SUMMARY OF CORRESPONDENCE TO BE PRESENTED ... · Web viewMembership: Financial members as determined by constitution. Comment: This committee needs to operate independently of Council

GENERAL MANAGER'S REPORT FOR ANNUAL ELECTIONS OF MAYOR, DELEGATES AND COMMITTEES

The Mayor & CouncillorsWeddin Shire CouncilGRENFELL NSW 2810

Dear Councillors

1. Order of Business

In accordance with the Local Government Act, the election by Councillors of the Mayor (and Deputy Mayor) is to be held during the month of September. Appointments of delegates and committee members are also usually made at this time.

Rather than defer these elections until after the correspondence is handled, it is considered preferable that they be the first items of business.

RECOMMENDATION: It is recommended that standing orders be suspended, and the General Manager’s Report for Annual Elections of Mayor, Delegates and Committees be here dealt with.

2. General

Information to assist Councillors is as follows:- the former Mayor retains his role until a successor is elected, and he may preside at the

meeting until this time; it is suggested that the first item of business after determining the method of voting, be the

election of the Mayor; the Mayoral Allowance has been fixed at $19,035 pa (Councillor $8,715 pa) for 2007/2008. the General Manager (or the person appointed by the General Manager) is the Returning

Officer (as nominated in the Act): I hereby appoint the Acting General Manager Glenn Carroll.

a nomination is to be made in writing by two or more Councillors (one of whom may be the nominee): suitable forms have been forwarded with the Business Paper;

the nominee must indicate his consent to the nomination in writing; nominations should be handed to the Returning Officer before the meeting commences; where only one Councillor is nominated, the Councillor is elected; where there is more than one candidate the election is to proceed by ballot; the Council must resolve that the election proceed by either preferential ballot, ordinary ballot

or open voting; the election procedure for the Deputy Mayor is the same as for the Mayor.

RECOMMENDATION: that the elections for Mayor and Deputy Mayor be determined by Ordinary ballot as usual and other elections by open voting.

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3. Election of Mayor:

The written nominations are dealt with as above.

4. Election of Deputy Mayor:

The written nominations are dealt with as above.

5. Election of Delegates:

Under the Local Government Act Council may only delegate to the General Manager. Where a staff member* is to be selected as a delegate, the appointment should be for the “General Manager or delegate(s)”.

I have given recommendations on the presumption that delegates will remain the same, however changes may be made if desired.

(a) Central Tablelands County Council (Central Tablelands Water):

Delegates: Clrs McClelland, HindeComment: These delegates were elected in March 2004 until September 2008, and do not

require reappointment.

(b) Lachlan Valley Noxious Plants Advisory CommitteeDelegate: Clr HallsComment: Meets twice a year, with other Councils and some Government Authorities.

RECOMMENDATION:It is recommended that the delegate as listed be reappointed.

(c) District Bushfire Management Committee:

Delegates: Clr Simpson, General Manager (Director Engineering*)Comment: Established by Rural Fire Service. Meets twice a year with representatives of

Rural Lands Protection Board, Country Energy, SRA, Department Bushfire Services, NPWS, Department Land and Water Conservation, Weddin Bush Fire Service and other bodies. Representative Rural Fire Service acts as Executive Officer. Combined committee with Forbes, Parkes and Lachlan Councils.

RECOMMENDATION:It is recommended that the Council delegate as listed be reappointed with the General Manager (or his delegate) as the staff member.

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(d) Local Emergency Management Committee

Delegate: General Manager (Director of Engineering*)Comment: Established by State Emergency Management Committee. The Director

Engineering is appointed as the Local Emergency Management Officer and Chair of the LEMC.

RECOMMENDATION:It is recommended that the General Manager (or his delegate) be appointed as the LEMO and chair of the LEMC.

(e) Local Traffic Committee

Delegate: General Manager (Director Engineering*) (Clr Simpson - observer)Other members: Police, RTA, Local Member’s representative.Comment: Established by RTA. Meets as required, generally quarterly.

RECOMMENDATION:It is recommended that the General Manager (or his delegate) be appointed, and Clr Simpson be appointed as an observer.

(f) Lachlan Regional Transport Committee

Delegates: Clrs Simpson, D HughesComment: Meets quarterly on Saturdays at centres throughout the region.

Rail reopening is a priority.

RECOMMENDATION:It is recommended that the delegates as listed be reappointed.

(g) Weddin Landcare Committee

Delegate: Clr Grimm (alternative - Clr D Hughes)Comment: Meets as required.


(h) Grenfell Business Development Committee (previously Grenfell and District Development Organisation)

Delegate: NilComment: Council provides secretarial assistance through Economic

Development Officer. This was previously an incorporated body but is now a s355 committee of the Council. Delegates are no longer required.

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(i) NetWaste

Delegate: General Manager (Director Environmental Services*)Comment: Meets at venues around the region with other council

environmental officers.

RECOMMENDATION:It is recommended that the General Manager (or his delegate) be appointed.

(j) CENTROC (Central West Regional Organisation of Councils)

Delegates: Mayor, General Manager (alternate – Deputy Mayor)Comment: Meets quarterly. An important example of local government

cooperation.


(k) CENTROC Health Workforce Group (previously Lachlan Medical Workforce Group)

Delegates: Clrs Atchison, N HughesComment: Meets to discuss health and doctor related matters with health

personnel and other councils, usually bi-annually.


(l) CENTROC Weight of Loads Group

Delegates: General Manager (Director Engineering*), (alternate - Clr Halls)Comment: Usually attended by technical officer ie Director Engineering.

RECOMMENDATION:It is recommended that the General Manager ( or his delegate) be appointed and Clr Halls be Council’s alternate delegate.

(m) Mid Lachlan Alliance (Forbes, Parkes, Lachlan, Weddin)

Delegates: Mayor, Deputy Mayor and General Manager(alternates permissible).

Comment: Meets quarterly. This Alliance is potentially very important to Council.


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(n) South Western Alliance (Young, Temora, Cootamundra, Harden, Boorowa, Cowra, Crookwell Weddin)

Delegates: Mayor, General ManagerComment: This Alliance has disbanded and delegates now meet informally

twice a year.

(o) Lachlan CMA Local Government Reference Group

Delegate: Clr Niven, General Manager (Director Environmental Services*)Comment: Established by Lachlan Catchment Management Authority with

one elected and one technical representative. Meets 2 – 3 times per year.

RECOMMENDATION:It is recommended that the delegates as listed be reappointed with the General Manager (or his delegate) as the staff member.

6. Election of Committees (under Section 355 of Local Government Act)Council and community appointees to the following committees need to be determined.

(a) Preamble

For committees of which all the members are councillors, the Mayor has the right to attend as a member, and to chair if he so desires. This does not apply to committees with staff or community members.

Where staff membership* is applicable, the appointment should be for the General Manager (or delegate).

Recommendations have been given where possible on the presumption that Council appointees will remain the same, however changes may be made if desired.

(b) Council Property & Development Committee:

Structure: 5 councillors, one per ward.Current appointees: Clrs McClelland, Atchison, Taylor, N Hughes, Grimm.Comment: This committee covers all assets such as offices, residences,

library, depot etc.

RECOMMENDATION:It is recommended that the committee members as listed be reappointed with the ward co-councillors able to deputise.

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(c) Town Works Committee:

Structure: all councillors (4) from D and E wardsCurrent appointees: Clrs Simpson, Hinde, McClelland and AtchisonComment: Meets monthly to deal with Grenfell matters prior to the Council

Meeting. General Manager and Directors also attend.

RECOMMENDATION:It is recommended that the committee remain as listed.

(d) Manex (Management Executive) Committee:

Structure: Mayor, Deputy, General Manager and all Directors*Current appointees: Clr Simpson as Mayor, Clr N Hughes, General Manager and

Directors.Comment: Meets monthly to review the management plan, consider corporate

and organisational matters affecting all departments and advise Council where appropriate.

RECOMMENDATION:It is recommended that the committee members as listed be reappointed with the staff members appointed by the General Manager.

(e) Noxious Weeds Committee:

Structure: 1 representative from each rural ward (co-councillor to deputise), 1 delegate to Lachlan Valley Noxious Plant Advisory Committee, 1 representative Weddin Landcare Group.

Current appointees: Clrs Taylor, D Hughes and GrimmClr Halls and representative of Weddin Landcare Group.

Comment : Meets monthly. Director Engineering and Noxious Weeds Officer also attend.

RECOMMENDATION:It is recommended that the appointees remain as listed, including a representative from the Weddin Landcare Group.

(f) Bush Fire Local Matters Committee:

Structure: Mayor, 1 representative from each rural ward(co-councillor to deputise), General Manager, Director Engineering* and Rural Fire Service representative.

Current appointees: Clrs Simpson, D Hughes, Halls, and Grimm, General Manager, Director Engineering* and representative Rural Fire Services.

Comment: Meets as required to consider brigade requests and equipment allocations.

RECOMMENDATIONIt is recommended that the committee remain as listed with the staff member to be appointed by the General Manager.

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(g) Library Committee:

Structure: two councillors, two staff members* and three community representatives.

Current appointees: Clrs N Hughes and Atchison, Director Corporate Services*, Librarian*, Mr J Skelton, Mrs M Godfrey and Mrs S Mearns.

Nominations: Nominations have been received from Mr J Skelton, Mrs S Mearns and Mrs M Godfrey.

Comment: Working well.

RECOMMENDATION:It is recommended that the appointees to the Library Committee be Clr N Hughes and Clr Atchison and two staff members to be appointed by the General Manager with the community members currently appointed remain as listed.

(h) Information Technology Committee:

Structure: 3 councillors, 3 staff, 3 community representativesCurrent appointees: Clrs Simpson, Atchison, N Hughes

G Carroll*, M Foster* and Ms A Gault*.Messrs P Diprose, R Taylor.

Nominations: Nominations have been received from Messrs P Diprose, and R Taylor.

Comment: Meets as required to advise on the development of the Community Technology Centre. The CTC is now operating as a going concern. This committee has not met since 7 April 2006 and is no longer required.

RECOMMENDATION:It is recommended that the Information Technology Committee be dispensed with.

(i) Heritage Committee

Structure: 5 councillors (one from each ward), Heritage Advisor, General Manager (Director Environmental Services*)1 representative Historical Society3 community representatives

Current appointees: Clrs Simpson, McClelland, Taylor, N Hughes and GrimmHeritage Advisor, Director Environmental Services*1 representative Historical SocietyPam Livingstone, J Hetherington, C Lobb.

Nominations: Mrs P Livingstone, Mr J Hetherington.

RECOMMENDATION:It is recommended that the appointees for the Heritage Committee be:

Clrs Simpson, McClelland, Taylor, N Hughes and GrimmHeritage Advisor, General Manager (or delegate)1 representative Historical SocietyFurther, that the community members be appointed by Council.

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(j) Tourism Committee

Structure: 3 councillors, General Manager (TPO*), 3 community representatives, 1 village representative (optional)

Current Appointees: Clrs N Hughes, McClelland and Niven.TPO*, Mr J Hetherington, Mrs C Earl (resigned) and Mrs A Dixon (villages).

Nominations: Mrs L Eastaway, Mr J Hetherington, Mrs S Mearns.Comment: Meets every month or two.

RECOMMENDATION:It is recommended that that the appointees to the Tourism Committee be as follows:

Clrs N Hughes, McClelland, Niven and the General Manager (or delegate).

Further, that the community members be appointed by Council.

(k) Floodplain Committee:

Structure: 3 councillors, 3 staff* and 5 representativesCurrent appointees: Clrs Simpson, Niven, Atchison

General Manager, Director Environmental Services*, Director Engineering*.Representatives Catchment Management Board, State Emergency Service, Department Infrastructure Planning and Natural Resources (2), Grenfell Landcare Group.

Comment: Meets as required to review consultancy.

RECOMMENDATION:It is recommendation that committee members as listed be reappointed with the staff members to be appointed by the General Manager.

(l) Australia Day Committee:

Structure: 1 staff*, 5 representatives. Current appointees: Council – TPO*,

Community - representatives of Historical Society, CWA, Rotary Club, Lions Club, Cadets.

Comment: Meets as required to organise the annual Australia Day ceremony and activities.

RECOMMENDATION:It is recommended that that the committee remain as listed subject to confirmation of community nominees with the staff member to be appointed by the General Manager.

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(m) Occupational Health & Safety Committee:

Structure: 3 employer representatives, (as appointed by General Manager)

3 employee representatives.Staff appointees: M Martens, W Schneider, N Baker.Comment: Required by regulation. Meets quarterly or as required.

RECOMMENDATION:It is recommended that that the staff members be appointed by the General Manager and Clrs Hinde and D Hughes be appointed as observers.

(n) Award Restructuring Consultative Committee:

Structure: 1 employer representative (as appointed by General Manager)6 employee representatives (HABSA 1, LGEA 1, USU 3, IMM 1)

Comment: Required by Award. Meets 3-4 times per year.

RECOMMENDATION:It is recommended the employer representative be the General Manager (or delegate) and Clr Grimm be appointed as an observer.

(o) Economic Development Steering Committee

Structure: 2 councillors, 2 staff members*, 2 business representativesCurrent appointees: Clrs Simpson, N Hughes

General Manager and Director Corporate Services*Messrs P Moffitt and M Crutcher

Nominations: Messrs P Moffitt and M CrutcherComment: This committee is a peak committee which oversees Council’s

Economic Development Strategy including tourism, heritage and economic development matters. Inclusion of the EDO is warranted.

RECOMMENDATION:It is recommended that the appointees be the Mayor, Deputy Mayor and General Manager, and business representatives as listed with the General Manager to appoint the staff member.

(p) Grenfell Business Development Committee (GBDC) (formerly GDDO)

Structure: Previously an incorporated body with constitution.Membership: Financial members as determined by constitution.Comment: This committee needs to operate independently of Council if

business participation is to be encouraged. The previous constitution of the GDDO has been adopted as an interim constitution for the GBDC, except where this may conflict with the Local Government Act or a Council resolution.

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(q) New Motel Committee (subcommittee of GBDC, formerly GDDO)

Structure: 2 councillors, 2 staff*, 4 GDDO representativesPrevious appointees: Clrs Simpson and Hinde

Director Corporate Services* and Economic Development Officer*Messrs P Moffitt, W McSpadden, R Cawthorne, P Spedding.

Comment: This committee was formed in late 2004 and works with consultant P Pulley.

RECOMMENDATION:It is recommended that the council and GBDC representatives be reappointed with the staff members to be appointed by the General Manager.

(r) Grenfell Open Days/Trade Expo Committee (subcommittee of GBDC, formerly GDDO)

Structure: 3 staff*, 4 GDDO representativesPrevious appointees: Director Corporate Services*, Economic Development Officer*,

Tourism Promotions Officer.*Messrs P Moffitt, M Crutcher, T Galvin, Mrs J Myers

Comment: This committee was formed in 2005 and assists with the annual Open Days/Trade Expo. It is largely operational.

RECOMMENDATION:It is recommended that the GBDC representatives be reappointed with the staff members to be appointed by the General Manager.

(s) Lawson Festival Committee (formerly the Grenfell Henry Lawson Festival of Arts)

Structure: s.355 committee with separate constitution (adopted January 2006).Previous appointees: Nil by Council, not required.Comment: Operating as an independent committee under the approved

constitution.

7. Community Organisations as Section 355 Committees:

Previous committees: Quandialla Pool Committee Grenfell Historical Society Caragabal Rec. Ground CommitteeGrenfell Rotary Club (for Rotary Park, Rest Area)Iris FestivalCaragabal Water Supply committee.

New committees: Nil

RECOMMENDATION: it is recommended that the following community organisations be reappointed under Section 355 of the Local Government Act, to act as Council’s agents for the general purposes as stated:i) Quandialla Pool Committee - to operate, manage and maintain the Quandialla

Swimming Pool;ii) Grenfell Historical Society - to operate, manage and maintain the Grenfell Museum;iii) Caragabal Recreation Ground Committee - to manage and maintain the Caragabal

Recreation Ground.

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iv) Grenfell Rotary Club - to assist with the provision and maintenance equipment and facilities at Rotary Park and the Grafton Street Rest Area;

v) Iris Festival - to prepare and maintain iris gardens at approved locations in Grenfell.vi) Caragabal Water Supply Committee - to provide raw water supply for garden use to

residents of Caragabal.

8. Nomination of Voluntary Workers:

RECOMMENDATION: it is recommended that the following individuals, or members of the following organisations, be authorised as voluntary workers for approved projects and Council’s insurance policies be so noted:

M McDonald (Caragabal)Mr A Stien (Iris Gardens)Iris Festival CommitteeCaragabal Tidy Village CommitteeGrenfell Tidy Towns CommitteeGreenethorpe Tidy Towns CommitteeQuandialla Tidy Towns CommitteeBimbi Tidy Towns CommitteeQuandialla Progress AssociationGreenethorpe Hall CommitteeEndemic Garden CommitteeQuandialla Pool CommitteeGrenfell Historical SocietyCaragabal Recreation Ground CommitteeGrenfell Rotary ClubGrenfell Lions ClubCaragabal Promotions GroupGrenfell Urban Landcare GroupFriends of Grenfell LibraryMens Shed Committee.

9. Conclusion

RECOMMENDATION: it is recommended that standing orders be resumed.

