Table of Contents - KhmerDocs · 2017. 7. 3. · Page 4 of 140 Chapter 1: Introduction to MS-Access 2007 Program Window MS-Access 2007 - The Ribbon: Program Window Commands ។ -

SETEC University Management Information System

Table of Contents I

Table of Contents Chapter 1 ............................................................................................................................................. 1

Introduction to MS-Access 2007 ......................................................................................................... 1

1.1. របបៀបបបើកកម្មវធីិ MS-Access 2007: ................................................................................... 1 1.2. របបៀបបិទកម្មវធីិ MS-Access 2007 ...................................................................................... 3 1.3. របបៀបបប្កើត Database ថ្មី ..................................................................................................... 3 1.4. របបៀបបបើក Database ដែលមានស្រាប់ ................................................................................ 5

Chapter 2 ............................................................................................................................................. 6 Creating and Using Table .................................................................................................................... 6

2.1. របបៀបបប្កើត Table ថ្មីែំបូ្.................................................................................................. 6 2.2. របបៀបបប្កើត Table ថ្មីបដនែម្ ................................................................................................ 7 2.3. របបៀបបប្កើត Table ថ្មីបដនែម្ បោយប្បើ Table Templates ................................................... 7 2.4. របបៀបបដនែម្ Field/Column ចូលកនុ្ Table ......................................................................... 7 2.5. របបៀបបដនែម្ Field/Column ចូលកនុ្ Table បោយប្បើ Field Templates ............................ 7 2.6. របបៀបបដនែម្ Field/Column ពី Table បផេ្បទៀតកនុ្ Datasheet View: ............................... 8 2.7. របបៀបលប់ Field/Column បចញពី Table កនុ្ Datasheet View ............................................ 8 2.8. របបៀបបប្កើត Table កនុ្ Design View .................................................................................. 9 2.9. Primary Key: ...................................................................................................................... 14

2.10. Import Table: ...................................................................................................................... 14

2.11. Export Tables ..................................................................................................................... 21

2.12. ភ្ជា ប់បៅកាន់ Table (Link Table): ...................................................................................... 22 2.13. បប្កើត Lookup Wizard ....................................................................................................... 24 2.14. Relationships: ..................................................................................................................... 30

2.15. ការកំនត់ោក់ Password: .................................................................................................... 33 Chapter 3 ........................................................................................................................................... 36

Creating and Using Query ................................................................................................................. 36

3.1. បប្កើត Select Query បោយប្បើ wizard: ............................................................................. 37 3.2. របបៀប Run query: .............................................................................................................. 39 3.3. បប្កើត Select Query កនុ្ Design View:. ............................................................................ 40 3.4. ការ Backup Database ទុក: ................................................................................................. 50 3.5. បប្កើត Delete Query: .......................................................................................................... 51 3.6. បប្កើត Update Query: ......................................................................................................... 53 3.7. បប្កើត Append Query: ........................................................................................................ 55 3.8. បប្កើត Make-table Query: .................................................................................................. 57 3.9. បប្កើត Parameter Query: .................................................................................................... 60 3.10. បប្កើត Crosstab Query: ...................................................................................................... 62 3.11. Structure Query Language (SQL): ..................................................................................... 67

Management Information System SETEC University

II Table of Contents

Chapter 4 ........................................................................................................................................... 71 Creating and Using Form .................................................................................................................. 71

4.1. បប្កើត Form បោយប្បើ Form tool: .................................................................................... 71 4.2. របបៀប View form: .............................................................................................................. 72 4.3. បប្កើត Form បោយប្បើ Split Form tool ............................................................................ 74 4.4. បប្កើត Form បោយប្បើ Multiple Items tool: ..................................................................... 76 4.5. បប្កើត Form បោយប្បើ Wizard ......................................................................................... 77 4.6. បប្កើត form បោយប្បើ Blank Form tool: .......................................................................... 79 4.7. ការរកិំល control បលើ form: ............................................................................................... 81 4.8. ការប្បើ្ាស់ form : .......................................................................................................... 82 4.9. បប្កើត Main form និ្ Subform ......................................................................................... 83 4.10. Visual Basic for Application(VBA): .................................................................................. 89

4.11. Introduction to Variables: .................................................................................................. 92

4.12. Data Type: .......................................................................................................................... 93

4.13. Introduction to Procedures: .............................................................................................. 100

4.14. Conditional Statements .................................................................................................... 106

4.15. Counting and Looping Structures: ................................................................................... 107

4.16. Data Access Objects(DAO) ............................................................................................. 109

Chapter 5 ......................................................................................................................................... 114

Creating and Using Report .............................................................................................................. 114

5.1. បប្កើត Report បោយប្បើ Report tool: ............................................................................. 114 5.2. របបៀប View Report .......................................................................................................... 114 5.3. បប្កើត Report បោយប្បើ Report Wizard ......................................................................... 117 5.4. បប្កើត Label បោយប្បើ Label Wizard ............................................................................ 121 5.5. បប្កើត Report បោយប្បើ Blank Report tool: ................................................................... 124 5.6. អំពី Report Sections: ........................................................................................................ 125 5.7. បប្កើត Grouped Report ថ្មី បោយប្បើ Report Wizard: ..................................................... 126 5.8. Homeworks ...................................................................................................................... 132


Chapter 1: Introduction to MS-Access 2007 Page 1 of 140

Chapter 1

Introduction to MS-Access 2007

Introduction Microsoft Access 2007 Computer Application desktop computer computer network ។ ។ MS-Access 2007 ៖

- Table: (Store) - Query: Tables - Form: Table - Report: ជាដ ើម

1.1. MS-Access 2007:

- ១ : Start (All) Program Microsoft Office Microsoft Office Access 2007 ។

- ២ : Directory : C:\Program Files\Microsoft Office\Office12 File msaccess.exe Double Click ។

