filters. User-Defined field changes made on Customers, Quotes, and Estimates can be used as filters.

3 Check off the breakdown reports to include, select the Report Destination, and then click the Generate Report button.


DetailThe Detail report shows information for each quote according to the criteria selected.


Customer BreakdownThe Customer Breakdown shows all the quotes that appear in the detail section, sorted by customer.


Quoted By BreakdownThe Customer Breakdown shows all the quotes that appear in the detail section, sorted by the employee that entered the quote.


Work Code BreakdownThe Customer Breakdown shows all the quotes that appear in the detail section, sorted by the work code selected on the quote.


113Reports Manual - Orders

Orders

Part Routing From the Order

Multi Format Viewer Files From the Order

Comments on the Order

Printing the Order

Job Travelers

Work Orders

Acknowledgements

Printing the Shipment

Packing Lists

Bills of Lading

Certification

Shipping Labels

Job Labels

Printing Customer Returns/Rework

Credit Memo

Return Authorization

Return Label

Order Reports

Job Schedule

Backlog Summary

Order Entry Summary

Shipment Summary

Cross Reference

Price Catalog

Customer Return/Rework Summary

Part Routings from the Order

Follow the instructions in the Reference Manual and User’s Guide to enter an order into the system. After the information is entered correctly, print a hard copyof the routing information from Part Number.

1 Go to Orders | Orders and enter the order number or use the Search binoculars to locate it.

2 Highlight the order in the list box and click the edit button to open the Update Order screen.

3 Click on the Part Number down in the grid and then the Details button in the lower right corner of the screen. This opens the Order Line Item Detailscreen with the Routing tab selected.

4 Now click the Print button at the bottom of the screen.

5 The Routing Summary Report Selection Criteria screen will display where the user enters the criteria.

6 Click on OK to generate the Router.

7 Print the report or close it, if “screen” was selected. Then close the Order Line Item Detail screen and then the Update Order screen to return to the mainOrders screen.



Multi Format Viewer Files from the Order

Follow the instructions in the Reference Manual and User’s Guide to enter an order into the system. After the information is entered correctly, print a hard copyof the information from the Documents icon. You must have an application that is able to open the document in order to view it or print it.


2 Highlight the order in the list box and click the edit button to open the Update Orders screen.

3 Click on the Documents field corresponding to the line item needed. This field will have a paper clipped page icon signifying a document has beenattached.



6 Close the Documents screen and then the Update Orders screen to return to the main Orders screen.


Comments on the Order

Follow the instructions in the Reference Manual and User’s Guide to enter an order into the system. After the information is entered correctly, individual“Comment” reports can be generated.

1 Go to Orders | Order Entry and enter the order number or use the Search binoculars to locate it.

2 Highlight the order in the list box and click the edit button to open the Update Order screen.

3 Click on the Part Number down in the grid and then the Details button in the lower right corner of the screen. This opens the Order Line Item Detailscreen with the Routing tab selected.

4 Click on the Contacts tab.


6 Print the report or close it, if “screen” was selected. Then close the Update Order screen to return to the main Estimates screen.


Printing the Order

Follow the instructions in the Reference Manual and the User’s Guide to enter orders into the system. After the information is entered correctly, several docu-ments must be generated.


2 Select the order in the list box and click the Print button to open the Order Entry Documents screen.

Job Travelers

1 On the Order Entry Documents screen select the Job Traveler tab. The selected order will be highlighted in the print spool.

2 Select all the Job Traveler Print Defaults and then select the Report Destination. There are four reports available: Shop Copy, Inventory Copy, PurchasingCopy, and Cut List Copy. The section titled Include These Sections On Shop Copy work in conjunction with the Shop Copy so that only one report isnecessary. Checking all the options here will tell the system to print them all on the Shop Copy. Companies can, of course, still print each report sepa-rately as well as the consolidated Shop Copy. These documents provide company employees with the information they’ll need to complete an order.

3 Tell the system which elements to include on the Router.

4 Then tell the system the number of copies to print of each page and click the Single Traveler button.


Shop CopyThe Shop Copy is designed to go out into the shop for employee use to manufacture the job correctly. This is the only copy that can contain bar codes used inscanning from the shop floor.


Inventory CopyThe Inventory Copy is designed for the employee who pulls material from stock. This can be used as a “pick list” showing raw materials, tooling, finishedgoods, etc.


Purchasing CopyThe Purchasing Copy is designed for the purchasing agent to show all items to be purchased for a specific job. The information here also appears on the “jobrequirements” report grouped by vendor.


Cut List CopyThis report provides a listing of all sub-assembly material to be cut to length for the selected part.


Work Orders

1 On the Order Entry Documents screen select the Work Orders tab. The selected order will be highlighted in the print spool.

2 Select the Report Destination and the Work Order Print Defaults.

3 Then just click the Single Work Order button.


Acknowledgments

1 On the Order Entry Documents screen select the Acknowledgments tab. The selected order will be highlighted in the print spool.

2 Select the Report Destination and the Acknowledgment Print Defaults.

3 Then just click the Single Ack button.




Printing the Shipment

Follow the instructions in the Reference Manual and the User’s Guide to enter packing lists into the system. After the information is entered correctly, severaldocuments can be generated.

1 Go to Orders | Shipments and enter the packing list number or use the Search binoculars to locate it.

2 Select the packing list in the list box and click the Print button to open the Shipment Print Details screen.


Packing Lists

1 On the Shipment Print Details screen select the Packing List tab. The selected order will be highlighted in the print spool.

2 Select all the Packing List Print Defaults and then select the Report Destination.

3 Then click the Single PL button. This document will be used to ship products to the customer.


Bills of Lading

To generate the Bill of Lading, simply click the button on the Packing List tab. The same criteria set for Packing List will be used to build it. Use the Bill ofLading to print a document on a standard, pre-printed form to be used to ship products to customers. Be sure to request a Bill of Lading that matches the pre-rpinted forms used!


Certification

1 On the Shipment Print Details screen select the Certifications tab. The selected order will be highlighted in the print spool.

2 Select all the Comformance Print Defaults and then select the Report Destination.

3 Then click the Single Cert button. This document can be sent to your customer certifying that the parts were made within specific standards. This is nec-essary for those adhering to ISO 9000 standards.


Shipping Labels

1 On the Shipment Print Details screen select the Shipping Labels tab.

2 Select the appropriate order in the print spool.

3 Indicate how many copies for the system to print, the number, if any, to skip when printing, and the Report Destination.

4 Then click the Generate button.

5 These labels are printed for the cartons being shipped to the customer.


Job Labels

1 On the Shipment Print Details screen select the Job Labels tab.

2 Complete all the Job Label Details from the job. Use the Search to locate a job, if necessary, and automatically populate the fields.

3 Select the Report Destination and then click the Generate button. Job Labels are printed and placed on containers to identify what is in them. This is usedfor shipping to make sure all the containers for a specific job are shipped together.


Printing Customer Returns/Rework

Follow the instructions in the Reference Manual and the User’s Guide to enter returns into the system. After the information is entered correctly, several docu-ments must be generated.

Credit Memos

1 Go to Orders | Customer Returns/Rework and enter the return number or use the Search binoculars to locate it.

2 Select the return in the list box and click the Edit button to open the Update Customer Return screen.

3 Once the return is entered and completed, you can generate either a Credit Memo or Invoice, whichever isnecessary. Just click the Create Credit/Invoicebutton in the lower right corner.

4 The Add Invoice screen displays with all the line items from the return populating it. The original Order Number is reused with the addition of a “-CM.”

5 Click OK andthe Update Customer Return screen displays. From here, you can close the return and go to AR | Billing to print the Credit Memo. Refer toAccounts Receivable, Printing the Customer Bill for instructions.


Return Authorization

1 From the main Customer Returns/Rework screen, click the Print button. On the Customer Return Print Details screen select the Return Authorization tab.The selected return will be highlighted in the print spool.

2 Select all the Return Authorization Print Defaults and then select the Report Destination.

3 Click the Single Return button. This document will be sent to the customer to authorize their return.


Return Label

1 On the Customer Return Print Details screen select the Return Label tab.

2 Select the appropriate return in the print spool.

3 Indicate how many copies for the system to print, the number, if any, to skip when printing, and the Report Destination.

4 Then click the Generate button.

5 These labels are printed for the customer to return parts.


Order Reports

Follow the instructions in the Reference Manual and User’s Guide to enter an Order into the system. After the information is entered correctly, several reportscan be generated from the orders: Job Schedules, Backlog Summaries, Order Entry Summaries, Shipment Summaries, a Cross Reference Report, and a PriceCatalog.

Job Schedule

This report is designed to print a list of all “Open” jobs.

1 Go to Orders | Job Schedule to open the Job Schedule screen.


3 Select the appropriate Sort By criteria and the Report Destination. Check the Show Prior Shipment Information is necessary for the schedule.



Backlog Summary

This report is designed to print a list of all “Open” jobs along with their quoted prices for a dollar backlog of orders.

1 Go to Orders | Backlog Summary to open the Order Module Reports screen.


3 Check off the breakdown reports to include and then select the appropriate Sort By criteria.

4 Pick the Report Destination and check the box under Report Options if breakdowns should be displayed as graphs.



DetailThis breakdown shows each entry by job.


Customer BreakdownThis breakdown provides a numeric listing showing the total dollar and percentage of dollar backlog for each customer listed in the Detail report.


Work Code BreakdownThis breakdown provides a numeric listing showing the total dollar and percentage of dollar backlog for each work code listed in the Detail report.