T V LOBBGENERAL MANAGER

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QUESTIONS FROM THE PUBLIC

Council has resolved that a ten minute “question time” be allowed at the beginning of each meeting, where members of the public can put their concerns before Council for discussion on the following basis:

Requests to speak to be submitted in writing at least ten (10) days prior to the meeting. Requests to be accompanied by a copy of any questions. Each speaker to be allowed three minutes.

The following requests have been received:-

Nil

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SUMMARY OF CORRESPONDENCE TO BE PRESENTED TO THE ORDINARY MEETING OF THE WEDDIN SHIRE COUNCIL HELD, 20 SEPTEMBER 2007.

SECTION A - Matters for information

1. LGSA, A3.9.1: Forwarding Weekly Circulars numbered 32/2007, 33/2007, 34/2007, 35/2007 and 36/2007.

Note: Councillors may obtain copies of selected items from the Secretary.

2. NSW Local Government Grants Commission, G2.50: Advising that the NSW Minister for Local Government, the Hon Paul Lynch MP and the Commonwealth Minister for Local Government, Territories and Roads, the Hon Jim Lloyd MP, have approved the Grants Commission’s recommendations for the 2007-08 financial assistance grants.

The 2007-08 estimated entitlement for Council consists of two components:

1. a general purpose component of $1,153,8232. a local roads component of $ 736,543

Total grant $1,890,366

Referred to Director Engineering

3. Shires Association of NSW, E3.8.1: Writing to advise you that the new date for our Drought Relief Crisis Summit, previously postponed from 10 August is now Tuesday, 25 September 2007 in the Coventry Room at the Parkes Shire Cultural Centre.

I have invited all Mayors and General Managers from the region, along with representatives from all levels of Federal and State Governments and Oppositions, rural support agencies and groups, and regional representatives of the Rural Lands Protection Boards.

4. Department Environment and Conservation NSW, S1.1.1: Concerning correspondence received from Weddin Shire Council regarding works proposed at the Grenfell Sewerage Treatment Plant and changes to environment protection licence 1732 proposed by the DECC.

The DECC considers that the proposed works to be undertaken at the site will improve compliance with the conditions of licence 1732.

It is assumed that Council is supportive of the proposed changes. As such notice 1074745 has been issued and is attached.

5. Department of Transport and Regional Services, C1.6.7/T4.5.8: Funding agreement variation for the Weddin Community Hub project.

Please find attached a copy of the executed Funding Agreement Variation of 24 August 2007 for your records.

Referred to Director Corporate Services

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6. Electoral Commission NSW, C2.1.4: Concerning ward boundaries. I have been advised that your Council has commenced the process of altering its ward boundaries in connection with the September 2008 Local Government elections. There is a two step process in terms of you advising the New South Wales Electoral Commission (NSWEC) of ward boundaries.

Step 1: Consultation with the NSWECStep 2: Advise NSWEC of wards

The NSWEC requires all final ward alteration reports by no later than the 31 December 2007 to allow the AEC sufficient time to code the changes into their enrolment system.

7. Department Ageing, Disability and Home Care, C1.4.15: Advising the NSW Department of Ageing, Disability and Home Care (DADHC) invites you to participate in NSW Seniors Week 2008.

Next year NSW Seniors Week will be held from 6-13 April and will again be celebrated with the theme “Live Life” celebrating 50 years.

DADHC will be coordinating and promoting various events during NSW Seniors Week 2008.

Your organisation can be involved in NSW Seniors Week by conducting an activity or offering a special deal to seniors. DADHC will then promote your activity.

8. Greater Western Area Health Service, H1.7.10: A new direction for GWAHS: Health Service Strategic Plan – Toward 2010. Providing a copy of the inaugural Strategic Plan for the Greater Western Area Health Service.

The Plan focuses on the people for whom we provide services – our communities and patients. It outlines the important results that we hope to achieve and provides an overview of the directions for the service for the future.

The Greater Western Area Health Service cannot deliver health services in isolation. The Plan recognises that our success occurs in partnership with other health and welfare services and the community.

A New Direction for GWAHS: Health Service Strategic Plan – Toward 2010 can be accessed and downloaded at www.gwahs.health.nsw.gov.au.

9. The Funeral Directors’ Association of NSW Ltd, P2.2.1: Advising the Association is concerned about the lack of consistency in the application of the Occupational Health and Safety Regulation 2001 as it applies to cemeteries throughout the State.

Section 10 of the Occupational Health and Safety Act requires all employers to assess the risk of harm to the health or safety of any employee of the employer or any other person legally at the employer’s place of work or both.

The Regulations require the controller of premises to do certain things such as identify hazards, assess risks, eliminate and control risks, review risk assessment and control measures.

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http://www.gwahs.health.nsw.gov.au/

Workcover has advised that as cemeteries are obviously places of work for funeral directors they must conform to these requirements. It is understood that most cemeteries, rightly so, are requiring risk assessments from funeral directors using council’s cemeteries.

However, Clause 35 of the Regulations places an identical obligation on the controller of premises which is the council at which a funeral takes place.

Therefore there is an obligation by law for councils to provide funeral directors who use their cemeteries with a risk assessment of their premises.

If council is the controller of a cemetery in its area it would be appreciated if consideration could be given to implementing risk assessments for funeral directors who conduct funerals at their premises, as required by Clause 38.


10. NSW Scientific Committee, A2.14: Advising the Scientific Committee, established by the Threatened Species Conservation Act, has made a Preliminary Determination to support a proposal to list Sloane’s Froglet Crinia Sloanei Littlejohn 1958 as a Vulnerable Species in Part 1 of Schedule 2 of the Act.

A copy of the Determination, which contains the reasons for the determination is attached.

On the internet www.nationalparks.nsw.gov.au or from National Parks and Wildlife Service Area Offices and Visitor Centres.

11. Telstra, U1.2.2: Thanking you for your correspondence dated 28 August 2007 regarding the proposed removal of the payphone in your Council area.

Your request has been forwarded to the Payphone Provisioning Manager.

We will advise you of the outcome once all submissions have been received.

12. The Hon John Cobb, Federal Member for Parkes, U1.2.2: Thanking you for your recent correspondence enclosing the letter addressed to Telstra regarding the need to retain the Main Street payphone in Grenfell.

I have also made representations on your behalf urging Telstra to reconsider their decision.

As soon as I receive a response I will contact you again.

13. The Hon John Cobb, Federal Member for Parkes, C1.4.1: Writing to acknowledge and thank you for your letter received by my office on 15 August 2007 concerning Australia Post declining your request to have a commemorative stamp produced for the 50 th Henry Lawson Festival.

The matters you have raised come within the responsibility of the Hon Helen Coonan; Minister for Communications, Information Technology and Arts, I have forwarded a copy of your correspondence to her for attention and consideration.

Thank you for bringing this matter to my attention.

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http://www.nationalparks.nsw.gov.au/

14. Katrina Hodgkinson MP, State Member for Burrinjuck, A3.19.2: Thanking Council for the recent letter in which Council expressed their concerns about the exterior condition of the Grenfell Ambulance Station and the Grenfell Hospital.

I have made representations on Council’s behalf to the Minister for Health, the Hon R Meagher MP.

I shall write to you again when I receive a reply from the Minister.

15. Terry Carroll, R2.10.093: Advising Martins Lane was graded a couple of weeks ago without water being applied – result – a dust bowl.

On Monday August 20 following light rain, it was turned into a quagmire on some sections.

Should we receive further rain in the near future, I am afraid it will not be trafficable.

Would you please investigate and carry out necessary works.


16. Keith Muldoon, T3.4.6: Requesting that a sign be erected at the driver reviver to indicate that it is not a toilet and that a prominent sign be erected at the public toilets to indicate that is what it is.


17. Grenfell Neighbourhood Watch, T4.3.13: Extending to your Council and the huge amount of volunteers, our sincere appreciation for the effort that was put into the recent “Spirit of the Bush” concert. At a time when something was needed to galvanise our community together, this event proved to be the right catalyst.

Once again, many thanks for a fantastic effort.

18. Anglican Women’s Association, T4.3.13: Extending their congratulations to you on the success of the Spirit of the Bush Concert which we unanimously agree can be largely attributed to the tremendous organising effort of your committee.

We would like to thank you for allowing us to participate in this fabulous event as volunteers with the Holy Trinity Parish. We are proud to have contributed to something which not only fulfilled the goal of lifting the spirits of people in the region but has also helped highlight to other Australians what a wonderful community Grenfell really is.

19. Uniting Church of Australia, T4.3.13: On behalf of the Uniting Church, I would like to thank the Weddin Shire Council, for allowing us to be part of the “Spirit of the Bush” concert. It was a great event, well organised, and as well we received a share of the monies.

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20. RTA, R2.11.7: Writing in regard to Council requesting the RTA to fund the construction and upgrade of the side track (estimated at $69,090) around Bimbi Bridge.

Council has already recently been given approval for the Bimbi Bridge replacement project under the Timber Bridge Partnership Program.

There is no other additional RTA funding available.


21. Office of the Minister for Roads, P2.10.5.3.6: Thanking you for your letter regarding the conditional registration of All Terrain Vehicles for weed spraying.

All terrain vehicles, more commonly known as ATVs or quad bikes, are designed specifically for off-road use and do not comply with Australian Design Rules.

Weed spraying operations are primarily on the road related areas or verge between the drain and fences at the limit of the road reserve.

To assist local authorities in weed control management, the RTA has developed a new set of conditions for such operations.

The RTA will continue to monitor the use of ATVs, and the situations in which they can be safely used.


22. Clare Park Pty Ltd, U1.7.4: Writing to express my appreciation over Council’s decision to relinquish any supposed claim it may have had over the bore at Wirega.

Confirmation from each Government Department that the ownership of the bore is that of Clare Park Pty Ltd has now been received.

I ask that you relay my gratitude to those Councillors who showed that ethics and common decency still apply.

Please do not hesitate to contact myself should Council require water from the bore.

23. The Weddin Mountain Muster, C1.4.13: Advising because of the uncertainty of the Equine Influenza outbreak the Committee has decided to cancel the event for 2007.

We appreciate your time and effort to assist us with this event.


24. Grenfell Branch, Country Women’s Association, C1.1.3: On behalf of our President and members of the Grenfell Branch of Country Women’s Association, I would like to thank the Weddin Shire Council very much for the rates refund donation of $268.64. Please pass on our sincere thanks to Council.

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SECTION B - Matters referred to Committees

25. Jack Grogan, T3.6.3: I am writing to you in relation to the proposed relocation of the Grenfell Taxi Rank.

Copy forwarded to Councillors

Referred to Director Engineering (TWC)

26. Nigel and Jenny Smith, T3.6.3: Advising I was surprised to read in today’s Grenfell Record that the Taxi Rank is to be re-located to an area adjacent to the pedestrian crossing in Main Street.



27. TJ Pickwell, R2.12.2: Advising I do not believe you have understood the first paragraph of my letter as to inefficiencies that I can see that explain the exorbitant cost you require to kerb and gutter one side of a street.



28. Grenfell Historical Society, P2.3.4: Advising we have been having trouble with leaks in the museum roof during heavy rains. This is causing major concern, not only as displays are getting wet but also mould may be forming in the roof space. We would like Council to conduct a thorough inspection of the roof and also the interior ceiling panels.

Referred to Director Environmental Services (TWC)

29. Grenfell Rugby Club, C1.2.4: Advising the Rugby Club at its last general meeting discussed the problems we have in maintaining the playing surface of Bembrick field. Our tractor/slasher is out of commission until we can obtain the necessary parts.

The Rugby Club would be grateful if Council could undertake this task say once or twice over the next few weeks to ensure an aesthetic appearance.


30. ARTC, T3.5.6: Referring to your letter in relation to your request to remove a shipping container from our property at Grenfell.

We wish to inform you that we have no objections to you removing the container.


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31. Naomi Steinhardt, E3.5.2: Advising I would like permission to plant 3 or 4 suitable trees eg Bottlebrushes, on the footpath in front of our house, 15 Forbes Street, for suitable shade.

If permission is granted, please inform us of regulations required to do so.


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SECTION C - Matters with recommendations.

32. Gunyah Craft Shop Inc, C1.1.3: Applying for a rates reimbursement as we are a charitable organisation.

RECOMMENDATION: that a contribution be approved in accordance with Council policy.

33. Grenfell Cubs/Scouts Support Group, S1.4.7: Writing on behalf of Grenfell Scouts, Cubs, Brownies and Guides in regard to the recent account we received for sewage charges. The toilets do not get used excessively and we feel that this does not justify the bill we have received.

We are a small group who work hard to fundraise to help support the young people of our community.

Your help and consideration regarding this matter would be appreciated.

RECOMMENDATION: that a contribution be approved in accordance with Council policy.

34. The Hon Dr Sharman Stone MP, E3.8.1: Enclosing for your information, and the information of your constituents, details about the Australian Government’s Drought Force Programme.

Drought Force helps both drought-affected farms with their workforce needs by allowing unemployed rural workers with income support while they work on the drought affected farm.

People receiving income support who work 30 hours or more a week on a Drought Force activity will not have to look for other work while participating in the programme, and will receive an extra $20.80 a fortnight and up to $1,600 in training credits.

To qualify to be a Drought Force activity, properties need to be in areas declared as Exceptional Circumstances (EC), or in other areas eligible for Australian Government drought assistance.

RECOMMENDATION: that the Drought Force Programme be advertised for residents information.

20

SECTION D - Matters for determination or consideration.

35. RTA, R2.11.7: Advising approval is given for the Bimbi Bridge, over Burrangong Creek, replacement project (South West of Grenfell, on MR398), with the RTA’s agreed share of funding for the project (including approaches) being estimated at $514,000, of which $242,000 is available in the current 2007/2008 financial year and the remaining $272,000 being available in the 2008/2009 financial year.

Funding is being provided on a 50:50 basis with Council and is based on a new bridge, 45.0m in length, with a carriageway width of 8.0m, and includes its immediate approaches.


36. RTA, A3.6.24: Advising the RTA’s records indicate that your organisation is currently prequalified under the RTA’s Prequalification Scheme for Construction Industry and ITS Contractors. The scheme was for three years and contractors were to reapply at the end of this period to renew their prequalification.

The prequalification scheme has been revised to include additional categories for roadworks up to $80M (R80) and bridgeworks up to $40M (B40).

The new scheme will be introduced from 1 January 2008. Applications for prequalification under the new scheme are now invited.

From 1 January 2008 all prequalification held under the existing scheme will lapse and only those contractors prequalified under the new scheme will be eligible to tender for RTA works requiring prequalification.


37. NSW Rural Fire Service, E1.3.1: Advising at the last Service Agreement Liaison Committee meeting discussion took place on work load issues for Rural Fire Service staff and the ability to provide sufficient service to the community and volunteers.



38. Forbes Shire Council, C2.9.5: Advising Forbes Shire Council wishes to extend an invitation to your Mayor, General Manager and Tourism Manager to attend a morning tea at the 22nd National Campervan and Motorhome Rally to be held in Forbes.

The occasion will provide an opportunity to meet the Board of Directors of the Campervan and Motorhome Club of Australia (CMCA).

At the completion of the morning tea a tour of the complex inspecting same of the 1100 plus vehicles on display will be undertaken.

21

39. Lachlan Regional Transport Committee, T3.5.2: Forwarding a copy of the Business Paper for the meeting held in Dubbo on 11 August 2007.

One of the major issues was the endorsement of the concept of the “inland rail route” as a proposal to reduce heavy road freight, Melbourne to Brisbane.

On an invitation from Council a member of the executive would be happy to address a Council meeting explaining the detail of the beneficial implications for local transport to be expected on the completion of the railway line, regardless of how far away from the proposed route the community lies. Enclosed is a “Petition” which the August meeting also endorsed and it is requested that Council support same.

The next meeting is proposed to be held in Molong on 10 November 2007.

Copies forwarded to delegates

40. CENTROC, C2.7.24: Forwarding a copy of the report to the Minister from the Central West Independent Review Panel.


Reported in Acting General Manager’s report.

22

SUMMARY OF LATE CORRESPONDENCE TO BE PRESENTED TO THE ORDINARY MEETING OF THE WEDDIN SHIRE COUNCIL HELD 20 SEPTEMBER 2007.

41. Telstra, U1.2.2: Thanking you for your correspondence dated 31 August 2007 regarding the proposed removal of payphone at Grenfell.

Your request has been forwarded to the Payphone Provisioning Manager who will handle the reassessment.

We will advise you of the outcome once all submissions have been received from the Council and members of the community.

42. Grenfell Branch, Country Women’s Association, T3.6.3: Advising that at our last meeting we discussed the proposal to move the taxi stand.


43. Various Councils, C2.9.1: Advising the results of their Mayoral elections as follows:-

Council Mayor DeputyCootamundra Shire Clr Paul Braybrooks Clr Doug PhillipsParkes Shire Council Clr Robert Wilson OAM Clr Ken KeithCabonne Council Clr John Farr Clr Kevin DuffyJunee Shire Council Clr Lola Cummins Clr Norm BrayOrange City Council Clr John Davis Clr Pam RyanBland Shire Council Clr David Bolte Clr Tony Lord

44. Grenfell PAH & I Association, S1.4.7: In reference to sewerage charges valued at $1,457.00. As the PAH & I Association is a none profit organisation, would we qualify for a discount in regards to this account.

RECOMMENDATION: that a contribution be approved in accordance with Council Policy.

45. W McSpadden, T4.5.1: Advising the latest census figures for Weddin Shire show a sharp decline of population for 20-34 age group, which is a concern for the future of Grenfell.