- ៣ : Start Run Open: msaccess Enter OK ។


Page 2 of 140 Chapter 1: Introduction to MS-Access 2007

MS-Access 2007

- Title bar: Office

Button Quick Access Toolbar ។

- Office Button: Button (Save) Database ។

- Quick Access Toolbar: Icons Save, Undo Redo ។ Quick Access Toolbar Customized Button Icons ។

Office Button

Quick Access Toolbar

Customized Button

Title bar



- The Work Area: MS-Access 2007 : ១ : Template Categories: (Categori s (Template) ។ ២ : :

- (New Blank Database) Database ។ - (Featured Online Templates):

(Template) Database Microsoft ។ ៣ : Databases ។

1.2. MS-Access 2007

- Office Button Exit Access : Close Button Title bar : Alt + F4

1.3. Datab s

- Office Button New : ១ (Template Categories) Featuring Blank Database

- File Name: Database Folder

- Save as type Microsoft Access 2007 Database(*.accdb) Create ។


Page 4 of 140 Chapter 1: Introduction to MS-Access 2007

Program Window MS-Access 2007

- The Ribbon: Program Window Commands ។

- Navigation Pane: objects

Database ។ - Tabbed Documents: Tables, Queries, Forms, Reports Macro

Tab ។

View Button

Ribbon

Navigation Pane Tabbed Documents

Status bar



- Status bar: Program Window Buttons View ។

1.4. Databas

- Office Button Open : ៣ (Open recent document):

- Browse Database Double-Click Database Open ។

***End of Chaptert 1***


Page 6 of 140 Chapter 2: Creating and Using Table

Chapter 2

Creating and Using Table

អ្វដីៅជា Table? Table object MS-Access ។

2.1. T l

1. Database 2. Program Window :

3. Tabbed document, double-click Field/Column Headers

: Right-click Field/Column Headers Rename column 4. Column Tab

Field … Enter 5. Save Table OK

Field/Column Headers

Row/Record

Headers

Tabbed document


Chapter 2: Creating and Using Table Page 7 of 140

2.2. T l

1. Ribbon, Create Icon: Table 2. Tabbed document, double-click Field/Column Headers

: Right-click Field/Column Headers Rename column 3. Column Tab

Field … Enter 4. Save Table OK

2.3. T l Table Templates

1. Ribbon, Create Icon: Table Templates Templates

2. Save Table OK

2.4. Fi l olumn Table

១ : 1. Table Datasheet View 2. Right-click Field/Column Header Column 3. Insert Column ២ : 1. Field/Column Header Column 2. Ribbon, Datasheet Fields & Column, Icon: Insert

2.5. Fi l olumn T l Field Templates

1. Table Datasheet View 2. Field/Column Header

Column



3. Ribbon, Datasheet Fields & Column, Icon: New Field 4. Field Templates, Fields

Table ។

2.6. Fi l olumn T l Datasheet View:

1. Table Datasheet View 2. Field/Column Header

Column 3. Ribbon, Datasheet Fields & Column,

Icon: Add Existing Field 4. Field List, Fields

Table

2.7. Fi l olumn T l Datasheet View

១ : 1. Table Datasheet View 2. Right-click Field/Column Header Field 3. Delete Column YES

២ : 1. Table Datasheet View 2. Field/Column Header Field 3. Ribbon, Datasheet Fields & Column, Icon: Delete

YES



2.8. T l Design View

1. Ribbon, Create Icon: Table Design

2. Field Name: Field Table 3. Data Type: user Field :

- Text: ២៥៥ - Memo: ៦៣ ។

support Rich Text Formatting ។ E.g: Property: Text Format = Rich Text)

- Number: - Date/Time: ១ - Currency:



- AutoNumber: user record

- Yes/No: user (Yes/No, True/False, or On/Off)

- OLE Object: Object (Files) word, excel, graphics, sound

- Hyperlink: Text (Path/URL) File, Web Page Website

- Attachment: (attach) images, word, excel records Database

- Lookup Wizard: Field user List Table List box Combo box

4. Description: Field Status bar 5. Field Properties: Fields



Field Properties Data Type Data Type Field Properties

Text - Field Size: user Field - Format: Datasheet View

>:



Data Type Field Properties - Required: - o Field - Yes: Field - Allow Zero Length: - No: String Null string - Yes: String Null string - Indexed: - No: The field is not indexed (default). index Field

- Yes(Duplicates OK): index Field user

- Yes(No Duplicates): index Field user

Number - Field Size: - Byte: 1 byte of memory or disk space, holds from 0 to 255 - Integer: 2 bytes of storage, holds from -32,768 to 32,767 - Long Integer: 4 bytes of storage, holds from -2,147,483,648 to

2,147,483,647 - Single: 4 bytes of storage, holds from -3.402823x1038 to

3.402823x1038 - Double: 8 bytes of storage, holds from -1.79769313486232x10308 to

1.79769313486232x10308 - Format:

- 000: to put 00 left number E.g.: 001 - #,##0.00R: format Riel E.g.: 10,000.00R

Date/Time - Format: - d: Display the day of the month as one or two digits. - dd: Display the day of the month using two digits.



Data Type Field Properties - ddd: Display the first three letters of the day of the week. - dddd: Display the full name of the day of the week. - m: Display the month of the year as one or two digits. - mm: Display the month of the year using two digits. - mmm: Use the first three characters of the month. - mmmm: Use the full name of the month. - yy: Use the last two digits of the year. - yyyy: Use the full year. - h: Display the hour using one or two digits. - hh: Display the hour using two digits. - n: Display the minute using one or two digits. - nn: Display the minute using two digits. - s: Display the second using one or two digits. - ss: Display the second using two digits.