Part Number BreakdownThis breakdown provides a listing showing the total quantity and dollar value for each part number listed in the Detail report.


Product Code BreakdownThis breakdown provides a numeric listing showing the total dollar and percentage of dollar backlog for each product code listed in the Detail report.


Order Entry Summary

This report is designed to print a list of all orders entered in the system.

1 Go to Orders | Order Entry Summary to open the Order Module Reports screen.


3 Check off the breakdown reports to include and pick the Report Destination. Check the box under Report Options if breakdowns should be displayed asgraphs.



DetailThis report shows the detail of each order.


Customer BreakdownThis breakdown provides a numeric listing showing the total dollar and percentage for each customer listed in the Detail report.


Part Number BreakdownThis breakdown provides a listing showing quantity totals for each part number listed in the Detail report.


Work Code BreakdownThis breakdown provides a numeric listing showing the total for each work code listed in the Detail report.


Sales ID BreakdownThis breakdown provides a numeric listing showing the total for each sales id listed in the Detail report.


Product Code BreakdownThis breakdown provides a numeric listing showing the total for each product code listed in the Detail report.


Shipment Summary

This report is designed to print a list of shipments that have been made to customers.

1 Go to Orders | Shipment Summary to open the Order Module Reports screen.

2 Enter the appropriate criteria necessary to locate the appropriate shipments with apply and exclude filters. Refer to the directions in General Informationat the beginning of this manual on how to use the filters.



DetailThis report shows all the information for each shipment made to a customer.


Customer BreakdownThis breakdown shows a total for each customer for all the shipments listed on the Detail report.


Part Number BreakdownThis breakdown shows a total for each part for all the shipments listed on the Detail report.


Sales ID BreakdownThis breakdown shows a total for each sales id for all the shipments listed on the Detail report.

Work Code BreakdownThis breakdown shows a total for each work code for all the shipments listed on the Detail report.


Cross Reference

This report is designed to locate old job information from pieces of information the user supplies.

1 Go to Orders | Cross Reference to open the Orders Module Reports screen.


3 Select the Report Destination and then click the Generate Report button.


Price Catalog

This report is designed to print a list of parts and quantity break pricing.

1 Go to Orders | Price Catalog to open the Orders Module Reports screen.

2 Enter the specific criteria necessary to locate the appropriate parts with apply and exclude filters. User-Defined fields at the Line Item level are availableas filters also. Refer to the directions in General Information at the beginning of this manual on how to use the filters.

3 Tell the system if there should be an additional markup, select the Report Destination, and then click the Generate Report button.


Customer Return/Rework Summary

This report is designed to print a list of returns/reworks that have been made for customers.

1 Go to Orders | Customer Return/Rework Summary to open that screen.

2 Enter the appropriate criteria necessary to locate the returns/reworks you need with the apply and exclude filters. Refer to the directions in GeneralInformation at the beginning of this manual on how to use the filters.



DetailThis report shows all the pertinent information for each return/rework made by customers.


Customer BreakdownThis breakdown shows a total for each customer for all the returns/reworks listed on the Detail report.

Part Number BreakdownThis breakdown shows a total for each part for all the returns/reworks listed on the Detail report.


Sales ID BreakdownThis breakdown shows a total for each sales id for all the returns/reworks listed on the Detail report.

Work Code BreakdownThis breakdown shows a total for each work code for all the returns/reworks listed on the Detail report.


Reason Code BreakdownThis breakdown shows a total for each reason code for all the returns/reworks listed on the Detail report.


159Reports Manual - Purchase Orders

Purchase Orders

Comments on the Purchase Order

Printing the Purchase Order

Purchase Orders

Delivery Tickets

Purchase Order Labels

Printing Receiving Documents

Receivers

Receiving Labels

Request For Quotations

Printing Vendor Returns

Debit Memos

Return Labels

Purchasing Reports

Purchase Order Summary

Receiving Summary

Vendor Quality Summary

RFQ Summary

Job Requirements

Vendor Return Summary

Comments on the Purchase Order

Follow the instructions in the Reference Manual and User’s Guide to enter a purchase order into the system. After the information is entered correctly, individual“Comment” reports can be generated.

1 Go to Purchasing | Purchase Orders and enter the purchase order number or use the Search binoculars to locate it.

2 Highlight the PO in the list box and click the edit button to open the Update Purchase Order screen.

3 Click on the Contact tab and notice if there are any “notebook” icons. This identifies which Contacts have notes associated with them.

5 Click the Generate Report button at the bottom of the screen to produce the report.

6 Print the report or close it, if “screen” was selected. Then close the Update Purchase Order screen to return to the main Estimates screen.


Printing Purchase Orders

Follow the instructions in the Reference Manual and User’s Guide to enter a purchase order into the system. After the information is entered correctly, print ahard copy of the PO. There are two types of POs that can be generated.

! A Material Purchase can be entered to buy raw material like steel, aluminum, sheet metal, etc.

! An Outside Services Purchase lists the customer’s part number and the description of work to be performed such as heat treating, plating, debur-ring, etc.

1 Go to Purchasing | Purchase Orders and enter the PO number or use the Search binoculars to locate it.

2 Highlight the PO in the list box and click the Print button to open the Purchase Order Print Details screen.


Purchase Orders

1 On the Purchase Order Print Details screen make sure the Purchase Order tab is selected. The PO will display selected in the print spool.

2 Just select the Report Destination and complete the Purchase Order Print Defaults.

3 Then click the Single PO button to generate the Purchase Order.

4 Print the report or close it, if “screen” was selected. Then close the Purchase Order Print Details screen to return to the main Purchase Orders screen.


Delivery Tickets

1 On the Purchase Order Print Details screen click on the Delivery Ticket tab and the ticket for the selected PO will display highlighted in the print spool.

2 Just select the Report Destination and complete the Delivery Ticket Print Defaults.

3 Then click the Single DT button to generate the Delivery Ticket.

4 Print the ticket or close it, if “screen” was selected. Then close the Purchase Order Print Details screen to return to the main Purchase Orders screen.


Purchase Order Labels

1 On the Purchase Order Print Details screen click on the PO Labels tab and select the PO in the print spool.

2 Enter the number of containers and click the Generate Labels button.

3 Once the labels are printed, close the Purchase Order Print Details screen to return to the main Purchase Orders screen.


Printing Receiving Documents

Follow the instructions in the Reference Manual and User’s Guide to enter a purchase order into the system. After the information is entered correctly, printReceivers, Debit Memos, Return Labels, and Receiving Labels for the materials the company has purchased and received.

Printing Receivers

1 Go to Purchasing | Receiving and enter the Receiver number or use the Search binoculars to locate it.

2 Highlight the Receiver in the list box and click the Print button to open the Receiving Print Details screen.

3 The Receiver will be selected in the print spool.

4 Select the Report Destination and complete the Receiver Print Defaults. Then click the Single Receiver button.

5 Print the Receiver or close it, if “screen” was selected.


Printing Receiving Labels

1 Go to Purchasing | Receiving and enter the Receiver number or use the Search binoculars to locate it.

2 Highlight the Receiver in the list box and click the Print button to open the Receiving Print Details screen.

3 Go to the Receiving Labels tab. The Receiver will be selected in the print spool.

4 Select the Report Destination and click the Generate button.


Request For Quotation

Follow the instructions in the Reference Manual and User’s Guide to enter a purchase order into the system. After the information is entered correctly, printRFQs to be sent to suppliers so they can notify you with current pricing information.

1 Go to Purchasing | Request for Quotation and enter the Request number or use the Search binoculars to locate it.

2 Highlight the RFQ in the list box and click the Print button to open the Form Print Details screen.

3 The RFQ will be selected in the print spool.

4 Select the Report Destination and complete the RFQ Print Defaults. Then click the Single RFQ button.

5 Print the RFQ or close it, if “screen” was selected. Then close the Form Print Details screen to return to the main Request for Quotation screen.


Printing Vendor Returns

Follow the instructions in the Reference Manual and the User’s Guide to enter returns into the system. After the information is entered correctly, several docu-ments must be generated.

Printing Debit Memos

1 Go to Purchasing | Vendor Returns and enter the Return number or use the Search binoculars to locate it..

2 Highlight the return in the list box and click the Print button to open the Vendor Return Print Details screen.

3 Make sure the Debit Memo tab is selected. Then select the Report Destination and complete the Debit Memo Print Defaults. Now click the Single DebitMemo button.

5 Print the Debit Memo or close it, if “screen” was selected. Then close the Vendor Return Print Details screen to return to the main Vendor Return screen.


Printing Return Labels

1 Go to Purchasing | Vendor Returns and enter the Return number or use the Search binoculars to locate it..

2 Highlight the return in the list box and click the Print button to open the Vendor Return Print Details screen.

3 Make sure the Return Label tab is selected. Then select the Report Destination and complete the Return Label Print Defaults. Now click the Generatebutton.

5 Print the label or close it, if “screen” was selected. Then close the Vendor Return Print Details screen to return to the main Vendor Return screen.


Purchasing Reports

Follow the instructions in the Reference Manual and User’s Guide to enter an Order into the system. After the information is entered correctly, several reportscan be generated from the purchase orders: Purchase Order Summaries, Receiving Summaries, Vendor Quality Summaries, RFQ Summaries, and JobRequirements.

Purchase Order Summary

This report is designed to print a list of purchase orders according to the criteria established.

1 Go to Purchasing | Purchase Order Summary to open the Purchasing Order Summary screen.

2 Enter the appropriate criteria necessary to locate the POs with apply and exclude filters. User-Defined fields at the header level and line item level areavailable as filters also. Refer to the directions in General Information at the beginning of this manual on how to use the filters.

