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Supplier Guide for Dynamic Purchasing System for Plant Hire for Local

Authorities and the Office of Public Works

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Table of Contents

Contents Table of Contents ............................................................................................................................................................................................................................. 2

Logging in to Supplygov.ie ................................................................................................................................................................................................................ 3

How to express an interest in the Dynamic Purchasing System(DPS) – Plant Hire for Local Authorities and the OPW ................................................................. 4

Step 1 of 8: Application Process ...................................................................................................................................................................................................... 5

Step 2 of 8: Please confirm your interest in one or more Lots. ....................................................................................................................................................... 6

Step 3 of 8: Please select the Category of Plant that you wish to tender for .................................................................................................................................. 7

Step 4 of 8: Please identify the region/regions you wish to tender for .......................................................................................................................................... 8

Step 5 of 8: Self Declarations Checklist ............................................................................................................................................................................................ 9

Step 6 of 8: Please enter details of your Safe Pass Card(s) ............................................................................................................................................................ 11

Step 6 of 8: Enter Safe Pass Card(s) Details.................................................................................................................................................................................... 12

Step 7 of 8: Tender Documents Required. ..................................................................................................................................................................................... 14

Step 8 of 8: Application Status ....................................................................................................................................................................................................... 17

Step 8 of 8: Application Status (Incomplete Application) .............................................................................................................................................................. 19

Contact Us ...................................................................................................................................................................................................................................... 20

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Logging in to Supplygov.ie

Browse to www.supplygov.ie and enter your username & password and click on the ‘Login’ Button

Enter your Username &

Password and click

‘Login’

If you have forgotten your login details, click on

‘Forgotten your login Details?’ link under ‘Username’

and ‘Password’ and enter your email address that is

registered on your Supplygov Account.

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How to express an interest in the Dynamic Purchasing System(DPS) – Plant Hire for Local Authorities and

the OPW

PLEASE NOTE: THE INSTRUCTIONS TO TENDER DOCUMENT AND ALL OTHER RELEVANT DOCUMENTS ARE AVAILABLE AT www.etenders.gov.ie

and under the ‘Terms and Conditions tab’ of www.SupplyGov.ie.

Please ensure you read all tender documentation prior to making your online application on www.SupplyGov.ie.

Click ‘Select’ to complete all

necessary steps in the application

process

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Step 1 of 8: Application Process

Enter the name and position of the person authorised to

complete the application on behalf of the Applicant.

Tick the box to confirm that you have read and understood the

contents of all relevant tender documentation available at

www.etenders.gov.ie and under the Terms and Conditions tab

of www.supplygov.ie

Click on ‘Save as Draft’ if you wish to

save the application and return to it at a

later stage. .

Click on ‘Back’ if you wish to

view/make changes to the

previous screen

Click on ‘Next’ to proceed to the next stage

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Step 2 of 8: Please confirm your interest in one or more Lots.

You must select at least one Lot to proceed to the next step. Please refer

to the Instructions to Tender Document in relation to the Lots. Please

note, if you are already successful for one or more Lots, those Lots will

now be greyed out and you will only have the option to select a new Lot.

Once you have made your selection, click on

‘Next’ to proceed.

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Step 3 of 8: Please select the Category of Plant that you wish to tender for Please note screenshot is only an extract of the listing.

Please select the category of plant that you wish to

tender for by ticking the box under ‘Selection’. You must

select at least one category of plant to proceed to the

next step.

Once you have made your selection, click on

‘Next’ to proceed.

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Step 4 of 8: Please identify the region/regions you wish to tender for

Please note screenshot is only an extract of the listing.

Once you have made your selection, click on

‘Next’ to proceed.

You must select at least one Region/Local Authority by

ticking the box under ‘Selection’ to proceed to the next

step.

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Step 5 of 8: Self Declarations Checklist

You must complete all Declarations by using the

drop down menu to select Yes/No.

Note: The list of declarations may vary

depending on the Lots you have selected. If you

change/add Lots at a later stage, please make

sure to review the online declarations.

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Enter the name and position of the person

authorised to complete the Declarations on

behalf of the Applicant.

Once you have completed the Declarations Checklist,

click ‘Next’ to proceed.

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Step 6 of 8: Please enter details of your Safe Pass Card(s)

If you do not hold a current Safe Pass Card,

you can proceed to the next step by clicking

‘Next’

Enter the details of your current Safe Pass

Card by clicking on ‘Enter New Card’

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Step 6 of 8: Enter Safe Pass Card(s) Details.

Click on ‘Save’ to move onto next screen

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Once you have completed the Safe Pass

Card, click ‘Next’ to proceed.

If you wish to enter another Safe Pass Card,

click ‘Enter New Card’ and repeat the

previous steps again for each card holder.

If you wish to ‘Edit’ or ‘Remove’ a safe pass

card that you have entered click on ‘Edit’ or

‘Remove’

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Step 7 of 8: Tender Documents Required.

Templates of the required documentation are available for download on

www.etender.gov.ie (System ID: 110573) and also under the ‘Terms &

Conditions Tab of www.supplygov.ie.

Please ensure you complete and upload all required documentation before

you submit your application.

Step 1: To upload your

document, click on ‘Attach

Document’ and select the file

you wish to upload from your

PC

NOTE: When naming a file for uploading always ensure:-

• The file name is different to that of the file name the Local Authority uploaded.

• The file name is short and does not include symbols e.g. underscore_; comma, etc.

Reasons that files may fail to attach/upload:

• File name too long. Please rename the file using a shorter name and try attaching again. Avoid symbols in the file name.

• File size too large – 10MB is the max allowed.

• File name is too short and may include symbols e.g. underscore_; commas, etc.

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Step 2: Browse to where you have saved your

documents on your PC.

Select the File/Document you wish to upload

and click ‘Open’

Make sure you upload the correct & completed

file

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Once the file is uploaded, you will see the

‘File Name’ which indicates that the

document has been uploaded.

If you wish to view the file that is uploaded, click on

the link to view the document.

If you wish to remove a document

click on ‘Remove Document’.

Once you have uploaded all the

documents, click ‘Next’ to proceed. Note: The list of documents may vary

depending on the Lots you have selected. If

you change/add your Lots at a later stage,

please make sure to review the documents

at this step.

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Step 8 of 8: Application Status

The Application Confirmation is a

summary sheet of your Application.

PLEASE ENSURE ALL DETAILS ARE

CORRECT.

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If you have fully completed your submission you

will see ‘The application process is complete’.

If you wish to edit your application prior to

submitting it you click ‘Edit Application’.

You can submit your application for evaluation by clicking

‘Submit Application’

Once your application has been submitted, the LGOPC will

evaluate it within 10 days. You will subsequently be notified of

your application result by email

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Step 8 of 8: Application Status (Incomplete Application)

Note: If you have not completed your application, this line will read ‘Your application is NOT COMPLETE. Your

application has been saved. If you wish to edit your application Click ‘Edit Application’ N.B. DO NOT SUBMIT YOUR

APPLICATION UNTIL YOU ARE SATIFIED WITH YOUR SUBMISSION. If you submit an incomplete application, it cannot

be edited and will be forwarded for evaluation.

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Contact Us

Should you have any queries, please do not hesitate to contact the SupplyGov

Helpdesk at;

• Telephone: 076-1064020

• Email: Eproc@kerrycoco.ie