THE MASTER SCHEDULE COLLECTION

January 11, 2011Slide 22 updated April 2, 2014

presented by theOffice of Education Information Management

AGENDA

Purpose of the collection What is included in this comprehensive collection Data elements for MSC Process required for completion Deadlines

STATE FISCAL STABILIZATION FUNDS (SFSF)

Data collected on MSC satisfies the data requirements of Indicator (b)

SFSF information on the VDOE website:http://www.doe.virginia.gov/school_finance/arra/

stabilization/index.shtml

Specific information about Indicator (b) can be found in the Phase 2 application pages 59-63.

http://www.doe.virginia.gov/school_finance/arra/stabilization/va_sfsf-phase2_application.pdf

INDICATOR (b)(1)

INDICATOR (b)(2)

INDICATOR (b)(3)

Indicate whether the state provides teachers of reading/language arts and mathematics in grades in which the state administers assessments in those subjects with reports of individual teacher impact on student achievement on those assessments.

Students they taught in the previous year – EOY collection

Output from MSC will include teacher-level rosters with student growth data included

DEVELOPING THE DATA COLLECTION TOOL

STREAMLINING EXISTING COLLECTIONS

Small focus groups met at DOE to study the similarities and differences between some existing collections and the MSC. Math and Science Course Enrollment (CEDC) Instructional Personnel (IPAL) Secondary Enrollment and Demographic Form (SEDF-

CTE) Student Data Upload (SDU) Student Record Collection (SRC)

A COMPLICATED MATTER – VA COURSE CODES

ADOPTION OF NCES COURSE CODES (SCED)

THE REALITY OF ADOPTING THE SCED

LISTING OF SCED COURSE CODES

Prior-to-Secondary Course Listings http://nces.ed.gov/pubsearch/pubsinfo.asp?

pubid=2011801

Secondary Course Listings http://nces.ed.gov/pubsearch/pubsinfo.asp?

pubid=2007341

WHAT TO REPORT

Report data for all teachers in and courses taught by: your LEA, private providers to the students for whom your LEA is

responsible, AND the public regional programs for whom your LEA is the

fiscal agent.

For all the data about teachers, a Local Provider Id is required. Do not use generic IDs in place of a Virginia Teaching License.

WHAT TO REPORT

WHAT TO REPORT

WHAT TO REPORT

ALL WE ASK …

WHAT HAPPENS TO…

WHAT HAPPENS TO… Instructional Personnel (IPAL)

It still exists but within MSC, most data will be collected through the MSC application

Common data will be shared between MSC and IPAL Timelines and data definitions will be consistent between the

collections A tangent application may be developed to collect details

not applicable to most records (i.e. info on local licenses) IPAL edit checks will still be preformed IPAL reports will still be available via the IPAL application Teacher Licensure will provide the support on IPAL

related questions and decisions Educational Information Management will provide the

technical support for uploading the data

MSC DATA ELEMENTS

A Records Header Records needed to compile data submissions

B Records IPAL specific records

C Records Course records (shared between MSC and IPAL) one record for each section taught

within the LEA by private providers to the students for whom your LEA is

responsible at the public regional programs for whom your LEA is the

fiscal agent Include fall, spring, year-long and summer school

courses

MSC DATA ELEMENTS

D Records Teacher records (shared between MSC and IPAL) one record for each teacher that is connected to each

section reported in the C records plus one record for all other instructional personnel not

assigned to any sections (include all teachers, pupil personnel service providers and administrators)

E Records Private Provider records For now, to be used to report any individual or entity

without a VA License F Records

Student Records (MSC only)

PROCESS FOR COMPLETION

OUTPUT

DEADLINES

End-of-Year MSC Window opens: June 10, 2011 Window closes: September 30, 2011 (firm) Supt certification due: September 30, 2011 (softish) Section B of MSC not collected

Fall MSC Window opens: August 15, 2011 Window closes: January 31, 2012

This deadline may be pushed up for the 2012-2013 school year

Supt certification due: January 31, 2012 (firm) Section B of MSC is collected

NEXT STEPS BY LEAS

NEXT STEPS BY VDOE

Superintendent’s Memo to be released January 21, 2011

Create a webpage for all documentation about MSC Website will be updated weekly with FAQs, scenarios,

announcements, webinar minutes and other MSC news Close a few holes that still exist in the current

collection Prepare written responses to/incorporate the

feedback received through ResultsHelp Incorporate changes based on feedback where ever

possible Begin development of edit checks