Supply and delivery of office equipment for DIC ... · For Production of office equipment for DIC Directorate 1) Currency of Quotation :- Ethiopian Birr/USD 2) Services are to commence

REQUEST FOR QUOTATIONS

Supply and delivery of office equipment for DIC Directorate

Procurement Number: AUC/AHRM/DIC/04

African Union Commission African Union Commission, Roosevelt Street, 3rd Floor Building C, AHRM Procurement Number: AUC/CDP/OT-SHOPPING /02-2015

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Date: - October18, 2017

Dear Sir:-

The AUC invites you to submit your quotation for supply and delivery of the services as

described herein. Any resulting order shall be subject to the General Conditions of Contract for

Purchase Orders (attached) except where modified by this Request for Quotations (RFQ).

SECTION A: REQUEST FOR QUOTATION

For Production of office equipment for DIC Directorate

1) Currency of Quotation :- Ethiopian Birr/USD

2) Services are to commence by: Immediately after Purchasing order.

3) Services are to be completed by: End of November, 2017.

4) Quotations must be valid for one month from the return by Date given below.

5) Quotations and supporting documents as specified in Section B must be marked with the

Procurement Number given above and indicate your acceptance of the stated terms and

conditions.

6) Quotations must be received, in sealed envelopes no later than: November 3, 2017 on or before

3:00PM Addis Ababa time.

7) Quotations must be returned to:

Attention: Head Procurement, Travel and Stores Division

Street Address: African Union Commission, Roosevelt Street

Floor/ Room number: 3rd Floor, Building C

City: Addis Ababa

ZIP/Postal Code: P.O Box 3243

Country: Ethiopia

8) The attached Schedule of Rates and Prices at Section C and Technical Data at Section D detail

the services to be performed.

9) You are requested to quote by completing Sections B, C and D. Quotations shall cover all costs

of labour, materials, equipment, overheads, profits and all associated costs for performing the

services. The whole cost of performing the services shall be included in the items stated and

the cost of any incidental services or materials shall be deemed to be included in the prices

quoted.

10) Quotations that are responsive, qualified and technically compliant will be ranked according

to price. Award of Contract will be made to the lowest priced quotation by the issue of a

Purchase Order.


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11) Payments will be made in accordance with any resulting order within thirty (30) days of receipt

of an invoice supported by a certificate of satisfactory completion signed by DIC Directorate

Signed: ………………………………… Name…………………………………

Title/Position…………………..

For and on behalf of the Purchaser

Your quotation is to be returned on this Form by completing and returning Sections B, C and D

including any other information and certification as stated within this RFQ.

SECTION B: QUOTATION DETAILS

1) Currency of Quotation ………………

2) Services will commence within ………..days/weeks from date of Purchase Order.

3) Services to be completed by ………days/weeks/months from date of Purchase Order

4) Validity period of this quotation is ……..days from the Return by Date.

5) We enclose the following document(s) as required by the Purchaser:

1. Copies of business licenses and/certificate of incorporation showing legal status, date of registration and principal place of business.

2. Copies of Audited financial reports for the past three years. 3. Similar experience in the area of the assignment. 4. Technical specification and catalogs of the equipment 5. Financial proposal in separate envelop two copies

6) We confirm that our quotation is subject to the African Union General Conditions of Contract

for Purchase Orders and is based on the terms and conditions stated in your Request for

Quotation referenced above.

7) We confirm that the prices quoted are fixed and firm for the duration of the validity period and

will not be subject to revision or variation.

Authorised By:

Signature:

___________________________

Name:

____________________________

Position:

___________________________

Date:

____________________________

Authorised for and on behalf of:

Company:

_________________________________________________________________


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Registered Address:

……………………………………………………………………………………….

……………………………………………………………………………………………........

If any additional documentation is attached, a signature and authorisation at Sections B, C

and D is still required as confirmation that the terms and conditions of this RFQ prevail over

any attachments. If the Quotation is not authorised in Sections B, C and D the quotation may

be rejected.

