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Board Meeting MinutesMarch 18, 2014
2145 Johnson Road, Granite City, iL 62040
Summary ofSelected Motions
SixRegional Librury D^s'.r
Agenda Item Motion Result
1 Call to order at 7:04 P.M.
2 Approval of Agenda. Approved3 Approval ofMinutes-February 11,2014 board meeting. Approved
4a Approve Payment of Bills - February 2014 invoices in the amount of$791,493.96.
Roll call-Approved
4b Approve Financial Statements - February 2014 Roll call-Approved7ai Rescind district-wide closure on Thursday, July 3, 2014, as previously set
aside for staff development day. Approve district-wide closure on Friday,July 25, 2014 for the purpose of staff development.
Roll call-Approved
7ai Authorize Director Hubert to officially close the Niedringhaus Schoolfacility for three weeks during the months of July and/or August forrelocation to renovated facility at 2001 Delmar Avenue.
Roll call-Approved
10a Enter closed session at 8:05 p.m. to discuss purchase or lease of realproperty for the use of the public body, including meetings held for thepurpose of discussing whether a particular parcel should be acquired inaccordance with 5 ilcs 120/2c 5.
Roll call-Approved
10a Return to open session at 8:14 p.m. Roll call-Approved10a Authorize Director Hubert to move on the acquisition of 3900
Commercial Parkway within the previously approved amount at herdiscretion.
Roll call-Approved
11a Approve public closure ofNiedringhaus School facility July 1-5, 2014.Staff will still work at both locations as well as possible "field trips" toother libraries.
Roll call-Approved
lib Approve use of up to $75,000.00 from Niedringhaus bequest for purchaseofpublic use computer hardware, software, and necessary peripheralitems.
Roll call-Approved
13 Adjournment of the board meeting at 8:37 P.M. Approved
Page 1 of 6SMRLD 3/18/2014
1. Call to order
Members Present:
Members Absent:
Others Present:
President Selph called the meeting toorder at 7:04 P.M.
Mr. Ron SelphMs. Mary TrimmerMs. Linda McDonnell
Mr. Chris HutchlngsMs. Deborah von NIda
Ms. Mary Jo AkemanMs. Jane Isenburg
Ms. Tina Hubert
Ms. Karl Fischer
Mr. Tallin Curran
Ms. Juliette Douglas
President
Vice President
Trustee
Trustee
Trustee
SecretaryTreasurer
Director
Administrative AssistantIT &Facilities ManagerAssistant Director
2. Additions and Corrections to the Agenda
Motion: Trimmer Second: von NIdaAPPROVE THE AGENDA WITHOUT ADDITIONS AND CORRECTIONS.
Motion carried.
3. Approval of Minutes
Motion: von NIda Second: Trimmer
APPROVE THE MINUTES OF THE FEBRUARY 11.2014 REGULAR BOARDMEETING AS PRINTED.
Motion carried.
4. a. Approve Paymentof Bills
Motion: von NIda Second: Hutchlngs
APPROVE THE INVOICES FOR PAYMENT AS PRESENTED; FEBRUARY2014 IN THE AMOUNT OF$791.493.96.Roll Call:
Ms. Akeman AbsentMr. Hutchlngs YesMs. Isenburg AbsentMs. McDonnell Yes
Mr. SelphMs. Trimmer
Ms. von NIda
Yes
Yes
Yes
Motion carried.
4. b. Approve Financial Statements
Motion: Trimmer Second: McDonnellACCEPT THE FINANCIAL STATEMENTS FOR FEBRUARY 2014 AS PRESENTED.Roll Call:
Ms. Akeman Absent Mr. Selph Yes
Page 2 of6SMRLD 3/18/2014
Mr. Hutchings Yes Ms. Trimmer YesMs. Isenburg Absent Ms. von NIda YesMs. McDonnell Yes
Motion carried.
5. Open ForumNone
6. Communications
Anotewas left on thecustomer deskat 2145 Johnson Road concerning the presenceofa registeredsex offender inthe library.St Louis Post Dispatch published the "Tales for Tails" event in the community news section for the weekof March 12.
Athank you letter wassent to Mrs. Conkovich for the donation oflatehusband's local historymemorabilia.