3 Check off the breakdown reports to include and the select the Report Destination.



DetailThis report shows the detail of every Purchase Order that matches the criteria selected.


Vendor BreakdownThis breakdown shows the total for each vendor for all the purchase orders in the Detail report.

GL Account BreakdownThis breakdown shows the total for each GL account for all the purchase orders in the Detail report.


Receiving Summary

This report is designed to print a list of items that have been received according to the criteria established.

1 Go to Purchasing | Receiving Summary to open the Receiving Summary screen.

2 Enter the appropriate criteria necessary to locate the Receivers with apply and exclude filters. Refer to the directions in General Information at the begin-ning of this manual on how to use the filters.



DetailThis report shows the detail of every Receiver that matches the criteria selected.


Vendor BreakdownThis breakdown shows the total for each vendor for all the receivers in the Detail report.


Part Number BreakdownThis breakdown shows the total for each part number for all the receivers in the Detail report.


Vendor Quality Summary

This report is designed to print a list of purchase orders and the quality information from items being accepted and rejected.

1 Go to Purchasing | Vendor Quality Summary to open the Vendor Quality Summary screen.

2 Enter the appropriate criteria necessary to locate the purchase orders with apply and exclude filters. Refer to the directions in General Information at thebeginning of this manual on how to use the filters.



DetailThis report shows the detail for all items accepted or rejected from receivers matching the criteria selected.


Vendor BreakdownThis report shows a total for each vendor for all items accepted or rejected from receivers on the Detail report.

Part Number BreakdownThis report shows a total for each part number for all items accepted or rejected from receivers on the Detail report.


RFQ Summary

This report is designed to print a list of RFQs according to the selection criteria.

1 Go to Purchasing | RFQ Summary to open the Request For Quotation Summary screen.

2 Enter the appropriate criteria necessary to locate the RFQs with apply and exclude filters. User-Defined fields at the header level and line item level areavailable as filters also. Refer to the directions in General Information at the beginning of this manual on how to use the filters.



Job Requirements

This report is designed to print a list of all items to be purchased according to job information entered.

1 Go to Purchasing | Job Requirements to open the Job Requirements Summary screen.

2 Enter the appropriate criteria necessary to locate the items to be purchased with apply and exclude filters. Refer to the directions in General Informationat the beginning of this manual on how to use the filters.



Vendor Return Summary

This report is designed to print a list of returns that have been made to vendors.

1 Go to Purchasing | Vendor Return Summary to open that screen.

2 Enter the appropriate criteria necessary to locate the return you need with the apply and exclude filters. Refer to the directions in General Information atthe beginning of this manual on how to use the filters.



DetailThis report shows all the pertinent information for each return made to vendors.


Vendor BreakdownThis breakdown shows a total for each vendor for all the returns listed on the Detail report.

Part Number BreakdownThis breakdown shows a total for each part for all the returns listed on the Detail report.


Purchased By BreakdownThis breakdown shows a total by User for all the returns listed on the Detail report.

Product Code BreakdownThis breakdown shows a total for each product code for all the returns listed on the Detail report.


Reason Code BreakdownThis breakdown shows a total for each reason code for all the returns listed on the Detail report.




185Reports Manual - Inventory

Inventory

Comments on the Inventory Item

Multi Format Viewer Documents on the Inventory Item

Inventory Reports

Inventory Summary

Re-Order Summary

Usage Summary

Inventory Count Sheet

Inventory Activity Summary

Inventory Adjustment Summary

Part Labels

Comments on the Inventory Item

Follow the instructions in the Reference Manual and User’s Guide to enter an inventory item into the system. After the information is entered correctly, individ-ual “Comment” reports can be generated.

1 Go to Inventory | Inventory Items and enter the part number or use the Search binoculars to locate it.

2 Highlight the part in the list box and click the edit button to open the Update Inventory Item screen.

3 Click on the Comments tab.


5 Print the report or close it, if “screen” was selected. Then close the Update Inventory Item screen to return to the main Inventory Items screen.


Multi Format Viewer Documents on the Inventory Item

Follow the instructions in the Reference Manual and User’s Guide to enter an inventory item into the system. After the information is entered correctly, print ahard copy of attached documents from the Documents button. You must have an application that is able to open the document in order to view it or print it.

1 Go to Inventory | Inventory Items and enter the part number or use the Search binoculars to locate it.

2 Highlight the part in the list box and click the edit button to open the Update Inventory Items screen.

3 Click on the Documents button in the upper right corner of the screen.



6 Close the Documents screen and then the Update Inventory Items screen to return to the main Inventory Items screen.


Inventory Reports

Follow the instructions in the Reference Manual and User’s Guide to enter Inventory Items into the system. After the information is entered correctly, severalreports can be generated from the items: Inventory Summaries, Re-Order Summaries, Usage Summaries, Count Sheets, and Part Labels.

Inventory Summary

This report is designed to print a list of inventory items according to the selection criteria.

1 Go to Inventory | Inventory Summary to open the Inventory Summary screen.

2 Enter the appropriate criteria necessary to locate the inventory items with apply and exclude filters. User-Defined labels at the line item level are avail-able as filters also. Refer to the directions in General Information at the beginning of this manual on how to use the filters.

3 Check off the breakdown reports to include. Tell the system if it should skip calculated field, include parts with zero quantity on hand, or show bin detailinformation.



DetailThe Detail report shows the inventory information for each part number requested by the selection criteria.


Product Code BreakdownThis breakdown report shows the totals for each product code made up within the Detail report.


Re-Order Summary

This report is designed to print a list of items according to be purchased according to re-order levels in the system and the selection criteria.

1 Go to Inventory | Re-Order Summary to open the Inventory Reorder Summary screen.

2 Enter the appropriate criteria necessary to locate the items to be purchased with apply and exclude filters. User-Defined labels at the line item level areavailable as filters also. Refer to the directions in General Information at the beginning of this manual on how to use the filters.



Usage Summary

This report is designed to print a list of items and show all the posting information according to the selection criteria.

1 Go to Inventory | Inventory Summary to open the Inventory Usage Summary screen.

2 Enter the appropriate criteria necessary to locate the items and their posting information with apply and exclude filters. User-Defined labels at the headerlevel and line item level are available as filters also. Refer to the directions in General Information at the beginning of this manual on how to use the fil-ters.



DetailThe Detail report shows the posting information for each inventory item requested by the selection criteria.


Part Number BreakdownThis breakdown report shows the totals for each part number on the Detail report.


Inventory Count Sheets

This report is designed to print a list of inventory items for a physical inventory count according to the selection criteria.

1 Go to Inventory | Inventory Count Sheets to open the Inventory Count Sheet screen.

2 Enter the appropriate criteria necessary to locate the count sheets with apply and exclude filters. User-Defined labels at the line item level are availableas filters also. Refer to the directions in General Information at the beginning of this manual on how to use the filters.

3 Tell the system if it should include parts with zero quantity on hand or skip calculated fields.



Inventory Activity Summary

This report is designed to print a list of inventory activity. It’s sorted by part number and shows you on hand quantity location and tracks quantity levels.

1 Go to Inventory | Inventory Activity Summary to open that screen.

2 Enter the appropriate criteria necessary to locate the part activity with apply and exclude filters. User-Defined labels at the line item level are available asfilters also. Refer to the directions in General Information at the beginning of this manual on how to use the filters.



Inventory Adjustment Summary

This report is designed to print a list of inventory adjustments. It’s sorted by part number and shows you on hand quantity location, the old and new quantity, unitcost, and total variance.

1 Go to Inventory | Inventory Adjustment Summary to open that screen.

2 Enter the appropriate criteria necessary to locate the part adjustments with apply and exclude filters. User-Defined labels at the line item level are avail-able as filters also. Refer to the directions in General Information at the beginning of this manual on how to use the filters.



Part Labels

This report is designed to print a list of inventory items according to the selection criteria.

1 Go to Inventory | Inventory Summary to open the Part Labels screen.

2 Enter the appropriate criteria necessary to locate the part labels with apply and exclude filters. User-Defined labels at the line item level are available asfilters also. Refer to the directions in General Information at the beginning of this manual on how to use the filters.

3 Tell the system if it should print bar codes and enter the number of labels needed for each part.





199Reports Manual - Shop Control

Shop Control

Scheduling Summary From the Scheduling Whiteboard Attendance Summary

Scheduling Advisor Details Detail

Job Gantt Report Employee Time Utilization

Production Summary Employee Payroll Breakdown

Loading Summary Attend Code Breakdown

Work Center View Shift Breakdown

Employee View GL Account Breakdown

Department View Time Tracking Summary

Job Number View Detail

Work in Process Summary Employee Breakdown

Detail Payroll Rate Breakdown

Customer Breakdown Work Center Breakdown

GL Code Breakdown Operation Breakdown

Work Center Breakdown Department Breakdown

GL Code Breakdown

Scheduling Summary from the Scheduling Whiteboard

Follow the instructions in the Reference Manual and User’s Guide to maintain the scheduling whiteboard. Once the schedule is updated, print a copy of theScheduling Summary.

1 Go to Shop Control | Scheduling and use the Settings button or Scheduling Detail to maintain the whiteboard.

2 When the schedule is updated, select the Report Destination and click the Generate Report button.

3 Print the report or close it, if “screen” was selected. Then close the Scheduling Whiteboard.


Scheduling Advisor Details

The Scheduling Advisor has been added to the Whiteboard to keep you aware of potential problem areas in your shop. Just click the button at the bottom of theWhitebard screen and you will see several areas of the system sectioned out along with pertinent information to that area. If an item is displaying in red, it meansthat is a problem on your shop floor. Use the Details button to access further information.