- Input Mask: - Date: 00/00/00 - Time: 00:00:00

E.g. 1 : Input mask Sample values (000) 000-0000 (206) 555-0248 (999) 999-9999 (206) 555-0248 ( ) 555-0248 (000) AAA-AAAA (206) 555-TELE #999 -20 2000 >L????L?000L0 GREENGR339M3, MAY R 452B7



>L0L 0L0 T2F 8M4 00000-9999 98115- 98115-3007 >L



2. Ribbon, t “Ext rn l D t ” Import: Access Window :

3. Browse Database Tables 4. “Import T l s, qu ri s, forms, …” OK

Window :



5. “Import O j t”, tab: Tables Tables Import OK

6. “S v import st ps” Close Import Table File MS-Excel 1. Database Import Table 2. Ribbon, t “Ext rn l D t ” Import:

Excel Window :



Browse File MS-Excel Tables 3. “Import th sour t …” OK

Window “Import Spr sh t Wiz r ” :



4. “Show Worksh ts” List sheet

Import Next window :



5. “First Row ont ins olumn H ing” row ១ Column heading Next window :

6. Field :

Field Name: Field Data Type: Indexed: Index “Do not import fi l Skip ” Import

Field 7. Next window :



8. :

Let Access add primary key: Access primary key Choose my own primary key: Field primary key

No primary key: primary key

9. Next window :



10. Table Import “Import to T l ” Finish 11. Close

2.11. Export Tables

Export table File MS-Excel: 1. Navigation bar, table

Export 2. Ribbon, t “Ext rn l D t ” Export:

Excel Window :



3. Browse Export table

options : Export data with formatting and layout: Export

format layout Open the destination file after the export operation is complete: file

export export Export only the selected records: Export records

4. OK Close

2.12. Table (Link Table):

Link Table Database : 1. Database Link table 2. Ribbon, tab: External Data

Import, Icon: Access Window :



3. Browse Database Link tables 4. “Link to th t sour …” OK

Window :

5. “Link T l s”, Tables Link

OK



2.13. Lookup Wizard

Lookup Wizard : 1. table Design View 2. Data type: Lookup Wizard Field Lookup

Wizard (E.g.: Sex)

3. win ow “Lookup Wiz r ” :



4. “I will typ in th v lu s th t I w nt” Next window :

Number of columns: columns

5. Col1, Lookup column (E.g.:

6. Next window :

7. lookup column Finish 8. Save table



Lookup Wizard Tables/Queries : 1. table Design View 2. Data type: Lookup Wizard Field Lookup

Wizard win ow “Lookup Wiz r ” :

3. “I w nt th lookup olumn to look up th v lu s in t l or

qu ry” Next



4. table query Lookup column Next

5. Fields “Av il l Fi l s” Field

Lookup column Next

6. sort order (Ascending/Descending) Fields

Next



7. column mouse (drag) column

“Hi k y olumn r omm n ”

key column 8. Next

9. lookup column Finish

10. + Yes: save table relationships

+ No: relationships



11. Save table

lookup column Field 1. table Design View Field lookup column

2. Field Properties, tab: Lookup “Displ y

ontrol”, Text Box

3. Save table



2.14. Relationships:

Relationships: 1. Ribbon, tab: Database Tools

Show/Hide, Icon: Relationships Relation tab :

2. tab: Design Icon: Show Tables

: Right-click Relationship Window Show Tables “Show T l ” :



3. tab: Tables tables relationship

Add 4. Close

5. Primary key (drag) Foreign key Edit

Relationships :



6. Create

7. tab: Design Icon: Close Relationship tab Relationship: 1. tab: Design Icon: Relationship

2. Double-click Relationship tie

: Right-click Relationship tie “E it R l tionship…”

Relationship tie



3. Relationship : Enforce Referential Integrity: Relationship Tables ។ Cascade Update Related Fields: rim ry y Foreign Key ។ Cascade Delete Related Records: Primary table Foreign table ។ 4. OK

Relationship: 1. tab: Design Icon: Relationship 2. Relationship tie key: Delete

: Right-click Relationship tie Delete

3. Yes

2.15. Password:

Password Database: 1. database Exclusive Mode:



- Office Button Open

- Database Password button: Open “Op n Ex lusiv ”



2. Ribbon, tab: Database Tools Database Tools, Icon:

Encrypt with Password 3. Password:

Password: Password Verify: Password

4. OK Password Database 1. database Exclusive Mode 2. Ribbon, tab: Database Tools

Database Tools, Icon: Decrypt Database

3. Password OK


Page 36 of 140 Chapter 3: Creating and Using Query

Chapter 3

Creating and Using Query

I. Query?: Query object MS-Access table tables ។ Query ។ Query Form, Report Data Access Page ។ Query MS-Access :

1. Select Query: u ry table ។ Select Query : Sum, Count, Average, Max in ។

2. Action Query: Query t l s ។ Action Query ៤ : - Delete Query : table - Update Query : table

។ - Append Query : table table

។ - Make-table Query: table t l

។ 3. Parameter Query: Query

។ 4. Crosstab Query: Query

។ sum, average,


Chapter 3: Creating and Using Query Page 37 of 140

ount,… ។

5. Structured Query Language (SQL): query SQL Statement SQL Commands (SELECT, UPDATE DELETE) , SQL Clauses (WHERE ORDER ។ SQL relational databases Microsoft Access ។

II. Query:

3.1. S l t u ry wizard:

1. Ribbon, tab: Create Other, Icon: Query Wizard Win ow “ w u ry” :

2. “Simpl u ry Wiz r ” OK



3. “T l s u ri s”, Table

List “Av il l Fi l s”, Fields Query List “S l t Fi l s”

4. Next

5. “D t il shows v ry fi l of v ry r or ” Next



6. query “Op n th qu ry to vi w inform tion”

Finish Lab 1: Create select query by using wizard:

1. t s “ orthwin . ” 2. Select Query table Products : ProductID, ProductName,

UnitPrice, UnitsInStock. 3. Save query “qry ro u ts”

Lab 2: Create select query by using wizard: (Modify the query design) 1. t s “ orthwin . ” 2. Select Query table Customers : CustomerID, ContactName,

Address, City, Phone 3. S v th qu ry s “qry ustom r ont t” n hoos “ o ify th qu ry sign”

3.2. Run query:

1. Ribbon, Query Tools: Design Result, Icon: Run



3.3. S l t u ry Design View:.

1. Ribbon, tab: Create Other, Icon: Query Design Win ow “Show T l ” :

2. tab: Tables Tables

Add Close Query Window :