RECOMMENDATION: that the letter be referred to the Grenfell Business Development Committee (GBDC) for their consideration.

46. CENTROC, E3.8.1/C2.7.3: Forwarding the submission that we took down to Malcolm Turnbull.


23

MAYORAL MINUTE

18 September 2007

CouncillorsWeddin Shire CouncilCamp StreetGRENFELL NSW 2810

Councillors

There is a need to wind up the Central Rural Fire Brigade bushfire food fund as it no longer has an effective role.

It is suggested that quotations be obtained for the supply of two (2) specialised trailer type cool rooms for storage and distribution of food during bushfires which will comply with Occupational Health and Safety standards. The cool rooms would be used exclusively by the fire fighters and emergency workers. The cool rooms should be ordered and owned outright by the Weddin Shire Council and stored in Grenfell in the new Council Depot.

It is also suggested that the cool rooms cost be paid by Weddin Shire Council who will be fully recompensed by drawing down the Central Rural Fire Brigade food fund. In doing so this would wind up the Central Brigade operations completely.

This plan has been endorsed by every group captain and by the MLA fire team at Forbes. It has the support of the past chairman, Mr Ed Livingstone and the present incumbent chairman.

RECOMMENDATION:That Council obtain quotations for the supply of two (2) specialised trailer type cool rooms with Council to be fully reimbursed from the Central Rural Fire Brigade bushfire food fund upon purchase of the trailers.

CLR MA SIMPSONMAYOR

1

GENERAL MANAGER’S REPORT TO COUNCIL

13 September 2007

The Mayor and CouncillorsWeddin Shire CouncilGRENFELL NSW 2810

Dear Councillors

I wish to report as follows: -

1. Address by Country Energy, C2.8.1

Council resolved at its May meeting to invite representatives of Country Energy to give a presentation prior to the September meeting.

The representatives will be:-

Chas McPhail, Regional General Manager – Central WesternJoanne Elms, Manager Community RelationsJohn Dowler, Manager Business PerformancePeter Cady, Manager Operations, Planning and Customer ConnectionMichael Flannery, Regional Safety CoordinatorGarry Simpson, Area Manager CentralCathy Morgan, Personal Assistant to Regional General Manager

The address will commence at 4.00 pm and is anticipated to take about 30 minutes.

For Information

2. Annual Returns of Disclosure of Interest, C2.2.2

Earlier reports refer.

Completed returns for 2006/2007 have been received from:

Clrs McClelland, Atchison, N Hughes, Halls, D Hughes, Taylor, Niven, Simpson, Hinde and Grimm.Messrs T Lobb, W Twohill, G Carroll, R Roach, C Earl and C Slade.

All returns are due by 30 September 2007, following which they are available for inspection by the public.

For Information

3. Mayoral Round Table, C2.7.9

The Mayor and General Manager attended a Mayoral Round Table at Young on 20 August 2007, with representatives of other councils located between Parkes, Gundagai and Goulburn.

The meeting was addressed by Hon Ian Macdonald MLC, Minister for Primary Industries, Energy, Mineral Resources and State Development, on the following matters:-

1


the report from the Central West Rural Planning Panel should be released shortly and will promote a more flexible system.

assistance for drought affected landowners totals $325 million to date, Country Week will continue to be supported, moratoria on GM crops expire shortly in NSW, Victoria and South Australia, with

plantings likely to be approved in the latter two states.

Mr Macdonald then handed over to Hon Mick Veitch MLC, Deputy Government Whip and Duty MLC for Burrinjuck, who will coordinate the meetings in future.

For Information

4. CENTROC Membership, C2.7.3

Following my report (Item 7) to Council’s June 2007 meeting, Council resolved to renew membership of CENTROC at an overall cost of $7,151.

An invoice for membership has since been received which includes an additional amount of $3,468 for Council’s contribution towards the Bells Line Expressway Group.

Council has previously supported this project.

RECOMMENDATION:It is recommended that the 2007/2008 contribution of $3,468 towards the Bells Line Expressway Group be approved.

5. Drought Relief Concert, T4.3.13

Council’s expenditure on the concert totalled $22,320. A claim for full or partial reimbursement has been submitted to the promoter who recently advised the claim has been approved and will be paid.

An estimate of the financial position is as follows:-

Total Expenditure $22,320Less contributions from - DPI $2,500

- catering $3,680- bar $2,746- promoter $13,394

Net Cost to Council 0

The final meeting of the community committee was held on Friday, 17 August 2007 and the distribution of the proceeds was finalised with each stall receiving $817.77

For Information

2


6. Australia Day Awards, C1.5.2

For many years Council has presented a number of awards at the annual Australia Day ceremony.

Nominations will be invited during November, and reported to the December Meeting. Selection of the winners can be by the usual committee of Mayor, Deputy Mayor and General Manager, unless otherwise decided.

RECOMMENDATION: It is recommended that:i) nominations be invited for the annual awardsii) winners be selected by the usual committee of the Mayor, Deputy Mayor and

General Manager.

7. Christmas Arrangements, P1.5.1

a) The Christmas Function for Councillors, staff and partners in recent years has been held in late November to precede a general RDO for staff.

The corresponding date this year would be 22 November 2007. This is moving further away from Christmas and it may be preferable to defer for a fortnight, to 6 th

December 2007.

Last year’s function was held at the Bowling Club so this year’s will be at the Country Club by rotation.

RECOMMENDATION: It is recommended that a combined Christmas Function be held on 6 December 2007 at the Country Club.

b) Council’s offices are normally closed over the Christmas-New Year Period, with office staff granted leave-in-lieu for overtime worked during the year. These days would be 27, 28 and 31 December 2007.

It is considered that the office should also be closed on Christmas Eve rather than open just for Monday. Affected staff will be able to take this additional day as leave.

RECOMMENDATION: It is recommended that the Council offices be closed from 24-31 December 2007 (inclusive) and office staff be granted 3 days special leave in lieu of overtime worked.

8. Replacement of Chairs, A3.16.11

Previous reports refer.

Quotations for chairs were sought from all previous tenderers as well as all Government Contract suppliers. A preference for timber framed chairs was stated.

Offers for twelve chairs were received from six suppliers. Only two chairs had timber frames, the better being the “Vangelous” chair previously examined. This chair was very comfortable but parts support was uncertain.

3


To suit the Council Chambers, black frames were preferred over chrome, with the best option being the “Montana” offered by Connelly’s at Young for $8,019 plus delivery. The chairs have a five year warranty and full parts support through the supplier.

A sample “Montana” chair was examined and an order for them has subsequently been placed.

For Information

9. Rural and Regional Taskforce, C2.9.1

On the 23 August 2007 the Mayor and General Manager attended a meeting of councils around the region with the Rural and Regional Taskforce which comprised:

Dr Col Gellatly (chair)Hon Richard Torbay, MLAMr Steve Whan, MLA

The main subjects were nominated as infrastructure, education and training, economic development and health. Specific matters which arose were:-

support for Bells Line Expressway, need for improved broadband, need for rural public transport, rail line closures, need to entice industry from Sydney, skills shortage zoned taxation (a CENTROC proposal), decentralisation, drought impact, water allocations, centralisation of health services, increasing demands for health, need for a better relationship with the State Government.

Members of the Taskforce appeared keen to be effective but the outcome of their tour will not be known for several months.

For Information

T V LOBBGENERAL MANAGER

4

THE ACTING GENERAL MANAGER’S REPORT TO COUNCIL

13 September 2007

The Mayor and CouncillorsWeddin Shire CouncilGRENFELL NSW 2810

Dear Councillors


1. Strategic Alliance Conference,

The 2007 Strategic Alliance Conference “Building Capacity through Collaboration and Commitment” was held in Sydney on Monday 27 August 2007 and Council was represented by the Mayor and Acting General Manager.

Strategic Alliances are formal agreements between Councils to enter into arrangements to share resources to provide services to our communities in an efficient and cost effective manner. Weddin Shire is currently part of the Mid-Lachlan Alliance which includes Parkes, Forbes and Lachlan Shires and although it is only early days it is beginning to work very effectively.

The keynote address at the conference was delivered by the Minister for Local Government, the Hon Paul Lynch MP who quite categorically stated that there will be no forced amalgamations. This is excellent news for our shire as we are all well aware of the potential devastating effect an amalgamation would have on our local towns and communities.

However, while their will be no forced amalgamations the minister reiterated that the reform process in Local Government will continue which includes the formation and continuation of alliances. Weddin Shire has already been involved in the sharing of staff, policies, procedures and plant and equipment through the Alliance albeit on a minor scale at this stage as well as bulk purchasing through CENTROC.

We need to embrace the Strategic Alliance concept as it will not only allow us to allocate our financial and human resources in a cost effective manner to provide the required level of service to ratepayers it will also assist us to maintain our independence and survive in the long term.

For Information

2. CENTROC Meeting, C2.7.3

The CENTROC meeting was also held at Mudgee on Thursday 31 August 2007 and Council was again represented by the Mayor and Acting General Manager.

CENTROC is a body made up of thirteen Local Government Councils and two County Councils in the Central West area that agree to collaborate on matters of common interest. While Strategic Alliances are being formed to share resources particularly amongst neighbouring Councils, CENTROC is a very powerful lobby group which represents its members on issues such as health, planning and transport as well as being involved in staff training and bulk purchasing ie Electricity. There are 64 ROCs in Australia, 19 in NSW with CENTROC being one of these which has a population of 220,000 people alone.

1

THE ACTING GENERAL MANAGER’S REPORT TO COUNCIL

CENTROC is another body that Council needs to be involved in as it not only assists in providing benefits from a political point of view it is also saving Councils massive amounts of financial resources.

For Information

3. CENTROC Weight of Loads Group Meeting, C2.7.16

The CENTROC Weight of Loads Group meeting was held on Friday 31 August 2007 and Council was represented by the Mayor and Design Engineer Mr Ben Gibbons.

This group which is administered by CENTROC and is empowered under the Roads Act was formed to primarily ensure vehicles travelling on our roads were not over the allowable weight limit. Some Councils are now rethinking their membership of the group with a neighbouring Council recently formally withdrawing which will effectively increase the contributions of the remaining Councils.

If Councils are to be part of the group it is imperative that we get value for money and in this regard it was resolved at the meeting that Wellington Council conduct a cost/benefit analysis which will be presented to the next meeting for further consideration.

For Information

4. South West Alliance Meeting, C2.9.11

The Southwest Alliance group held their general meeting on Monday 3 September 2007 at Boorowa and Council was represented by the Mayor and Acting General Manager.

This Alliance is made up of Shires from Young, Cootamundra, Yass, Harden, Boorowa and others and although we are not formally aligned to this group we invariably attend these meetings to broaden or keep our options open in regard to resource sharing.

The meeting was preceded by a tour of Boorowa’s upgraded Main Street which certainly enhances the business area of town. The upgrade will encourage locals and visitors to shop in Boorowa with one local business already reporting a significant increase in their turnover.

The main topic on the agenda at the meeting was the Central West Rural Lands Inquiry Report. The NSW Government recently released this independent panel report into rural land use in the Central West which may be applied State wide. The report makes a number of recommendations which include:-

the retention of minium lot sizes which may be varied by Councils based on appropriate criteria,

the retention of existing rights to build new homes on rural land on subdivisions already approved,

the removal of concessional lot provisions on rural land,

The NSW Planning Minister Mr Frank Sartor has indicated he will seek detailed feedback from relevant departments before making a final decision on the recommendations.

For InformationGLENN CARROLLACTINGGENERAL MANAGER

2

THE DIRECTOR CORPORATE SERVICES’ ORDINARY REPORT

13 September 2007

The General ManagerWeddin Shire CouncilGRENFELL NSW 2810

Dear Sir


1. Statement of Bank Balances as at 31 August 2007:

Bank AccountWestpac $622,674.14

InvestmentsLGIS

Total Investments $5,500,000.00

CERTIFICATE OF RECONCILIATION

I certify that the Cashbook for each Bank Account has been reconciled with the appropriate Bank Statement as at 31 August 2007.

The investments shown above are made with the Local Government Investment Service. I certify that these investments have been made in accordance with the Local Government Act, 1993, the Regulations and Council's investment policies.

For Information

2. A Summary of Income For The Month of August follows:

Rates Receipts 647,066.96Accounts Receivable 59,026.13Government Grants 483,092.43Agency Collections 74,948.33Metal Recycling Income 7,573.50Interest on Investments -Other Income 21,936.52Total $1,293,643.87

For Information

1


3. Roads and Other Expenditure 2006/2007:

Following are the final figures as at 30 June 2007.

ITEM VOTE EXPENDITURE“A” Ward 337,838 192,611Gravel Resheeting “A” Ward 0 0

“B” Ward 216,784 158,880

Gravel Resheeting “B” Ward 0 0

“C” Ward 228,498 177,847

Gravel Resheeting “C” Ward 0 0

“D” & “E” Ward 111,237 136,319

Village Maintenance - Caragabal 6,277 6,277

Village Maintenance - Greenethorpe 11,472 10,540

Village Maintenance - Quandialla 0 0

Reconstruct Village Streets - Caragabal 621 0

Reconstruct Village Streets - Greenethorpe 16,000 0

Reconstruct Village Streets - Quandialla 711 0

Town Streets Construction 70,261 26,507

Kerb & Gutter Construction 63,519 0

Footpath Construction 24,000 0

Main Street Project 2,031 1,913Garbage Collection 47,000 45,758

Greenethorpe Collections 8,500 6,195

Trade Waste Collection 21,000 10,624

Tips Working Expenses 76,000 74,924

Noxious Plants 70,000 62,497

Parks & Gardens 142,500 146,062

Library Expenditure 103,589 87,343

Baths Income -24,000 19,918

Baths Expenditure 101,722 85,861

Caravan Park Income -32,500 35,187

Caravan Park Expenditure 56,669 58,663

2


RTA GRANT WORKSDESCRIPTION VOTE EXPENDITURE2006/07 State Roads (SH 6) Maintenance 181,091 181,0912006/07 National Roads (SH 17) Maintenance 118,928 118,9282006/07 State Road (SH6) Ordered Work 316,396 316,3962006/07 National Road (SH17) Ordered Work 342,984 342,9842006/07 Regional Roads Block Grant 380,445 309,6132006/2007 REPAIR Program MR237 380,000 380,0003 x 3 Program - MR 398 68,000 68,000

2005/2006 Rural Local Roads VOTE EXPENDITUREMaintenance General 240,891 231,040Reseals 81,000 70,509Caragabal - Quandialla 65,000 65,000Gambara Road 33,000 27,221Adelargo Road 33,000 45,756Nowlans Road 55,000 55,000Sandy Creek Road 27,000 7,500Bimbi - Quandialla 55,000 55,000Pinnacle Road 25,000 57,865Gravel Resheeting 66,000 66,000

Total 680,891 680,891

2006/2007 Rural Local Roads VOTE EXPENDITUREMaintenance general 250,163 189,450Reseals 81,000 81,000Caragabal - Quandialla 70,000 0Gambara Road 33,000 7,000Nowlans Road 55,000 42,477Sandy Creek Road 55,000 23,604Bimbi - Quandialla 55,000 14,804Pinnacle Road 36,000 46,885Gravel Resheeting 70,000 28,345

Total 705,163 433,565

2006/2007 Roads to Recovery VOTE EXPENDITUREGrenfell Reseals 62,000 62,000Quandialla Reseals 20,000 20,000Caragabal Reseals 10,000 10,000Greenethorpe Reseals 20,000 24,641Bimbi – Quandialla Road 90,000 90,000Caragabal – Quandialla Road 120,000 77,466Sandy Creek Road 80,000 117,893

Total 402,000 402,0002006-2009 Roads to Recovery – Supplementary Programme

VOTE EXPENDITURE

Caragabal – Quandialla Road 56,700 0Bimbi – Quandialla Road 56,700 0Tyagong Creek Road 18,307 12,185Sandy Creek Road 118,000 11,158Gambara Road 60,000 4,546Derribong Lane 40,000 5,456Ballendene Road 50,000 3,636

Total 399,707 36,981For Information

3


WARD EXPENDITURE AND CARRY-OVER WORKS 2007/2008Item 2006/2007

Vote2006/2007

ExpsSurplus Deficit 2007/2008

VoteCarry-

Over2007/2008

RevisedA" Ward(Rural Roads) 337,838 192,611 145,227 169,009 145,227 314,236Caragabal Village M&R 6,277 6,277 6,000 0 6,000Caragabal Village Reconstruction 621 0 621 0 621 621

B" Ward(Rural Roads) 216,784 158,880 57,904 169,009 57,904 226,913Greenethorpe Village M&R 11,472 10,540 932 6,000 932 6,932Greenethorpe Village Reconstruction 16,000 0 16,000 0 16,000 16,000

C"Ward(Rural Roads) 228,498 177,847 50,651 169,009 50,651 219,660Quandialla Village M&R 0 0 0 6,000 0 6,000Quandialla Village Reconstruction 711 0 711 0 711 711

D" & "E" Wards(Town Streets Etc) 111,237 136,319 25,082 151,662 -25,082 126,580

Towns Streets Construction 70,261 26,507 43,754 45,000 43,754 88,754

K & G Construction 63,519 0 63,519 30,000 63,519 93,519

Footpath Construction 24,000 0 24,000 12,000 24,000 36,000

Main Street Project 2,031 1,913 118 0 118 118

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4. Roads and Other Expenditure 2006/2007:

Following are the up to date figures as at 31 August 2007.

