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GOLF TOURNAMENT PACKAGE
Sunset Ranch Golf & Country Club 5101 Upper Booth Road South, Kelowna BC V1X 7V8
(p) 250.765.7700 (tf) 1.877.606.7700
www.sunsetranchbc.com
Thank you for your interest in Sunset Ranch Golf & Country Club as the venue for your upcoming golf event. Sunset
Ranch is proud to have hosted many Kelowna Golf Tournaments, from Corporate & Charity events, to highly competitive
BCGA sanctioned tournaments – Sunset Ranch is the best place to host your next golf tournament.
Whether it be a charity event, corporate function or gathering with friends, Sunset Ranch Golf & Country Club is the
perfect place to play! Our commitment to you and your guests is to provide casual elegance, high quality food, a
championship course and outstanding service in a friendly & fun atmosphere. Together we will custom design a tournament
that meets your budget and exceeds the expectations of your guests.
This Tournament Package is designed to help you in planning a successful event. We are happy to work closely with you
to ensure that every detail is taken care of. After reviewing our package, please contact us to discuss availability of dates &
any questions you may have.
WELCOME TO SUNSET RANCH
Jeff Richard Director of Operations
250-765-7700
Sarah Pyke Clubhouse Manager
250-765-7671
COURSE INFORMATION
Conveniently located just minutes from the Kelowna International Airport, Sunset Ranch’s natural beauty is rivaled only by its exceptional
course conditions and playability for golfers of all skill level. Sunset Ranch Golf & Country Club is considered to be the best value for
Championship golf in the Okanagan. Combined with professional and dedicated customer service, we ensure an overall successful day!
COURSE ADDRESS: 5101 Upper Booth Road South, Kelowna BC, Canada V1X 7V8
RESERVATIONS: 250-765-7700 (Pro Shop), 250-765-7671 (Restaurant)
WEBSITE: www.sunsetranchbc.com EMAIL: [email protected], [email protected] SOCIAL MEDIA: Twitter: @Sunset_Ranch
Facebook: Sunset Ranch
Instagram: @sunsetranchgolf
HEAD PROFESSIONAL: Mike Loewen, CPGA
OPENED FOR PLAY: July 1989
COURSE DESIGNER: J. Bruce Carr
SEASON: March to October
COURSE TYPE: Championship
NUMBER OF HOLES/PAR/COURSE RATING/SLOPE: 18/72/71/133
YARDAGE: 6500 yards - Four sets of tee boxes
MEMBERSHIP: Semi-Private
FACILITIES: Pro Shop, 2 Putting Greens, 1 Chipping Green, Hitting Nets, Locker & Shower Area, Restaurant & Bar, Concession, Banquet &
Meeting Room, and Outdoor Patio’s
LADIES KP HOLES: 8*, 17 MENS KP HOLES: 5*, 15
LADIES LD: 3*, 4, 14 MENS LD HOLES: 10*, 7, 16
HIO: 12, 15, 17
*Denotes the recommended hole for these competitions
100 Players Minimum | 144 Players Maximum
1:00PM Shot Gun Start – additional times & formats may be available upon request
TOURNAMENT PACKAGES RECEIVE THE FOLLOWING:
FULL COURSE TOURNAMENT – 18 HOLES
GOLF 18 Holes of Championship Golf
Putting & Chipping Practice Greens
Tournament Scoring
Power Carts (1 cart per 2 players)
Customized Cart Signs & Rules Sheet
On Course Marshal
$5 Pro Shop Credit/Player
SET UP Registration Area – includes tent, table & 2 chairs
Putting Contest Area – includes table & 2 chairs
Sponsorship & Hole Contest Signage
On Course Competition Markers (KP & LD)
6ft. Tables & White Padded Folding Chair for required holes
On-site Tournament Co-ordination
FOOD & BEVERAGE On Course Beverage Cart Service
Choice of Premium Buffet or BBQ Burger Dinner
Banquet Room Set Up – includes prize and/or silent auction tables, podium, audio system & projector screen (if required)
PACKAGE NAME PRICE PER PERSON
(includes tax & gratuity)
ABOVE & BEYOND (additional cost may apply)
THE “OPEN” Includes:
BBQ Burger Buffet Menu
$104.99 Premium Club Rental $40 (includes a sleeve of balls)