SECTION C: SCHEDULE OF RATES AND PRICES (TO BE PRICED BY BIDDER)

Types of equipment

Technical requirement Qty Unit cost

Total cost

OFFICE EQUIPMENT: Heavy duty photocopier – full color copier, A3 capability and password protected

Digital color copier spec

Maximum Original Size A3

Copy Sizes Cassette: 305x457mm, A3, A4, A4R, A5R

Free size 139.7 x 182 mm to 304.8 x 457.2 mm

Envelope (with optional Envelope Feeder)

Stack Bypass: A5R- SRA3 (320x450mm), Envelopes

Free size 99x139.7mm to 320x457.2mm

Resolution Reading: 600dpi×600dpi

Copying: 600dpi×600dpi

Printing: 1200dpix1200dpi (text/line only)

256 gradations

Copy/Print Speed A4: NiR MID 51: 51ppm (BW/Color)

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NiR MID 45: 45ppm (BW/Color)



A3: NiR MID 51: 26ppm (BW/Color)




Magnification Zoom: 25-400%

Fixed: 25%,50%,71%,100%,141%,200%,400%

First Copy Time Black-and-White: 4.0sec (51/45 ppm model), 5.5sec (35/30 ppm model)

Full Color : 6.5sec (51/45 ppm model), 8.9sec (35/30 ppm model)

Warm-Up Time 38 seconds

Multiple Copies/Prints 1 to 999 sheets

Duplexing Standard automatic stack less

Paper Weight Cassette: 52 to 209g/m2

Stack Bypass: 52 to 256g/m2

Duplex: 52 to 209g/m2

Paper Capacity Standard: 550 sheets x2 cassettes (80g/m2)

Stack Bypass: 100 sheets (80g/m2)

Optional: 550 sheets x2 cassettes (80g/m2)

Paper Deck: 2,700 sheets (80g/m2)

Total capacity: 5,000 sheets


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CPU Canon Custom Processor, 1.2GHz

Memory 2.5GB

Hard Disk Drive 80GB

Interface Ethernet

(1000BaseT/100Base-TX/10Base-T)､

Wireless LAN(IEEE802.11b/g, Optional), USB2.0

Power Supply 220-240V AC, 50/60Hz

Power Consumption 1.8kW max (51/45ppm), 1.3kW max (35/30ppm)

Dimensions (W x D x H) 620 x 760 x 982mm (with 1PDS) / x1230mm (with 1PDS&CFU)

620 x 735 x 938mm (with DADF) / 1186mm (with DADF&CFU)

620 x 735 x 826mm (with Platen cover) / 1074mm (with Platen cover & CFU)

Weight Approx.170kg (with 1PDS)

Approx.153kg (with DADF)

OFFICE EQUIPMENT: 1 Heavy duty Shredder (accessible to all DIC staff) and 1 normal standard (Director’s Office)

100% Jam Proof System

Feed Type-Traditional

Bin Capacity (gallons)-35

Can Shred-Staples

Credit Cards

Paper Clips-CDs/DVDs

Junk mail

Casters -Yes

Color -Black/Dark Silver

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Cut Size (inches)-5/32" x 1-1/8"

Cut Type- Cross-Cut

DIN Level – Paper P-4

Maximum Run Time (minutes)- Continuous

Energy Efficient Features

Energy Savings System

Government Approved

Item H x W x D (inches)-37.50 x 25.00 x 20.00

Material Type-Steel

Noise Level at No Load (dB)-64

Oil Technology-Auto-Oil™

Paper Entry Width (inches)-16

Recommended Number Of Users-10+

Run Time (minutes)-Continuous

COMPUTERS AND ACCESSORIES: I Mac desktops: Hardware: 3.3GHz quad-core Intel Core i7, Turbo Boost up to 3.8GHz

Retina 4K display

21.5-inch (diagonal) Retina 4K display

4096x2304 resolution with support for 1 billion colors

500 nits brightness

Wide color (P3)

