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SYDNEY NORTH WEST ZONE 10 BOWLING ASSOCIATION
P.O. Box 69, Thornleigh NSW 2120 E-mail:
[email protected] Web Address: www.zone10.org.au
President: William Sutcliffe, Email: [email protected] Secretary: Michael Schwarcz, Mob: 0412 948 769: 9034 4539, Email: [email protected]
BUSINESS PAPER
Management Committee Meeting 14th October 2015
1. ATTENDANCES
EXECUTIVES: LIFE MEMBERS: CLUBS: EXECUTIVE:
2. NEW DELEGATES:
3. APOLOGIES:
4. BEREAVEMENTS HOSPITALISED MEMBERS
5. MINUTES OF THE PREVIOUS MONTH’S MANAGEMENT COMMITTEE MEETING
6. CORRESPONDENCE INWARDS
7. CORRESPONDENCE OUTWARD
8. PRESIDENT’S REPORT We have much pleasure, this evening, in welcoming representatives from four former Zone 11 Clubs, Greenlees Park, Burwood Diggers, Concord Community and Concord R.S.L., who will be joining our Zone, effective 1st January 2016. The influx of an additional 150 new members is indeed welcomed. The subject raising most conjecture in Clubs is Capitation Fees. Your Executive, both before and after input, has vigorously opposed the magnitude of such increase, in forceful correspondence with the Royal, but all to no avail. This resistance was continued by a number of Zone Councilors, at last meeting on 17th September, some reporting drop in membership, since last July, ranging between 15% and 21%. Response - appeals will be considered, on grounds, of financial hardship. Club Secretary’s, will be aware in terms of Circular 21/2015 of 3/9/2015, of the introduction of a Fixed Fee, from 2016/7. Individual Clubs will by now, have received notification of their Fixed Fee for 2016/7. Zone Secretary, in his report, will elaborate further, on this subject matter. I had much pleasure, along with other members of your Executive, attending the State Inter Zone, held at The Entrance, on 10th – 12th September, We got away to a good start, for full details – please refer Selectors Report.
The Mid Week Competition was completed on 23rd Sept., at Brush Park. Congratulations to winners of all three grades, details of which, please refer Match Report. My thanks to the Club, V/P., Greg Dougherty and Bowls Organizer, Peter Murphy, for their hospitality and efforts - well done.
Your Executive has received notification from Zone Treasurer, Warren Phillips, and devastated to hear, he intends standing down at the next A.G.M. Warren took this role on five years ago, at a difficult time and has been responsible, in keeping up to the minute with technology, upgrading and introducing new innovative systems, being able to furnish us with update financials, at a minutes notice. At time of his departure, leaving the Zone, in a strong financial position.
On behalf of the Executive and all members, we take this opportunity, to extend our sincere thanks to him, for his meticulous and precise work over that period. In his usual professional manner, has furnished us with a detailed list of duties and responsibilities, also indicated his willingness, to provide initial assistance, to a successor, in the role.
We would appreciate early enquiries from any person, with accountancy/computer knowledge, Interested in assuming the role.
TREASURERS MONTHLY REPORT – SEPTEMBER 2015
Key points are as follows:
ZONE BALANCE SHEET:
• The Term Deposit for $50,434.52 has been rolled over until 18th December’15 @2.25% interest. This is a very poor interest rate but it is a sign of the times.
• The $680.00 in Debtors relates to the income for Rookies not yet paid by BowlsNSW.
ZONE PROFIT & LOSS
• Pennant entries are marginally up on Budget but below last year.
• Mid-Week 5 A Side entries are up on Budget and last year.
• Zone Championship Income is down on budget as we had poor entry numbers inthe Zone Fours, Triples, Pairs and Singles this year.
• General Expenses are higher than budget by $5,671.50 as additional costs for newZone Uniforms were not in our original plans and budgets.
• Secretarial expenses are below budget as our Annual Report was preparedelectronically rather than a paper printed version and the IT and Web Costs arelower than expected.
• Costs are above budget for all Championships due to cost increases for both flagsand badges.