3. Double-click Field

: mouse Field (drag) - Fi l table - T l tables



- Sort (Ascending/Descending). - Show - Criteria: ។

: >,



Lab: Select Query Design View: 1. database: Northwind.accdb 2. Select Query table: Customers :

a. (Sort: Ascen ing CompanyName ។

b. London c. Fr ។

3. Select query table Products : a. ៥ ។ b. ៣

t goryID=8 S foo ។ c. Chang Unit ri

$18.00 ។ 4. Select query table Orders :

a. 12/11/1996 20/04/1997 ShipCountry=Germany ។

b. (ShipRegion) WA, CA, SP ។ c. (ShipRegion) ។

5. Select query t l ustom rs Orders ។

Homework 1. ProductName, UnitPrice CategoryName

(Categories) Seafood ។ 2. ProductName, UnitPrice CategoryName

១ (Categories) Seafood ។ 3. CategoryID, ProductName, UnitPrice UnitsInStock

“r” ៣ E.g: Norwood, Carnarvon, Sir Ro n y, … ។



E.g:

> 234 Returns all numbers greater than 234. To find all numbers less than 234, use < 234.

>= "Cajhen" Returns all records from Cajhen through the end of the alphabet

Between #2/2/2007# And #12/1/2007#

Returns dates from 2-Feb-2007 through 1-Dec-2007 (ANSI-89). If your database uses the ANSI-92 wildcard characters, use single quotation marks (') instead of pound signs (#). Example: Between '2/2/2007' And '12/1/2007'

Not "Germany" Finds all records where the exact contents of the field are not exactly equal to "Germany." The criterion will return records that contain characters in addition to "Germany," such as "Germany (euro)" or "Europe (Germany)".

Not "T*" Finds all records except those beginning with T. If your database uses the ANSI-92 wildcard character set, use the percent sign (%) instead of the asterisk (*).

Not "*t" Finds all records that do not end with t. If your database uses the ANSI-92 wildcard character set, use the percent sign (%) instead of the asterisk (*).

In(Canada,UK) In a list, finds all records containing Canada or UK.

Like "[A-D]*" In a Text field, finds all records that start with the letters A through D. If your database uses the ANSI-92 wildcard character set, use the percent sign (%) instead of the asterisk (*).

Like "*ar*" Finds all records that include the letter sequence "ar". If your database uses the ANSI-92 wildcard character set, use the percent sign (%) instead of the asterisk (*).



Lik “ ison Dewe?"

Finds all records that begin with "Maison" and contain a 5-letter second string in which the first 4 letters are "Dewe" and the last letter is unknown. If your database uses the ANSI-92 wildcard character set, use the underscore (_) instead of the question mark (?).

#2/2/2007# Finds all records for February 2, 2007. If your database uses the ANSI-92 wildcard character set, surround the date with single quotation marks instead of pound signs ('2/2/2007').

< Date() - 30 Uses the Date function to return all dates more than 30 days old.

Date() Uses the Date function to return all records containing today's date.

Between Date() And D t A “ ", 3, Date())

Uses the Date and the DateAdd functions to return all records between today's date and three months from today's date.

Is Null Returns all records that contain a null (blank or undefined) value.

Is Not Null Returns all records that contain any value (that are not null).

“" Returns all records that contain a zero-length string. You use zero-length strings when you need to add a value to a required field, but you don't yet know what the actual value is. For example, a field might require a fax number, but some of your customers might not have fax machines. In that case, instead of entering a number, you enter a pair of double quotation marks with no space between them “" .

3.3.1. Alias field name: Field query : NewFieldName : OldFieldName E.g 1. : Name : FirstName



E.g 2. Full m First m & “ “ & L st m E.g 3. : Sub Total : [UnitPrice]*[Quantity]

3.3.2. Aggregate function: 1. Select Query Design View 2. Ribbon, Query Tools: Design 3. Show/Hide, Icon: Total Total grid

:

4. Total grid, Aggregate function fields :

Group y, Sum, ount, Avg, x, in, …

Total grid



5. Run 3.3.3. Expression Builder: 1. Select Query Design View 2. Field 3. Ribbon, Query Tools: Design Query Setup, Icon: Builder

: Right-click Field Builder



4. Double-Click folder: Function Built-In Function functions Double-click function

5. OK 6. Run query

Lab1: Select Query Aggregate function 1. database Northwind.accdb 2. Select Query table Products

a. Group by CategoryID b. Sum on UnitsInStock

3. Save query “qryUnitsInSto k y t gory” 4. Run the query

Lab2: Calculation using Expression Builder 1. database Northwind.accdb 2. Select Query table OrderDetails fields: OrderID,

ProductID, UnitPrice, Quantity 3. field :

- SubTotal Before Discount: [UnitPrice]*[Quantity] - Discount Price: [UnitPrice]*[Quantity]*Discount

function function



- SubTotal After Discount: [SubTotal Before Discount] – [Discount Price] : SubTotal After Discount: [UnitPrice]*[Quantity]*(1-[Discount]) : SubTotal After Discount$: Format([UnitPrice]*[Quantity]*(1- Dis ount ,” urr n y”

4. S v qu ry s “qrySu Tot l” 3.3.4. Build-in Function - IIF: Function

។ : IIf(expression, truepart, falsepart)

expression: truepart: falsepart:

E.g.1 R sult IIf S or >=50,” ss ”,”F il ” E.g.2 : Mention: IIf([TotalScore] Between 450 And 500,"Excellent",IIf([TotalScore]

Between 350 And 449,"Very Good",IIf([TotalScore] Between 200 And 349,"Good","Poor")))

E.g. 3 L ngu g IIf ountryR gion =“It ly”, “It li n", “Som oth r l ngu g " E.g. 4: Status: IIf([Due Date]



Lab: nested function IIF

1. database Northwind.accdb 2. Select Query table Products : ProductID, ProductName,