Tee Gift options available
Water Bottle/Sleeve of Balls & Bag of Tees $10/person
Golf Shirt with company Logo $30/unit
Beat The Pro options available
Drink Tokens $6.50
THE “MASTERS” Includes:
Premium Buffet Menu
Links & Drinks Voucher – to be redeemed at our
concession for a sandwich/hot dog & beverage
$115.99
40 Players Minimum | 72 Players Maximum
Shot Gun start available anytime after 3:00pm – additional formats may be available upon request
TOURNAMENT PACKAGES RECEIVE THE FOLLOWING:
EXECUTIVE TOURNAMENT – 9 HOLES
GOLF 9 Holes of Championship Golf
Putting & Chipping Practice Greens
Tournament Scoring
Power Carts (1 cart per 2 players)
Customized Cart Signs & Rules Sheet
On Course Marshal
SET UP Registration Area – includes tent, table & 2 chairs
Putting Contest Area – includes table & 2 chairs
Sponsorship & Hole Contest Signage
On Course Competition Markers (KP & LD)
6ft. Tables & White Padded Folding Chair for required holes
On-site Tournament Co-ordination
FOOD & BEVERAGE On Course Beverage Cart Service
Choice of Premium Buffet or BBQ Burger Dinner
Banquet Room Set Up – includes prize and/or silent auction tables, podium, audio system & projector screen (if required)
PACKAGE NAME PRICE PER PERSON
(includes tax & gratuity)
ABOVE & BEYOND (additional cost may apply)
THE “OPEN” Includes:
BBQ Burger Buffet Menu
$59.99 Premium Club Rental $30 (includes a sleeve of balls)
Tee Gift options available
Water Bottle/Sleeve of Balls & Bag of Tees $10/person
Golf Shirt with company Logo $30/unit
Beat The Pro options available
Drink Tokens $6.50
THE “MASTERS” Includes:
Premium Buffet Menu
$69.99
TOURNAMENT MENU MAINS (choice of 2) Smoked Pork Loin, carved by our chef, grilled wild mushrooms, Okanagan apple butter
Chef’s Carved Roast Beef, fresh Rosemary, horseradish & Mission Hill natural red wine jus (*option of Roast Prime Rib & Yorkshire Pudding)
Baked Steelhead Salmon, heirloom tomatoes, salt spring Island mussels, saffron-fennel cream sauce
Flame Grilled Chicken, herbs to Provence, Chardonnay beurre blanc
BBQ CAB Top Sirloin, BBQ’d to order by the chef, bourbon peppercorn sauce
3rd option additional $5 | 4th option additional $9 *Upgrade to Roast Prime Rib $7/person
STARCH & VEGETABLES (choice of 2) Chive & Crème Fraiche Smashed Red Jacket Potatoes
Herb Roasted Baby New Potatoes
Seasonal Market Vegetables
BBQ Corn on the Cob
Wild Mushroom Rice Pilaf
Yellow & Green Bean Almandine
PREMIUM BUFFET MENU
SALADS (choice of 3) Baby Kale & Greens, candied tree nuts, berries, figs, Happy Days Goat feta, and seasonal vinaigrette
Rancher’s Caesar, marble rye croutons, Parmigiano Reggiano, black garlic Caesar salad dressing
Sweet & Savoury Potato, Applewood bacon, herbs, scallion, fresh lemon & maple-Dijon vinaigrette
Okanagan Greens, fresh market vegetables, Olivia’s 18 year balsamic-olive oil vinaigrette or peppercorn-ranch dressing
Chef Inspired Salad, local & seasonal creative salad from our Head Chef Blake Green
DESSERTS A Wide Assortment of Seasonal Cakes, Pies, Fresh Fruit & Squares
Buffet Menu includes Buns & Rolls
• Our menu is subject to change.
• Please provide menu choices to our Clubhouse Manager upon booking. Guest numbers are required 2 weeks prior – final billing numbers are due 48 hours before your tournament.
• All food consumed at Sunset Ranch must be purchased from Sunset Ranch Golf & Country Club. Outside Alcohol is not permitted – anyone bringing in his/her own beverages will be asked to leave
the premises. Food & alcoholic beverages served on the course is at the discretion of Sunset Ranch Golf & Country Club and must be approved prior to the tournament by our Director of Operations.
• Guests with food allergies or dietary requests should contact our Clubhouse Manager prior to the event.