Emails to and from the USS Trust conceming the awarding ofthe Environmental Trust Grant.Incident Reports
o Apatron at the2145 Johnson Road library reported thatanother patron wasviewinginappropriate images on the computer and grunting. Thepatron was askedto leave andcalledthe Director from the foyer. After contacting Mr. McGee at the branch Director Hubert calledthe patron backand It wasagreed thathe would leavethe building,
o Apatron handed a library aidea notestating that therewasa registered sex offender in thecomputer labat 2901 StateStreet. The library aidepassedthe note tothe reference librarianwho contacted Assistant Director Douglas and upon herrecommendation called the PoliceDepartment's non-emergency number. Police responded, itis notillegal forregistered sexoffenders to be in a public library'.
o Adesk assistant fell and hit herhead afterher leg becametangled in a computer cord at the2901 State Streetcustomer service desk. No medical attention was required,
o Adesk assistantslipped andfell onsomesnowand iceon the rug while the delivery wasbeing brought inat 2901 State Street.Medical attention was refused,
o An exterior window at 2145 Johnson Road was shattered when a worker from the snow
removal company leaned a shovel against it. Thecompany contacted the library. Thewindowwas replaced and paid bythesnowremoval company's insurance carrier,
o Mr. McGee reported thathe notified a patron at 2145 Johnson Road that It was unhealthy forotherpatrons andstafffor him to use the computers with hispersistent cough,
o Two teen patrons at 2901 StateStreetwere heard running upthe stairs. The Police non-emergency number wascalled and two officers responded within minutes and began a search.Athird officer arrived and theteens werelocated. Police spoketo theteens and theyapologized and admitted what theydid was"stupid". No chargeswere pressed.
• Palm cardthatwas handed outat the ILA Legislative breakfast listing the items before the U. S.Congressand the Illinois General Assembly conceming libraries
• Director Hubert's application for the Illinois State Library Small Public Library Management Institute• Invitation from the Illinois Comptroller to attendthe Follow the Money series workshop on April 24 at N.
0. Nelson Campus of Lewis and Clark Community College in Edwardsville• Registration form for Celebrate Granite City's Trivia Night Friday, April 25• Letter from the EstateofLee I. Niedringhaus, III to notify the library that the amount of the final payout
will be $74,587.36
7. Director's report of the library• Renovation site visit for the board members scheduled forThursday, March 20,2014.• Paperwork for the one-sided LED monument sign is being submitted for approval bythe Historical
Architectural Review Committee at theirmeeting the fourth TuesdayofApril.Page 3 of 6
SMRLD 3/18/2014
• Electronic Shift Planner isbeing used for scheduling and staff clocking in and out.• Cultural Anthropology student from SlUE isworking with Assistant Director Douglas on research for his
seniorproject attempting to prove the relevance oflibraries.
7. a. i. Dates for Move/Closure
Motion: von Nida Second: Hutchings
RESCIND DISTRICT-WIDE CLOSURE ON THURSDAY. JULY 3.2014. AS PREVIOUSLY SET ASIDE FORSTAFF DEVELOPMENT DAY. APPROVE DISTRICT-WIDE CLOSURE ON FRIDAY. JULY 25.2014. FORTHE PURPOSE OF STAFF DEVELOPMENT.
Roll Call:
Ms.Akeman Absent Mr. Selph YesMr. Hutchings Yes Ms. Trimmer YesMs. Isenburg Absent Ms. von Nida YesMs. McDonnell Yes
Motion carried.
Motion: Hutchings Second: Trimmer
AUTHORIZE DIRECTOR HUBERTTO OFFICIALLY CLOSE THE NIEDRINGHAUS SCHOOL FACILITY FORTHREE WEEKS DURING THE MONTHS OF JULY AND/OR AUGUST FOR RELOCATION TO RENOVATEDFACILITY AT 2001 DELMAR AVENUE.
Roll Call:
Ms. Akeman Absent Mr. Selph YesMr. Hutchings Yes Ms. Trimmer YesMs. Isenburg Absent Ms. von Nida YesMs. McDonnell Yes
Motion carried.
