Supplier guidelines for deliveries to Callius GmbH

(valid from 01.03.2014)

Content

1. General ............................................................................................................................................ 2

1.1. Objectives of this guideline ..................................................................................................... 2

1.2. Scope ....................................................................................................................................... 2

1.3. Inbound address ...................................................................................................................... 2

1.4. Inbound ................................................................................................................................... 2

1.5. Transfer of risk, receiving with reservation ............................................................................. 2

1.6. Deviation from this guideline .................................................................................................. 3

2. Deliveries ......................................................................................................................................... 3

2.1. Parcel deliveries....................................................................................................................... 3

2.2. Pallet deliveries ....................................................................................................................... 3

2.3. Booking of large deliveries / truck deliveries ......................................................................... 3

3. Freight documents .......................................................................................................................... 3

3.1. Waybill ..................................................................................................................................... 3

3.2. Delivery note ........................................................................................................................... 4

4. Loading devices and packaging ....................................................................................................... 4

4.1. Euro pallets VIC-Norm ............................................................................................................. 4

4.2. Disposable pallets .................................................................................................................... 4

4.3. Packing materials and marking of goods ................................................................................. 5

4.4. Packing procedures ................................................................................................................. 5

5. Instructions for arrival ………………………………………………………………………………………………………..6

Supplier guidelines for deliveries to Callius GmbH, valid from 01.03.14 Page 2 of 6

1. General

1.1. Objectives of this guideline

Callius GmbH is a logistics service provider founded in 2009. Callius is specialized in warehousing

processes for financial service providers, textile industry companies und trading provider. This

guideline is written to provide clear instruction for the correct receiving of goods with the aim to

reduce additional expenses.

This document is valid if no other written and signed agreements where arranged before.

1.2. Scope

The guideline is a reliable component for any delivery to Callius GmbH. The respective relevant

version of the guideline is applicable. Updates will be published and distributed after official release

by Callius.

1.3. Inbound address

Callius GmbH

c/o „customer name / contact person“

Walter-Gropius-Str. 19

50126 Bergheim

Tel +49 2271 4983-0

Fax +49 2271 4983-30

1.4. Inbound

Monday – Friday 07:00 – 15:00

Drivers are not allowed to drive their vehicles directly to one of our docs. This is only allowed after

clear instruction of our inbound employees. Furthermore drivers are not allowed to operate any

gates, forklifts e.g. unloading later than 15:00 is only possible after consulting with the warehouse

manager.

1.5. Transfer of risk, receiving with reservation

The supplier is responsible for any kind of lost and damage until the full and correct receiving /

inbound by Callius. Goods will be received with reservation in general. Only number and condition of

received goods will be confirmed directly to the driver. Any damaged inbound receiving will be

confirmed on the related waybill promptly.

Goods will be fully received by Callius if the responsible contact person / key account manager of

Callius has checked the goods completely after the customer related guidelines.

Supplier guidelines for deliveries to Callius GmbH, valid from 01.03.14 Page 3 of 6

1.6. Deviation from this guideline

Deviating deliveries cause a huge amount of additional expenses. Therefore Callius reserves the right

to charge these additional costs to suppliers or customers. The customer is responsible for the

observance of this guideline.

2. Deliveries

2.1. Parcel deliveries

Articles must be delivered in controllable quantities. Single deliveries are allowed for up to 20 parcels

in sum. The delivery by pallet is required up from 21 parcels or half the volume of a single pallet

(basic size of a half euro pallet max. height 100 cm).

Maximum weight for single parcels is 31,5 kg. Parcels must be delivered by pallet up from 32 kg.

2.2. Pallet deliveries

Regular deliveries must be delivered upon undamaged euro pallets (DB sign RAL RG 993) or on

disposable pallets within euro pallets size. Disposable pallets with deviating size can be handled only

upon request.

Each pallet must be stretched to avoid robbery and damage by third party persons.

Pack size: wide 800 mm

length 1200 mm

max. height 1600 mm (incl. pallet)

To avoid additional expenses all pallets must be loaded longwise on the truck (3 pallets side by side).

Unloading from the side is not possible at any time due to local dock constructions.