TOURNAMENT MENU
Burger Buffet Menu
PROTEIN (choice of 2) 8 oz. CAB Beef Burgers
Flame Grilled Chicken Burgers
Pacific Steelhead Salmon Burgers
Marinated Portobello Mushroom Burgers
INCLUDED TOPPINGS Local Artisan Cheeses
Vine Ripened Tomatoes
Red Leaf Lettuce
Red Onions
Drunken Onions
House BBQ Sauce
BBQ BURGER BUFFET MENU
SALADS (choice of 3) Baby Kale & Greens, candied tree nuts, berries, figs, Happy Days Goat feta, and seasonal vinaigrette
Rancher’s Caesar, marble rye croutons, Parmigiano Reggiano, black garlic Caesar salad dressing
Sweet & Savoury Potato, Applewood bacon, herbs, scallion, fresh lemon & maple-Dijon vinaigrette
Okanagan Greens, fresh market vegetables, Olivia’s 18 year balsamic-olive oil vinaigrette or peppercorn-ranch dressing
Chef Inspired Salad, local & seasonal creative salad from our Head Chef Blake Green
DESSERTS A Wide Assortment of Seasonal Cakes, Pies, Fresh Fruit & Squares
Burger Buffet Menu includes Wedge Fries & BBQ Corn on the Cob
• Our menu is subject to change.
• Please provide menu choices to our Clubhouse Manager upon booking. Guest numbers are required 2 weeks prior – final billing numbers are due 48 hours before your tournament.
• All food consumed at Sunset Ranch must be purchased from Sunset Ranch Golf & Country Club. Outside Alcohol is not permitted – anyone bringing in his/her own beverages will be asked to leave
the premises. Food & alcoholic beverages served on the course is at the discretion of Sunset Ranch Golf & Country Club and must be approved prior to the tournament by our Director of Operations.
• Guests with food allergies or dietary requests should contact our Clubhouse Manager prior to the event.
BOOKING YOUR TOURNAMENT
Sign and return tournament contract with a $500.00 non-refundable deposit, indicating estimated numbers for golf, power carts and food & beverage to secure your date. The deposit will be credited towards the balance due of your tournament. Menu selection should
be provided to our Clubhouse Manager at time of booking.
60 TO 90 DAYS BEFORE YOUR TOURNAMENT
Finalize any Corporate Wear or Customizable Tee-Gifts – Sunset Ranch Pro Shop staff will require 60 days to process any orders
20 TO 30 DAYS BEFORE YOUR TOURNAMENT
Select your Contests – Longest Drive (LD), Closest to the Pin (KP), Putting Contest (PC), and Hole in Ones (HIO)
Provide guaranteed number of players and lunch/dinner only guests
Confirm registration set-up and on-course detail requirements
Finalize menus, seating arrangements and any special dietary requests
Discuss any special events and/or sponsorship needs
Provide tournament guests with details including: Date, location, start time, format, dress code, club rental options & dinner time
14 DAYS BEFORE YOUR TOURNAMENT
Confirm number of golfers & dinner guests
Confirm any required volunteer/committee lunches
Confirm any required golf club rental requirements
1 WEEK BEFORE YOUR TOURNAMENT
Provide updated count of golfers & dinner guests
2 DAYS BEFORE YOUR TOURNAMENT
Provide foursome’s (first & last name) in an excel format, correct Hole-In-One yardage & final billing numbers for golf & dinner
1 DAY BEFORE YOUR TOURNAMENT
Deliver all signage and other on-course materials – all signs must be clearly marked on the back with assigned hole number
DAY OF YOUR TOURNAMENT
Motorized vehicles/large hole-in-one grand prizes must arrive 4 hours prior to tournament start time
Tournament Organizer should arrive at least 2 hours prior to tournament start time
Hole-In-One Spotters must arrive 30 minutes prior to tournament start time
Meet with our On-site Manager who will be available to assist you with any details
TOURNAMENT TIMELINE
GOLF TOURNAMENT INFORMATION
TOURNAMENT NAME: _________________________________________________________________________________
EVENT DATE: _____________________ START TIME: ___________________ NUMBER OF GOLFERS: ____________________
TYPE OF START: ___________________ FORMAT OF PLAY: ______________ _ TOTAL NUMBER OF DINNER GUESTS: __________
Minimum numbers are required for a shotgun start – Modified shotgun & other format options may be available. Please discuss tournament options with our Director of Operations.