ITEM VOTE EXPENDITURE

“A” Ward 314,236 36,267

Gravel Resheeting “A” Ward 0 0

“B” Ward 226,913 40,965

Gravel Resheeting “B” Ward 0 0

“C” Ward 219,660 45,657

Gravel Resheeting “C” Ward 0 0

“D” & “E” Ward 126,580 22,211

Village Maintenance - Caragabal 6,000 1,201

Village Maintenance - Greenethorpe 6,932 1,454

Village Maintenance - Quandialla 6,000 785

Reconstruct Village Streets - Caragabal 621 0

Reconstruct Village Streets - Greenethorpe 16,000 0

Reconstruct Village Streets - Quandialla 711 0

Town Streets Construction 88,754 4,420

Kerb & Gutter Construction 93,519 0

Footpath Construction 36,000 0

Main Street Project 118 0

Garbage Collection 49,000 5,061

Greenethorpe Collections 8,500 824

Trade Waste Collection 22,000 1,907

Tips Working Expenses 80,000 11,352

Noxious Plants 72,000 9,359

Parks & Gardens 152,930 26,332

Library Expenditure 105,472 20,121

Baths Income -24,000 0

Baths Expenditure 106,327 0

Caravan Park Income -33,500 5,750

Caravan Park Expenditure 59,294 9,098

5


RTA GRANT WORKSDESCRIPTION VOTE EXPENDITURE2007/08 State Roads (SH 6) Maintenance 100,000 14,3582007/08 National Roads (SH 17) Maintenance 100,000 7,0482007/08 State Road (SH6) Ordered Work 308,081 2,6462007/08 National Road (SH17) Ordered Work 308,081 1,0422007/08 Regional Roads Block Grant 441,387 72,4862007/2008 REPAIR Program MR398 300,000 03 x 3 Program - MR 398 68,000 2,567

2006/2007 Rural Local Roads VOTE EXPENDITUREMaintenance general 250,163 189,450Reseals 81,000 81,000Caragabal - Quandialla 70,000 0Gambara Road 33,000 7,000Nowlans Road 55,000 42,477Sandy Creek Road 55,000 23,604Bimbi - Quandialla 55,000 14,804Pinnacle Road 36,000 46,885Gravel Resheeting 70,000 28,345

Total 705,163 433,565

2007/2008 Rural Local Roads VOTE EXPENDITUREMaintenance general 21,543 13,699Reseals 85,000 0Caragabal - Quandialla 97,000 62,631Gambara Road 46,000 0Nowlans Road 109,000 146Sandy Creek Road 186,000 0Bimbi - Quandialla 55,000 1,920Pinnacle Road 29,000 146Gravel Resheeting 108,000 0

Total 736,543 78,542

2007/2008 Roads to Recovery VOTE EXPENDITUREGrenfell Reseals 100,000 0Greenethorpe – Gambara Road 2 km 100,000 0Caragabal Reseals 10,000 0Greenethorpe Reseals 10,000 0Rural Roads Reseals 140,000 0Gerrybang Road Causeway 42,000 0

Total 402,000 0

2006 - 2009 Roads to Recovery – Supplementary Programme

VOTE EXPENDITURE

Caragabal – Quandialla Road 56,700 0Bimbi – Quandialla Road 56,700 0Tyagong Creek Road 18,307 12,185Sandy Creek Road 118,000 41,724Gambara Road 60,000 4,546Derribong Lane 40,000 5,456Ballendene Road 50,000 3,636

Total 399,707 67,547

For Information

6


5. Budget Review - 30 June 2007, A1.6

The budget review for the period ended 30 June 2007 is now presented for Council adoption.

The final result for the year showed a surplus of $291,615 which when compared to the original balanced budget is an excellent result. The result is also very good considering we have incurred additional expenditures in such areas as superannuation and public conveniences. The increased revenue was generated from areas such as Interest on Investments while there was also a saving in our Workers Compensation premium.

While we are monitoring our roads expenditure very closely further emphasis on income maximisation and expenditure control will ensure that budgets are obtained for income and adhered to for expenditure which will further strengthen our financial position.

It may be again prudent to transfer a portion Council’s unrestricted cash reserves (spare cash) to reserves to assist in funding future capital works. As Councillors are aware a Future Capital Projects account has been set up in Council’s internals reserves. There was a balance of $600,000 in this reserve at the beginning of the financial year. These monies were reallocated to the New Depot and Library upgrade to assist in funding these projects. A further $300,000 has been transferred to this reserve leaving a balance of $300,000 as at the 30 June 2007. As in past years a report on Council’s internal reserves position will be submitted to the November 2007 Council meeting for Councillors information.

It is imperative that Council continue to adopt a more strategic planned approach to our future capital projects which will ensure the projects are able to be funded from a specific source which will benefit Council financially in the long term. This is currently being demonstrated with a large part of the New Depot and Library funding sourced from the future capital projects account.

The Wards, Town Works and Gravel Resheeting carry over amounts are presented as a separate attachment culminating in a revised budget for 2007/2008.

Listed below is an updated list of the miscellaneous “carry over” works detailing uncompleted works as at 30 June 2007. Funding will be sourced from reserves when works are completed in 2007/2008.

List of Uncompleted Works as at 30 June 2007$

Administration Building Renovations 3,800 Grenfell Flood Study 36,227 Environmental Assistance (Septic Tanks) 23,496 Heritage Operations - George Street Plan 5,000 Caravan Park Reseal 8,479 Quandialla Pool Upgrade 6,384 O’Briens Hill Conservation Study 5,018 Sloanes Cottage Upgrade 9,274 Industrial Land 5,000 Medical Centre Improvements - Weddin Street 37,653 Museum Repairs 718 Stormwater Grant 25,598 Housing M & R 1,491 Caravan Park – Upgrade Facilities 1,851

7


AJ & MP Ray – Derribong Road Upgrade 8,000 Administration Building – Replace Air Conditioner 3,000 Consultancy Fee – Policy Formation 20,000 Council Chambers – Replace Chairs 10,000 Administration Building – Repair and Repaint 12,038 Administration Building – Renovate Meeting Room 4,000 Administration Building – Install Alarms, Emergency Lighting 15,000 OHS Officer – Shared 15,000 Town Planning – Prepare DCP 5,000 Lawn Cemetery Beam 15,000 Recycling – Upgrade Collection Points 3,000 Grenfell Swimming Pool Recycling Project 23,180 Quandialla Swimming Pool Recycling Project 17,650 Taylor Park Upgrade 15,000 Industrial Area – Contingency Survey 5,000 Industrial Area – Drainage Improvement 10,000

Total $350,857

Summary Carryover Works:

Ward and Town Works Expenditure 378,355Miscellaneous Works (as above) 350,857

Works reserves as at 30 June 2007 $729,212

RECOMMENDATION: that the budget review for the period ended 30 June 2007 be adopted and Council authorise the transfer of funds to and from reserves as presented.

6. Library Development Project P2.3.5

Reference is made to the August 2007 Council meeting whereby it was reported that the General Manager and Mr Alan Lindsay had been liaising with the architect to resolve a few small design issues.

These issues have been resolved and a further meeting was held with Mr Lindsay to finalise the plans and specifications.

Tenders are now being formally called the week commencing 10th September 2007.

Tenders will close Tuesday, 9 October 2007 with the tenders to be submitted to the October 2007 Council meeting for Council consideration.

It is anticipated work will commence prior to Christmas.For Information

8


7. Debt Recovery – Rates and Debtors, A1.7

Reference is made to the report to the August 2007 Council meeting advising of the status of debt recovery in regard to rates and debtors.

In regard to debtors it was reported last month that four (4) debtors had not responded to letters recently issued endeavouring to recover outstanding monies. Summarised below is an updated table detailing the current status:

Table 1:Debtors Result

PaidMade arrangements to payProperties to be soldReturned - address unknown

4 No response to dateTotal 4

Legal action will now continue for the four (4) debtors who have not responded. The process will begin with the issue of a statement of liquidated claim or a summons.

In regard to rates it was reported last month that legal action would commence for the 19 ratepayers that had not responded to letters issued. Summarised below is the current status after further investigation and action by the ratepayers concerned:

Table 2:Rates Result

6 Paid2 Made arrangements to pay- Pensioners – no further action- Referred to sale of land for overdue rates- Properties to be sold- Returned - address unknown

11 No response to dateTotal 19

The legal action process will continue for the eleven (11) ratepayers who did not respond to the statement of liquated claim or summons recently issued. Council will now obtain judgement on the debt and proceed with further legal action.

The debt recovery process to date has been very successful however having stated that our outstanding rates increased by 0.59% in the 2005/2006 financial year. The result for the 2006/2007 financial year will be known upon completion of the annual financial statements. It is critical that we continue with the process to ensure that our rates and annual charges outstanding percentage is reduced as it is one of the criteria that the department is using to asses our performance.

For Information

8. Preparation of Financial Reports, A1.6

9


In preparing the 2006/2007 Financial Reports Section 413(2)(c) of the Local Government Act 1993 requires Council to prepare a statement in the approved form as to its opinion on the general purpose financial reports.

The Statement basically states that the accounts have been prepared in accordance with the Australia Accounting Standards and present fairly Council’s financial position and operating result for the year.

RECOMMENDATION: That Council endorse the Mayor, Deputy Mayor, General Manager and Director of Corporate Services to sign the statement on Council’s behalf.

9. Country Week, T4.3.7

All attendees at Country Week which was held from 10th – 12th August 2007 at Rosehill Racecourse have reported that the event was very successful and certainly worth attending again next year.

It is estimated that 8,000 people attended Country Week with a total of 84 groups exhibiting.

The University of NSW conducted exit surveys of visitors. This information is not available at present and will be forwarded to participating Councils immediately it becomes available.

Council’s Economic Development Officer Mr Mike Foster is currently pursuing attendees who included:

Teachers Carpenters Dentist Nurses Refrigeration Mechanic Retirees Plumber Orthodontic Specialist Mechanic Primary School Teacher

Mr Foster will contact all attendees who registered their interest in Grenfell with a view to inviting them to attend our Open Days/Trade Expo.

For Information

10. Open Days/Trade Expo - Terms and Conditions, T4.3.7

The Weddin Shire Open Days/Trade Expo have been scheduled for 5-7 October 2007 and arrangements are well underway.

A meeting of the Open Days/Trade Expo sub-committee was held on 12 September 2007 with a further meeting to be held on 26 September 2007. A letter will be written to all local shire businesses explaining the Trade Expo concept with a public meeting to be convened at the Grenfell Bowling Club to also explain the concept.

10


To generate interest and enthusiasm local businesses are currently being visited by Council’s Economic Development/Tourism Officer to seek their participation particularly in regard to the Trade Expo. The action plan and itinerary for the days is currently being prepared and the promotional campaign is about to begin. The telephone commander system will again be set up in the Economic Development Officer’s Office which will be manned by volunteers to handle the expected influx of phone calls when the promotional campaign begins.

The budget for the Open Days/Trade Expo is $19,500 with $4,500 to be funded from internal reserves. These monies were a carryover from the 2006 campaign because of the previous grant monies received that were utilised to fund the expenses associated with previous campaigns.

The website is also currently being updated and this will allow people to download registration forms for submission. Registered participants will be eligible to obtain various benefits during the Open Days/Trade Expo and the terms and conditions have been forwarded separately, which will require endorsement from Council.

The Trade Expo is a relatively new innovation and as previously reported is designed to afford local business the opportunity to showcase the goods and services they have on offer. The Trade Expo will be held in conjunction with the Open Days and assist in ensuring the Open Days event is able to continue to maintain its relevance by helping to promote Grenfell and the Weddin Shire as a vibrant and progressive area which will encourage people and businesses to relocate to our area.

The event has in the past been an outstanding success and it is important to realise that we need to keep changing or fine tuning the event and incentives to ensure the Open Days/Trade Expo concepts remain effective and we continue to achieve our goals. While the focus will still be on increasing our population which will assist in maintaining our services and attracting new business which will create employment we will need to keep refocusing or targeting the type of people and businesses we are endeavouring to attract.

The recent development of new subdivisions in the shire have increased the need to increase the building industry capacity by attracting or targeting tradespeople particularly plumbers. Attached are additional incentives for tradespeople that have been developed and will need to be endorsed. This strategy is definitely working as can be evidenced by the relocation of two (2) electricians to Grenfell in the past two (2) years.

To assist these tradespeople obtain work when they relocate to the Weddin Shire, Council resolved at the February 2006 Council meeting to offer a $1,000 cash incentive to any registered participant of the Open Days who buys a block of land and builds a new dwelling which they reside in when it is completed. Although this offer has not yet been taken up it is certainly worthwhile persevering with.

This additional incentive not only achieves the key objective of increasing our population it also assists in ensuring the increase in the building industry capacity is sustainable in the long term.

RECOMMENDATION:i) that Council endorse the draft terms and conditions for the 2007 Weddin Shire

Open Days/Trade Expo.ii) that Council endorse the draft additional incentives for Tradespeople and the

construction of new residences for the 2007 Weddin Shire Open Days/Trade Expo.

11


11. Diesel and Alternative Fuel Grants Scheme, A3.20.3

As at 30 June 2007 $14,617 has been received in Diesel Fuel Rebate Grants. The scheme was introduced on 1 July 2000 as part of the Federal Government’s Tax reform package and will certainly assist in reducing Council’s fuel costs.

Council now claims the grant monies on an annual basis through our Business Activity Statement (BAS) in an attempt to gain efficiencies in the new taxation system.

For Information

12. 2006/2007 Financial Statements, A1.6

The 2006/2007 Financial Statements are currently in the process of being prepared and will be completed in due course.

As previously advised Council’s auditors Alan Morse and Co have indicated that they will conduct the audit on 10-12 October 2007. Following receipt of the auditor’s report a date has to be fixed for the presentation of the audited financial reports together with the auditor’s report to the public.

Public notice of this date must be given and the date fixed for the meeting must be at least seven days after advertising but not more than five weeks after the auditors reports are forwarded to Council.

It is anticipated a formal presentation of the accounts will be made by Council’s auditors at the November 2007 Council Meeting.

For Information

GLENN CARROLLDIRECTORCORPORATE SERVICES

12

THE DIRECTOR ENGINEERING ORDINARY REPORT

13 September 2007The General ManagerWeddin Shire CouncilGRENFELL NSW 2810

Dear Sir

I wish to report as follows:

1. Works Report (9 September 2007)

1.1 Classified Roads Maintenance

Routine maintenance has continued on a majority of classified roads during the month

MR236 - general maintenance- replace guide posts- replace warning signs

MR237 - general maintenance- replace guide posts- replace warning signs- sealed 1 km of construction- heavy patching has been carried out- pot hole patching has been carried out

MR239 - general maintenance- replace guard rail at railway crossing- remove rotten overhanging tree- pot hole patching has been carried out- replace guide posts

MR398 - general maintenance- remove fallen tree at Bimbi- replace guide posts- pot hole patching has been carried out

SH6 - general maintenance- pot hole patching has been carried out- replace warning signs

SH17 - general maintenance- pot hole patching has been carried out

1.2 Classified Roads Reconstruction

MR237 final trim has been carried out on 1.4 km of widening being the last of a 7.5 km programme of shoulder widening ending at New Forbes Road

1


1.3 Rural Local Roads ProgrammeGeneral maintenance has been carried out.

Widening of 2 kms of Sandy Creek Road has been constructed and sealed. Next 2 kms of Sandy Creek Road has had widening preparations started.

2 kms of Ballendene Road has had widening preparations started.

Sealed 1.6 kms of Caragabal – Quandialla Road. Widening to 7 metres wide for full length of road now completed.

1.4 Ward Activities

“A” - general maintenance- replaced warning signs- remove over hanging tree Bradfords Lane

“B” - general maintenance- replace warning signs- replace depth gauges

“C” - general maintenance- repaired large hole in Driftway Road- maintenance graded Arramagong Road, Hamptons Road and Martins Lane- Bimbi – Thuddungra Road shoulder grading has been carried out- table drain maintenance has been carried out- replace warning signs- repair large scour on Eualdrie Road- replace depth gauges

“D&E” - general maintenance- repair grate and pit on footpath outside Ryder’s and seal area- Nash Street – construction of drainage lids ongoing- removed large dead pine tree in Young Street- repairs to swimming pool joints have been completed- treatment works area has been tidied up- burnt greenwaste at Grenfell tip

Resealing has been carried out in various locations on local roads, GTA and Villages.

Vandalism

Broken light in Taylor Park - $50Repaint Taylor Park toilet - $100Paint over graffiti in Rotunda - $100Remove graffiti from signs in George Street - $50

Total Cost: $300Progressive Cost: $1080(from 1/07/2007 to date)

2


2. Parks and Ovals Report

General Maintenance Trimmed Pine trees West Street Removed dead Silky Oak from footpath in Forbes Street Removed Prunus tree in Graham Street Repaired broken water pipe in Taylor Park Top dressed last of damage in Lawson oval Removed dead Melaleucas in the industrial block Removed dead shrub in Melyra Street Sprayed back lanes for weeds

3. Future Works

3.1 Wards

“A” Ward general maintenance patching sealed roads guide post maintenance sign maintenance continue widening of Sandy Creek Road continue widening of Ballendene Road

“B” Ward general maintenance patching sealed roads guide post maintenance sign maintenance seal last 1.4 km of MR237 Gooloogong Road widening commence widening Gambara Road (0.5 km FAG and 2 km Roads to Recovery funds)

“C” Ward general maintenance patching sealed roads guide post maintenance sign maintenance Third Street Quandialla – reconstruct 100 metres of kerb and gutter to drain low point

outside 12 Third Street to Bland Road construct Bimbi Bridge sidetrack replace broken culvert on Driftway Road

“D&E” Wards

general maintenance patching sealed roads guide post maintenance sign maintenance commence kerb and gutter in town construct concrete lids for Nash Street lay water main at new depot

3


4. Other Works

4.1 Cemeteries

The following graves have been prepared:Grenfell Lawn – 1Grenfell – 1Bimbi – 1Caragabal – Nil

4.2 Sewer Mains Four (4) Sewer chokes were attended to during the month being at Warraderry Street, West Street, Grenfell Hospital and Forbes Street.