• We continue to manage our costs effectively as all other expense categories arearound or under budget.
Warren Phillips
Zone 10 Treasurer
30th September 2015
AssetsCurrent AssetsCash On HandWestpac Bank Account $36,982.73Westpac Term Deposit $50,434.52Westpac Debit Card $2,003.69Westpac Savings Acc $5,805.81Total Cash On Hand $95,226.75Debtors $680.00Deposits for Pennants $0.00Total Current Assets $95,906.75Fixed AssetsComputers at Cost $9,725.46Depreciation -$9,725.46Total Fixed Assets $0.00Total Assets $95,906.75
LiabilitiesDeposit for Umpires Shirts $0.00Advance Pennants $0.00Total Liabilities $0.00
Net Assets $95,906.75
EquityRetained Earnings $75,650.46Current Year Earnings $20,256.29Total Equity $95,906.75
Sydney North West Zone 10 Bowling AssocBalance Sheet
As of 30th September 2015
ACTUAL BUDGET VARIANCEIncomeAttire $0.00 $0.00 $0.00Capitation Fees $26,300.00 $25,000.00 $1,300.00Rookies $680.00 $400.00 $280.00Raffles $243.00 $250.00 -$7.00Sundry Income $0.00 $0.00 $0.00Pennants $14,730.00 $13,500.00 $1,230.00Zone Championships $11,115.00 $13,950.00 -$2,835.00Interest Received $925.08 $1,125.00 -$199.92Total Income $53,993.08 $54,225.00 -$231.92
ExpensesGeneral Expenses $8,871.50 $3,200.00 -$5,671.50Zone Allowances $3,250.00 $3,500.00 $250.00Secretarial Expenses $470.04 $1,425.00 $954.96Match Committee Costs $1,978.43 $3,060.00 $1,081.57Coaches Committee Costs $0.00 $1,000.00 $1,000.00Selection Committee Costs $0.00 $360.00 $360.00Umpires Committee Costs $738.00 $450.00 -$288.00Pennants Costs $3,773.00 $3,400.00 -$373.00Mid Week Pennants Costs $554.40 $450.00 -$104.40Mixed Pennant Costs $0.00 $0.00 $0.00Zone 10 Championship Costs $7,043.20 $6,850.00 -$193.20Zone 10 Rep Games $492.00 $2,700.00 $2,208.00State Zone Champ Costs $4,740.02 $9,500.00 $4,759.98State Senior Champ Costs $262.00 $700.00 $438.00Junior Academy $1,564.20 $3,460.00 $1,895.80Depreciation $0.00 $0.00 $0.00Total Expenses $33,736.79 $40,055.00 $6,318.21
Net Profit / -Loss $20,256.29 $14,170.00 $6,086.29
Sydney North West Zone 10 Bowling AssocProfit & Loss Statement
January 2015 to September 2015
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10. SECRETARY’S REPORT
Match Committee Elections Due to the complexity and amount of work of having a Zone Match Committee it has been decided to have the Elections on the 18th November. The brief for a match committee persons will be on the web in a few days before nomination please read carefully; In the next few days nomination forms will be up on the webs site. The Executive held a meeting with Zone 11 Clubs who are coming to join Zone 10 in January 1 2016: Greenlees Park, Burwood Diggers, Concord Community Club, Concord R.S.L. Club - This year (2015) they membership of Greenlees Park = 37 had grades 3 & 5 Burwood Diggers = 51 had grades 5 & 6 Concord Community = 29 had grades 2 & 5 Concord RSL = 33 had grade 1 Burwood Diggers play out of Greenlees Park. 2016 Pennants Revised plan for the 2016 Grade 1 State Pennants to be played in conferences has been approved by Board and has been published. Still some determination of the final details outstanding, with the final confirmation of sides to participate and draws to be made in line with the normal timetable for Pennants. Meetings are being planned in the regional areas with Ballina to be visited on 29 September. Plans are in train to visit Zone 4 and the Manning DBA as well as Zone Western Conference. Meetings with other areas to be planned, as needed 2016 Conditions of Play SMC has presented the draft 2016 COP to Board with the final draft is close to being completed. A major change is that rink points have been reinstated. To maintain the emphasis on the master board, the system will point 7 points for the overall win and 1 point for each rink, giving a total of 10 points per match. Note the points system will also be used for Inter-Zone and Senior Inter-Zone Sides Championships. Pennants will start State-wide on weekend of 12 March 2016. SMC has flagged a review for 2017 to look at having the Inter-Zone Sides Championship sides consist of three teams of four players. Rookies First stage of Singles has been played. Record number of entries received this year. 617 players featured in final draws of Singles and 297 Pairs in draws for weekend of 19-20 