UnitsInStock, UnitPrice 3. field Mention

UnitPrice 1 - 20 ntion “V ry h p” UnitPrice 21 - 50 ntion “ h p” UnitPrice 51 - 70 ntion “Exp nsiv ” UnitPrice > 70 ntion “V ry Exp nsiv ”

4. Save query “qry ro u t ntion” 3.3.5. Build-In-Function :

Abs(Number): Absolute value Avg(expr): Average CBool(expr): Convert to Boolean CByte(expr): Convert to byte CCur(expr): Convert to currency CDate(date): Convert to date CDbl(expr): Convert to double CInt(expr): Convert to integer CLng(expr): Convert to long integer

Chr(charcode): Convert ascii to character Asc(Strexpr): Convert character to ascii Date(): Display current date DateAdd(Interval,Number,Date): Add to

date by interval DateDiff(Interval,Date1,Date2): Date2

minus Date1 by interval DatePart(Interval,Date): Select date by

interval * Interval : Year yy, yyyy Quarter q, q Month mm, m



* Interval : Day dd, d Week wk, ww Hour hh Minute mi, n Second ss, s Milisecond ms Ex D t rt “yyyy”,D t * Build-in functions - Date/Time

- DateAdd(Interval,Number,Date): interval E.g. : D t A “yyyy”,10, Hir D t

- DateDiff(Interval,Date1,Date2): Date2 Date1 interval E.g. : D t Diff “yyyy”, irthD t , ow

- DatePart(Interval,Date): interval E.g. : D t rt “ ”, irthD t

D t rt “m”, irthD t D t rt “yyyy”, irthD t * Build-in functions - Format()

E.g. : Form t irthD t , “yyyy” Form t Amount , “ urr n y” Format([Amount], “៛ #,##0.00") 10 Year Aniversary: Format(DateAdd("m",10,[HireDate]),"dd/mmm/yy")

3.4. kup D t s :

1. Database file Back up 2. Office button Manage Back Up Database



3. Save As dialog box, browse Database file 4. File name, Database file Back up 5. Save

3.5. Delete Query:

table ។ 1. S l t u ry Design View 2. Ribbon, Query Tools: Design 3. Query Type, Icon: Delete Delete grid

:



4. field record:

- Field: field - Table: table - Delete: + From: field table record

+ Where: field

5. Run the query

Delete grid



6. Yes records

L D l t u ry : 1. records table: Order Details (UnitsInStock)

30 ។ 2. table: Orders OrderID 10500 ។ 3. table: Orders

ID = “ LAUS” ។ 4. table: Products (CategoryName)

Seafood ។

3.6. Update Query:

table ។ 1. S l t u ry Design View 2. Ribbon, Query Tools: Design 3. Query Type, Icon: Update Update grid



4. fields fields Update record

- Field: field Update record - Table: table - Update To: - Criteria:

5. Run the query

Update grid



6. Yes

Lab: Update query 1. Country=“ xi o” “ m o i ” table: Customers 2. Update Unit ri t l ro u ts

១ stock ២ ។

3.7. Append Query: record table ។

1. S l t u ry Design View Source table 2. Ribbon, Query Tools: Design 3. Query Type, Icon: Append

4. :

- T l m Destination table record - Current Database: Database - Anoth r D t s record table database



5. OK fields fields Append

- Field: Field Source table - Table: Source table - Append To: Field Destination table - Criteria:

6. Run the query

7. Yes



L r t App n u ry : 1. table Clients table: Customers 2. table Customers ountry=” xi o”

table Clients ។ 3. table Customers fax

table Clients ។ 4. table Customers

Germany table Clients ។ 5. table Customers Canada UK

table Clients ។ E.g.:

< Date() - 30 Returns all dates more than 30 days old.

Betw n D t An D t A “ ", 3, D t Returns ll r or s tw n to y‘s date and three months from today‘s date.

3.8. Make-table Query:

table t l ។

1. S l t u ry Design View tables 2. Ribbon, Query Tools: Design 3. Query Type, Icon: Make-table Query :

4. :

- T l m table record



- Current Datab s table Database - Anoth r D t s table database

5. OK 6. fields fields table

7. Run the query

8. Yes



Lab: Make-table query : 1. database Northwind.accdb 2. t l CustomerAG fields: CustomerID, ContactName,

Address ity table: Customers ID A G ។

3. t l ustom rLon on ri fields: CustomerID, ContactName, Address ity table: Customers London Madrid ។

4. t l ro u t otSE fields: ProductID, ProductName, UnitPrice UnitsInStock table: Products “s” “ ” ។



3.9. Parameter Query:

Query ។

1. S l t u ry Design View tables 2. fields field Parameter

Query

3. Parameter Query Criteria field

E.g: Between [Start Date] And [End Date] 4. Run the query Parameter



Lab: Create Parameter query 1. query table: Orders

(OderDate) (Begin Date End Date) ។ 2. query table: Products

stock ។ 3. query table: Customers

(CompanyName) ។

4. query table: Customers omp ny m ។



3.10. Crosstab Query:

Query ។

1. Ribbon, tab: Create Other, Icon: Query Wizard

Win ow “ w u ry” :

2. “ rosst u ry Wiz r ” OK

Column Heading

Row Heading



3. table query Crosstab Query

Next

4. field Row Heading Next



5. field Column Heading Next

6. interval field Date/Time



7. field function field

Next

8. query Finish



Lab: Crosstab query: 1. database Northwind.accdb 2. crosstab query table Customers customers ountry (City) ។

3. crosstab query table Orders ។

4. Wizard, crosstab query table: Orders Shippers (Freight) (ShipCountry) (CompanyName) ។



3.11. Structure Query Language (SQL):

query SQL Statement SQL Commands (SELECT, UPDATE DELETE), SQL CLAUSES (WHERE ORDER ។ SQL relational databases Microsoft Access ។ a) SQL:

1. Ribbon, tab: Create 2. Other, Icon: Query Design

3. Show Table, Close 4. Query Tools: Design Result, Icon: SQL



b) Run SQL:

- Ribbon, Query Tools: Design Result, Icon: Run

c) View SQL: - Ribbon, tab: Home View SQL View

*** SELECT Statement Instructs the Microsoft Jet database engine to return information from the database as a set of records. Syntax : SELECT [predicate] { * | table.* | [table.]field1 [AS alias1] [, [table.]field2 [AS alias2] [, ...]]} FROM tableexpression [, ...] [IN externaldatabase] [WHERE... ] [GROUP BY... ] [HAVING... ] [ORDER BY... ] [WITH OWNERACCESS OPTION]

mk:@MSITStore:C:/Program%20Files/Microsoft%20Office/OFFICE11/1033/acmain11.chm::/html/jetglossary.htm#idh_dadefmsjetdatabaseengine



The SELECT statement has these parts: Part Description

Predicate One of the following predicates: ALL, DISTINCT, DISTINCTROW, or TOP. You use the predicate to restrict the number of records returned. If none is specified, the default is ALL.

* Specifies that all fields from the specified table or tables are selected. Table The name of the table containing the fields from which records are

selected. field1, field2 The names of the fields containing the data you want to retrieve. If you

include more than one field, they are retrieved in the order listed. alias1, alias2 The names to use as column headers instead of the original column

names in table. tableexpression The name of the table or tables containing the data you want to retrieve. externaldatabase The name of the database containing the tables in tableexpression if

they are not in the current database.

Lab: queries SQL Statement: 1. database Northwind.accdb 2. SQL :

a. ustom rID, ont t m A r ss t l ustom rs ។ b. ProductID, ProductName, UnitPrice UnitsInStock ១

UnitsInStock table: Products ។ c. ro u t m , Unit ri UnitsInSto k table: Products

stock ៥ (UnitPrice) ២ ។ d. Or rID, Or rD t , Fr ight Ship m table: Orders

(Freight) ៣ ៤ ។ e. L st m First m table: Employees sort

Descending LastName ។



f. ២ table: [Order Details] ។

g. t l Or rs ។ h. OrderID,

១ Group by: OrderID t l Or r D t ils ។ i. Sort: Ascending

CompanyName ។ j. ustom rID, ont t m omp ny m

Subquery ។ k. ContactName, Address Country table: Customers, order by

Country, ContactName ។

*****End of Chapter 3*****


Chapter 4: Creating and Using Form Page 71 of 140

Chapter 4

Creating and Using Form

អ្វដីៅជា Form? Form Object MS-Access interface table query ។

4.1. Form Form tool:

1. Navigation Pane, table query Form

2. Ribbon, tab: Create Form, icon: Form

3. Access form Layout view :


Page 72 of 140 Chapter 4: Creating and Using Form

4. Save save form

5. OK

4.2. View form:

1. Navigation Pane, Double-click form form view Form View:



2. Ribbon, tab: Home Views, icon: View

: icons Status bar

- Form View: user ។



- Layout View: form (formatting) ។

- Design View: form (formatting)

Layout View ។

4.3. Form Split Form tool




2. Ribbon, tab: Create Forms, icon: Split Form

3. Access form Layout View :

Form View

Datasheet View



4.4. Form Multiple Items tool:


2. Ribbon, tab: Create Form, icon: Multiple Items

3. Access form Layout View :



4.5. Form Wizard

1. Ribbon, tab: Create Form, More Forms Form Wizard

2. Wizard :

3. “T l s u ri s” , t l query 4. List “Av il l Fi l s”, fi l s form

Next



5. layout form olumn r, T ul r, D t sh t, …

Next

6. style form Access 2003, Access 2007, Apex, ...

Next



7. form title bar “Op n th form to vi w or nt r

information.” Finish

4.6. form Blank Form tool:

1. Ribbon, Create Forms, icon: Blank Form

2. Layout View Field List pane

:



3. Field List pane, (+) table fields

table 4. Double-click field form ។

fields key: Ctrl + fields ។

5. tools Control tab: Format Logo, ,

form



6. control form: - Design view Right-click form Design View - Ribbon, tab: Design tools Controls

4.7. control form:

1. form Design View control 2. Right-click control Layout

Remove

3. Mouse pointer Controls



4. Control Mouse pointer

Controls

4.8. form :

Cursor field field - Tab: Cursor field - Shift + Tab: Cursor - Ctrl + Home: Cursor record ១ Form - Ctrl + End: Cursor record Form



4.9. Main form Subform

Main form Subform tables One-to-Many ។ Main form table One Subform table Many ។ Main form Columnar Form Subform Tabular Form Datasheet Form form Subform Form Wizard

1. Ribbon, tab: Create Forms, icon: More Forms Form Wizard

2. window Form Wizard :

3. Tables/Queries, table/query Main form 4. Double-click fields Main form 5. Wizard Tables/Queries,

table/query Subform 6. Double-click fields Subform



7. Next

8. “Form

with su form s ” 9. Next



10. layout subform : Tabular Datasheet 11. Next

12. style Next



13. Main form Subform “Op n th form to vi w

or nt r inform tion” 14. Finish

Subform form

1. Main form Columnar



2. Subform Tabular Form Datasheet Form

3. View main form Design View

4. Ribbon, tab: Design Controls, icon: Use Control

Wizards

5. Navigation Pane, Subform Detail Main

form design



6. Access Subform Main form Relationship

Database ។ *** Access Subform Main form :

1. Navigation Pane, Right-click Main form Design 2. form design, Subform 3. Ribbon, tab: Design Form Design Tools Tools, icon: Property Sheet

4. Property Sheet, tab: Data Properties

- Source Object: form Subform



- Linked Master Field: Field (Primary key) Main form Subform

- Linked Child Field: Field (Foreign key) Subform Main form

5. View form Form View

Lab: Create Main form and Subform 1. Main form table: Customers 2. Subform table: Orders 3. Subform Main form

4.10. Visual Basic for Application(VBA):

V A Microsoft Visual Basic code Windows Application Microsoft ។ a. What is Object?

