Rev. March 2015

Table of Contents

2

Welcome message from Walter Koenig, Founder & Lead Organizer 3

PPS Purpose & Important Note 4

PPS Organizers 5

Set up your personal profile page 6

Control the number and delivery of PPS messages 7

Change your personal profile page & email notification settings 8

Get to know other PPS members 9

Sponsors of PPS 10

RSVP for a Shoot or Event 11

Event etiquette 12

After a Shoot — Review and Prepare images 13-14

After a Shoot — Upload your images from a shoot 15

PPS Document Files 16

PPS Message Board 17

PPS Logo Gear 18

WELCOME! Welcome to PPS, the Pacific Photographic Society of San Diego. We are an active hands-on photography group providing a wide variety of events to photographers with expertise from novice to expert. Our emphasis is on photography in the field and the studio, as well as photo finishing, education and networking. What sets PPS apart from other photo groups is that an important part of our mission is to give back to the community by working together with a wide variety of organizations and charities. We have close ties to local camera stores, manufacturers of cameras and lenses as well as other organizations, many of which are sponsors of PPS. We offer our members a wide range of photography events including monthly photo shoots at various locations, seminars, classes, educational shoots and networking opportunities with other photographers. We welcome all photographers from beginner to professional and provide an environment that is friendly, professional and enriching for all. We actively seek the input of our members to ensure that the group provides the activities that are both beneficial and enjoyable to participating photographers. PPS is managed by an active group of experienced organizers who have organized and hosted over hundreds of events since PPS was founded in January 2010. PPS is recognized by the photographic community to be the leading photo group in the San Diego region and beyond due to its level of activity, highly rated events and professionalism. All you need to know about the PPS web site is in this Reference Guide. On behalf of my fellow organizers I wish you much enjoyment and fulfillment as a PPS member. Happy Shooting, Walter

3

Make membership a pleasure! The purpose of Pacific Photographic Society (PPS) is to support

you in reaching your personal photography goals. This Quick Reference Guide provides explanations to assist you in using the PPS website and successfully participating in our many activities.

Please Note: By submitting a YES RSVP and participating in any PPS event, you

agree that PPS, Organizers, and Event Hosts are NOT responsible for your safety or for any injury or damage to your person or your property, or that of your guest(s). You agree that you have read the instructions of the announcement and that you and your guest(s) are assuming all risks of participating in the event.

4

PPS Organizers PPS Shoots and events are planned and led by one or more Organizers. Contact them with questions by posting on the event page or emailing them through PPS.

Walter Koenig Founder

Dianne Arnold

Laura Bianconcini

Chuck Border

Nobby Coburn

Barbara Fletcher

Luis Gonzalez

Bill Grolz

Maxine Hesse

Barb Levi

Lauren Nygard

Linda Schafer

Pamela Schreckengost

Jim Stone

Laurie Turner

Karen Wilson-Bonnar

5

Set up your personal page 1. As soon as you join, you’ll see a screen that asks you to fill out your name and

some basic information about yourself as well as a place to upload your picture. 2. Include your real first name plus your last name or first initial of your last name in

order to avoid confusion with members having the same first name. 3. Fill in introductory information about yourself. 4. Upload a picture of yourself. 5. Select settings for how you’d like communications to occur.

Please upload a picture of yourself so that members can identify you. Use a 4 X 6, 72 ppi.

6

Set up Email Notification Preferences

1.Mouse over “My Profile” on the Home page and select “Email and Notifications”.

2.After setting this page, click on “Email Updates” to see even more Notification Preferences.

3.By checking or unchecking the applicable boxes, you determine how often you want to be contacted and for what reason.

4.You may change these settings at any time.

Check or uncheck your preferences

7

Change your profile & email settings

1. Click on “My profile” any time you wish to change information on your member page or your email settings.

2. Click on “Change your photo” to upload a replacement. 3. Click on “Edit profile” to edit profile information fields. 4. Click on “Email Settings” to change your preferences for

receiving notifications from PPS.

8

Get to know other members By clicking on the “Members” tab in the nav bar, you can become acquainted with other members of the PPS.

9

Sponsors Sponsors provide special discounts and other opportunities to PPS members. Check out and frequent these businesses whenever possible. 1. Go to the PPS Home page. 2. Scroll down the left

column for the list of PPS Sponsors.