September. Inter-Zone Sides Championship Selection activities focussed on upcoming Inter-Zone Sides Championship where, in preparation for annual City v Country series, a player group will be collated. Then it is on to the State Championships where the sides for the series will be selected. Format for 2015 City v Country series will be the same as used for 2014. Training & Development Camp Group for T&D Camp will be selected following City v Country Series. All of foregoing is in preparation for 2016 inter-state series and the annual Australian Sides Championships. All series are held before the end of April. Senior State Side NSW Senior State side to defend the Australia Senior Sides Championship at annual series to be played at Launceston North BC, 12-15 October. Umpires Number of accreditations and reaccreditations is low, waiting on number to pick up with full implementation of new system. Have been 100 deletions from list of umpires. Number of requests for bowls arm permission remains high – a further 12 have been issued bringing the total issued to
over 1000. Personal electronic devices (eg iPod) not covered under COP and to be addressed by SMC. Question regarding design of stickers raised through Newcastle DBA has been referred to the National Officiating Advisory Group. Umpiring Roll out The rollout has been completed; 32 seminars and training sessions. Resistance from some Zones to even provide contact details for P&As. WBNSW has determined they will not accept assessment of female umpires by male assessors, A mail out has gone out to clubs about next year’s flat fee model. Information about BowlsBox was included in mail out.
Finance Association will record a profit in 2014-15. Two factors contributing to this result are increasing fees as of May and the change to the magazine print schedule. Financial result so far in current financial year positive, despite a drop in the number of registered bowlers.
Question on what is being done to tackle the drop in number of bowlers. M Beaumont advised Aloha was set up as one method of promotion. Research indicates 82% of bowlers join after an invitation from a bowler. Further there is a need to educate our clubs to retain members, as statistics also state that 80% leave within 3 years.
11. ZONE COUNCILOR’S REPORT
CHANGE IN MEETING FORMAT Chair (President) noted lack of agenda items and suggested that if a member of State Council took the chair it might facilitate more open discussion and become a more proactive forum. R Tozer (Z13 President) nominated K Dring take to take on this role, it was agreed and K Dring accepted. J Hirama to continue minuting duties. Chair changed forthwith.
Chair (K Dring) expressed appreciation for vote of confidence and reiterated the importance of all State Councillors contributing to the meeting. In the absence of specific agenda topics it was decided matters of concern would be raised without notice.
1.1 Fixed Fee
Most clubs had received the Bowls NSW letter indicating their fixed fee for 2016/17. Many Councillors were not aware of the full extent of the fees and club reactions across their Zones. Isolated examples of clubs that had experienced significant downturns in membership seemed to be severely penalised. CEO confirmed fixed fee had been set on May membership numbers, that clubs should be accepting the fixed fee as a total figure, that it was erroneous to be dividing their current membership numbers into the proposed fixed fee and making comparisons by the cost per member. The point was made that human nature being what it is and the fact that the fixed fee was originally based on individual membership numbers at a point in time, it is inevitable that clubs will make such comparisons. Recommended that the Board review the membership numbers and the rate of decline, which appears to be far greater than the forecast of 10%. Zones accept in principle that the fixed fee is a better basis for charging membership than the old capitation fee and offers clubs far greater flexibility to establish their own membership categories, but in the first instance, the fixed fee has to be seen as fair and reasonable. If clubs do not think their fixed fee is fair and reasonable and/or unjust they may have their situation reviewed under the hardship clause.
