Sunset High School Presents

2019 Sunset Classic

DIRECTORS, STAFF, and BOOSTERS:

Welcome and thank you for participating in the annual Sunset Classic competition on Saturday, October 12, 2019.

After many years away, we are pleased to announce that we will be hosting at our own venue, Sunset High School. Please read through the following information for details about the show and the day. Feel free to contact our SAMBA presidents at any time if you have questions: Scott Graham or Steve Paris, at sambapresident.shs@gmail.com.

SCHEDULE:

● Preliminary competition begins with the first band performance time of 11:00 AM. ● Finals will begin with the National Anthem being played at 4:00 PM and the first band

performing at 4:15 PM. ● You can find the schedule posted on the NWAPA website at this link ● Band Check-In begins at 7:00 AM. Support vehicles may enter the staging area at 7:00 AM.

Should your support crew need extra time and desire an earlier arrival time, please contact the Presidents (listed above).

● Ticket booths will open at 9:00 AM. ● Concessions will open at 9:00 AM.

BAND ENTRY – PARKING

● Sunset High School is located at 13840 NW Cornell Rd, Portland, OR 97229. Entrance to the facility is directly off NW CornellRd and NW Trail Ave (between NW Murray Ave and NW Science Park Dr. Bands and support vehicles will enter off NW Cornell Rd.

● Signs and volunteers will be available to direct busses and support vehicles to the staging area.

● Due to limited space in the band staging area please limit the amount of vehicles in your assigned area. For everyone’s safety, extra vehicles should not be parked in the staging area.

● Parking is assigned based on the number of trucks and buses you are bringing. ● NO AISLES MAY BE BLOCKED AT ANY TIME. THESE MUST BE KEPT

OPEN FOR EMERGENCY ACCESS. If your crew or vehicles are found to be in violation, you will be asked to remove or reposition your equipment. We reserve the right to call a tow truck to remove any vehicles blocking an aisle. This is a requirement from the school that MUST be adhered to.

● Spectators have four parking lots to choose from off NW Science Park Dr. Each will have a sign and Lot attendant. Please do NOT park in other lots adjacent to Sunset High School

that don’t have signage. You could be towed. We have a great supportive community and want to be good neighbors.

● Handicap and VIP parking is available on school premises near the stadium. All other spectator, volunteer, student, and staff parking is offsite. Please reference the accompanying maps for directions to one of four nearby parking lots.

TICKETS – PASSES

● No admittance to the spectator area will be allowed without a wristband. ● To ensure that spectators have access to home field seating (on the north side of the

performance field), participating band members will be seated in the ‘away’ section spectator bleachers (on the south side of the performance field).

● All performing members will be given wristbands at check-in on your busses. ● We will provide passes for your staff, instructors, and volunteers in accordance with the

NWAPA circuit rules. Please refer to the NWAPA member handbook, which can be found at nwapa.net.

● You may purchase an additional 10 passes at the discounted rate of $7.50 each (for volunteers and chaperones). These are available for purchase at the East Ticket Booth. Each band will have an envelope at check-in with their name on it containing your passes.. Please purchase all additional passes at one time. It is the band’s responsibility to distribute the passes to your support crew.

● Regular ticket price is $15 and is good for the entire day.

● As a special thank you for participating in the 2019 Sunset Classic, your band envelopes will also include a limited number of passes for your band members to gain access to the Columbia Sportswear Employee Store for a limited time. Pending availability, we will try to include extra passes for your staff and support crew. The Columbia Sportswear Employee Store is located on NW Science Park Drive just across from the Sunset High School track.

BAND HOSTS

First time at the Classic? If you wish, we will provide you with a volunteer to help answer your questions, direct you to warm-up areas, and assist you in the performance entrances. Please contact the Presidents Classic Chair (listed above).

CHANGING AREA

The high school does not have changing areas available. Please use your buses/equipment trucks and appropriate discretion for changing areas. We apologize for any inconvenience this may cause.

BAND WARM-UP

PLEASE DO NOT GO OUTSIDE DESIGNATED AREAS FOR WARM-UPS!!!!