1 The Details will show you how each job is scheduled and you have the ability to print reports. Just click the Print button and complete the Page Setup.

2 Click OK and the system will generate the report in the Viewer so you can print a hard copy.

3 You can also elect to send the information to HTML or CSV. From the Details tab, click the appropriate radio button and then the Export button. TheOpen dialog box allows you to name your file and navigate to the location where you’d like to save the file. Later, you could Email or FAX this, if nec-essary, as well as print it.


Job Gantt Report

The Job Gantt tab displays your jobs in a visual timeline where you can change the scale from month, to week, to daily, and even hourly.

1 To get a report of these time scales, click the Generate Report button and complete the Print dialog box.

2 These have the potential to be lengthy reports, depending on the number of jobs you have in your schedule. Click Print and the system will generate thereport.


Shop Control Reports

Follow the instruction in the Reference Manual and User’s Guide to enter “time” form the shop floor into the system. After the information is entered correctly,several reports can be generated: Production Summaries, Loading Summaries, Work in Process Summaries, Attendance Summaries, and Time TrackingSummaries.

Production Summary

This report is designed to print a list of open jobs along with production information that has been entered and forecasted by job.

1 Go to Shop Control | Production Summary to open the Production Summary screen.

2 Enter the appropriate criteria necessary to locate the production information with apply and exclude filters. User-Defined fields at the header level andthe line item level are also available as filters. Refer to the directions in General Information at the beginning of this manual on how to use the filters.

3 Indicate how the report should be sorted. Users can choose to see the summary sorted by Job Number, Part Number, Priority, or Due Date.

4 Tell the system if Job Notes or Quote Prices should be printed on the summary and indicate if Work Centers with no quantities should be included.



Loading Summary

This report is designed to print a list of production hours that have been forecasted for each machine from routers in the system.

1 Go to Shop Control | Loading Summary to open the Loading Summary screen.

2 Enter the appropriate criteria necessary to locate the production hours with apply and exclude filters. User-Defined fields at the header level and the lineitem level are also available as filters. Refer to the directions in General Information at the beginning of this manual on how to use the filters.

3 Indicate which report view the system should use: Work Center, Employee, Department, or Job Number. The view selected will determine the number ofreports generated

4 Tell the system if Estimated Times should be printed on the summary and enter Begin and End Dates for the system to use.



Work Center ViewThis view shows total hours and the percentage of capacity for each Work Center.


Employee ViewThis view shows total hours and the percentage of capacity for each Employee.


Department ViewThis view shows total hours and the percentage of capacity for each Department.


Job Number ViewThis view shows total hours and the percentage of capacity for each Job Number.



This report is designed to print a list of current work in process showing occurred costs and projected sales values.

1 Go to Shop Control | Loading Summary to open the Work In Process Summary screen.

2 Enter the appropriate criteria necessary to locate current work in process with apply and exclude filters. User-Defined fields at the header level and theline item level are also available as filters. Refer to the directions in General Information at the beginning of this manual on how to use the filters.

3 Select the Costing Rate to be used by the report with the browse arrow. Check off the breakdown reports to include and enter an As Of Date for the sys-tem to use.


DetailThis report shows all the work in process information for each open job only according to the selection criteria.


Customer BreakdownThis breakdown shows each customer on the Detail report with work in process.


Work Center BreakdownThis breakdown shows each work center on the Detail report with work in process.


GL Code BreakdownThis breakdown shows each GL Code on the Detail report with costs.



Attendance Summary

This report is designed to show employee attendance, hours, payroll, and shift productivity.

1 Go to Shop Control | Attendance Summary to open the Attendance Summary screen.

2 Enter the appropriate criteria necessary to locate attendance information with apply and exclude filters. Refer to the directions in General Information atthe beginning of this manual on how to use the filters.




DetailThe Detail report lists each employee that fits the selection criteria.


Employee Time UtilizationThis breakdown lists each employee along with their productivity, hours, time use, and the corresponding monetary values associated.


Employee Payroll BreakdownThis breakdown shows each employee and the corresponding pay rates for their total hours.


Attend Code BreakdownThis breakdown shows the pay rate distribution for each Attendance Code.


Shift BreakdownThis breakdown lists each Shift along with their productivity, hours, time use, and the corresponding monetary values associated.

GL Acct BreakdownThis breakdown lists each GL Code along with their productivity, hours, time use, and the corresponding monetary values.


Time Tracking Summary

This report is designed to print a record of time according to the selection criteria.

1 Go to Shop Control | Time Tracking Summary to open the Time Tracking Summary screen.

2 Enter the appropriate criteria necessary to locate the time records with apply and exclude filters. Refer to the directions in General Information at thebeginning of this manual on how to use the filters.

3 Indicate with the check boxes if payroll amounts or time ticket comments should be included. Check off the breakdown reports to include and indicatehow the system should group the report: by Employee, by Date, by Job Number, by Work Center, or by Operation.



DetailThe Detail report shows every entry for the time tickets entered according to the selection criteria.


Employee BreakdownThis breakdown shows hours for each employee on the Detail report.


Payroll Rate BreakdownThis breakdown shows payroll rates for each employee on the Detail report.


Work Center BreakdownThis breakdown shows hours for each work center on the Detail report.


Operation BreakdownThis breakdown shows hours for each operation on the Detail report.


Department BreakdownThis breakdown shows hours for each department on the Detail report.

GL Code BreakdownThis breakdown shows hours for each GL Code on the Detail report.


227Reports Manual - Cost Analysis

Cost Analysis

Job Cost Summary Margin Summary

Job Cost Recap Detail

Labor Detail Customer Breakdown

Outside Cost Detail Part Number Breakdown

Part History Work Code Breakdown

Billing Summary Product Code Breakdown

Actual Vs Estimated Summary GL Code Breakdown

Labor Summary Outside Cost Summary

Outside Operations / Materials Summary Detail

Performance Summary Customer Breakdown

Detail Vendor Breakdown

Employee Breakdown Work Code Breakdown

Work Center Breakdown GL Code Breakdown

Reason Code Breakdown

Hourly Rate Summary

Detail

Customer Breakdown

Part Number Breakdown

Work Code Breakdown

Product Code Breakdown

Job Cost Summary

Follow the instructions in the Reference Manual and User’s Guide to enter orders into the system. After the information is entered correctly, the Job CostSummary will print a list of costs associated with a particular job(s) and indicate if the job is making money or losing money.

1 Go to Cost Analysis | Job Cost Summary to open the Job Cost Summary screen.

2 The user should enter the Job Number to analyze or use the Search button to locate it. The Costing Rate to be used for the report should be selected fromthe browse arrow and an As Of Date must be entered. The system will default to today’s date.

3 Check off which reports to include and select the Report Destination.


A H

The unit price from the order. The amount to be billed minus the total cost.

B I

Estimated hours from the Router. The total cost divided by the amount to be billed (138.60 ÷ 173.25 = 0.8 −− 100 − 8 = 20%)

C J

The amount billed from A/R. This percentage comes from the line item detail in Orders.

D K

The hours recorded on Time Tickets. The hours multiplied by the employee’s payroll rate.

E L

The Labor + Burden Cost. The hours multiplied by the burden rate on the Work Center.

F M

The Cost + Markup. The total cost divided by the quantity on the Order.

G

The amount to be billed.


Job Cost Recap

The Recap shows the totals for specific job numbers chosen. It displays cost, time and materials charges, profit margin information, and more.


Labor Detail

This Detail report shows all shop hours entered on a job. It is broken down by employee and work center. This information comes from Time Tickets.


Outside Cost Detail

This Detail report shows all the other costs associated with the chosen job. It displays material purchases, outside services, inventory transfers, etc. Each transac-tion displays with detailed information for profit.


Part History

This History shows each time a specific part number has ever been run in the shop. It displays job numbers, quantities, hours, costs, and profits for every time itwas run.


Billing Information

This report shows each time the job has been billed. It displays invoice numbers, periodic billing, etc.



Follow the instructions in the Reference Manual and User’s Guide to enter order and time information into the system. Routers must be created, pieces goodmust be turned in, and Step Number must be used. After the information is entered correctly, the Actual vs. Estimated Summary will print a comparison betweenactual and estimated information that has come from the shop floor.

1 Go to Cost Analysis | Actual vs. Estimated Summary to open the Actual vs. Estimated Summary screen.

2 The user should enter the Job Number to analyze or use the Search button to locate it.




Labor Summary

This summary shows routing stepx and the actual vs. estimated time for every employee working the job. It displays percent efficiency, pieces completed, etc.


Outside Operations / Materials Summary

This summary shows each outside operation and material that has been posted to the job. It displays if the items were estimated and the variation between theactual cost.




Performance Summary

Follow the instructions in the Reference Manual and User’s Guide to enter time and routing information into the system. After the information is entered correct-ly, the Performance Summary will print a comparison of projected time and actual performance from the shop floor according to the selection criteria.

1 Go to Cost Analysis | Performance Summary to open the Performance Summary screen.

2 Enter the appropriate criteria necessary to locate the time and routing information with apply and exclude filters. Refer to the directions in GeneralInformation at the beginning of this manual on how to use the filters.

3 Check off the breakdown reports to include and indicate how the system should group the record: by Employee, by Date, by Job Number, by WorkCenter, or by Operation.