Feedback on social membership cannot be ignored. Association has the choice of either putting resources into prosecuting offending clubs or of looking at ways to reduce fees for memberships.
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Clarification that funds raised through fixed fee model will not be channelled back to districts and zones as mooted as a discussion point in presentation last year. In long term, it is advantageous for districts and zones to go to the fixed fee model also as capitation would tend to undermine gains in Association going to fixed fee mode.
No 1 Pennants
State Match Committee is visiting Zones affected by the new conferencing. To date, there is a meeting scheduled Tuesday 13 Oct for Z2 and Su 27 Sep for Z1. Z9 Councillor reported the metro conferencing was a positive initiative, which enabled stiffer competition and skill development. Would appear to have implications for No 2 on down competition. Z8 Councillor referenced a letter of dissent on behalf of three districts and Z15 Councillor noted the level of representation in Zones 2 and 15 was unacceptable with more feedback due following management meeting. K Dring that if the Grade 1 conference structure were successful it would be rolled out across the State for Grades 2-7. That wasn’t the case and was categorically dismissed by Board as rumour. Noted the need to communicate better in order to combat level of credence given to rumour rather than fact.
Clearances Confusion over handling of clearances mid-year is clarified in 2016 Conditions of Play 2.6.3 which are currently being proofread and due for imminent distribution. New COP aligns with new transfer process. Poker Machine Tax R Tozer reported that some clubs struggle with tax liability. As feedback from ClubsNSW does not indicate support for this view, feedback is sought. State Councillors to query with clubs in their area of responsibility. Marketing & Communications Chair commended Association marketing team. Z15 collaborated with M&C team in a promotional effort to raise the profile of major events and tabled a ½ press advertisement in support of the recent State Inter-Zone Sides Championship, which was funded by the interested parties. At this point it appears Z15 are only ones using this service, which is available to all zones. CEO added M&C are partnering with a graphic designer in order that branding will be recognised. All clubs have been forwarded club-marketing kits. State Councillors are asked to remind clubs to be active in marketing and recruiting. Inter-Zone Side Managers Meeting Traditionally side managers meeting took place for purpose of preparing draw however event is now run and controlled by BNSW invalidating need for meeting.
BowlsBox Reminder that all clubs, zones and districts have access to info disseminated via Bowls Box. Any queries, check with J Hirama.
Recommended that consideration be given to reinstatement of side managers meeting with a broadened agenda.
Recommendation that resources be developed to assist clubs increase member numbers.
Recommendation that Councillors gain reactions and feedback from clubs to their proposed fixed fee for 2016-‐ 17 for constructive comment at 26 November meeting.
Recommendation that Board review current membership numbers to ensure that the starting point of the fixed fee model is fair and reasonable.
Declining Membership All zones are affected and we are not covering our core business if not addressed. Constitutes the most pressing matter for Board and should be an ongoing topic.
Aloha Competition
Aloha competition is the sport’s biggest tool to get new numbers. Some reluctance to take up reported due to disappointing conversion rate last year and lack of response to submissions (CEO will follow up). That said, it got 450 brand new people into clubs. $30K is being expended on this promotion; it is a free promo for clubs involving only one green for a day. CEO queried what other alternatives are being put forward; what budgeting was being put aside by clubs. In addition to NSW clubs on board there is interest from Fitzroy (Vic), the largest barefoot bowler club in Australia with 18,000 barefoot bowlers, as well as from ACT and SA. The more clubs involved, the more people exposed to bowls. State Councillors urged to encourage club participation.
Bateau Bay’s Buddy Day successful and it looks as if numbers registered for coaching will offset numbers lost in membership. Z15 reported a healthy lift in numbers participating in Rookies. BNSW sent each 2014 Rookies entrant a personal invitation to re-‐enter, which drew an increased entry level.
Boundaries Amalgamation of Zones 11 and 13 going well. Likewise Nepean and Southern Tablelands in progress with remaining three Z5 districts moving to Z4. Manning is placed to become new Z11 from 1 January 2016.