II. SecurityGatesThemerits andflaws ofsecurity gateswere discussed.
III. Change OrdersAil change orders over $10,000.00 that are within budget and have been approved by Illinois StateLibrary:• Leveling of lower level floors• Structural steel renovations of mezzanine
• Repair oforiginal ceiling and replacement ofcrown moldings
b. Transforming Our imageAssistant Director Douglas presented a summary oftheideas ofValerie Gross, president &CEO oftheHoward County Library System in Maryland on the transformative power ofchanges in language.
8. Reports of Standing Committeesa. Personnel Committee [von Nida, McDonnell, Trimmer]
None
b. Book and Public Relations Committee [Isenburg, von Nida, McDonnell]None
c. Buildings, Grounds, &Equipment Committee [Akeman, Trimmer, Hutchings]None
d. Finance Committee [Trimmer, von Nida, Isenburg, McDonnell]
Page 4 of6SMRLD 3/18/2014
None
e. Planning &Development Committee [Hutchings, Isenburg, McDonnell, Akeman]None
9. Reports of Special Committeesa. iilinois Heartland Library System Report: Trustee McDonnell reported the meeting was held on 2/25 in
Effingham. Items discussed include: received 19.6% oftheir FY 2014 allocation; closed sessionpersonnel discussions; SHARE report byEsterCurry newmembers include White Hall TownshipLibrary and Bond County High School; Operations Director SusanPalmer took care ofplumbingproblem in Du Quoin; Nominating Committee voting ballots available online; Policy Committee to lookinto write-in voting procedures for addition to the by-laws; report from the board retreat with a webinarto follow-up; staffevaluations nearly completed; jobevaluation andjobdescription forthe Directorapproved; all systems meeting May 13at ISL; Kathy Jackson approved as IMRF agent.
b. Friends Group Committee Report: Director Hubert emailed the Friends Group togaugetheir interest inhosting a patio book sale with the books thathavebeenweeded from the library's collection.
10.a. PropertyMotion: von Nida Second: McDonnell
ENTER CLOSED SESSION AT 8:05 P.M. TO DISCUSS PURCHASE OR LEASE OF REAL PROPERTY FOR
THE USE OF THE PUBLIC BODY. INCLUDING MEETINGS HELD FOR THE PURPOSE OF DISCUSSING
WHETHER A PARTICULAR PARCEL SHOULD BE ACQUIRED IN ACCORDANCE WITH 5ILCS120/2C 5.
Roll Call:
Ms. Akeman
Mr. HutchingsMs. IsenburgMs. McDonnell
Motion cam'ed.
Absent
Yes
Absent
Yes
Motion: Trimmer
RETURN TO OPEN SESSION AT 8:14 P.M.
Roll Call:
Ms. Akeman Absent
Mr. Hutchings YesMs. Isenburg AbsentMs. McDonnell Yes
Mr. SelphMs. Trimmer
Ms. von Nida
Second: von Nida
Mr. SelphMs. Trimmer
Ms. von Nida
Yes
Yes
Yes
Yes
Yes
Yes
Motion carried.
Motion: McDonnell Second: von Nida
AUTHORIZE DIRECTOR HUBERT TO MOVE ON THE ACQUISITION OF 3900 COMMERCIAL PARKWAY
WITHIN THE PREVIOUSLY APPROVED AMOUNT AT HER DISCRETION.
Roll Call:
Ms. Akeman
Mr. HutchingsMs. IsenburgMs. McDonnell
Absent
Yes
Absent
Yes
Mr. SelphMs. Trimmer
Ms. von Nida
Motion carried.
11. a. July 1-5 at NIedrlnghaus School/Park DistrictCarnival
Motion: Hutchings Second: von Nida
No
Yes
Yes
Page 5 of 6SMRLD 3/18/2014
APPROVE PUBLIC CLOSURE OF NIEDRINGHAUS SCHOOL FACILITY JULY 1-5.2014. STAFF WILLSTILL WORK AT BOTH LOCATIONS AS WELL AS POSSIBLE "FIELD TRIPS" TO OTHER LIBRARIES.Roil Call:
Ms. Akeman
Mr. HutchingsMs. IsenburgMs. McDonnell
Motion carried.