3. Or, click on the Sponsors tab in the nav bar. Our current sponsor information opens in a new page.

10

Event RSVP 1. PPS typically books events for 30 members or

less as a means to ensure an optimal photography experience for all.

2. Click on the event name to read all event details, and RSVP in the upper right hand corner.

3. Please check and mark your personal calendar so that you don’t cause others to miss the opportunity if you really can’t make it.

4. Only RSVP “yes”. There is no need to RSVP “no” for events that you will not attend.

5. If interested in attending, definitely add yourself to the waiting list in case someone cancels.

6. If you find out that you cannot attend, please change your RSVP in a timely manner. If you are waitlisted, also remove your name so that you don’t hold a place.

7. Repeated changes of RSVP right before an event are not acceptable.

8. There is a comment section for each event. Please try to limit conversation here to topics of interest to all members going to the event.

11

Event etiquette Be on time. The group may begin without you and, depending on the venue, you

may not be able to join them. New members should introduce themselves to the organizers and event hosts of

the shoot. Repeatedly RSVPing YES and not showing up may lead to removal from the group.

The same goes for changing your RSVP just prior to the event without reason. With groups of photographers shooting together, it is important to be mindful of

other photographers and not to get into each other's photos or block each other's field of vision. As a rule photographers who are at a spot with their tripods get to shoot there first. It is not OK to set up in front of them. If there is limited space or a small subject, photographers should be courteous and take turns.

Organizers and Event Hosts will approach photographers who do not observe common courtesy. Members may be removed from PPS as a result. Please let us just be polite to one another.

12

After the shoot | 1 After each shoot, a photo album is provided for members to upload their images and share their best with other members. Here is the process: First, please rate the photo shoot and leave feedback before uploading images.

The feedback is used for rating our group, attracting new members and for getting sponsors for our group. If you have time to upload images, surely you have the time to write a sentence or two about the event.

Second, select a maximum of ten images showing your best work only. This is to give everyone an even chance in showing their work to the group. Avoid uploading images which are very similar – learn to critique your own work and choose the best.

Third, re-size your selected images so you do not upload large images for space reasons and for your own security. 700-1000 pixels maximum per side is fine. Use a resolution of 72ppi (fine for web).

13

After the shoot | 2 Fourth, an new album will be created in the Photos section for each PPS event by

one of the Organizers. Fifth, please batch upload images. That means upload all the images from one

event at one time. Especially, please do not upload images just one at a time; each time you upload one image, an email to all attendees of that particular shoot is created.

Sixth, commenting on the images is encouraged. It is OK to give praise, advice, and to use some humor. Don’t get upset over any comments you may or may not get.

Seventh, Please do not upload images of children without permission of their parents. Only upload images that are pertinent to the event. Be considerate when posting images that include people; avoid embarrassment. Inappropriate images will be removed, and repeated or egregious instances may result in removal from PPS.

14

After the shoot | upload your images

A maximum of 10 images of your best event images uploaded all at the same time.

1. Click “Photos” on the nav bar to view and upload images into the event photo album.

2. You must be logged in to upload images.

3. Click on the album for the event

4. Only PPS organizers can create an event photo album.

5. Click on Add Photos 6. Critique your own work and

upload no more than 10 of your best.

7. Make use of the option to caption your photos if you wish.

8. Upload your images all at the same time, not one at a time.

15

PPS File documents

Click on the “More” tab on the nav bar. Documents available for our members or the public (limited). This includes training documents and event schedules.

16

PPS Message Board Click on the “Discussions” tab on the nav bar. Select “Message Board” You will find PPS Newsletters, the PPS Reference Guide, suggestions for shoots & events, gear for sale, gear wanted to buy, requests for advice on venues or photo gear or software, volunteer opportunities, etc. This section is for your use to learn about PPS and to share information.

17

PPS Logo Gear

18

PPS has opened a store where you can purchase various items with our logo – tees, caps, jackets, mugs, and more. We are selling them at cost to members. Thanks to Queensboro for providing good quality merchandise. Our logo looks great on their products. The logo is embroidered, not printed, and their classic Silk Touch Pique Polo shirt is available in MANY sizes and MANY colors. We do not carry PPS inventory at Queensboro; products are embroidered to order. The link to the site is www.pacificphoto.qbstores.com