10. MATCH/GREENS COMMITTEE REPORT – Tim Cunningham 2015 Mid-Week 5-a-side The 2015 Mid-Week 5-a-side finished last week at Brush Park BC with The Hills (A Grade), Ryde X (B Grade) & Rosehill (C Grade) taking out their respective divisions. Many thanks to Brush Park for their hosting of the Finals series, which they managed superbly, and to all of the clubs that competed in this year’s competition. It is hoped that the Mid-Week 5-a-side competition will continue to grow over the next few years. 2015 Zone Championships All of this year’s Zone Championships have been concluded, with the Final of the State and Zone Triples and the playing of the CoCC Pairs and Singles being completed in August. State and Zone Reserve Triples The finals were played at the Dundas Sports Club whom, with the assistance of Controlling Body Dennis Harmer & Mick Harry, ran a flawless event. State Triples Winner: Jordan Peisley, Adam Bowden & Neil Burkett (Merrylands) Runners -Up: Sam Hatch-Caccamo, David Hogan & Peter O’Connell (Carlingford) Zone Reserve Triples Winners: Michael Phillips, Emanuel Galea & Joseph Ivanic (Merrylands) Runners-Up: Charles Jager, Bill Dewhirst & John Roddy (Brush Park) CoCC Singles and Pairs The Pairs finals were conducted at Toongabbie Sports, with thanks to Bob Calvert and all the Toongabbie crew for their excellent work in running a great finals series in very difficult weather conditions and to John Wilkinson for assisting as Controlling Body. CoCC Pairs Winners: Gareth Lewis & Neil Burkett (Merrylands) CoCC Pairs Runners-Up: Brett Hughes & Mick Debono (Northmead) The Singles finals were played at the Denistone Sports Club, with Zone President Bill Sutcliffe and his posse of volunteers owed a debt of gratitude as they handled all aspects of the finals series including; acting as Controlling Body, Umpiring duties, Zone 10 score updater and Medal presentation host.
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CoCC Singles Winner: Mathew Phillips (Merrylands); Runner-Up: Paul McCarthy (Denistone Sports) Club Merrylands and Neil Burkett Zone 10 Match would like to recognise the efforts of the Merrylands Bowling Club in winning all 6 open Zone 10 Championships of 2015 – State Fours, State Triples, State Pairs, State Singles, CoCC Pairs and CoCC Singles. This is an extraordinary achievement that is likely to go unrepeated. It would also be remiss not to mention the contribution of Neil Burkett to Club Merrylands success. Whilst not wishing to dismiss the stellar efforts of his teammates, all of whom played a pivotal role in their team’s victories through the playing of exceptional bowls, Neil Burkett’s achievement in winning the State Fours, State Triples, State Pairs and CoCC Pairs is unparalleled and a testimony to his greatness as a bowler and as a gentleman, well done Neil! 2015 Bowls NSW Rookies Competition In-line with the ethos of allowing all Zone 10 Clubs willing to host Zone 10 Finals the opportunity to do so, the Finals of the Zone 10 Qualifying for the Bowls NSW Rookie Singles and Pairs competitions were moved to a new venue in 2015, with West Pennant Hills Sports club given the opportunity to show their wares and what a showing it was. With very little input from Zone 10 Match, West Pennant Hills managed all aspects of the running of the competition with aplomb, organising every aspect from provision of a Controlling Body through to regular Web updates of the scores. All competitors were delighted with their efforts and so was the Zone 10 Match Committee – an excellent job. Perhaps a future great rivalry was born of this year’s Rookies championships, with both finals becoming a showdown between Darrin Ede (WPH) and Graeme O’Donell (Brush Park), each netting a victory apiece. They, along with Ross Fitzpatrick (WPH), will now compete on the big stage; facing off against rookie winners from the State’s other 16 Zones in Raymond Terrace from October 17th. Zone 10 wishes them every success in their Finals campaign. Rookies Singles Winner: Graeme O’Donnell (Brush Park); Runner-Up: Darrin Ede (WPH) Rookie Pairs Winners: Ross Fitzpatrick & Darrin Ede (WPH) Runners-Up: Douglass Vail & Graeme O’Donell (Brush Park) 2015 End of Season Review The 2015 End of Season Review will be held at The Hills Club on Wednesday 18th November at 6pm and will coincide with appointment of the 2016 Zone 10 Match Committee. An agenda will be forwarded to all clubs via email before 13th October, with further information also posted to the Zone 10 Website.