Absent
Yes
Absent
Yes
Mr. SelphMs. Trimmer
Ms, von Nida
Yes
Yes
Yes
11. b. Public UseComputers
Motion: Trimmer Second: McDonnellAPPROVE USE OF UP TO $75.000.00 FROM NIEDRINGHAUS BEQUEST FOR PURCHASE OF PUBLICUSE COMPUTER HARDWARE. SOFTWARE. AND NECESSARY PERIPHERAL ITEMS.Roll Call:
Ms. Akeman
Mr, HutchingsMs. IsenburgMs. McDonnell
Absent
Yes
Absent
Yes
Mr. SelphMs. Trimmer
Ms. von Nida
No
Yes
Yes
Motion carried.
c. PLA attendance reportsTrustee McDonnell reported on her PLA attendance including: Sessions presented by Brian Stevenson withthe Equal Justice Initiative, Simon Sinek, Brad Meltzer, Change from the Bottom Up, and Tuming Outward,and Big Ideas sessions on psychology of self-delusion, learning through failure, and technology makes ussmarter; the trend of redefining our libraries by making a niche so that they do not become obsolete; ExhibitorsBook Pagewho suggested a book lovers calendar as a future fundraiser, OCLC, and RAILS; and theAWEChampaign and dessert reception at the Indiana State Library,
12. Board Orlentatioh
a. Per Capita Grant RequirementsThe Library District will be required to participate in an Edge Initiative assessment. Trustee Hutchingsvolunteered toattend the required informational session. The2014 Serving OurPublic 3.0: Standards forIllinois Public Libraries chapter review will be Collection Management and Resource Sharing. Copies ofServing Our Public 3.0: Standards for Illinois Public Libraries have been ordered and will be distributedwhen received.
13. Adjournment
Motion: von Nida Second: TrimmerTHAT THE MEETING BE ADJOURNED AT 8:37 P.M.
Motion carried.
Ron Selph
Board of Trustee President
liXv
4Mary JoAkerren ,Board of Trustees
A
/Jv-
Page 6 of 6SMRLD 3/18/2014
SIX MILE REGIONAL LIBRARY DISTRICT
2001 Delmar Avenue
Granite City, IL 62040
618-452-6238
Submitted for Payment:
March 2014
Accounts Payable: Checks 18090 -18118 % 29,331.76
Accounts Payable: Bank of Edw Checks 1050-1053 s 49,001.65
Issued Monthly Payments - Bank of Edw. Checking s 37,973.15
Issued Monthly Payments - Regions Bank Checking s 27,566.27
Payroll (Net Pay) s 52,230.98
Payroll (Taxes 8t Deductions) s 25,795.27
TOTAL $ 221,899.08
4/3/2014•frg ^
"Stacy Bon^ Date
Approved By:
.On ^1 IfTina Hubert, Director Date
Ron Selph, President Date
Jane Isenburg, Treasurer Date
Executive Session Meeting MinutesSix Mile Regional Library District, Granite City. IL 62040 SixMile
Regional Lbrary Dr^ri
December 6, 2011 | 4:00P.M. | 2001 Delmar Ave, Granite City, IL 62040EXECUTIVE SESSION
Closed session in accordance with 5ILCS 120/2c 1& 11 for the appointment, employment,compensation, discipline, performance, or dismissal of specific employees of thepublic bodyincluding hearing testimony on a complaint lodged against anemployee to determine its validityand litigation, when anaction against, affecting or onbehalfof theparticular public body hasbeen filed and is pendingbefore a courtor administrative tribunal, or imminent, in whichcasethebasis for the finding shall be recorded and entered into theminutes of theclosed meeting.
Discussion was on the discipline and dismissal of specific employees including thegrievances filed by the union on behalf of the employees.
December 12, 2011 | 4:00 P.M. | 2001 DelmarAve, Granite City, IL 62040EXECUTIVE SESSION
Closed session in accordance with 5ILCS 120/2c 1& 11 for the appointment, employment,compensation, discipline, performance, or dismissal of specific employees of thepublicbodyincluding hearing testimony on a complaint lodged against anemployee to determine its validityand litigation, when an action against, affecting or onbehalfof the particular public bodyhasbeen filed and is pending before a court or administrative tribunal, or imminent, in which casethebasis for the finding shall be recorded and entered into the minutes of theclosed meeting.
Discussion was on the discipline anddismissal of specific employees including thegrievances filed by the union on behalf of the employees.
