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Symposia, Workshops and Publications
2012 Officers’ Training Workshop
Mary MikolajewskiKathy Dernoga
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Symposia and Workshops
Held with technical committee meetings, or occasionally independently
17 symposia and 16 workshops in 2012
Over 2,000 attendees
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Symposia - Examples
Series:
• E35 Pesticide Formulations
• B10 Zirconium in the Nuclear Industry
• C01 Masonry
One-Event Topics
• C01/C09 Symposium on Geopolymer Binder Systems
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Workshops - Examples
Workshops generally address standards needs more directly:
• E60- Workshop on Green Meeting Standards
• E50- Workshop on Standard E1527
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Terminology
Symposia and Workshops – Both offer forums for technical info exchange
Symposia - Formal planning with stricter timetable, peer-reviewed papers
Workshops and Seminars - Planning and timing less strict, papers may or may not be submitted for peer-review
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Symposia
Benefits
Event Proposal
Executive subcommittee involvement
Symposium chairman’s responsibilities
Keys to a successful event and publication
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Benefits Exchange of technical
information
Papers published in an STP Publication
Standards
New activity or new subcommittee
New industry trends/needs
Networking
New members
Awareness of ASTM
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Event Proposal
Complete the form:
• (Tentative ) event title
• Event date/location
• Estimated attendance
• Objectives
• Publication Selection
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Executive Subcommittee Involvement
Approve proposal
Approve/select chairman – STP editor
Approve date/location
Determine if registration fee is required
Include event/publication status to future agendas
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Symposium Chairman’s Responsibilities
Communicate with staff (complete the Proposal)
Follow time schedule and procedures
Utilize co-chairman
Provide info for call for papers
Review abstracts
Develop technical program
Select peer reviewers
Follow peer review/publication deadlines
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Keys to Successful Event and Publication Topic selection
Effective chairman
Manageable project
Time schedule
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Workshops
Compared to Symposia:
• Time Schedule -- more flexible
• Publication -- not required, but encouraged
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Workshops Executive Subcommittee Involvement:
• Approve event Proposal
• Determine topic need
• Determine logistics
• Approve/select event chairman
• Communicate with ASTM staff
• Approve fee, if appropriate
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Workshops Workshop Chair’s Responsibilities:
• Complete the Event Proposal
• Communicate with staff
• Adhere to time schedule and procedures
• Develop description of event and technical program
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ASTM Website Symposia and Workshops Web Page: www.astm.org/SYMPOSIA
or Access “Symposia and Workshops” on the navigation bar
• Future ASTM Symposia and Workshops
• Search Past ASTM Symposia
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Contact InformationSymposia and Workshops Presenter: Mary Mikolajewski
Email: [email protected]
Telephone: 610-832-9678
Fax: 610-832-7045
Symposia and Workshops web page: www.astm.org/SYMPOSIA
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Publish symposia papers in an STP (Selected Technical Papers) book in print and e-book
• A minimum of 10 papers is required
Publish workshop papers in an ASTM journal
Publication Plans
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Submit abstracts to with final program
Invitations will be sent to the lead author with a link to our paper submittal database
Hosted by Thomson-Reuters ScholarOne
STP (Selected Technical Papers)
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Recommend 2 reviewers per paper (not yourself)
Consider each review comment and recommend action
Approve final papers
Assist in expediting the process
Role of Symposium Chair - STP Editor
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Select COP member for each STP
Assist in expediting publication and ensure that COP policies are followed
Determine status of papers rejected by reviewers
Assist the symposium chairman
Role of Committee on Publications (COP)
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Role of the Author
Transfer copyright
Obtain permission for material from other sources
Provide complete references
Follow ASTM and publication industry standards
Meet deadlines
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Manage papers through peer review
Expedite publication
Ensure a professional and cordial relationships
Follow COP and publication industry standards
Role of the ASTM Staff
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Invitations will be sent to each reviewer
If accepted, the link to the paper with instructions will be sent to the reviewer
Reviewer comments are vetted with the symposium chairman
Peer Review Process
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All reviewers’ comments are sent to the author
Symposium chairman can include additional comments for author
Symposium chairman will approve the revised paper for inclusion in the STP.
Revision
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If any reviewer rejects a paper the COP member assigned to the STP will be included in the final decision to
• Accept the paper with revisions
• Require additional revisions or provide clarification
• Reject the paper
Controversial or Rejected Material
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Symposium chairman will approve the final order of papers.
Provide an Overview for the STP
Approve the cover design
Publication
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ASTM will submit STP to Thomson-Reuters Conference Index in Web of Science
Market the STP
Include STP e-book in ASTM’s Digital Library
Post Publication
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Workshop papers
Presenters may submit a full technical paper to any of the ASTM journals
All journals are listed at www.astm.org/journals
All peer reviewed and included in the ASTM Digital Library.
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