11. SELECTION COMMITTEE REPORT The last game of the season wasn’t so successful. We were defeated on count back by the eventual winner Zone 9 to go through to the finals. Teams and scores: C Couchman, M Debono, M Phillips, B Edwards 19-21, 12-19, 15-22 P Williams, M O’Loughlin, P Webb, Z Trbara 27-14, 28-14, 22-25 S Harry, M Barton, B Hughes, C Maythers 17-26,17-16, 13-25
G Lewis, M Lewis, M Clarke, N Burkett 21-14,18-18, 21-17 Final Scores Preliminary rounds: Zone 9 4pts +11 Zone 10 4pts -1 Zone 2 2pts +31 Zone 1 2pts -41
Winner Zone 9 defeated Zone 15 79-56. It was not a great year but everybody tried their best. The Zone selectors would like to thank all Zone bowlers for the efforts they put in. We look forward to amore successful year 2016
12. UMPIRES COMMITTEE REPORT The Zone Umpires Committee have processed 18 umpires for re-‐accreditation, and 2 measurers for accreditation throughout this year. We express our appreciation to these bowlers for committing to service within the bowling community. There will be an umpires accreditation course to be held at Toongabbie Bowling Club at 10.00 a.m. over Saturday, 7 and 14 November. If you have not registered for this course and wish to do so, please contact Les Watkins on 0412-‐999180 or email at [email protected]. As required by the RNSWBA the cost for this course is $44.00. The next umpires meeting will be held on Thursday 12 November, 7.00 p.m. at Rydalmere Bowling Club in the Green Room.
13. ACADEMY REPORT
We travelled to Figtree Club on 22/23rd August, for the State Junior 7 – A – Side Championships. Results: Singles: William Harkins.(Northmead) Went down to current State Champion in Round 1 -‐ performed well Overall – finished -‐ 10th. Pairs: Jordan Peisley (Merrylands) & Jack Walker (The Hills.) Had two wins – but failed to win section. Overall -‐ finished 9th. Fours: C Sinclair (Toongabbie), R Supala (Nth Ryde RSL), M. Phillips (Merrylands) & K. Breese (Merrylands) had two wins -‐ but failed to win section. Overall finished -‐ 8th. Congratulations to two of our juniors – on recent success in State events. Zone Triples: Winners – J Peisley (Junior) A Bowden & N Burkett. Zone Reserve Triples: Winners -‐ M Phillips (Junior) M Galea & J Ivanic. Our last Training Day was held at Rydalmere Club on 26th September. Was pleasant to welcome four new prospects. Andrew Watkins, aged 15, (Wisemans Ferry) is transferring to The Hills. Greenlees Park is joining our Zone next January, with three of their Juniors already commenced training with us -‐ Lachlan Koziollek, aged 16, Robert Polito, aged 15 & Alex Duck, aged 15. New recruits are always welcome – to replace those turning 18, having lost Kyle Breese (Merrylands) last month and Jack Walker (The Hills), next January. Our annual game against Zone 2 (Newcastle) is scheduled for Sun. 15th November, at Raymond Terrace. Coach has been booked, departing Wentworthville Leagues Club, at 7-‐00a.m. sharp, picking up at Pennant Hills. Room available for parents/friends -‐ must book. Three rinks of juniors have been selected -‐ please refer Zone web page.
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Also taking two rinks of Under 25’s – selections currently being finalised. Program for 2016 – is being arranged and will be mailed to all juniors, in December.
14. NEXT MEETING – MANAGEMENT MEETING December 14th
15. MEETING CLOSED
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SYDNEY NORTH WEST ZONE 10 BOWLING ASSOCIATION INC.
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