TOURNAMENT ORGANIZER INFORMATION
CONTACT NAME: ________________________________ EMAIL ADDRESS: (Mandatory) _______________________________
MAILING ADDRESS: ___________________________________________________________________________________
PHONE NUMBER: (Work) _______________________ (Cell) _______________________ (Home) ______________________
GOLF, CART & FOOD PACKAGE (Please select options below) GOLF AND CART
THE “OPEN” TOURNAMENT PACKAGE PREMIUM BUFFET MENU
THE “MASTER’S” TOURNAMENT PACKAGE BBQ BURGER BUFFET MENU
FOOD AND BEVERAGE ADD-ONS: GOLF AND TEE GIFT ADD-ONS:
ADDITIONAL INFORMATION
________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
TOURNAMENT CONTRACT
Please check all items that you would like to add
LINKS AND DRINKS CONCESSION VOUCHER . . . . . $10
DRINK TICKETS . . . . $6.50 (TOTAL AMOUNT) ______
Please check all items that you would like to add
TEE GIFT TEE GIFT BUDGET PER PERSON_______
WATER BOTTLE/SLEEVE OF BALLS/BAG OF TEES . . . $10
GOLF SHIRT WITH YOUR LOGO . . . . . . . . . . . . . . . . $30
CLUB RENTALS . . . . $40 (18 holes) ESTIMATED COUNT ______
CLUB RENTALS . . . . $30 (9 holes) ESTIMATED COUNT ______
*Club Rentals include a Sleeve of Balls
POLICIES – RULES – GUIDELINES
Sunset Ranch Golf & Country Club will require a $500.00 deposit to secure your tournament date. Said deposit will be applied to the final bill and is non-refundable in the event of cancellation. Please ensure all documents are correct prior to paying your deposit. Final payment must be made the night of the
tournament. All major credit cards are accepted as a form of payment. Credit card information will be held for security purposes.
This tournament will take place rain or shine unless the Management Team of Sunset Ranch Golf & Country Club deems the weather to be unsafe to permit golfing or the usage of Power Carts. An alternate day may be offered if available. If no date is available, each golfer will receive a gift certificate for a Green Fee &
Cart (if applicable) to be used at a later date.
Sunset Ranch Golf & Country Club is not responsible for any lost, stolen or damaged articles left on site prior to, during or following the tournament. If damages occur to the greens, power cart or clubhouse, Sunset Ranch Golf & Country Club will work with the tournament organizer to ensure the individual who caused
damage be held responsible.
Soft spikes only – Players must abide by the “Local Rules” described on the score card. Respectable & appropriate golf attire must be worn at all times.
Player listings are to be provided to Sunset Ranch Golf & Country Club 2 business days prior to your tournament. Please forward your complete foursome list (first & last name) in an excel format. The accuracy of this list is critical to the success of your tournament and allows Sunset Ranch Golf & Country Club to
provide the best possible service. Correct hole-in-one yardage as per insurance requirements must be provided at least 2 business days prior to the tournament. All on course sponsorship must be approved by our Director of Operations prior to the tournament. All on-course signage must be dropped off to the Pro Shop
at least 1 day prior to the tournament. All motorized hole-in-one vehicles must be delivered a minimum of 4 hours prior to tee-off.
Sunset Ranch Golf & Country Club requires a confirmed number of dinner guests 1 week in advance. A final billing number is due 48 hours prior to the tournament. This number will act as your total minimum number during the billing process. If you have more guests attend than your final number, you will be
billed your actual number of guests attended.
Sunset Ranch Golf & Country Club will have the specified menu(s) prepared the aforementioned time as per the agreement. All Food & Beverage options will take place on the day of the tournament. All Food & Beverages consumed at Sunset Ranch Golf & Country Club must be purchased from Sunset Ranch Golf &
Country Club. Anyone bringing in his or her own food or beverages, unless otherwise arranged or agreed upon prior to the tournament will be asked to leave the premises. Sunset Ranch Golf & Country Club reserves the right to refuse service to anyone at any time for any reason.
TOURNAMENT COST (pricing includes tax/gratuity & $5/golfer Pro Shop credit)
__________________ TOURNAMENT PACAKGE PRICE PER PERSON
__________________ FOOD & BEVERAGE ADD-ONS
__________________ GOLF & TEE GIFT ADD-ONS
__________________ ADDITIONAL DINNER ONLY GUESTS
__________________ TOTAL PRICE PER PERSON
____________________________________________________________________ ____________________________________________________________________
SIGNATURE – TOURNAMENT ORGANIZER DATE
TOURNAMENT CONTRACT