Object … ។ MS-Access Form, Object Control



- Text Box : Control keyboard

- Label : Control Control - Command Button : Control button

event - h k ox Control check

uncheck - Option Button : Control

ន ។ a.1. What is Property? Property Object Control Form MS-Access ។ rop rti s ontrols form .Left : form .Top : form .Height: Control .Width: Control a.2. What is Method? Method object ។ ObjectName.MethodName E.g. : txtFirstName.SetFocus

Me!txtLastName.Undo

rs.MoveNext

rs.MoveFirst

a.3. What is Event? Event (Procedure) user program code ។ E.g.: Private Sub btnOK_Click()

Statements…

End Sub



Private Sub Form_Load()

Statements…

End Sub

Private Sub txtFirstName_GotFocus()

Statements…

End Sub

b. form Design view Ribbon, Tab: Create Form Design

c. Code vi w o form View form Design View Form Design Tools, Tab: Design View Code

d. event control Click control Property windows, tab: Event event button : Right-click control uil Ev nt… Code Builder OK

Lab: Form Code 1. Form

2. Code Editor, code

Private Sub btnOK_Click()

txtFirstName.Value = "Sabay"

txtLastName.Value = "Sok"

txtAddress.Value = "Bokor mountain"

End Sub

Private Sub btnClear_Click()

txtFirstName.Value = ""

txtLastName.Value = ""

txtAddress.Value = ""

txtFirstName.SetFocus

End Sub

txtFirstName

txtLastName

txtAddress

btnOK

btnClear



4.11. Introduction to Variables:

Variable memory application ។ variable memory ។ E.g.1: Private Sub Detail_Click()

SomeColor = vbRed

Detail.BackColor = SomeColor

End Sub

- (declare) variable Dim variable ។

Dim VariableName E.g.: Private Sub Form_Load()

Dim thisVar

thisVar = 15

MsgBox thisVar

End Sub

- Option Explicit: variable (Error) ។

E.g.: Private Sub Form_Load()

Dim thisVar

thisVar = 15

MsgBox thisInt '



- Option Explicit Code Builder: 1. menu Microsoft Visual Basic, Tools Option… 2. tab: Editor Code Settings, check h k ox “

R quir V ri l D l r tion”

4.12. Data Type:

Data Type variable ។ Dim VariableName As DataType Or: Dim VariableName1 As DataType1, VariableName2 As

DataType2

Dim VariableName3 As DataType3 E.g. : Dim StudentName As Byte Dim CountryName As String

- : Data

Type Description (Range) Byte 1-byte binary data (0 to 255) Integer 2-byte integer (– 32,768 to 32,767) Long 4-byte integer (– 2,147,483,648 to 2,147,483,647)

Single 4-byte floating-

point number

(– 3.402823E38 to – 1.401298E – 45 (negative values))

1.401298E – 45 to 3.402823E38 (positive values)

Double 8-byte floating-

point number

(– 1.79769313486231E308 to – 4.94065645841247E – 324 (negative values))

4.94065645841247E – 324 to

1.79769313486231E308 (positive values)

Currency

8-byte number

with fixed decimal

point

(– 922,337,203,685,477.5808 to 922,337,203,685,477.5807)

String String of

characters

(Zero to approximately two billion characters)

Date 8-byte date/time

value

(January 1, 100 to December 31, 9999)

- variable (Prefix) variable



Data Type Prefix Example Boolean bln blnFound Byte byt bytTracks Date/Time dtm dteStartOfShift Double dbl dblDistance Error err errCantOpen Integer int intNbrOfStudents Long lng lngPopulation Object obj objConnection Single sng sngAge String str strCountryName Currency cur curHourlySalary Variant var varFullName

- Functions CBool(): convert Boolean CStr(): convert String CByte(): convert Byte (Small number) Int convert Integer

Lng convert Long CSng convert Single CDbl: convert Double ur convert Currency D t convert Date

- Constant: variable ។ Const VariableName = Value

E.g. : Const conPI = 3.14159265359 vbCrLf (Carriage Return-Line Feed Constant) : constant text ។

- Static keyword variable function sub procedure ។ variable keyword: Static memory function sub procedure ។



E.g. : Sub Calculate() Static intVar As Integer

intVar = intVar + 1

MsgBox intVar

End Sub

Private Sub btnCalculate_Click()

Call Calculate

End Sub

Lab: Data Type: 1. form Design View 2. form Property windows, tab: Event event

“On li k” button 3. code Private Sub Detail_Click()

Dim strName As String,intYearBorn As Integer

Dim intAge As Integer

strName = InputBox("Your name: ")

intYearBorn = InputBox("Year borned: ")

intAge = Format(Now(), "yyyy") - intYearBorn

MsgBox "Hello " & strName & vbCrLf & _

"you are " & intAge & " years old."

End Sub

4. form Design View A ontrol omm n utton : - Caption: Calculate - Name: btnCalculate

5. code Sub Calculate()

Static intVar As Integer

intVar = intVar + 1

MsgBox intVar

End Sub

- event: On Click button: Calculate code: Private Sub btnCalculate_Click()

Call Calculate

End Sub

6. Save form “frmSt ti V ri l ”



*** MsgBox function: (See help: MsgBox Function) message dialog box click button user

constant button user click ។ MsgBox(prompt[, buttons Or icon] [, title])

- prompt: string expression message dialog box ។

- button: buttons prompt Constant Value Description

vbOKOnly 0 Display OK button only.

vbOKCancel 1 Display OK and Cancel buttons.

vbAbortRetryIgnore 2 Display Abort, Retry, and Ignore buttons.

vbYesNoCancel 3 Display Yes, No, and Cancel buttons.

vbYesNo 4 Display Yes and No buttons.

vbRetryCancel 5 Display Retry and Cancel buttons.

vbCritical 16 Display Critical Message icon.

vbQuestion 32 Display Warning Query icon.

vbExclamation 48 Display Warning Message icon.

vbInformation 64 Display Information Message icon.

vbDefaultButton1 0 First button is default.

vbDefaultButton2 256 Second button is default.

vbDefaultButton3 512 Third button is default.

vbDefaultButton4 768 Fourth button is default.