4.3 Private Works maintenance graded Mrs Anger’s Driveway on Adelargo Road hired a mower to W Schneider sold 26m3 crushed gravel to D Troth sold 28.5m3 crushed gravel to I Jones

5. CENTROC Weight of Loads Group, C2.7.16

In the last month the CENTROC Weight of Loads Group detected two (2) breaches, totalling $1,262.

For Information

6. Plant Report

Significant plant and vehicle maintenance, in accordance with the details as listed below, was carried out during the month:-

Plant No Plant Item MaintenanceGeneral plant General maintenance

PI. 3826 Garbage Truck (cardboard) Removed gearbox and replaced welsh plug.Bushfire Trucks Annual maintenance.

PI. 4052 Cat 12G Grader Replaced handbrake cable.PI. 3953 Main Garbage Truck Replace rear brake linings and drums.PI. 5185 Road Broom Replace brooms, bushes.PI. 5206 MTD Ride On Mower -

GreenethorpeRepair deck.

PI. 3950 Iveco Tipper Major service

For Information

4


7. Engineers Alliance – Weddin, Forbes, Parkes and Lachlan, C2.9.9

The Asset Management Plan for roads is still being prepared.For Information

8. New Depot, P2.6.4

Tiling in the amenities building has been completed, and painting is nearing completion. Plumbing furniture is yet to be completed. Air conditioning will be installed soon.

Workshop Offices have been erected and painting nearing completion, air conditioning will be installed soon.

Carpet and vinyl will be laid after air conditioning and painting completed.

Sewer service has been laid and has been connected to the sewer main.

The truck wash unit has been ordered with a delivery time of approximately six (6) weeks.

Two 100,000 litre cast insitu concrete tanks have been ordered, with construction in early October 2007.

Telecommunications have been laid to the office. Telstra will provide service in the next month.

For Information

9. RTA Regional Consultative Committee, T3.5.4

The Mayor and Director Engineering attended the 2007 Regional Consultative Committee meeting held in Dubbo on 6 September 2007. Approximately 25 Councils in the Western Region were represented. The following matters were discussed:-

2007/2008 RTA Works Programme. 59 timber bridges funded so far, with more to come, Road review is still with the Minister, A large road safety programme is being implemented including widening intersections

improvements, extra linemarking, improved truckstops, Clustering is still on the agenda, Intelligent Access Programme for heavy vehicles planned to go live by end of 2007.

Councils will have to devise a way to assess routes for Higher Mass Limited trucks, Geoff Collison, Gilgandra Shire Engineer gave a talk on the clustering of Gilgandra,

Narromine and Warren Councils for RTA works. Gilgandra employs one Cluster Engineer to liaise with the RTA, but the other two Councils still have to employ their own engineers to manage the day to day RTA contract and provide the relevant information to the Cluster Engineer. There did not appear to be any financial advantage to the Councils, but there appeared to be a financial advantage to the RTA.

New Council Maintenance Contract to commence on 1 July 2008 (supersedes the Single Invitation Maintenance Contract which runs out on 30 June 2008).

For Information

5


10. Bimbi Bridge, R2.11.7

Council has received written approval of funding of $514,000 over two (2) years from the RTA for the reconstruction of the Bimbi Bridge. This equates to 50% of the estimated cost of the project. Council will have to fund the remaining 50% from the 2007/2008 and 2008/2009 Block Grant.

Council has also requested funds to upgrade the bypass to the requirements of NSW Department of Primary Industries (Fisheries).

The RTA has advised that there is no additional RTA funding available. (letter Item No. 35 refers).

Verbal advice has since been received from the RTA that funding is now available on a 50:50 basis, for the bypass construction. It is planned that the bypass work will be completed prior to this year’s harvest.

Council will now proceed with the geotechnical examination and the environmental assessment (of the site). It is proposed to call tenders for the design and replacement of the bridge, with the work to be planned to commence in April 2008 and completed in August 2008 to suit the funding profile.

RECOMMENDATION: That tenders be called for the replacement of the Bimbi Bridge.

11. Removal of Bimbi Bridge, R2.11.7

Council has received several requests from companies interested in removing the Bimbi Bridge.

It would be appropriate to advertise for expressions of interest to demolish and remove the bridge, including the remediation of the area.

RECOMMENDATION: That Council advertise for expressions of interest for the demolition and removal of the Bimbi Bridge, including the remediation of the site.

12. 2007 Statewide Mutual Risk Management Conference, A3.11.3

I attended the 2007 Statewide Mutual Risk Management Conference in Sydney on 30 and 31 August 2007. Weddin’s attendance at this conference forms part of Statewide’s cheque back to Council at the end of each year.

Speakers spoke on the following topics:-

Terrey Kiss Chairman Statewide Mutual – welcome, Peter Garling SC – Civil Liability Act five years on – must document everything but if

things go wrong it is ok to apologise with flowers, Tony Williams, Work Cover Authority – over reliance on Contractor’s Systems, Tumut Shire Workplace Fatality – erecting signs at start of job, Randwick City Council – has Business Continuity Plan , Disaster Recovery Plan and

Emergency Plan, Berrigan Shire Council – playground management system, CENTROC Emergency Risk Management Project – Parkes Shire, Wingecarribee Council – planning a public event,

6


Parkes Shire – asbestos removal at Peak Hill, Michael Down, Phillips Fox – negligence cases,

Weddin Shire did put in a submission for a Risk Management Excellence Award for the new depot but was not successful.

For Information

13. CENTROC Weight of Loads Group Meeting, C2.7.16

The Mayor and Ben Gibbons attended the CENTROC Weight of Loads Group Management Committee meeting in Orange on 31 August 2007.

The following matters were discussed:-

Weigh In Motion Scales delivered three (3) weeks ago and are working well, Compliance and Enforcement Group are going to commence issuing fines to operators in

the CENTROC area relating to overloading in the 2004/2005 harvest, Forbes Shire has resolved not to continue membership in 2007/2008, and the group will be

reduced to eleven members (3.57% revenue reduction). The RTA Memorandum of Understanding and the Council Deed of Agreement both remain in force until 30 June 2009 with renegotiation of both agreements due to be completed six months before the expiry date.

graphs of patrol times and intercepts/breaches by Council area noted, 2006/2007 financial year showed a $35,946 loss, mainly due to the crop failures and the

lesser number of breaches. 2007/2008 budget considered, Higher Mass Limits bridge and culvert assessment – report to be prepared on feasibility of

engaging a consultant to carry out assessments on all Higher Mass Limits roads in the CENTROC Weight of Loads Group area,

investigate ways of retaining Weight of Loads Group membership.

For Information

14. Catchment Management Authority – Roadside Environment Project, E3.9.2

Ben Gibbons attended a Catchment Management Authority (CMA) meeting at Forbes on 6 September 2007 to discuss the proposed Roadside Environment Council “Saving Our Corridors” project. This project will map roadside vegetation and other features on shire roads and will provide a means for protection of native vegetation in the Weddin Shire.

Seven (7) Councils being Bland, Cowra, Carrathool, Weddin, Temora, Lachlan, Upper Lachlan and Hay and Young Rural Lands Protection Boards are proposed to be involved in the project, and the CMA currently has funds of $107,000 to commence the works.

The CMA proposes to prepare a brief, and engage a consultant to prepare a base management plan for each Shire and Board, using cadastral and aerial photography.

The next step will be to inspect every road and map specific relevant features. Funding may become available to further develop the plan if councils support the project.

Peter Sullivan gave a brief presentation on the Roadside Management Plan for Parkes Shire.

7


The CMA is looking for Council support to develop a Roadside Vegetation Plan.

No funding by Council is required at this stage but some funding may be required in future years.

Council has not allocated any funds in the current budget.

RECOMMENDATION: That Council support the proposal in principle by CMA to develop a generic Roadside Vegetation Management Plan and give consideration to future funding for a Roadside Vegetation Management Plan for Weddin Shire if required.

15. RTA SIM Contract, R2.54.1

Routine maintenance works on SH6 and SH17 continue.

Council submitted heavy patching proposals for SH6 and SH17 to RTA for comment. A joint Planning Assessment is planned to be undertaken on Thursday, 13 September 2007 between RTA and Council to assess the proposals.

Following this assessment, Council will price the works and submit to RTA for a Works Order. It is proposed to commence heavy patching in early November 2007.

Council has also submitted a reseal programme for SH6 and SH 17. The joint planning meeting will assess the proposals.

Council will then price the works and submit to RTA for a Works Order.

Sealing is tentatively set down for early December 2007.

Council has also been advised that funding is available for the upgrade of the intersection of SH17 and Bewleys Road/Wamboyne Road (Burcher Road) using Road Safety funds. The RTA has advised that the project will commence in March 2008 with Council to carry out the work under the SIM Contract.

For Information

16. Company Dam Desilting, P2.1.7

Director Engineering report to August 2007 Council meeting refers.

Council has been advised by the Department of Water and Energy that no grant funds are available to desilt Company Dam.

The only beneficiaries of this water for watering purposes is the Caravan Park and the Rugby Union Oval. However, there is a value in having water available as a public amenity.

The estimated cost to desilt Company Dam is $46,000.The options available to Council are now as follows’-

a) do nothing, orb) Council to fund the works.

8


Please note that Council has not allocated funds in 2007/2008 for the work.

If Council does not proceed with the desilting of Company Dam, there is not much point in testing the silt. As Council resolved to test the silt in Company Dam at the last meeting, a rescission motion would be required to change the resolution.

RECOMMENDATION: For Council’s Consideration

17. Sewerage Treatment Plant Proposed Extra Effluent Pond, S1.1.2

The Department of Water and Energy advised that no funding was available to construct an extra retention pond at the Sewerage Treatment Plant.

The Department of Water and Energy has also advised that if a new pond was to be constructed, it would require disinfection of the reuse effluent.

The EPA has now varied the Sewerage Treatment Plant licence to include site soil sampling of the ovals and parks to ensure that there is no long term adverse effect of the use of effluent to the environment.

The Weddin Shire Council Strategic Business Plan for Sewerage reflects these requirements.

RECOMMENDATION: That Council investigate the provision of a disinfection system of the effluent and testing of the parks and ovals.

18. Apprentice Parks and Garden, P1.20256

The current apprentice Parks and Gardens Samara Walmsley is due to complete her apprenticeship with Weddin Shire at the end of 2007.

It is proposed to advertise for a Parks and Gardens apprentice for 2008 shortly.

RECOMMENDATION: that Council advertise for a Parks and Gardens apprentice, with the apprenticeship commencing in 2008.

19. Quandialla Drainage, R2.7.11

Still being investigated.For Information

9

THE DIRECTOR ENGINEERING ORDINARY REPORT20. Vehicle Changeover, P2.10.5.1

The following vehicles have been changed over under the current policy:

Plant Item

Vehicle Frank Spice Broderick Motors Waugoola Motors Blayney MotorsNew

Vehicle Cost ($)

Trade-in($)

Change Over

Costs ($)

New Vehicle Cost ($)

Trade-in($)

Change Over

Costs ($)


Trade-in($)

Change Over

Costs ($)


Trade-in($)

Change Over Costs

($)PI. 1082 commodore

(DE)41,000 km

$29,759 $22,300 $7,459 $29,712.16 $23,712.16 *$6,000 $29,833 $21,500 $8,333 $30,041.10 $23,000 $7,041.10

PI. 1080 commodore (DCS) 43,000 km

$29,759 $15,300 $14,759 $29,860.66 $14,460.66 $15,400 $29,833 $16,000 *$13,833 $30,041.10 $15,500 $14,541.10

PI. 1076 commodore (P Johnson) 51,000 km

$29,345 $13,345 $16,000 $29,546.65 $14,243.40 $15,303.25 DID NOT TENDER $30,041.10 $15,250 *$14,791.10

Plant Item Vehicle Jeffery Toyota Oliver ToyotaNew Vehicle

Cost ($)Trade-in

($)Change

Over Costs ($)


Trade-in($)

Change Over Costs

($)PI. 1075 commodor

e (DES)52,000 km

$27,968 $13,000 $14,968 $27,740 $14,540 *$13,200

*denotes purchase

The Director Engineering vehicle (PI. 1082) was advertised for private sale but no offers were received.

The sedan currently being used by Ben Gibbons (PI. 1078) is also planned to be replaced. However, this vehicle has been found not to be suitable for survey use as the boot is too small to carry survey equipment. It is proposed to vary this vehicle from a sedan to a single/twin/extra cab type vehicle.

RECOMMENDATION: That PI. 1078 Holden Commodore be replaced by a more suitable single/twin/extra cab vehicle.

W TWOHILLDIRECTOR ENGINEERING

10

DIRECTOR ENVIRONMENTAL SERVICES’ REPORT TO COUNCIL

13 September 2007The General ManagerWeddin Shire CouncilPO Box 125GRENFELL NSW 2810

Dear Sir

I wish to report to Council as follows:-

A. Public Health and Environmental Matters.

1 Sewerage Treatment Works, S1.1.1:

Total inflow through the Works during August 2007 was 12853 K/Litres with the daily average of 476.03 k/litres.

The highest daily recording of 873 K/Litres occurred for the 24 hours ending 6.30 am on 20 August 2007 and the lowest of 389 k/Litres for the 24 hours ending 6.30 am on 25 August 2007.

A total rainfall of 22.5 mls was recorded for the month.

For Council’s Information

0

2000

4000

6000

8000

10000

12000

14000

16000

Jan-07

Feb-07

Mar-07

Apr-07

May-07

Jun-07

Jul-07 Aug-07

InflowK/Litres

Outflowk/Litres

1


2 Caravan Park Operations, P2.3.3:

Income for the month of August 2007 was $3888.00 with expenditure of $6964.78 (including rates and Insurances) resulting in an operational loss of $3076.78 for the month.

There were 109 sites occupied for the month of August 2007.For Council’s Information

-$4,000.00

-$2,000.00

$-

$2,000.00

$4,000.00

$6,000.00

$8,000.00

INCOME

EXPEND

PROFIT

3 Animal Control

Animal control activities for August 2007 were:

a. Companion Animals b. Stock Animals impounded:- 2 Stock Impounded:- 0Animals released:- 2 Stock Released:- 0Animals returned to owners:- 3 Callouts 1Animals Sold:- 1Animals surrendered:- 3Animals destroyed:- 2Call outs:- 3Written warnings:- 4Verbal warnings:- 4Dog attacks:- 0Nuisance Dog Order:- 0

For Council’s Information

2


B. Development Applications – Building Matters:

B1 The undermentioned applications were received and determined subject to specified conditions, by the General Manager under delegated authority issued on 17 January 2002 (Res. No. 369):

DA 78/2007 Applicant/Owner: Ronald HuckelProperty: Lot 5 DP 832349

Parish Brundah, County Monteagle41Bradley Street, Grenfell

Zoning: 2 (t) TownshipPurpose: Garage

DA 79/2007 Applicant/Owner: Mr Bill KelleherProperty: Lot 522 & 523 DP 754578

Parish Brundah, County Monteagle15 Star Street, Grenfell

Zoning: 2 (t) TownshipPurpose: Subdivision

DA 80/2007 Applicant/Owner: Mr David Jones & Mrs Margaret Bradshaw-Jones

Property: Lot: 387 DP 754578Parish Brundah, County MonteagleHenry Lawson Way, Grenfell

Zoning: 2 (t) TownshipPurpose: Transportable Home &

Swimming Pool

DA 81/2007 Applicant/Owner: Mrs Maureen & Mr Max Oliver

Property: Lot 1 DP 667776 Parish Brundah, County Monteagle67 Main Street, Grenfell

Zoning: 2 (t) TownshipPurpose: New Garage

3


DA 82/2007 Applicant/Owner: Mr J M ShawProperty: Lot: 32 DP 805293

Parish Brundah, County Monteagle45 Gooloogong Road, Grenfell

Zoning: 2 (t) Township Purpose: Erection of Carport

DA 84/2007 Applicant/Owner: Mr Darren & Mrs Marie HarrisProperty: Lot: Cor 2 DP 522554

Parish Brundah, County Monteagle56 East Street, Grenfell

Zoning: 2 (t) Township Purpose: Addition/Alterations to existing dwelling

DA 86/2007 Applicant/Owner: Mr Kenneth HarrisProperty: Lot: 21 DP 224968

Parish Brundah, County Monteagle5 Sale Street, Grenfell

Zoning: 2 (t) Township Purpose: Erection of Colorbond Garage

B. Development Applications for the Consideration of Council

B2. DA 74/2007 – Grain Storage Facility

Applicant: Mrs Mary RayOwner: Weddin Shire CouncilSite: Lot 2 DP 1070941 Davies Place, GrenfellZone: 2T (Township)Site Area: 1.518 Ha

PRECIS

Council is in receipt of an application for a Grain Storage Facility including 8 twister silos. The application was notified to adjoining neighbours and advertised in the Grenfell Record. No submissions were received as a result of public consultation and therefore the application is referred to Council for consideration.