Detail KeyColumn A - Labor Hours Saved/Lost

Job 4544-01 (.150 + 2.500) - (1.250 + 3.000) = -1.60

Job 4544-02 (3.000 + 1.667) - (2.000 + 4.000) = -1.33

Sub Totals (2.65 + 4.667) - (4.25 + 6.000) = -2.93

Column B - Pct Eff

Job 4544-01

.150 + 2.500 (est) ÷ 1.250 + 3.000 (act) = 62% (pct eff)

Job 4544-02

3.000 + 1.667 (est) ÷ 2.000 + 4.000 (act) = 78% (pct eff)

Sub Totals

2.65 + 4.667 (est) ÷ 4.25 + 6.000 (act) = 71% (pct eff)


Detail

The Detail report shows every entry with performance information according to the selection criteria.


Employee Breakdown

This breakdown shows all the subtotals of each employee from the Detail report and displays performance for quality, setup, cycle, and overall employee per-formance.


Work Center Breakdown

This breakdown shows all the subtotals of each work center from the Detail report and displays performance for quality, setup, cycle, and overall employee per-formance.


Reason Code Breakdown

This breakdown shows all the subtotals of each reason code used to scrap material and displays the reason code used, the associated work center, and the numberof pieces scrapped.




Hourly Rate Summary

Follow the instructions in the Reference Manual and User’s Guide to enter order and time information into the system. After the information is entered correctly,the Hourly Rate Summary will print the effective hourly shop rate with information supplied directly from the shop floor.

1 Go to Cost Analysis | Hourly Rate Summary to open the Hourly Rate Summary screen.

2 Enter the appropriate criteria necessary to locate the order and time information with apply and exclude filters. User-Defined fields at the Header andLine Item level are also available as filters. Refer to the directions in General Information at the beginning of this manual on how to use the filters.

3 Check off the breakdown reports to include and select the Report Destination. Click the check box if breakdowns should display as graphs.


Column A - Qty

This is the quantity ordered/shipped.

Column B - Total Sales/Unit Price

The top number represents the the total sales. The bottom number represents the unit price from the Order.

Column C - Labor Sales/Other Costs

The top number represents the labor sales. The bottom number represents miscellaneous costs.

Column D - Estimated Hours

These are the hours from the Router on the Order.

Column E - Actual Hours

These are the actual hours from the Time Tickets.

Column F - Hours Saved/Lost

This is the difference between the estimated time from the Router on the Order and the actual time from the Time Tickets.

Column G - Pct Effcy

This is calculated by dividing the estimated hours by the actual hours (9.68 ÷ 6.75 = 143%).

Column H - Effective Hrly Rate

This rate is calculated by dividing the labor sales by the actual hours ($503.36 ÷ 6.75 = $74.57). This tells if hourly billing rates are in line with what is used onyour work centers.


Detail

The Detail report shows all of the jobs that meet the selection criteria.


Customer Breakdown

This breakdown shows the totals for each customer that displays on the Detail report.



This breakdown shows the totals for each part number that displays on the Detail report.


Work Code Breakdown

This breakdown shows each work code that displays on the Detail report.



This breakdown shows each product code that displays on the Detail report.


Margin Summary

Follow the instructions in the Reference Manual and User’s Guide to enter order and cost information into the system. After the information is entered correctly,the Margin Summary will print profit margin information with information collected directly from the shop floor.

1 Go to Cost Analysis | Margin Summary to open the Margin Summary screen.

2 Enter the appropriate criteria necessary to locate the order and cost information with apply and exclude filters. User-Defined fields at the Header andLine Item level are also available as filters. Refer to the directions in General Information at the beginning of this manual on how to use the filters.



Column A - Quantity

This is the quantity from the Order. If there are partial shipments, there will be two lines: one with the shipped quantity and one with the open quantity on theOrder. The cost/sales will be prorated when there are partial shipments.

Column B - Date Due/Shipped

This is the date the Order was due and the second line is the date the parts actually shipped.

Column C - Hours Estim Actual

The top number represents the estimated hours from the router on the Order. The bottom number represents the actual hours turned in on Time Tickets.

Column D - Unit Price/Total Sales

The top number ($51.640) is the unit price from the Order that gets multiplied by the Quantity shipped (10) to equal the bottom number ($766.40).

Column E - Mat/Sub/Labr/Burden

The top number ($0.00) is the total material cost, which can be proven by running the Job Cost Summary. The bottom number ($202.50) is the labor for this job,which can be proven by running the Job Cost Summary.

Column F - Total Costs Profit

The $202.50 is the total cost of labor and material, which can be proven by running the Job Cost Summary. $766.40 - $202.50 = $563.90 (profit for the job).

Column G - Eff. Hourly Rate

The $111.61 is calculated by taking the sales total $766.40 - $654.79.

Column H - Profit Pct

73.58% is calculated by dividing the profit ($563.90) by the sales total ($766.40 - the marked up material cost) = $??.?? divided by the actual hours (6.75).


Detail

The Detail report shows each job that meets the selection criteria.


Customer Breakdown




This breakdown shows the totals for each part number that displays on the Detail report.


Work Code Breakdown

This breakdown shows the totals for each work code that displays on the Detail report.



This breakdown shows the totals for each product code that displays on the Detail report.


GL Code Breakdown

This breakdown shows the totals for each GL Code that displays on the Detail report.




Outside Cost Summary

Follow the instructions in the Reference Manual and User’s Guide to enter outside cost information into the system. After the information is entered correctly,the Outside Cost Summary will print profit margin information with information collected directly from the shop floor.

1 Go to Cost Analysis | Outside Cost Summary to open the Outside Cost Summary screen.

2 Enter the appropriate criteria necessary to locate the outside cost information with apply and exclude filters. User-Defined fields at the Header and LineItem level are also available as filters. Refer to the directions in General Information at the beginning of this manual on how to use the filters.




Detail

The Detail report shows each job that meets the selection criteria.


Customer Breakdown



Vendor Breakdown

This breakdown shows the totals for each vendor that displays on the Detail report.


Work Code Breakdown

This breakdown shows the totals for each work code that displays on the Detail report.


GL Code Breakdown

This breakdown shows the totals for each GL Code that displays on the Detail report.




265Reports Manual - Quality

Quality

Non-Conformance Quality Reports

Corrective Action Non-Conformance Summary

Employee Training Corrective Action Summary

Detail Feedback Summary

Triggered Training Employee Training Summary

Work Center Maintenance Work Center Maintenance Summary

Detail Tooling MaintenanceSummary

Triggerend Maintenance Document Control Summary

Tooling Maintenance Document Review Summary

Detail

Triggerend Maintenance

Document Control

Review History

Document Control Print Details

Multi Format Viewer Files from the Non-Conformance

Follow the instructions in the Reference Manual and User’s Guide to enter a non-conformance into the system. After the information is entered correctly, print ahard copy of the information from the Documents icon. You must have an application that is able to open the document in order to view it or print it.

1 Go to Quality | Non-Conformance and enter the NC number or use the Search binoculars to locate it.

2 Highlight the document in the list box and click the edit button to open the Update Non-Conformance screen.

3 Click on the Documents button and the Documents screen will display all items attached to the part on this NC. Select the document and click the Viewbutton to open it with the appropriate application. Use the printing functions of that application to generate the document.


6 Close the Documents screen and then the Update Non-Conformance screen to return to the main Non-Conformance screen.


Non-Conformance

Follow the instructions in the Reference Manual and the User’s Guide to enter NCs into the system. After the information is entered correctly, you can generate ahard copy of your NC.

1 Go to Quality | Non-Conformances and enter the NC number or use the Search binoculars to locate it.

2 Select the NC in the list box and click the Print button to open the Non-Conformance Print Details screen

3 Complete the Print Defaults and select the Report Destination.

4 Then click the Single Non-Conf button.


Multi Format Viewer Files from the Corrective Action

Follow the instructions in the Reference Manual and User’s Guide to enter a corrective action into the system. After the information is entered correctly, print ahard copy of the information from the Documents icon. You must have an application that is able to open the document in order to view it or print it.

1 Go to Quality | Corrective Actions and enter the CAR number or use the Search binoculars to locate it.

2 Highlight the document in the list box and click the edit button to open the Update Corrective Action screen.

3 Click on the Documents button and the Documents screen will display all items attached to the part on this CAR. Select the document and click the Viewbutton to open it with the appropriate application. Use the printing functions of that application to generate the document.


6 Close the Documents screen and then the Update Corrective Action screen to return to the main Corrective screen.


Corrective Action

Follow the instructions in the Reference Manual and the User’s Guide to enter CARs into the system. After the information is entered correctly, you can generatea hard copy of your CAR.

1 Go to Quality | Corrective Actions and enter the CAR number or use the Search binoculars to locate it.

2 Select the CAR in the list box and click the Print button to open the Corrective Action Print Details screen

3 Complete the Print Defaults and select the Report Destination.

4 Then click the Single CAR button.


Employee Training

Follow the instructions in the Quality Manual to enter training into the system. After the information is entered correctly, you can print a listing of all the trainingfor a specific employee.

1 Go to Quality | Employee Training and search for the employee you need.

2 Select the employee in the list view and click Edit.

3 On the Employee Training Detail screen all the training items set will display in the grid. Click the Print button in the lower left corner of the screen. Onthe Page Setup screen, make sure the printer settings are correct and click OK.

4 The viewer will display your listing where you can preview the pages and then click the printer icon to send generate a hard copy.


Triggered Training

This listing shows each Triggered Training item set on a particular employee. Click the Print button in the lower left corner of the screen. On the Page Setupscreen, make sure the printer settings are correct and click OK. The viewer will display your listing where you can preview the pages and then click the printericon to send generate a hard copy.