April 10, 2012 | 7:00 P.M. | 2001 Delmar Ave, Granite City, IL62040EXECUTIVE SESSION
Closed session in accordance with 5ILCS 120/2c 1 for the appointment, employment,compensation, discipline, performance, or dismissal of specific employees of thepublic bodyincluding hearing testimony on a complaint lodged against an employee to determine its validity.
Discussions involved the annual evaluation of the director.
June 4, 2012EXECUTIVE SESSION
Closed session in accordance with 5ILCS 120/2c 2: collectivenegotiatingmatters between thepublic body and its employees, or their representatives or deliberations concerning salaryschedules for one or more classes of employees.
Discussion involved AFSCME union contract requests.
10:00 A.M. 2001 Delmar Ave, Granite City, IL 62040
June 11, 2012 | 9:00 A.M. 2001 Delmar Ave, Granite City, IL 62040EXECUTIVE SESSION
Closed session in accordance with 5ILCS I20/2c 2: collective negotiating matters between thepublic body and its employees, or their representatives or deliberations concerning salaryschedules for one or more classes of employees.
Discussions involved AFSCME union contract negotiations.
Page 1 of3SMRLD 4/8/2014
June 21,2012 11:00 A.M. 2001 Delmar Ave, Granite City, IL 62040EXECUTIVE SESSION
Closed session in accordance with 5ILCS 120/2c 2: collective negotiating matters between thepublic body and its employees, or their representatives or deliberations concemingsalaryschedules for one or more classes ofemployees.
Discussions involved AFSCME union contract negotiations.
June 28, 2012 12:00 P.M. 2001 Delmar Ave, Granite City, IL 62040EXECUTIVE SESSION
Closed sessionin accordance with 5ILCS 120/2c2: collectivenegotiating mattersbetweenthepublic body and its employees,or their representativesor deliberations conceming salaryschedules for one or more classes ofemployees.
Discussions involved AFSCME union contract negotiations.
July 6,2012 9:00 A.M. 2001 Delmar Ave, Granite City, IL 62040EXECUTIVE SESSION
Closed session in accordancewith 5ILCS 120/2c: collectivenegotiatingmatters between thepublic body and its employees, or their representatives or deliberations concemingsalaryschedules for one or more classes of employees.
Discussions involved AFSCME union contract negotiations.
July 17,2012 I 12:00P.M. 2001 Delmar Ave, Granite City, IL 62040EXECUTIVE SESSION
Closed session in accordance with 5ILCS 120/2c 2: collective negotiating matters between thepublic body and its employees,or their representatives or deliberations conceming salaryschedules for one or more classes ofemployees.
Discussions involved AFSCME union contract negotiations.
July 27, 2012 1:30 P.M. 2001 Delmar Ave, Granite City, IL 62040EXECUTIVE SESSION
Closed sessionin accordance with 5ILCS 120/2c 2: collective negotiating mattersbetweenthepublicbody and its employees, or their representatives or deliberations conceming salaryschedules for one or more classes ofemployees.
Discussions involved AFSCME union contract negotiations.
August 8, 2012 I 1:00 P.M. 2001 Delmar Ave, Granite City, IL 62040EXECUTIVE SESSION
Closed session in accordancewith 5ILCS 120/2c 2: collectivenegotiatingmatters between thepublic body and its employees, or their representatives or deliberations conceming salaryschedules for one or more classes ofemployees.
Discussions involved AFSCME union contract negotiations.
September 7, 2012 2:00 P.M. 2001 Delmar Ave, Granite City, IL 62040EXECUTIVE SESSION
Closed session in accordance with 5ILCS 120/2c 2: collective negotiating matters between thepublic body and its employeesor their representatives, or deliberations conceming salaryschedules for one or more classes of employees.
Page 2 of3SMRLD 4/8/2014
-V
Discussions involved AFSCME union contract negotiations.
September 11, 2012 7:00 P.M. 2145 Johnson Road, Granite City, IL 62040EXECUTIVE SESSION
Closedsessionin accordance with 5ILCS 120/2c 2: collective negotiating.isaatters between thepublic body and its employees or their representatives, or dehberations aonceming salaryschedules for one or more classes of employees.
Discussions involved AFSCME union co-ntract negotiations.
X CmRon Selph
Board of Trustees President
V .
Mary Jo Akeman
Board of Trustees Secretary
Page 3 of 3SMRLD 4/8/2014