Processor-3.4GHz

3.4GHz quad-core Intel Core i5 (Turbo Boost up to 3.8GHz).Configurable to 3.6GHz quad-core Intel Core i7 (Turbo Boost up to 4.2GHz)

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Memory-8GB of 2400MHz DDR4 onboard memory

Configurable to 16GB or 32GB

Storage-1TBS

1TB Fusion Drive

Configurable to 256GB, 512GB or 1TB SSD

Graphics- Radeon Pro 560 with 4GB of VRAM

Video Support and Camera

Face Time -HD camera

Simultaneously supports full native resolution on the built-in display at millions of colors (21.5-inch) or 1 billion colors (21.5-inch 4K) and:

One 5120x2880 (5K) external display at 60Hz with support for 1 billion colors, or

Two 3840x2160 (4K UHD) external displays at 60Hz with support for 1 billion colors, or

Two 4096x2304 (4K) external displays at 60Hz with support for millions of colors

Thunderbolt 3 digital video output

Native Display Port output over USB-C

Thunderbolt 2, HDMI, DVI and VGA output supported using adapters (sold separately)

ro 560 with 4GB of VRA Stereo speakers

Bluetooth

Bluetooth 4.2 wireless technology


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Microphone IEEE 802.11a/b/g/n compatible

3.5mm headphone jack

• Support for Apple iPhone headset with microphone

Electrical and Operating Requirements

Line voltage: 100–240V AC

Frequency: 50Hz to 60Hz, single phase

Operating temperature: 10° to 35° C (50° to 95° F)

Relative humidity: 5% to 95% non-condensing

Operating altitude: tested up to 3,000 meters (10,000 feet)

Input

Magic Keyboard

Magic Keyboard comes as standard with your iMac. It’s wireless and rechargeable (so you won’t be replacing batteries), with an ultra-compact, edge-to-edge design that wastes no surface space. It has a stable scissor mechanism, optimized key travel and a low profile that provide control and comfort. And it pairs immediately with your iMac straight out of the box.

Magic Keyboard with Numeric Keypad

You get all the functionality of Magic Keyboard, with an extended layout that makes it even easier to work and play. The new Magic Keyboard with Numeric Keypad includes document navigation controls — page up, page down, home and end — and full-size arrow keys that are perfect for navigating pro apps,


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moving through spreadsheets and playing games.

Magic Mouse 2

Magic Mouse 2 comes as standard with your iMac. The design of Magic Mouse 2 lets it glide smoothly across your desk. And since it supports Multi-Touch, you can use simple gestures on its surface to do things such as swipe between web pages and scroll through documents.

Magic Track pad 2

If you prefer using a track pad, Magic Track pad 2 gives you the full range of Multi-Touch gestures and introduces Force Touch to the desktop. Sensors underneath the track pad surface detect subtle differences in the amount of pressure you apply, bringing more functionality to your fingertips and enabling a deeper connection to your content. This design, along with a low profile, makes it extremely comfortable to use.

16GB 1867MHz LPDDR3

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2TB Fusion Drive

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Intel Iris Pro Graphics 6200

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Magic Mouse 2 2

Hardware: Magic Keyboard (English) & User’s Guide

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Accessory Kit 2

Pages, Numbers, Keynote

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Software Photos, iMovie, Garage Band

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Imac desktops Software: macOS Sierra

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Final Cut Pro X 2

Logic Pro X 2

Imac desktops Software: Data Recovery Software Data rescue 4

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Imac desktops Software: Adobe creative Cloud CC2017

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Authorised By:

Signature:

___________________________

Name:

____________________________

Position:

___________________________

Date:

____________________________


(DD/MM/YY)

Company:

_________________________________________________________________

SECTION D: TECHNICAL DATA

We confirm that we comply with the technical requirements as detailed above.

Authorised By:

Signature: ___________________________ Name:

____________________________

Position: ___________________________ Date:

____________________________



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Company:

_________________________________________________________________

Documents

Supply and delivery of office equipment for DIC ... · For Production of office equipment for DIC Directorate 1) Currency of Quotation :- Ethiopian Birr/USD 2) Services are to commence