Work Center Maintenance

Follow the instructions in the Quality Manual to enter maintenance into the system. After the information is entered correctly, you can print a listing of all themaintenance for a specific work center.

1 Go to Quality | Work Center Maintenance and search for the work center you need.

2 Select the work center in the list view and click Edit.

3 On the Work Center Maintenance Detail screen all the maintenance items set will display in the grid. Click the Print button in the lower left corner of thescreen. On the Page Setup screen, make sure the printer settings are correct and click OK.



Triggered Maintenance

This listing shows each Triggered Maintenance item set on a particular work center. Click the Print button in the lower left corner of the screen. On the PageSetup screen, make sure the printer settings are correct and click OK. The viewer will display your listing where you can preview the pages and then click theprinter icon to send generate a hard copy.


Tooling Maintenance

Follow the instructions in the Quality Manual to enter maintenance into the system. After the information is entered correctly, you can print a listing of all themaintenance for a specific tooling part.

1 Go to Quality | Tooling Maintenance and search for the tooling part you need.

2 Select the tooling part in the list view and click Edit.

3 On the Tooling Maintenance Detail screen all the maintenance items set will display in the grid. Click the Print button in the lower left corner of thescreen. On the Page Setup screen, make sure the printer settings are correct and click OK.



Document Control

Follow the instructions in the Quality Manual to enter document control items into the system. After the information is entered correctly, you can print reviewhistories, triggered review, and actual documents.

Document Review History

1 Go to Quality | Document Control and search for the document you need.

2 Select the document in the list view and click Edit.

3 Go to the Review History tab and see all the review items set. Click the Print button in the lower left corner of the screen. On the Page Setup screen,make sure the printer settings are correct and click OK.



Triggered Document Review

1 Close the history listing and click the Triggered Review button in the lower left corner. The Document Review Schedule lists all the triggered reviewsyou have set for this document.

2 Click the Print button in the lower left corner of the screen. On the Page Setup screen, make sure the printer settings are correct and click OK.



Document Control Print

You can also print actual documents attached via Document Control.

1 Go to Quality | Document Control and search for the document you need.

2 Select the document in the list view and click Print.

3 On the Document Control Print Detail screen all the document control items set will display in the grid. Select the one you want to print.

4 Select your Report Destination and then click the Single Docs button. If you want to print all the items in the spool, simply click All Docs.

5 The file attached on this document control item will display, most likely in AutoVue, where you can go on to print a hard copy.


Quality Reports

Non-Conformance Summary

Follow the instructions in the Quality Manual to enter non-conformances into the system. After the information is entered correctly, the Non-ConformanceSummary provides a list of each non-conformance according to the filters you select.

1 Go to Quality | Non-Conformance Summary to open the Non-Conformance Summary screen.

2 Select your filters and the Date range to use.



DetailThe Detail shows each non-conformance sorted by Customer first and then Vendor. It displays all the pertinent infomation along with any Rework statisitcs.


Customer BreakdownThis breakdown shows only the customer-based non-conformances. It displays all the rework details and calculates the percent of total for each one.


Part Number BreakdownThis breakdown shows non-conformances for each part number. It displays all the rework details and calculates the percent of total for each one.


Vendor BreakdownThis breakdown shows only the vendor non-conformances. It displays all the rework details and calculates the percent of total for each one.


Department BreakdownThis breakdown shows the non-conformances by Department. It displays all the rework details and calculates the percent of total for each one.

Non-Conformance Code BreakdownThis breakdown shows the non-conformances by Non-Conformance Code. It displays all the rework details and calculates the percent of total for each one.


Corrective Action Summary

Follow the instructions in the Quality Manual to enter corrective actions into the system. After the information is entered correctly, the Corrective ActionSummary provides a list of each CAR according to the filters you select.

1 Go to Quality | Corrective Action Summary to open the Corrective Action Summary screen.




DetailThe Detail shows each CAR sorted by Customer first and then Vendor. It displays all the pertinent infomation along with any Rework statisitcs.


Customer BreakdownThis breakdown shows only the customer-based CARs. It displays all the rework details and calculates the percent of total for each one.

Part Number BreakdownThis breakdown shows CARs for each part number. It displays all the rework details and calculates the percent of total for each one.


Vendor BreakdownThis breakdown shows only the vendor CARs. It displays all the rework details and calculates the percent of total for each one.

Action Code BreakdownThis breakdown shows the CARs by Action Code. It displays all the rework details and calculates the percent of total for each one.


Feedback Summary

Follow the instructions in the Quality Manual to enter feedbacks into the system. After the information is entered correctly, the Feedback Summary provides alist of each feedback according to the filters you select.

1 Go to Quality | Feedback Summary to open the Feedback Summary screen.




DetailThe Detail shows each Feedback and all the pertinent infomation.


Vendor BreakdownThis breakdown shows the Feedbacks by Vendor and all the pertinent statistics for each one.

Customer BreakdownThis breakdown shows the Feedbacks by Customer and all the pertinent statistics for each one.


Feedback Type BreakdownThis breakdown shows the Feedbacks by Type and all the pertinent statistics for each one.

Sales ID BreakdownThis breakdown shows the Feedbacks by Sales ID and all the pertinent statistics for each one.


Action Code BreakdownThis breakdown shows the Feedbacks by Action Code and all the pertinent statistics for each one.


Employee Training Summary

Follow the instructions in the Quality Manual to enter feedbacks into the system. After the information is entered correctly, the Feedback Summary provides alist of each feedback according to the filters you select.

1 Go to Quality | Feedback Summary to open the Feedback Summary screen.




DetailThe Detail shows each Training entry and all the pertinent infomation.


Employee BreakdownThis breakdown shows Training by Employee and all the pertinent statistics for each one.

Department BreakdownThis breakdown shows Training by Department and all the pertinent statistics for each one.


Vendor BreakdownThis breakdown shows Training by Vendor and all the pertinent statistics for each one.

Workshift BreakdownThis breakdown shows Trainings by Work Shift and all the pertinent statistics for each one.


Training Code BreakdownThis breakdown shows Trainings by Training Code and all the pertinent statistics for each one.


Work Center Maintenance Summary

Follow the instructions in the Quality Manual to enter maintenance into the system. After the information is entered correctly, the Work Center MaintenanceSummary provides a list of each maintenance item according to the filters you select.

1 Go to Quality | Work Center Maintenance Summary to open the Work Center Maintenance Summary screen.




DetailThe Detail shows each Maintenance entry and all the pertinent infomation.


Work Center BreakdownThis breakdown shows Maintenance items by Work Center and all the pertinent statistics for each one.

Department BreakdownThis breakdown shows Maintenance items by Department and all the pertinent statistics for each one.


Maintenance Code BreakdownThis breakdown shows Maintenance items by Maintenance Code and all the pertinent statistics for each one.


Tooling Maintenance Summary

Follow the instructions in the Quality Manual to enter maintenance into the system. After the information is entered correctly, the Tooling Maintenance Summaryprovides a list of each maintenance item according to the filters you select.

1 Go to Quality | Tooling Maintenance Summary to open the ToolingMaintenance Summary screen.




DetailThe Detail shows each Maintenance entry and all the pertinent infomation.


Part Number BreakdownThis breakdown shows Maintenance items by Part Number and all the pertinent statistics for each one.

Tooling Code BreakdownThis breakdown shows Maintenance items by Tooling Code and all the pertinent statistics for each one.


Product Code BreakdownThis breakdown shows Maintenance items by Product Code and all the pertinent statistics for each one.


Document Control Summary

Follow the instructions in the Quality Manual to enter attachments via Document Control. After the information is entered correctly, the Document ControlSummary will print a list of each document attached this way.

1 Go to Quality | Document Control Summary to open the Document Control Summary screen.

2 Select the appropriate filters and Date.

3 Then indicate how you want the summary grouped and select the Report Destination.



Document Review Summary

Follow the instructions in the Quality Manual to enter attachments via Document Control. After the information is entered correctly, the Document ReviewSummary provides a list of each review according to the filters you select.

1 Go to Quality | Document Review Summary to open the Document Review Summary screen.




DetailThe Detail shows each Document Number and all the pertinent review infomation.


Vendor BreakdownThis breakdown shows review items by vendor.

Employee BreakdownThis breakdown shows review items by employee.


303Reports Manual - Accounts Receivable

Accounts Receivable

Invoices

Aging Summary

Detail

Customer Breakdown

GL Code Breakdown

Sales Summary

Detail

Customer Breakdown

Salesman Breakdown


GL Code Breakdown


Work Code Breakdown

Territory Breakdown

Deposit Summary

Detail

Daily Breakdown

GL Code Breakdown

Customer Breakdown

Salesman Breakdown

Territory Breakdown

Statements

Printing the Customer Bill

Follow the instruction in the Reference Manual and the User’s Guide to enter customer invoices into the system. After the information is entered correctly,invoices are easy to generate.

Invoices

1 Go to AR | Billing and enter the invoice number or use the Search binoculars to locate it.

2 Select the invoice from the list box and click the Print button to open the Form Print Details screen. The invoice will be selected in the print spool.

3 Select the Report Destination and complete the Invoice Print Defaults.

4 Then click the Single Invoice button.


Accounts Receivable Reports

Follow the instructions in the Reference Manual and User’s Guide to enter customer invoices into the system. After the information is entered correctly, severalreports can be generated from the invoices: Aging Summaries, Sales Summaries, Deposit Summaries, and Statements.

Aging Summary

This report is designed to print a list of Open Customer Invoices according to the AS OF Date entered.