NO WARM-UP IN THE BAND STAGING AREAS DURING PERFORMANCES! This will be strictly enforced. Once the first band is at the field entrance, all warm-ups must be confined to the assigned warm-up areas indicated on the stadium maps.

● Warm-up areas are indicated on the attached diagram. It is very important that you adhere to these areas due to sound traveling at the stadium.

● Metronomes and time marking devices must be used in accordance with the NWAPA rules as follows: Amplification (Mega Vox, Long Rangers, Speaker systems, etc.) used for warm-up need to face into the ground and should only be used far away from the stadium. Bands need to warm-up facing away from the stadium. We ask that you respect the neighbors of the stadium as well as other competing bands.

PERFORMANCE

● Please have your unit assembled at the band and pit entry points 10 minutes prior to your scheduled performance time. Volunteers will be on hand to direct your ensemble.

● As always, use caution during your entrance and exit. ● No food is allowed on the playing field, including gum, seeds, and drinks. ● ATVs are allowed in the pit area only and must make as wide a turn as possible to avoid tire

damage to the field surface. ● Timing penalties rule will be enforced per NWAPA members’ handbook.

AWARDS – RETREAT

● NO Full Retreat. Drum Majors and Captains retreat only at both preliminary and finals round awards.

● Trophy presentation will follow both the preliminary and finals rounds. Please have your drum majors and/or captains in uniform and ready to enter the field at least 15 minutes prior to the Prelim and Finals awards ceremonies.

● Please do not block the announcer or trophy table during the ceremonies. To ease congestion, only the Director should attend the ‘packet hand out’ meeting.

● After Preliminary competition concludes, the Finals schedule will be determined by reverse order of scores (top score goes last) per the NWAPA rules.

FIRST AID

For help go to either ticket booth located at each end of the stadium, or contact the closest volunteer. We have first aid kits at the booths, and an onsite EMT.

In the event of a serious incident call 911 immediately. Address is 13840 NW Cornell Rd, Portland, OR 97229 (Sunset High School main football field)

CONCESSIONS

Concession stands are located next to the stadium and will be open throughout the day. The menu is varied and includes hot dogs, nachos, drinks, etc. A food cart may be on site as well.

SOUVENIRS

Sunset Classic T-Shirts and hoodies, programs, and novelties, will be available for purchase near the concession area.

Please visit the other booths set-up as well. We will have representatives of other organizations to help keep people involved in marching band.

SUPPORT CREWS/FOOD

All support teams who are providing food or cooking food must maintain proper sanitation and a clean area. Trash will be picked up regularly throughout the day. Cooking areas must be outside of tents unless tents/canopies are fire retardant and marked as such. A proper fire extinguisher must be present in the cooking area. The Fire Marshall will be present during the day and any requests made by them must be heeded immediately.

ASSISTANCE/QUESTIONS?

Before the event – contact the Samba presidents listed above If you need something immediately contact any volunteer.

SPECTATOR PARKING - 2019 SUNSET CLASSIC

Parking on the Sunset High School campus is reserved for band staging/warm-ups and handicap parking ONLY. There are 7 nearby parking lots for spectators (noted by stars below). The street address is listed for each on

NW Science Park Drive. Each lot will have a Sunset Classic parking attendant at the entrance, visible by a brightly-colored vest. Please respect our neighbors by only using the designated lots. NOTE: Gerber Collision and Glass - front lot only after 12pm.

Ticket Booths/Spectator Entries are located off NW Cornell Rd and through the Columbia Sportswear Main Entrance parking lot.

Gerber Collision & Glass #13645. After 12pm & front lot only

ESI HQ entrance #13900

Columbia Sportswear HQ Main Entrance #14375

Columbia #14370

Columbia Gravel Lot

Ticket Booth

Ticket Booth

Performance

Field

LifeWorks NW 14600 NW Cornell Small lot off NW Science Park+larger lot off NW Cornell including gravel lot

Overview Map

TB – Ticket Booth(First Aid), PP – Porta Potty, W - Water

Buses & Traffic Flow

Camps Area 1 Area 2

Camp Assignments:

1. Silverton 4. Glencoe 7. Tigard 10. Kamiak

2. Skyview 5. Century 8. North Salem

3. Astoria 6. West Valley 9. Sherwood

Performance Field Flow