2.3. Booking of large deliveries / truck deliveries

Large and or truck deliveries with a quantity of more than 20 pallets must be booked by supplier /

carrier with a minimum of 1 day before delivery.

3. Freight documents

3.1. Waybill

The waybill must contain the following minimum points without exception:

• Carrier with address

• Receiver with address

• Contracting authority

• Total weight

• Quantity of packages / pallets

• Quantity and kind of loading devices

Supplier guidelines for deliveries to Callius GmbH, valid from 01.03.14 Page 4 of 6

3.2. Delivery note

Each delivery must contain a good a viewable delivery note. Partly deliveries must also contain a

delivery note with the hint that it is a partly delivery.

Minimum hints on delivery notes:

• Address for related delivery

• Date of delivery

• Supplier with address and contact person

• Delivery note number

• Receiver with address

• Article number and description

• Total quantity of goods

• Content of each delivered unit

• Quantity of pallets or parcels

• A hint for urgent handling by Callius if required

• Information for the carrier that euro pallets must be changed directly after receiving

Callius will refuse any receiving in general if freight documents are missing.

4. Loading devices and packaging

4.1. Euro pallets VIC-Norm

Natural wooden euro pallets according to VIC-Norm are allowed in Callius inbound. These pallets

must be delivered in undamaged condition with the following weights and dimensions:

• wide max. 800 mm

• length max. 1.200 mm

• height opt. 1.200 mm

• height max. 1.600 mm (incl. pallet)

• weight max. 500 kg

All delivered euro pallets will be changed promptly if undamaged. A pallet account can be conducted

after previous reconciliation.

4.2. Disposable pallets

Wooden disposable pallets with a size of 800 x 1.200 mm are accepted but are not changeable in

general.

Any kind of disposable pallets are only accepted in small volumes caused by the fact that they cannot

be stored correctly in the storing shelves due to security and insurance association reasons. The

delivering truck / van driver is responsible for repacking actions upon euro pallets in the inbound if

goods are delivered upon disposable pallets. Otherwise additional cost must be paid by supplier,

carrier or customer if a Callius employee must fulfill this action. Otherwise receiving will be denied.

Supplier guidelines for deliveries to Callius GmbH, valid from 01.03.14 Page 5 of 6

4.3. Packing materials and marking of goods

All used materials must fulfill legal requirements. This is particularly to licenses, marking of goods e.g.

• Cardboard boxes: Corrugates cardboard boxes with recycling guarantee, only with

sustainable colors, quality “1.2” and a minimum of 600 cardboard

• Foil: PET, PP marked

• Strapping: PET, PP marked

• Wooden boards: Natural wood

• Label: Only recyclable materials are accepted

• Filling materials: Only recyclable materials are accepted

4.4. Packing procedures

All goods must be packed securely by the supplier to avoid any kind of damage or lost. Also third

party persons may not be caused with negative aspects such as injuries, damage or lost through

packing procedures. The packing must be suitable for the chosen shipping method.

Each packing unit / pallet / parcel must contain related notices (with related label or freight

documents):

• Dispatcher with address and contact person

• Receiver / reference (customer name, e.g.)

• Delivery note number (with barcode Code 128, e.g.)

• Article description

• Article number

• Total amount of shipped goods

• Packing units

• Pallets packing units, for example 1 of 10

• Pallets / parcels number, for example 1 of 10

• Printing date / version date (if prints are delivered)

• Logo of supplier / print plant

• Language

Directions

B 477

B 477

Businesspark

BergheimAS Ber gheim (18)

Coming from A61

Take the directions Ausfahrt 18-Bergheim towards B477 in direction »Elsdorf, Niederaußem,

Jülich, B55«. Turn left to B477 (signage Bergheim, B477, Niederaußem). Drive to the left after

app. 600 meters into Walter Gropius Street. Follow the street for app. 900 meters. Callius is

located on the left side.

Callius GmbH

Walter-Gropius-Straße 19

50126 Bergheim

E-mail: mail@callius.de

Internet: www.callius.de

Inbound hours:

Monday to Friday 7:00 a.m. - 15:00 o´clock