Approval of the application is recommended.

DESCRIPTION OF THE PROPOSAL

The application involves the erection of 8 twister silos. Each silo is approximately 16m high and 14m in diameter. The silos are located onto concrete slabs. Trucks deliver grain, which is transferred to the silo.

Grain will be delivered over a 2-4 week period at harvest time and outloaded between January and October at approximately 5 loads per week. At full capacity, there will a total of 8500 metric tonnes of grain.

4


DESCRIPTION OF THE SITE

The subject site is located on the southern side of Grenfell on land set aside for industrial type use. The land is 1.518 Ha and is currently accessible from South Street. An easement for electricity runs North-South through the land. The land is currently grazed. The applicant proposes to erect Grain Silos at the rear of the land, access to the land is from Davies Place, through their existing property. Surrounding development includes storage sheds and workshops.

PLANNING ASSESSMENT

The proposal has been assessed in accordance with the matters for consideration under Section 79c of the Environmental Planning and Assessment Act 1979. A copy of the assessment is attached to the file.

WEDDIN LEP 2002 ASSESSMENT

The proposed grain storage facility has been assessed in accordance with development standards and requirements of clauses 10 and 33. The proposed use is considered to be consistent with the townships (2T) zoning objectives and is permissible with Development Consent.

CONCLUSION

Bulk storage facilities is a permissible development with consent of Council. A further development application will be required to subdivide the subject lot 2 in approximately half consolidating the proposed lot 2 with the existing lot in Davies Place. Proposed landscaping will assist to screen the development, however, the height of the structures will be dominant in the locality.

RECOMMENDATION: That DA 74/2007 for a Grain Storage Facility on Lot 2 in DP 1070941 South Street, Grenfell be approved subject to draft Development Consent Conditions presented to the 20 September 2007 Council meeting. 1. BUILDING

(1) The development shall be carried out in accordance with the plans as submitted with the Development Application and any supporting documentation, as stamped and approved by Council, except as otherwise provided by conditions of this consent.

Reason: to ensure the development is carried out in accordance with the submitted application as assessed by Council.

2. PRINCIPAL CERTIFYING AUTHORITY

(1) Prior to commencement of work, the person having the benefit of the Development Consent and a Construction Certificate shall:

a) appoint a Principal Certifying Authority and notify Council of the appointment (if Council is not appointed), and

b) notify Council of their intention to commence the erection of the building (at least 2 days notice is required).

5


The Principal Certifying Authority shall determine when inspections and compliance certificates are required.

Reason: to ensure compliance with the Environmental Planning and Assessment Act 1979

(2) Structural engineer’s details for all structurally designed building works such as reinforced concrete footings, reinforced concrete slabs and structural steelwork shall be submitted to Council prior to the commencement of any building work on the site.

Reason: to ensure compliance with AS2870-1996 Residential Slabs and Footings Code.

(3) A Construction Certificate must be obtained from Council or an Accredited Certifier prior to work commencing. A construction certificate certifies that the provisions of Clauses 79A-79H of the Environmental Planning and Assessment Amendment Regulations, 1998 have been satisfied, including compliance with the Building Code of Australia and conditions of Development Consent.


(4) A final Occupation Certificate must be issued by the Principal Certifying Authority prior to occupation or use of the development. In issuing an occupation certificate, the Principle Certifying Authority must be satisfied that that the requirements of section 109H of the Environmental Planning and Assessment Act 1997 have been satisfied.


3. CONSTRUCTION

(1) Before commencement of any work, a sign is required to be erected in a prominent, visible position: stating that unauthorised entry to the work site is not permitted, showing the name of the person in charge of the work site and a telephone

number at which that person can be contacted outside working hours, and the house and lot number of the property.

This sign must be removed when the building work has been completed.

Reason: to ensure compliance with the Environmental Planning and Assessment Act 1979.

4. HEALTH & SAFETY

(1) Work shall be confined to normal working hours, namely 7.00 am to 5.00 pm Monday to Friday, and 7.00 am to 1.00 pm Saturdays. (No work is permitted on Sundays or public holidays).

Reason: to minimise nuisance to adjoining neighbours.

(2) Provision being made for temporary WC accommodation on site prior to the commencement of building works.

Reason: to ensure compliance with the Environmental Planning and Assessment Act 1979.

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(3) All goods and materials must be stored wholly within the confines of the building site at all times.

Reason: to minimise nuisance and reduce risk to the public

(4) The emission of sound from the premises shall be controlled at all times so as to not cause unreasonable impact upon nearby owners/occupants.

Reason: to minimize nuisance to nearby owners/occupants.

5. AMENITY

(1) The site is to be landscaped as indicated on the plans submitted. The landscaping is to be established within 6 months of the date of this consent. The landscaping is to be maintained to ensure their growth and protected from damage. Dead trees are to be replaced within 3 months of dying.

Reason: to ensure that the rural landscape and scenic quality of the area is not detrimentally affected and to assist in the reduction of odour drift as a consideration required under the provisions of Section 79C of the Environmental Planning and Assessment Act and the associated Guidelines.

(2) Activities occurring at the premises in conjunction with the business operations must be carried out in a manner that will minimise emissions of dust from the premises. Dust generated by the development must be prevented from polluting any natural waterway. It is the applicant’ responsibility to control dust generated by the development.

Reason: to ensure that nuisance and environmental degradation due to waste water, noise, effluent, general waste, outdoor lighting and dust is controlled, to preserve water and air quality, existing water resources, and to protect adjoining landuses as a consideration required under the provisions of Section 79C of the Environmental Planning and Assessment Act and the associated Guidelines and Weddin Shire Council Local Environmental Plan.

6. STORMWATER

(1) The stormwater being discharged to street gutter.

Reason: to prevent damage to the building, nuisance, and to comply with the requirements of Part 3.1.2 of the Building Code of Australia.

7. OTHER

(1) A separate Development Application shall be made to Subdivide Lot 2 in DP 1070941 into 2 lots and the proposed new lot consolidated with Lot 7 in DP 861771 Davies Place, Grenfell.Reason: to ensure legal and practical access.

B3 DA 5/2004 – Modification of Stage 2 of Subdivision

Applicant: Mr Peter Grimshaw

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Owner: Mr Peter GrimshawSite: Lot 4 DP 1087920 Young Road, GrenfellZone: 2T (Township)

PRÉCIS:

The Applicant provided for the subdivision of Lot 381, 382, 383, 384 in DP 754578 and lot 9 in DP 112286, parish of Brundah, county of Monteagle, into 10 lots of varying size between 1.62 – 1.85 ha. Council at the August 2003 Meeting approved the proposal subject to conditions.

Council at the January 2005 meeting approved an application to Modify the Consent in that the proposal was to become a staged development.

The applicant has now applied for another modification of consent for Stage 2 of the subdivision from a 5 lot subdivision to a 3 lot subdivision.

Stage 1: the subdivision of Lot 381, 382, 383, 384 in DP 754578 and lot 9 in DP 112286, parish of Brundah, county of Monteagle, into 5 lots, 4 lots of varying size between 1.6 – 1.7 ha and 1 lot (being proposed lot 4) of 10.31ha. (Now Completed)

Stage 2: the subdivision of lot 4 into 3 lots, with proposed lot 6 being 1.68ha, proposed lot 7 being 1.64ha and proposed lot 8 of 7.127ha.

Stage 3: the subdivision of proposed lot 8 into 2 lots.This modification is similar to the approved subdivision, with only minor variations to the layout and size of three lots.

CONSIDERATIONS:

In determining a development application, a consent authority is to take into consideration such matters within Section 79C(1) of the Environmental Planning & Assessment Act, 1979 as are relevant to the development application. A report addressing the relevant Section 79C(1) considerations for this development is available for inspection prior to and at the meeting.

RECOMMENDATION: That Council grant consent to the Modification of the Staged subdivision of Lot 4 in DP 1087920 and parish of Brundah, county of Monteagle, into 3 lots of varying size between 1.6 – 7 ha, subject to the following conditions:

1. The development shall be carried out in accordance with the plans submitted with the Development Application and any supportive documentation, as stamped and approved by Council, except as otherwise provided by conditions of this consent.

Reason: to ensure the development is carried out in accordance with the submitted application as assessed by Council.

2. A plan of survey and five (5) copies by a registered surveyor substantially in accordance with the application are to be lodged with Council (or an accredited certifier) prior to the issue of the subdivision certificate for each Stage.

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Reason: to provide the required copies of plans for certification and lodgment with the Land Tittles Office as required under the regulations of the Environmental Planning & Assessment Act 1979.

3. A Subdivision Certificate is to be approved and issued prior to the release of the survey plan for each Stage

Reason: to authorize the registration of the plan of subdivision under Division 3 or Part 23 of the Conveyancing Act 1919.

4. If any relics or artefacts are unearthed during any construction work, all work is to cease and the National Parks and Wildlife Service is to be contacted. Work is not to recommence without their consent.

Reason: To ensure that the relevance of any relics or artefacts are investigated reflecting the relevant considerations required under the provisions of Section 79C(1) of the Environmental Planning and Assessment Act 1979, and the associated.

5. Access to:

b) proposed lots 6 and 8 are to be from Grimshaw’s Lane adjacent to each other and their shared boundary.

d) proposed lot 7 is to be from Henry Lawson Way. 6. The developer is to construct a single width all-weather access road on the road

reserve to allow access to proposed lots 5,6, 10 and 11 at the developers cost.

7. Each lot is to have entrances installed at locations and to standards satisfactory to Council. The developer is to liaise with Council’s Engineering staff prior to work commencing.

8. The entrance gates from

a) Henry Lawson Way to lots 7, 8 and 12 are to be set back a minimum of 19 metres within the property boundary from edge of the formation of the road and fencing is to be splayed at an angle to the fence line

b) Murrays Lane and Unnamed Road to lots 1-3 and 5,6, 10 and 11 are to be set back 2 metres within the property boundary and fencing is to be splayed at an angle to the fence line.

Reason for conditions 5-8: to reflect the relevant considerations required under the provisions of Section 79C(1) of the Environmental Planning & Assessment Act 1979 and associated Guidelines and to ensure the health and safety of persons accessing the site and persons using the public roads.

9. The developer is to submit written confirmation to Council that Central Tablelands Water, Telstra and Country Energy have been advised of the approved subdivision.

10. Power is to be available to each allotment by payment of the standard fee to Advance Energy. A certificate from the authority stating that acceptable arrangements have been made is to be submitted to Council prior to the release of the survey plan.

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11. Connection to telephone mains is to be available to each allotment by payment of the standard fee to the supply authority. A certificate from the authority stating that acceptable arrangements have been made is to be submitted to Council prior to the release of the survey plan.

12. Connection to town water is to be available to each allotment by payment of the standard fee is to the supply authority. A certificate from the authority stating that acceptable arrangements have been made is to be submitted to Council prior to the release of the survey plan.

Reason for conditions 9-12: to ensure services are available to each allotment of land and to ensure protection of property, environment and supply of water for fire fighting purposes.

B4 DA 18/2004 – Modification of Development Consent

Applicant: Mr Alan LaingOwner: Mr Alan LaingSite: Lot 4 Sect 1 DP 758473 6 West Street, GrenfellZone: 2T (Township)

PRECIS

The application to Modify Development Consent 18/2004, Office Additions at Lot 4, Sec 1 DP 758478, Parish of Brundah, County of Monteagle, being 6 West Street, Grenfell. For theaddition of a first floor storey, which includes a computer room and loft storage area.

HISTORY

Approval was granted for the subject development on 20 October 2003. The approved development was an addition to an existing office to include a new storeroom, washroom and lunchroom at ground floor level.

The structural framework for the building was inspected on 18 October 2004. A request was made at that time for amended plans. Following a council enquiry, (15 June 2006), Mr Laing was requested to submit amended plans and a report certifying the land was free of contamination. A further letter was sent to Mr Laing on 12 February 2007, requesting plans and an application to Modify the Development Consent. The letter gave incorrect information to him regarding human habitation of the building. A final letter was sent to Mr Laing on 1 August 2007. An application to modify the consent and plans were submitted on 8 August 2007, by Mr Laing.

Mr Laing initially requested that the Modification include a change of use to residential. He was advised by letter that this proposal was inconsistent with the approved commercial use and that a new Development Application would be necessary for a change of use. Mr Laing then amended his application to modify to a first floor computer room and storage area, with the ground floor unchanged.

CONSIDERATIONS

The application has been assessed against the criteria of Section 79c and Section 96 of the EP& A Act 1979. The application seeks to regularise work, which includes additional

10


dormer windows, a modified roof pitch and an additional first floor, which have commenced unlawfully.

The works are considered to be of minimal environmental impact and consistent with Council policies and previous documentation submitted with the original Development Application. The site soil assessment report found that the land had minimal contamination and was suitable for a range of land uses.

CONCLUSION

The modification of consent sought complies with the requirements of Section 96 under, which Council can modify consent and is satisfactory upon review of Section 79C (1).

RECOMMENDATION: That the application (pursuant to Section 96 of the Environmental Planning and Assessment Act 1979) for Modification of the Consent is granted in respect of development application number 18/2004.

1. That the consent be modified to replace plans approved 20 October 2003 with Modified Plans presented to Council Meeting 20 September 2007.

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C. Other Matters

1. Replacement of Carpet in the Council Chambers, P2.3.6

A quotation has been received from Terry Bros Carpet Court to replace carpet in the Council Chambers, as a result of recent renovation work to remove the raised floor. There are two options:-

OPTION 1 – AS PER QUOTE ATTACHED.

OPTION 2 – AS PER QUOTE ATTACHED.

Council originally allocated $4000 to renovate the meeting room. The cost of building work was $2,268.00 including GST. The balance of the allocation is $1732.00.

It is preferred that the whole carpet is replaced, rather than a patchwork, which will ultimately be more expensive. Additional allocation of $1456.00 is requested for replacement of the whole of the carpet to the Council Chambers.

With GST credits of $586.00, an additional $870.00 is required by review.

RECOMMENDATION: That Council approve funding for replacement of carpet to Council Chambers.

2. Animal Control Officer, P1.4.97

As advised to Councillors by facsimile, interviews for the above position were held on Tuesday, 28 August 2007, with two applicants interviewed.

The interview panel consisted of Mr Colin Slade (Director Environmental Services), Mr Peter Johnson (Engineer’s Department) and Mrs Penny Starr (ANZ Bank). After careful deliberation Mrs Allison Knowles was offered the position and subsequently accepted.

Mrs Knowles formally commenced duties in her new permanent position on Monday,3 September 2007.

For Information

3. Swimming Pool, P2.3.1

Work has commenced on preparation of the Swimming Pool walls for painting. The contractor, Protector Pty Ltd, is abrasive blasting the surfaces prior to washdown and painting.

Council staff have completed necessary maintenance to all of the construction joints in the Swimming Pool. The works were completed in a timely manner and were finished prior to the painting contractor starting work.

For Information

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4. Sewerage Treatment Plant, S1.1.1

The Environment Protection Authority has written to Council advising that they are not satisfied with the processing of septic waste at the sewerage works.

Council has received notification that the Environmental Protection Authority requires Council to review the process of disposal of sewage and Group C waste and how Council proposes to ensure that the waste undergoes some form of treatment, processing or reprocessing and lawful disposal.

Consultation with Mr Paul Beed from Department of Energy, Utilities and Sustainability (DEUS) has occurred; DEUS is a concurrence agency for disposal of liquid trade waste to sewerage plants. We were advised that the DEUS preferred method of treatment is via a sludge lagoon.

We have made contact with the Department of Commerce, Waste Services Section, with a view to consult with them, to adequately address the concerns of the EPA and to ensure Council appropriately manage its obligation, under the licence issued by the EPA.

Whilst the initial costs of this work are not yet known the scope of work will include:-

Size and configuration of treatment lagoons Supernatant transfer lines Septic receivable facility with (hardstand and washdown screening) Current plant operation

The initial site visit and consultation may be in the range of $2000-$3000, which is not current funded.

For Information

COLIN SLADEDIRECTOR ENVIRONMENTAL SERVICES

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LIBRARIAN’S REPORT for AUGUST, 2007

1. STATISTICS

i) Circulation: 2,105 (including 12 ILL) over 23 days at a daily average of 91.52

(July 2007 – 95.86, August 2006 – 102.39). ii) Library Visits: 791 (July 2007 – 868, August 2006 – 1,036). Phone enquiries: 16.

Reference enquiries: 9 (8 resolved).iii) Cost-Recovery Activities: Photocopying: 225 copies for $70.40. Internet: 9 accesses

for $6.30. Laminations: 1 for $4.00. Faxes: 3 for $10.00. Printing: $1.10. Sundries: $25.65.

iv) Interlibrary Loans: 3 requests (1 for box loan), 2 loans.v) Registrations: New registrations during August – 14 (10 adult, 1 housebound,

3 junior). Total registrations as at 31st August, 2007 – 1,458 (1,007 adult, 3 depot, 24 housebound, 4 institutions, 420 junior).

vi) Additions of Stock: 99 items valued at $1853.69(22 ANF, 8 AF, 4 APB, 2 YPB, 11 JNF, 3 JF, 2 JPB, 7 ER, 9 E, 4 Ref, 17 mags, 2 DVDs, 7 JDVDs, 1 Toy)

vii) Deletions of Stock: 9 items valued at $98.82(1AF, 1 APB, 1E, 5 mags, 1 JDVD)

viii) Discretionary Spending as at 31.7.2007Book Vote: $2,434.44 (c.$1,250 committed)Magazines: $142.48

OTHER

Main activity for the month has been the celebration of Children’s Book Week. The traditional class poster competition attracted entries from both Grenfell primary schools and Quandialla Central School and once again they received much favourable comment. The awarded books were displayed inside the library and the traditional theme-related decorated window completed. Six school classes visited the library during the week and listened to some comic verse and/or a brief presentation about the awarded books.