1 Go to AR | Aging Summary to open the Accounts Receivable Reports screen.

2 Enter the appropriate criteria necessary to locate the open invoices with apply and exclude filters. Refer to the directions in General Information at thebeginning of this manual on how to use the filters.

3 Check off the breakdown reports to include and enter the report data cut off options the system should use to select invoices. You can use an As-Of Dateor a GL Period.

4 Select the Report Destination and click the Generate Reports button.


DetailThe Detail report shows all the open invoices grouped by customer.


Customer BreakdownThis breakdown shows the dollar total and percentage for each customer on the Detail report.


GL Code BreakdownThis breakdown shows the dollar total and percentage for each GL Code on the Detail report.


Sales Summary

This report is designed to print a list of all Customer Invoices that match the selection criteria.

1 Go to AR | Sales Summary to open the Accounts Receivable Reports screen.

2 Enter the appropriate criteria necessary to locate the invoices with apply and exclude filters. Refer to the directions in General Information at the begin-ning of this manual on how to use the filters.

3 Check off the breakdown reports to include and click on the check box if the breakdowns should be displayed as graphs.


DetailThe Detail report displays all the customer invoices that match the selected criteria.


Customer BreakdownThis breakdown shows the dollar total and percentage of sales for each customer on the Detail report.


Salesman BreakdownThis breakdown shows the dollar total and percentage of sales for each salesman on the Detail report.


Part Number BreakdownThis breakdown shows the dollar total and percentage of sales for each part number on the Detail report.


GL Code BreakdownThis breakdown shows the dollar total and percentage of sales for each GL Code on the Detail report.


Product Code BreakdownThis breakdown shows the dollar total and percentage of sales for each product code on the Detail report.


Work Code BreakdownThis breakdown shows the dollar total and percentage of sales for each work code on the Detail report.


Territory BreakdownThis breakdown shows the dollar total and percentage of sales for each territory on the Detail report.


Deposit Summary

This report is designed to print a list of deposits for a given time period.

1 Go to AR | Deposit Summary to open the Accounts Receivable Reports screen.

2 Enter the appropriate criteria necessary to locate the deposits with apply and exclude filters. Refer to the directions in General Information at the begin-ning of this manual on how to use the filters. Remember to specify the Begin and End Date here!




DetailThe Detail report shows all the cash receipts in the system according to the selection criteria.


Daily BreakdownThis breakdown shows the dollar total and percentage for each day listed on the Detail report.


GL Code BreakdownThis breakdown shows the dollar total and percentage for each GL Code listed on the Detail report.


Customer BreakdownThis breakdown shows the dollar total and percentage for each customer listed on the Detail report.


Salesman BreakdownThis breakdown shows the dollar total and percentage for each salesman listed on the Detail report.

Territory BreakdownThis breakdown shows the dollar total and percentage for each territory listed on the Detail report.


Statements

All customer statements can be generated quickly and easily.

1 Go to AR | Statements to open the Accounts Receivable Reports screen.

2 Enter the appropriate criteria necessary to locate the statements with apply and exclude filters. Refer to the directions in General Information at thebeginning of this manual on how to use the filters.

3 Complete the Statement Print Defaults and select the Report Destination.





325Reports Manual - Accounts Payable

Accounts Payable

Printing Checks

Aging Summary

Detail

Vendor Breakdown

GL Code Breakdown

Vendor Invoice Summary

Detail

Vendor Breakdown

GL Code Breakdown

Vendor Type Breakdown

Check Summary

Detail

Vendor Breakdown

GL Code Breakdown

Bank Reconciliation

Checkbook Register

Printing Checks

Follow the instruction in the Reference Manual and the User’s Guide to enter checks into the system. After the information is entered correctly, checks can beeasily printed.

1 Go to AP | Check Writing and enter the check number or use the Search binoculars to locate it. Select the check from the list box and click the Print but-ton to open the Print Checks screen.

2 The invoice will be selected in the print spool.

3 Select the Report Destination and complete the Check Printing Defaults. Select the check layout radio button that corresponds to the forms used. If extralines are needed for proper alignment, use the browse arrow to select the number or enter them. This may take some testing.

4 Then click the One button.


Accounts Payable Reports

Follow the instructions in the Reference Manual and User’s Guide to enter vendor invoices into the system. After the information is entered correctly, severalreports can be generated from the invoices: Aging Summaries, Vendor Invoice Summaries, Check Summaries, Bank Reconciliation, and a Check Register.

Aging Summary

This report is designed to print a list of Open Vendor Invoices according to the AS OF Date entered.

1 Go to AP | Aging Summary to open the Accounts Payable Reports screen.

2 Enter the appropriate criteria necessary to locate the open invoices with apply and exclude filters. Refer to the directions in General Information at thebeginning of this manual on how to use the filters.

3 Check off the breakdown reports to include and enter the As-of Date the system should use to select invoices.



DetailThe Detail report shows all the open invoices grouped by vendor.


Vendor BreakdownThis breakdown shows the dollar total and percentage for each vendor on the Detail report.

GL Code BreakdownThis breakdown shows the dollar total and percentage for each GL Code on the Detail report.


Vendor Invoice Summary

This report is designed to print a list of all Vendor Invoices in the system that match the selection criteria.

1 Go to AP | Vendor Invoice Summary to open the Accounts Payable Reports screen.

2 Enter the appropriate criteria necessary to locate the invoices with apply and exclude filters. Refer to the directions in General Information at the begin-ning of this manual on how to use the filters.



DetailThe Detail report displays all the vendor invoices that match the selected criteria.


Vendor BreakdownThis breakdown shows the dollar total and percentage of sales for each vendor on the Detail report.


GL Code BreakdownThis breakdown shows the dollar total and percentage of sales for each GL Code on the Detail report.

Vendor Type BreakdownThis breakdown shows the dollar total and percentage of sales for each vendor type on the Detail report.


Check Summary

This report is designed to print a list of all checks written for the specified time period.

1 Go to AP | Check Summary to open the Accounts Payable Reports screen.

2 Enter the appropriate criteria necessary to locate the checks with apply and exclude filters. Refer to the directions in General Information at the begin-ning of this manual on how to use the filters.



DetailThis Detail report lists all the checks that match the selection criteria.


Vendor BreakdownThis breakdown shows the dollar total and percentage of checks for each vendor on the Detail report.


GL Code BreakdownThis breakdown shows the dollar total and percentage of checks for each GL Code on the Detail report.


Bank Reconciliation

Follow the instruction in the Reference Manual and the User’s Guide to record cleared and open checks, deposits, and journal entries into the system. After theinformation is entered correctly, this reconciliation allows the user to print a statement to reconcile cash accounts with the bank.

1 Go to AP | Bank Reconciliation and select the appropriate Bank Code at the top of the screen. Once you Tab off the Bank Code field, the screen willpopulate with all the corresponding items and indicate if they have “cleared” or not with a Yes or No.

2 Refer to bank statements to mark items as cleared or not in each of the three sections. Use the Shift and Ctrl keys to select your items in a row or ran-domly in each section. Then click the Toggle Selected Items button to mark them all as “Yes.”.

3 Once all the necessary items are cleared, click the Process button at the top of the screen. This removes all the “cleared” items

4 Enter the Ending Balance from the bank statement and an Ending Date – this will default to today’s date, but can be changed, if necessary.




Reconciliation SummaryThis Detail report lists all cash disbursements according to the As-of Date, which must be the last day of the selected month.


Deposit/Adjustment DetailThis Detail report shows all the Deposits and Adjustments (Journal Entries) in the system, whether they have cleared or not, according to the As-of Date, whichmust be the last day of the selected month.

Check DetailThis Summary indicates the Bank Balance and the Book Balance and provides the Out of Balance amount, if any, according to the As Of Date, which must bethe last day of the selected month.


Checkbook Register

Follow the instruction in the Reference Manual and the User’s Guide to enter/edit customer deposits, outgoing checks, and journal entries. After the informationis entered correctly, use this register to print a running cash account balance. It will look similar to a personal checkbook register.

1 Go to AP | Checkbook Register and select the appropriate Bank Code.

2 Then enter the Begin and End Dates.





341Reports Manual - General Ledger

General Ledger

Printing Journal Entries

Trial Balance

Balance Sheet

Income Statement

GL Summary

Budget Analysis

Cash Flow Analysis

Audit Trail Summary

Printing Journal Entries

Follow the instructions in the Reference Manual and the User’s Guide to enter journal entries into the system. After the information is entered correctly, thesejournals can be easily printed.

1 Go to GL | Journals and click the Print button to open the Journal Entry Summary screen.

2 Enter the appropriate criteria necessary to locate the journal entries with apply and exclude filters. Refer to the directions in General Information at thebeginning of this manual on how to use the filters.



General Ledger Reports

Follow the instructions in the Reference Manual and the User’s Guide to enter accounting information into the system. After the information is entered correctlyseveral reports can be generated: the Trial Balance, a Balance Sheet, an Income Statement, General Ledger Summaries, a Budget Analysis, and a Cash FlowAnalysis.


Trial Balance

This report is designed to print a trial balance after a month has been posted.

1 Go to GL | Trial Balance to open the General Ledger Reports screen.

2 Enter the appropriate criteria necessary to locate the information needed with apply and exclude filters. Refer to the directions in General Information atthe beginning of this manual on how to use the filters.

3 Enter the Period Number the system will use to collect data. Indicate if the system should print zero accounts or consolidate sub-accounts.

4 Then select the Report Destination and click the Generate Reports button.



Balance Sheet

This report is designed to print a balance sheet after a month has been posted.