Constants VBA constants code ។

icon

title

prompt

buttons



If the user click The function returns Numeric Value

vbOK 1

vbCancel 2

vbAbort 3

vbRetry 4

vbIgnore 5

vbYes 6

vbNo 7

- titl string Title bar Message Box ។

E.g. : Private Sub Detail_Click()

MsgBox "Do you really want to delete this record?", _

vbYesNoCancel Or vbQuestion, "Confirmation"

End Sub

- buttons MsgBox Dim x As Integer x = MsgBox("Do you really want to delete this record?", _

vbYesNoCancel + vbQuestion, "Confirmation")

code MsgBox buttons Yes, No Cancel ។ button: Yes constant vbYes=6 x ។

*** InputBox Function: message dialog box text click

button user string text box ។ InputBox(prompt[, title] [, default])



- prompt title: Message Box ។ - f ult text text box user

។ E.g. : Private Sub Form_Load()

Dim x As Integer, y As Integer

Dim sum As Integer

x = InputBox("Please enter value of x", "Enter value of x")

y = InputBox("Please enter value of y", "Enter value of y")

sum = x + y

MsgBox "The sum of " & x & " and " & y & " is " & sum,

,"Result"

End Sub



Lab : Form Code: 1. form

- Add buttons properties Name Caption Events btnSum Sum On_Click btnSubtract Subtract On_Click btnMultiply Multiply On_Click btnDivide Divide On_Click

- click buttons , access InputBox user (x y) ។

2. code Option Compare Database

Option Explicit

Private Sub btnDivide_Click()


Dim divide As Integer



divide = x / y

MsgBox "The division of " & x & " and " & y & " is " & _

divide, , "Result"

End Sub

Private Sub btnMutiply_Click()


Dim multiply As Integer



multiply = x * y

MsgBox "The multiplication of " & x & " and " & y & " is " &

multiply, , "Result"

End Sub



Private Sub btnSubtract_Click()


Dim subtract As Integer



subtract = x - y

MsgBox "The subtract of " & x & " and " & y & " is " &

subtract, , "Result"

End Sub

Private Sub btnSum_Click()


Dim sum As Integer



sum = x + y

MsgBox "The sum of " & x & " and " & y & " is " & sum, ,

"Result"

End Sub

4.13. Introduction to Procedures:

Procedure code program ។ ro ur s VBA Sub Procedure Function Procedure ។ procedures Function Procedure return Sub Procedure return (Call) ។

4.13.1. Sub Procedure: Sub ProcedureName([Arguments])

Statements…

End Sub

E.g. : Sub Multiply()


Dim result As Integer

x = txtValue1

y = txtValue2

result = x * y

txtResult = result

End Sub

- (Call) Sub Procedure Call ProcedureName([Arguments]) ProcedureName [Arguments]



E.g. : Private Sub btnCalculate_Click()

Call Multiply

End Sub

- Sub Procedure Arguments Sub Multiply(x As Integer, y As Integer)

Dim result As Integer

result = x * y

txtResult = result

End Sub

Private Sub btnCalculate_Click()

Call Multiply(txtValue1, txtValue2)

End Sub

4.13.2. Function Procedure: Function FuntionName([Arguments]) As DataType

Statements…

End Function

- Function Procedure Sub Procedure return As DataType return ។

E.g. : Function Divide() As Integer


x = txtValue1

y = txtValue2

Divide = x / y

End Function

- Function Procedure ។ statements Sub Procedure Sub Procedure ។ return text box variable ។

E.g. : Private Sub btnCalculate_Click()

txtResult = Divide

End Sub



Lab: Sub Procedure: 1. form

2. Sub Procedure 3. Sub Procedure 4. click button: Calculate ។ 5. click button: New clear text box ។

Sub SquareSolution()

Dim dblSide As Double

Dim dblPerimeter, dblArea As Double

dblSide = txtSide

dblPerimeter = dblSide * 4

dblArea = dblSide * dblSide

txtSqPerimeter = dblPerimeter

txtSqArea = dblArea

End Sub

Private Sub RectangleSolution()

Dim dblLength, dblHeight As Double

Dim dblPerimeter, dblArea As Double

dblLength = txtLength

dblHeight = txtHeight

dblPerimeter = (dblLength + dblHeight) * 2

dblArea = dblLength * dblHeight

txtRecPerimeter = dblPerimeter

txtRecArea = dblArea

End Sub



Private Sub btnCalculateRec_Click()

RectangleSolution

End Sub

Private Sub btnCalculateSqare_Click()

Call SquareSolution

End Sub

Private Sub btnSqNew_Click()

txtSide = ""

txtSqPerimeter = ""

txtSqArea = ""

txtSide.SetFocus

End Sub

Private Sub btnRecNew_Click()

txtLength = ""

txtHeight = ""

txtRecPerimeter = ""

txtRecArea = ""

txtLength.SetFocus

End Sub

Homework: Function Procedure: Lab Function Procedure ។

4.13.3. Procedure Arguments: -

Sub ProcedureName(Var1 As Datatype, Var2 As Datatype,…) Statements

End Sub

Function FunctionName(Var1 As Datatype, Var2 As Datatype,…) _

As Datatype

Statements

End Function E.g. 1 Function Procedure ។ Function CubeArea(Side As Double) As Double

CubeArea = Side * Side * 6

End Function

Function CubeVolume(Side As Double) As Double

CubeVolume = Side * Side * Side

End Function

- Call Function ro ur Arguments Private Sub btnCalculate_Click()

txtArea = CubeArea(txtSide)

txtVolume = CubeVolume(txtSide)

End Sub

Parameter



Lab: Procedures with Arguments: 1. Sub Procedure

Sub SolveEllipse(SmallRadius As Double, LargeRadius As

Double)

Dim dblCircum As Double

Dim dblArea As Double

dblCircum = (SmallRadius + LargeRadius) * 2