On 22nd August the Cowra TAFE librarian and the Director of the Western Institute of TAFE met with the Director Corporate Services and librarian to further discuss the concept of the Grenfell TAFE collection being housed in the new library. At that meeting the Director Corporate Services indicated that the matter would not be progressed until the new library was completed and operating.

A representative from the Black Dog Institute has offered to present an information session on mood disorders in the library on 22nd September. Expressions of interest are being sought to determine the viability of such a session with a general invitation being issued supported by letters to the local Rotary Club and Community Health Centre.

Otherwise activities have been of a routine nature.

ANNE GAULTLIBRARIAN

All communications to be addressed to:

Mid Lachlan Valley Team Mid Lachlan Valley TeamNSW Rural Fire Service NSW Rural Fire ServicePO Box 483 26 Union StreetFORBES NSW 2871 FORBES NSW 2871

Telephone: (02) 6851 1541 Facsimile: (02) 6851 1840e-mail: [email protected]

Report for Weddin Shire Council

Yours sincerely

Ken NevilleTeam Manager

NOXIOUS WEED OFFICER’S REPORT FOR AUGUST 2007

Spraying has continued in August with Wild Radish, Scotch Thistle, African Boxthorn and Blackberry being targeted. St Johns Wort plants have also been seen at about 6” high and these will probably flower early if it does not rain.

Grenfell Cemetery has been sprayed with knockdown + residual chemicals, however lack of rainfall since treatment will greatly reduce residual impact as the product needs to be washed into the soil. Bimbi RFS shed was also sprayed around.

Bio-control on Bridal Creeper is starting to appear on some leaves. The rust, like everything else at the moment needs rainfall to enhance its spread. Leaf hopper insect activity can also be seen.

A report on Weed Control Coordination Assistance 2006/07 is currently being completed for the DPI and is due 30 September 2007.

M MARTENSNOXIOUS WEEDS OFFICER

P i p G i o v a n e l l iHeritage and Conservation

Heritage Adviser's Report11 September 2007

Linda Brenner Old Bakery Camp StreetA rear corner is subsiding with sever cracking in the wall and around a window on the boundary and adjacent to one of the rear bread ovens. Ms Brenner has had discussions with a bricklayer who has suggested demolition of the corner, underpinning or pouring a new footing and reconstructing the corner. It will be necessary to remove a former burner and oven door from an internal wall. I have suggested these two items be re instated when the wall is reconstructed. The lower portion of the boundary bread oven should be reconstructed, however this will not need to be reconstructed to full height unless the owner wishes. Ms Brenner will arrange for me to discuss this with the bricklayer prior to work.

Criterion HotelApprove final payment of $500 for completion of balcony under Mainstreet grant program

Grenfell Hospital Maternity CottageHeritage Office request nomination now to be in revised format. Committee instructed PG to prepare and re submit

Heritage Artillery SurveyPG Inspected Bofors gun, recorded details and took photos. A member of the community is preparing the record, PG to check in October and add photos if not already done.

Caragable HallThe building has local historic and social value, and makes a contribution to the Caragable streetscape. Conservation decision likely to be based on need, cost and community value.

Henry Lawson GrandstandNo need to be bound by existing colour scheme. Options for a revised colour scheme discussed at Committee. Colin to prepare colour samples

Planning and Environment Submissions on review of Heritage ActComments have been prepared for circulation to the Committee.

Heritage CommitteeSee separate minutes

Pip Giovanelli PO Box 570 Curtin ACT 2605 ABN 99 972 030 898Ph (02) 6281 3200 Fax (02) 6281 0039 Mobile 0438 813200

Email [email protected]

Main Street, Grenfell NSW 2810Phone/Fax 02 6343 1720

Email: [email protected]

AUGUST 2007 REPORT FOR CTC

SPIRIT OF THE BUSH FESTIVAL DVD / CDStill and movie footage of the Spirit of the Bush Concert has been compiled onto DVD and CD format. The CD format is recommended for computer users who want to print or view individual photos of the acts, volunteers, venue etc, while the DVD format is designed to be used on a standard DVD player attached to a television. Either format is $10 and is available at the CTC.

TRAININGTerm 3 training has had to be cancelled due to a drop-off in numbers. Several students failed to turn up due to external pressures. Term 4 training will be advertised as Digital Cameras and Photography to attract a different group to the beginners course that has been operating.

GENERAL BUSINESSThe CTC has been renovating and selling second hand computers for some time. These machines are refurbished from trade-ins on new systems and are suited to pensioners and students with a lower computing power requirement. They are normally loaded with Windows XP and are internet capable. Prices commence at $150 for a computer, monitor, keyboard, mouse, and modem.

In the month of August the CTC has sold 3 new computer systems and one new Toshiba Laptop computer. This has been made possible by the acquisition of a new computer wholesale supplier in Sydney that provides excellent prices for the CTC.

All equipment is functioning normally. The Commonwealth Bank building has been prepared as much as possible for the smooth transition of the CTC when the construction of the new library complex requires it to relocate.

Michael FosterManagerCTC@Grenfell

ECONOMIC DEVELOPMENT OFFICERS’ REPORT TO COUNCIL – AUGUST 2007

EDO FORUMThe next meeting of the forum will be at the Mudgee CED Forum in September.

COUNTRY WEEK This was the third consecutive event that the Weddin Shire has attended. The Expo is becoming more purpose driven and specifically targets those who are serious about seeking relocation to country areas, as opposed to earlier events which were predominantly tourism promotion opportunities.

The team from the Shire consisted of Mayor Maurice Simpson, Councillors John Niven and Dennis Hughes, Graham Eppelstun and Mike Foster. The site at the Rosehill Racecourse Exhibition Centre was divided into over 80 stands of 3 metres by 3 metres. Each stand had lighting and electricity, carpets and a banner board with the name of the shire. We decorated the Weddin (Grenfell) stand with posters of Grenfell, information about previous Open Day success stories, and projected a virtual tour, map and slideshow of the Spirit of the Bush Concert onto a large screen. The virtual tour and map proved invaluable with a large number of people asking for the location of Grenfell.

Over 500 Grenfell Record newspapers were given away. These were specially prepared by Rural Press and sponsored by local businesses. They included a four page wraparound special on Country Week, the Open Days and Trade Expo.

Over 1,000 brochures were given away, most of them specially prepared for the event. These included demographic information about the shire, lists of major businesses, facilities and community groups, an accommodation listing, and events such as the Henry Lawson Festival and Spirit of the Bush Concert.

Early indications from staff running Country Week were that around 8,000 people attended Country Week. We scanned over 170 names of those who enquired at our stand. This information has been translated into a spreadsheet which includes name, address, email, telephone, occupation and general interest in moving. All of these people have been sent invitations to the upcoming Open Days and Trade Expo to be held on the 5th and 6th October.

As a promotional opportunity the Country Week 2007 has been very successful for Grenfell. The opportunities for economic development are stronger than the previous two years. Preparations are well under way for the Open Days which will add an extensive advertising campaign in Sydney to the ground work already laid by Country Week.

Mike FosterTourism & Economic Development

TOURISM OFFICERS’ REPORT TO COUNCIL – AUGUST 2007

TOURISM COMMITTEE MEETINGThe Tourism Committee met at the Council Chambers on 7TH August 2007.Sarah Clifton attended the meeting to discuss the progress of the O’Briens Hill submission. The application was submitted under Round 5 of the ATDP and we expect notification November 2007.

BEN HALL WAY / GOLD WAYRepresentatives from Young, Forbes and Orange Shire councils met in Orange to discuss the possibility of creating a Gold Way spanning the Forbes, Weddin, Young and possibly West Wyalong areas. The expertise utilised to create the Cobb and Co Way was being investigated as a starting point. Richard Barwick from Forbes reported that the process that Orange followed to create the Cobb and Co Way was lengthy and expensive. Funding was obtained through Heritage and Tourism sources in the NSW State Government. A follow up meeting is planned to discuss the next steps.

BIRD ROUTESThe first ten bird route signs are currently being built in Cowra by L&A Graphics. The demonstration sign was modified slightly to balance the wording and numbering. The Shire Engineer will be approached about the best way to install the signs.Brochures are being designed to cover the routes and will be printed at the CTC.

COUNTRY NSW WEBSITEA spinoff from the recent Country Week event was the creation of the new Country NSW web portal. As a returning participant in Country Week we are entitled to a small website as part of the larger web portal. The website will be an additional promotional tool to our Grenfell Portal. www.countrynsw.com.au/default.asp will be the entry point.

Mike FosterTourism & Economic Development

http://www.countrynsw.com.au/default.asp

Delegates’ Report - Central Tablelands Water

The following is a précis of the items discussed at the August 2007 meeting of Central Tablelands Water and is submitted for Council’s information:

Rural Connection Embargo With the level of Lake Rowlands at 100%, Council resolved to lift the embargo on new rural connections.

Cowra Shire Council – New Connections to Trunk Main ‘C’Following the completion of a new bulk water supply agreement with Cowra Shire, Council resolved to lift the embargo placed on new connections to Trunk Main ‘C’.

Policy Register ReviewFollowing the annual review, Council resolved to adopt the updated Policy Register as presented by the General Manager.

Demand Management PolicyFollowing consideration of a report from the General Manager and in response to a request from the NSW State Government for all water utilities to implement demand management strategies in order to achieve efficient water use within their communities, Council resolved to implement a demand management policy of permanently restricting the use of fixed hoses and sprinklers for residential and rural consumers between the hours of 10 am and 5 pm daily when the level of Lake Rowlands is in excess of 70% capacity.

OperationsThe Operations Manager reported on routine maintenance activities and the following:

Reservoir LevelsAll reservoir levels have been maintained at or near 100% capacity.

The level of Lake Rowlands on 6 August was 100%.

Hydrant/Valve MaintenanceHydrant maintenance has been carried out in the following towns/villages over the past two months, Blayney, with four hydrants being raised and one new valve installed, Eugowra and Millthorpe, new numbering system, Canowindra, South Canowindra, Grenfell and Quandialla, chipped, painted and cleaned.

Pump Station MaintenanceAll pump stations have been cleaned with internal and external paintwork touched up. New auto drains have been installed on the air system at Carcoar Filtration Plant.

Cr. G McClelland Cr. B Hinde

MINUTES OF THE LOCAL EMERGENCY MANAGEMENT COMMITTEE MEETING HELD IN THE COUNCIL CHAMBERS ON TUESDAY, 28 AUGUST 2007 COMMENCING AT 4.30 PM (E1.1.5)

1. PRESENT: Bill Twohill (Chair - Weddin Shire Council, LEMO), Peter Johnson (Weddin Shire Council), Ray Cawthorne (SES), Angus Nielsen (RFS), Keith White (NSW Fire Brigade), David Lee (NSW Ambulance), John Sheehan (NSW Police) and Mark Hayson (LECON).

2. APOLOGIES: J Connell (DEMO), M Simpson (SES), Inspector Steve McGuiness (NSW Fire Brigades),

Resolved: M Hayson and D Lee that the apologies be accepted.

3. MINUTES:

Resolved: R Cawthorne and P Johnson that the minutes of meeting held on 30 May 2007 be adopted as read.

4. MATTERS ARISING

4.1 Local Displan

Local Displan to be updated shortly.Noted

4.2 Local EOC SOPs Review

Looks ok at this stage. K Neville to provide report.Noted

4.3 Emergency Risk Management Study

Being finalised by ECHELON. Draft study has been forwarded to State Emergency Management Committee. The Committee has indicated that further work needs to be done on the plan.

Noted

4.4 Exercise

Desktop exercise – John Connell will arrange for next meeting.

5. OTHER MATTERS

5.1 Bimbi BridgeClosed but bypass available for emergencies.

Noted

5.2 Equine InfluenzaNoted

5.3 Members Reportsa) Police – Inspector John Sheehan is now Police representative for the Committee.b) Rural Fire Service – no major issues at the moment.c) SES - reduction of staff due to holidays but will still cope. Training ongoing.d) Ambulance – four staff members.e) NSW Fire Brigades – at full strength. Bulletin on managing acetylene bottles.

6. NEXT MEETING: Tuesday, 20 November 2007 at 4.30 pm.

7. CLOSURE: There being no further business to discuss the meeting closed at 5.06 pm.

BILL TWOHILL(LEMO)

OCCUPATIONAL HEALTH AND SAFETY COMMITTEE MEETING HELD IN THE COMMITTEE ROOM ON MONDAY, 3 SEPTEMBER 2007 COMMENCING AT 3.45 PM (C2.6.14)

1 PRESENT: Messrs W Twohill, M Martens (chair), W Schneider, C Slade and N Baker.

2 APOLOGIES: G Carroll

Resolved: M Martens and N Baker that the apology be accepted.

3 MINUTES:

Resolved: W Twohill and N Baker that the minutes of the meeting held on 4 June 2007 were adopted as read.

4 MATTERS ARISING

4.1 Gas LeaksContractor has assessed. Two hoses to be replaced.

Noted.4.2 Evacuation plans

Library and Depot plans now placed. Commonwealth Bank to be completed.Noted

4.3 SWMS – Cleaning BBQTo be developed.

Noted

4.4 Business Continuity PlanTo be completed in conjunction with the Mid Lachlan Alliance.

Noted

4.5 Review of OH & S Risk Management PlanThe committee considered the Plan.

Resolved: W Schneider and M Martens that the committee adopt the Plan with a review date of August 2009.

4.6 Review of Councils SWMSThe committee considered the SWMS and noted that the asbestos handling and BBQ cleaning SWMS were still being developed.

Resolved: N Baker and C Slade that the SWMS be adopted with a review date of September 2009.

5. INJURY FORMSNo injury form submitted from K Douglas.

6. INSPECTIONSTaylor ParkVaughn Park

Rotary ParkMemorial ParkReferred to Director Engineering

Noted

7. FUTURE INSPECTIONSNew Depot

8. GENERAL BUSINESSSewer machine to be inspected.

Noted

9. NEXT MEETING: Monday, 3 December 2007 at 3.30 pm.

10. CLOSURE: There being no further business the meeting closed at 4.30 pm.

MINUTES FOR THE NOXIOUS WEEDS COMMITTEE MEETING HELD AT 3.00 PM ON TUESDAY, 11 SEPTEMBER 2007 (C2.6.16)

1. PRESENT: Clrs Simpson, Grimm, Halls and Messrs W Twohill, M Martens and K Starr (arrived 3.24 pm).

2. APOLOGY: Clr Taylor

Resolved: Clr Halls and Clr Simpson that the apology be accepted.

3. MINUTES:

Resolved: Clr Simpson and Clr Grimm that the minutes of 7 August 2007 be adopted as read.

4. MATTERS ARISING:

4.1 Weedmap Kristy from Civica will contact us shortly.

Noted

5. CORRESPONDENCE: Nil

6. NOXIOUS WEEDS OFFICERS REPORT: Noted

7. GENERAL BUSINESS: Nil

8. QUESTIONS: Nil

NEXT MEETING: Tuesday, 9 October 2007 at 3.00 pm.

CLOSURE: There being no further business to discuss the meeting closed at 3.35 pm.

MINUTES OF THE WEDDIN SHIRE TOURISM COMMITTEE MEETING HELD ON TUESDAY 11 TH SEPTEMBER, 2007 AT 4pm AT THE COUNCIL CHAMBERS

Present: Clr Maurice Simpson (Chair), John Hetherington, Clr John Niven, Lisa Eastaway, Clr Nevin Hughes, Mike Foster.

1. Apologies: Geoff McClelland

Resolved: N Hughes / L Eastaway that the apology be accepted.

2. Adoption of Minutes:

Resolved: L Eastaway / M Foster that the minutes of the meeting held 7 th

August, 2007 be adopted as presented.

3. Business arising: Nil

4. Correspondence: In – Letter from Mayor of Forbes inviting the Mayor, General Manager and Tourism Officer to upcoming CMCA Show in Forbes on 19 October 2007.

Noted.Out – Nil

Resolved: N Hughes / J Hetherington that the correspondence be adopted.

5. Projects Grenfell Brochures – there are currently 3 brochures. The main

brochure, the tri-fold “Spirit of the Bush” brochure and the Economic Development brochure. It was requested that more attention be paid to Iandra Castle in Tourism brochures.

Weddin Mountain Tours – The Weddin Mountains National Park Ranger, Silvana Keating was unable to attend the August meeting due to late commitments. She is planning on being at our November meeting if possible.

O’Brien’s Hill – Funding Application – notification of the outcome of the funding submission is not expected until November 2007.

Sound for Henry Lawson Bust and Festival Walk – the brochure for the Festival Walk is in progress.

Bird Routes – the printers in Cowra are currently producing the first ten signs. A minor modification to the design balanced the wording and numbering out. It was suggested that the Bernie Huxtable a noted bird watcher be contacted in regard to suggestions for the brochure. Mike is to investigate.