1 Go to GL | Balance Sheet to open the General Ledger Reports screen.

2 Enter the Period Number the system will use to collect data. Indicate if the system should print zero accounts or consolidate sub-accounts.




Income Statement

This report is designed to print a profit and loss statement after a month has been posted.

1 Go to GL | Income Statement to open the General Ledger Reports screen.


3 Enter the Period Number the system will use to collect data.

4 Select the GL Account the system will use to print the gross profit margin. Also select the GL Account the system will use to print the operating profitmargin.

5 Indicate if the system should print zero accounts or consolidate sub-accounts.

6 Indicate what information should be included on the report. Select one of the radio buttons so the system knows which period to look for.




General Ledger Summary

This report is designed to print a summary of activity in all GL Accounts during the specified time period. It also displays the area of the system where the detailwas generated. This report provides a complete audit trail for the Accounting Department.

1 Go to GL | General Ledger Summary to open the General Ledger Reports screen.

2 Enter the appropriate criteria necessary to locate the GL Accounts needed with apply and exclude filters. Refer to the directions in General Information atthe beginning of this manual on how to use the filters.

3 Enter the begin and end periods the system will use to collect data. Indicate if the system should print zero accounts or consolidate sub-accounts. Alsotell the system if it should include accounts with no activity.




Budget Analysis

This analysis provides a comparison of the actual sales and expenses vs. the budgeted ones entered in Tables | GL Codes.

1 Go to GL | Budget Analysis to open the General Ledger Reports screen.


3 Enter the Beginning and Ending Period Numbers the system will use to collect data.

4 Select the GL Account the system will use to print the gross profit margin. Also select the GL Account the system will use to print the operating profitmargin.

5 Indicate if the system should print zero accounts or consolidate sub-accounts.




Cash Flow Analysis

This analysis shows what is expected through AR and what will be paid out through AP during a specified Date Range.

1 Go to GL | Cash Flow Analysis and select the Date Range on the Cash Flow Settings screen that displays.

2 Enter the Dates and Amounts of Projected Payroll for the specified period.

3 Then click the Close button and the system will process the information and display a daily analysis of dollars coming in and going out.

4 The bottom of the screen displays the High, Low, and Average Balances for the period selected.

5 Select the Report Destination and then click the Generate Report button to get a hard copy of this analysis.



Audit Trail Summary

This sumary shows each action taken by every user in the system.

1 Go to GL | Audit Trail Summary and select the search criteria. Remember to use the Transaction Date filter and enter a Begin and End date.

2 Tell the system how to group the report: User ID, Date, Object, Action, or Search Value.

3 Select the Report Destination and then click the Generate Report button to get a hard copy of this analysis.





Which Report Do I Run?

Ever wondered how to get the report that tells if a job made money? Or how many quotes the salespeople are winning? Take a look here to find the report thatwill answer your most important questions!

Quotation Summary

Margin Summary

Performance Summary

Actual Vs. Estimate

Work In Process

Production Summary

Price Catalog

Shipment Summary

359Reports Manual - Which Report Do I Run?

How Many Quotes are my Salespoeple Winning?

Quotation Summary

This report is designed to track the success or failure of quotes entered into the system. The line item status flag (won, lost, or pending) is used to calculate per-centages that are shown on the various breakdown reports. This report may also be used as a hard copy recap of quotes that were entered into the system.

Go to Quoting | Quotation Summary. In the lower left corner, under Include these reports, make sure only the “Quoted By Breakdown” is selected. This showsthe salesperson that created the quote. There is also a Detail report and a Customer and Work Code Breakdown. On the header of the quote is a place to selectyour employee number. This determines who the "Quoted by" person is for the Quoted by breakdown report. Remember a work code can be selected for eachpart number on the quote by going to the details of the part.

In addition, you can get a Quotation Summary filtered by status (won, lost or pending). When an order is placed in the system, the status automatically changesfrom pending to won once a job number is created.

You can also see which quotes need to be followed up on by the expiration date you used when entering the quotes. There are several date filters available(Entered, followup and Expires). Remember the Followup and Expiration dates may be set as a default in your company maintenance through the defaults buttonon the quoting tab.

Did We Make Money on the Jobs we Shipped Last Month?

Margin Summary

This report is designed to show the profit margin on a job-by-job basis for a specified date range. Many shops use this report as the final margin reporting toolbecause it shows the sales amount and all costs associated with each job, giving a profit amount and margin for each. Then it totals all of the work by customerand part number to find which jobs are winners and which jobs are losers.

Go to Cost Analysis | Margin Summary. The following breakdown reports are available: Detail, Customer Breakdown, Part Number Breakdown, Work CodeBreakdown, Product Code Breakdown and GL Code Breakdown.

The report is back-dateable. If you use the filter "To be shipped" the date box becomes the date of the open releases. If you use "Have been shipped" the date fil-ter becomes the date of the shipment.

The Margin Summary is the same information that shows on the Job Cost Recap except you can see all the jobs for a specified time period at a glance.

Reviews are Coming Up! How Well are my Employees Doing?

Performance Summary

This report is designed to show employee and machine/operation performances against standards that are set up on the router. The jobs must be routed with esti-mated hours. In addition, you need to turn in actual hours with pieces good, which determines the estimated hours per piece.


Go to Cost Analysis | Performance Summary. The following breakdown reports are available: Detail, Employee Breakdown and Work Center Breakdown. Thereports may also be grouped by Employee, Date, Job Number, Work Center or Operation. The report is back-dateable.

The report calculates estimated cycle time by taking the estimated time per piece from the router and multiplying it by the pieces good from the time ticket.Example: cycle time of 30 minutes per part; 10 pieces good; estimated time would show as 5 hours.

The actual time comes from what is reported on a time ticket. Then the efficiency is calculated by dividing the estimated time by the actual time. Example: esti-mated hours 5 hours; actual time took 6 hours; the percent efficient is 5/6 or 83%.

Why Did I Lose Money on that Job?

Actual vs. Estimate Summary

The Actual Vs. Estimated Summary lists all items that were estimated for a job and compares them with what actually occurred. This report is listed in routingsequence order and gives information regarding estimated and actual setup time and cycle time.

This report also shows the outside costs that were estimated and compares them with the actual costs that occurred for a specific job. Keep in mind that thisreport is useless if a job has not been routed.

Go to Cost Analysis | Actual Vs. Estimated. On the report selection screen, enter the job number or use the Search binoculars and click on the Generate Reportbutton. Two reports are included. The Labor Summary shows all the actual hours entered to the job and the Outside Operations/Material Summary shows all thematerial from received purchase orders.

The step number ties the estimated hours on the router to the actual hours turned in from the time tickets so it is important that the step number be entered onmanual time tickets.

In addition, the purchase orders for outside services are tied with the step number from the router. You need to purchase for outside services from job require-ments so the step number is attached to the purchase order.

How Can I See All my Open Jobs and the Associated Costs?


This report shows the times and costs of all open jobs in the shop. You can use the report to make an adjusting journal entry for work-in-process to your generalledger each month. Use the General Ledger breakdown page to make the entry. The adjusting journal entry will debit your work in process inventory account andcredit your expenses. Then, you reverse the entry in the next period. By doing this you are matching your revenues and expenses for items that have not shippedso your profit and loss statement is more accurate.

The report shows each open job and all of the hours and costs posted at a pro-rated value if there are any partial shipments made against the job. The pro-ratedvalue is calculated by dividing the quantity open by the quantity to make. For example, if you have 2 open and 10 to make the expenses are pro-rated at 20%.

All expenses show on the report; labor dollars, received purchase orders, inventory transfers, miscellaneous job cost and the burden cost.

Labor: actual hours X the rate on the employee payroll tab361

Reports Manual - Which Report Do I Run?

Purchase order cost: the price entered on the purchase orderInventory: the quantity posted from stock X the stocking costMiscellaneous job cost: the quantity X the price enteredBurden rate: the actual hours X the average burden on the work center

Go to Shop Control | Work in Process Summary. Change the As of Date to the last day of the month. Select the Costing rate for the report. This determines whatdollars appear in the Total Resale column on the report. If you choose Entered Rate, this is the billing rate entered on the time ticket. You may also select fromthe other Billing rates you have created.

How Many Parts Have Passed Through Each Work Center on my Open Jobs?

Production Summary

This report is used by a shop foreman to see where all of the open jobs are in the shop. It shows each open job and all of the routing steps with the number ofpieces completed on that step along with any purchase orders for outside services that need to be performed on the part.

The pieces complete are tied to the work center with the step number. The tracking for pieces for an outside vendor are also tracked by the step number. This iswhy it is important to generate a purchase order by using the job requirements feature so the step number gets attached. Then, when the purchase order isreceived the number of pieces received shows on the Production Summary.

How Do I See all the Parts I Run for my Customers and Their Pricing?

Price Catalog

A price catalog shows each finished good stored in the master part file. It displays each part, description and most importantly all of the eight (8) quantity breaksset up per part. The Price Catalog may also show any special part notes that are stored in the part file.

When creating the part, the Engineering tab of the part must have the customer code attached in order to have the part appear on the Price Catalog list.

To run the report, go to Quoting | Price Catalog.

How Many Times Have we Been Early or Late on Jobs?

Shipment Summary

A Shipment Summary shows each shipment that has been made for a specific date range. The report displays the actual shipment date and compares it to the duedate assigned by the customer. This calculates the number of days early or late for each shipment. The customer breakdown page of the report shows each cus-tomer and a total of all of the shipments, with the percentage early, on time and late.

To run the report, go to Orders | Shipment Summary. To see which packing lists have not been billed, you can filter by unbilled.