Railway Station Development – the General Manager may be able to attend the November meeting to discuss progress with the ARTC and development of the railway station.

Website – the Grenfell website is currently being updated to display a consistent menu and theme throughout Tourism, Business, Council and Community.

6. Prioritising Projects

Priorities were noted. Will remain unchanged pending the outcome of the funding for the O’Briens Hill project.

7. Upcoming Events

Loaded Dog Picnic Race Day and Grenfell Weddin Mountain Muster – have both been cancelled due to the Equine Influenza. No alternative events are anticipated due to possible quarantine for horse movements at the race track and showgrounds.

Forbes Motorhome Show – a delegation form Weddin has been invited to attend the opening of the event in Forbes. Mike is looking into the possibility of using the showground for more staging of rigs now that the Muster has been cancelled. Approximately 60 “big rigs” motorhomes will be in Grenfell after the event.

8. Promotional DVD Mike has spoken to David Barrow from Film Central NSW about possible

funding and technical assistance and other issues associated with the development of a Public Relations DVD for Grenfell. David and Mike will meet in the next few weeks to discuss theses issues further.

9. General Business

Mike had a meeting with the Area Consultative Committee’s Small Business Field Officer Ms Emily McGregor in regards to holding a training seminar on tourism in the Weddin Shire. Mike to pursue.

It was suggested that one or two meetings a year combining the Tourism/Heritage Committees be held in one of the villages. Caragabal Country Club, Shamrock Hotel, or Quandialla Bowling Club are possible venues. Mike to pursue.

Next MeetingTuesday 9th October 2007, 4.00pm

Meeting Closed: 5:05pm

MINUTES OF HERITAGE COMMITTEE MEETING HELD ON TUESDAY, 7 AUGUST 2007 AT 5.00 PM AT THE COUNCIL CHAMBERS (H2.10).

1. PRESENT: Clrs M Simpson (Chair), N Hughes and G Grimm.

Messrs C Slade (DES), Mr I Pitt, Mr J Hetherington, Mrs P LivingstoneObserver: D Gibbons

2. APOLOGIES: Clr G McClelland, Clr D Taylor, T Lobb and C Lobb.

Resolved: Clr N Hughes and J Hetherington that the apologies be accepted.

3. CONFIRMATION OF MINUTES:

Resolved: I Pitt and Clr Grimm that the minutes of 7 August 2007 be adopted.

4. MATTERS ARISING:

4.1 G Bishop re: Historical GraveFurther quotes being obtained.

4.2 Inspection of Caragabal HallC Slade and P Giovanelli inspected the Hall. C Slade reported that the building was in a dilapidated state and needed extensive repairs. Including asbestos removal. To be referred to Council.

4.3 Health Department BuildingsLetter to State Member forwarded. No reply has been received as yet. To be reported on at next meeting.

5. CORRESPONDENCE:

5.1 Listing of Grenfell Hospital Maternity Cottage on the State Heritage RegisterHeritage Advisor to revisit application.

5.2 Historical Gun SurveyHeritage Advisor to complete and return.

5.3 Review of State Heritage LegislationHeritage Advisor to assess and report back.

5.4 Payment of $500 Outstanding to Criterion Hotel for Grant WorkP Giovanelli inspected the works and approved the payment.

Resolved: Clr N Hughes and I Pitt that the money be paid.

6. GENERAL BUSINESS

6.1 Heritage Advisors Report

6.1.1 P Giovanelli met with L Brenner regarding stabilisation work to be undertaken at the old Bakery in Grenfell.

Resolved: Clr Grimm and P Livingstone that a modified plan for the bakery be accepted.

6.1.2 Grandstand - Painting of grandstand discussed.

Resolved: Clr Grimm and I Pitt that P Giovanelli and C Slade consider colours.

6.2 Old Morgue Response not received from the Health Department. To be reported at the next meeting.

6.3 New lights for the Roundabout in GrenfellC Slade and D Gibbons to report back to next meeting following a meeting with Country Energy.

6.4 Garbage Surrounds Around the Bins in the Main Street of Grenfell Suggested designs tabled. Referred to Engineering.

7. NEXT MEETING: Tuesday, 9 October 2007 at 5.00 pm.

8. CLOSURE: There being no further business the meeting closed at 5.55 pm.

MINUTES OF MANEX MEETING HELD ON MONDAY, 17 SEPTEMBER 2007 AT 2.30 PM (C2.6.10).

Present: Clrs Simpson, N Hughes, Messrs G Carroll, W Twohill and C Slade.

Apologies: Nil

Note: General Manager Mr T Lobb has been granted leave of absence.

Minutes:

Resolved: W Twohill and Clr N Hughes that the minutes of 13 August 2007 be adopted as circulated.

Review of Job ListNoted

General Business:

1A Administration(i) New Depot – reported in Director Engineering’s report.(ii) Ward Map – further information forwarded to Land and Property Information

to allow the map to be amended. Awaiting response.(iii) Council Chambers – foundation contractor Uretek to inspect Council building

to endeavour to ascertain reason for cracks in building. Survey marks fixed to building to monitor any enlargement of cracks. No movement lately. Options for carpet reported in Director Environmental Services’ report.

(iv) Better Practice Review – awaiting report from Department of Local Government.

(v) Annual Returns of Disclosure of Interest –all returned.(vi) Annual Report - to be completed and submitted to the Department by 30

November 2007 together with State of Environment report. General Manager and Directors to pursue.

(vii) Annual Statements – reported in Director Corporate Services’ report.

1B Human Resources(i) Australian Fair Pay Commission (AFPC) Wage Increase – Salary System to be

amended to include AFPC increase from 1st October 2007.

2. Public Order and Safety (i) Berrys Lane - action in regard to dogs continuing. Legal opinion being sought

in regard to issuing the Order.(ii) Rural Fire Service – advised they wish to appoint another person in the area of

Training and Development to be based in Grenfell at a net cost of $6,000 to Council.

Resolved: Clr Simpson and W Twohill that the Rural Fire Service be requested to provide a job description for the current Fire Control Officer and the proposed new employee as well as confirming the new employee will reside in Grenfell before a decision is made by Council.

3. Health

(i) Medical Centre – no recent action. Meeting with Anglican Church to be arranged.

(ii) Hospital VMO Status – situation resolved.(iii) Dentist Relocation – no objection from Dr Varejka to the storing of dental

equipment at the Burrangong Street Surgery. Director Corporate Services and Director Engineering to pursue.

4. Community Services and Education

The Mayor suggested that the Tourism and Heritage Committees have a combined meeting once a year in each of the villages.

5. Housing and Community Amenities(i) Grenfell Tip – surveyor finalising boundaries of newly acquired portions.

Master plan to be finalised.

Resolved: Clr Simpson and Clr N Hughes that the components of the waste minimisation strategy be investigated and reviewed and a master plan of the tip be developed.

(ii) Bumbaldry Mine DA 26/2005 – Construction certificate issued for structures. No recent contact. Acting General Manager to pursue.

(iii) New Council Residence – consideration be given to buying a block of land in Grenfell and building a new residence.

Resolved: Clr Simpson and Clr N Hughes that the proposal be further investigated.

6. Sewerage (i) Water Grant for Effluent – upgrading of tanks and mains to proceed.

Consideration to be given to expanding the plans for the mains to run water to the Caravan Park.

(ii) Effluent Pond – reported in Director Engineering’s report.

7. Recreation and Culture(i) Library Upgrading – reported in Director Corporate Services’ report.(ii) O’Briens Mine – application for funding re-submitted. Outcome to be known

November 2007.

8. Mining Manufacture and ConstructionNil

9. Transport and Communication(i) RTA Contract – reported in Director Engineering’s report.(ii) Heavy Vehicle Routes – no further information available. Director

Engineering to pursue.(iii) Bimbi Bridge – reported in Director Engineering’s report.(iv) Taxi Rank – Notice of Motion submitted to Council for consideration.(v) Other Programs – noted.

10. Economic Affairs(i) Drought Relief Strategy – meeting in Parkes on 10 August 2007

deferred until Tuesday, 25 September 2007. Mayor, Deputy Mayor, various Councillors and Acting General Manager to attend.

(ii) Country Week – reported in Director Corporate Services’ report.(iv) Open Days/Trade Expo – reported in Director Corporate Services report.

11. General Purpose RevenuesNil

12. Other Matters

(i) Address by Country Energy – to be held 4.00 pm Thursday, 20 September 2007.

(ii) Old Council Chairs – Director Engineering to ascertain if the chairs are condemned for OHS reasons.

(iii) Bushfire Cool Room Trailers

Resolved: Clr Simpson and Clr N Hughes that the purchase of two (2) bushfire cool room trailers proceed to be funded from the Central Rural Fire Brigade bushfire food fund with a report to be submitted to the October 2007 Council meeting.

(iv) Clr N Hughes comments on the water problem in Sullivan Street, Grenfell Swimming Pool, a possible Main Street upgrade in Grenfell.

Noted

(v) W Twohill commented on the Parks and Gardens Apprenticeship position.

Noted

(vi) C Slade comments on DAs 74/2007 and 18/2004.Noted

Next Meeting: Monday, 15 October 2007 at 2.30 pm.

Closure: There being no further business to discuss the meeting closed at 4.29 pm.

MINUTES OF TOWN WORKS COMMITTEE MEETING HELD AT 5.00 PM ON MONDAY, 17 SEPTEMBER 2007 (C2.6.8)

1. PRESENT: Clrs Simpson, McClelland, and Atchison.Messrs G Carroll, W Twohill and C Slade.

2. APOLOGIES: Clr Hinde

Resolved: Clr McClelland and Clr Atchison that the apology be accepted.

Note: General Manager Mr T Lobb has been granted leave of absence.

3 CONFIRMATION OF MINUTES:

Resolved: Clr Simpson and Clr McClelland that the minutes of 13 August 2007 be adopted.

4. MATTERS ARISING: Nil

5. CORRESPONDENCE:

5.1 Jack Grogan, T3.6.3: Noted

5.2 Nigel and Jenny Smith, T3.6.3: Noted

5.3 TJ Pickwell, R2.12.2: Noted

5.4 Grenfell Historical Society, P2.3.4: Noted

5.5 Grenfell Rugby Club, C1.2.4: Noted

5.6 ARTC, T3.5.6:

Resolved: Clr McClelland and Clr Atchison that the container be relocated to the top pit.

5.7 Naomi Steinhardt, E3.5.2: Noted

6. GENERAL MATTERS:Nil

7. REPORTS

7.1 General Manager’s ReportNil

7.2 Acting General Manager’s Report

Nil

7.3 Director Corporate Services’ ReportReports on Town Costings, Library Development Project and Open Days/Trade Expo.

Noted

7.4 Director Engineering’s ReportReports on Ward Activities, Parks and Ovals, Future Works, Other Works, New Depot and Company Dam Desilting.

Noted

Vandalism

Resolved: Clr Simpson and Clr Atchison that Council consider joining with local organisations to offer a reward to eliminate vandalism.

Sewerage Treatment Plant Proposed Extra Effluent Pond

Resolved: Clr Simpson and Clr Atchison that upon formal notification that Council was unsuccessful in obtaining grant funding a letter be written to the relevant Minister requesting assistance.

7.5 Director Environmental Services’ ReportReports on Sewerage Treatment Works, Caravan Park, Swimming Pool, Animal Control, Town DA’s.

Noted

8. QUESTIONS:

Clr McClelland - enquired in regard to the status of the proposed spotlights on the Grenfell Motel murals. Director Engineering advised he is obtaining a quote from Country Energy.

Resolved: Clr Simpson and Clr McClelland that the quote be pursued with Country Energy.

NEXT MEETING: Monday, 15 October 2007 at 5.00 pm.

CLOSURE: There being no further business to discuss the meeting closed at 5.44 pm.

MATTERS ARISING OUT OF MINUTES, LIST OF INSPECTIONS, ITEMS FORATTENTION BY COUNCILLORS AND APPROVED WORKS.

(a) The following are current items on the list submitted for Council’s consideration at the meeting on 20 September 2007.

1. INSPECTIONS AND MEETINGS:

August 2007 1. RTA Regional Consultative Committee: Mayor and Director Engineering to attend 6 September 2007 (DE).

2. LIST OF APPROVED WORKS:

October 2004 1. Industrial Estate: landscaping requirements to be reported (DES).

December 2005 2. Railway Land: seek removal of container (DES).(Note: second letter sent to ARTC).

November 2006 3. Sewerage Treatment Works: investigate additional effluent pond (DES/DE).

June 2007 4. Dalton Street Depot: defer consideration (GM).

5. Councillors Chairs: staff investigate and purchase (GM).

July 2007 6. New Depot: arrange Open Day (DE).

7. Council Committees: clarify membership (GM).

August 2007 8. Bankstown City Council: consider contribution to legal expenses in two months time (DCS).

NOTICE OF MOTIONS

I the undersigned hereby give notice of the following motions for Council’s September 2007 meeting:-

1. Notice of Motion

“that resolution 513 be rescinded”.

2. New Motion (if the motion above is passed):

“that the taxi remain in its present location until an appropriate new site can be located”.

Signed: Clr G Grimm

Note: Resolution 513 is as follows:

“that the taxi rank be relocated to the front of CJ Anderson’s shop.”

QUESTIONS

Questions maybe put to councillors and council employees in accordance with clause 25 of the Council’s Code of Meeting Practice, as follows:-

“(1) A councillor: (a) may, through the chairperson, put a question to another

councillor, and (b) may, through the chairperson and the General Manager, put a question to a

council employee. (2) However, a councillor or council employee to whom a question is put is entitled to

be given reasonable notice of the question and, in particular, sufficient notice to enable reference to be made to other persons or to documents.

(3) The councillor must put every such question directly, succinctly, and without argument.

(4) The chairperson must not permit discussion on any reply or refusal to reply to a question put to a councillor or council employee under this clause. “

Questions should not be used to introduce business without notice. This is covered in Clause 17 of Council’s Code of Meeting Practice, as follows:-

“(3) …………….., business may be transacted at a meeting of a Council even though due notice of the business has not been given to the councillors. However, this can happen only if:(a) a motion is passed to have the business transacted at the meeting, and(b) the business proposed to be brought forward is ruled by the chairperson to be

of great urgency.Such a motion can be moved without notice.(4) …………….., only the mover of a motion referred to in subclause (3) can speak to

the motion before it is put.”

Questions on routine operational matters should be directed to the General Manager or the appropriate Director separately from and/or prior to the meeting.

CLOSED COUNCIL

THE LOCAL GOVERNMENT ACT

The authority for Council to close a meeting to the public is given under Section 10 of the Local Government Act, for which the following excerpts apply:

[s 10A1 Which parts of a meeting can be closed to the public?10A (1) [Meetings may be closed] A council, or a committee of the council of which all the members are councillors, may

close to the public so much of its meeting as comprises:(a) the discussion of any matters listed in subclause (2), or(b) the receipt or discussion of any of the information so listed.(2) [Grounds for closure] The matters and information are the following:(a) personnel matters concerning particular individuals (other than councillors),(b) the personal hardship of any resident or ratepayer,(c) information that would, if disclosed, confer a commercial advantage on a person with whom the council is

conducting (or proposes to conduct) business,(d) commercial information of a confidential nature that would, if disclosed:

(i) prejudice the commercial position of the person who supplied it, or (ii) confer a commercial advantage on a competitor of the council, or (iii) reveal a trade secret,

(e) information that would, if disclosed, prejudice the maintenance of law,(f) matters affecting the security of the council, councillors, council staff or council property,(g) advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings

on the ground of legal professional privilege(h) information concerning the nature and location of a place or an item of Aboriginal significance on community

land.(3) [Closure of Resolution to close] A council, or a committee of the council of which all the members are

councillors, may also close to the public so much of its meeting as comprises a motion to close another part of the meeting to the public.

(4) [Public's right to make representations] A council, or a committee of a council may allow members of the public to make representations to or at a meeting, before and part of the meeting is closed to the public, as to whether that part of the meeting should be closed.

[s 10C] Notice of likelihood of closure not required in urgent cases10C Part of a meeting of a council, or of a committee of the council of which all the members are councillors, may be

closed to the public while the council or committee considers a matter that has not been identified in the agenda for the meeting as a matter that is likely to be considered when the meeting is closed, but only if:

(a) it becomes apparent during the discussion of a particular matter that the matter is a matter referred to in section 10A(2), and

(b) the council or committee, after considering any representations made under section 10A(4), resolves that further discussion of the matter:

(i) should not be deferred (because of the urgency of the matter), and(ii) should take place in a part of the meeting that is closed to the public.

[s 10D] Grounds for closing part of meeting to be specified10D (1)[Record of grounds for closure] The grounds on which part of a meeting is closed must be stated in the decision

to close that part of the meeting and must be recorded in the minutes of the meeting.(2) [Details to he specified] The grounds must specify the following:(a) the relevant provision of section 10A(2),(b) the matter that is to be discussed during the closed part of the meeting,(c) the reasons why the part of the meeting is being closed, including (if the matter concerned is a matter other than a

personnel matter concerning particular individuals, the personal hardship of a resident or ratepayer or a trade secret) an explanation of the way in which the discussion of the matter in an open meeting would be, on balance, contrary to the public interest.

RECOMMENDATION: That Council form a Closed Council to consider the items listed below,

AND THAT the Press and the public be excluded from the Meeting of the Closed Council because of the confidential nature of the business to be transacted, as stated below:

MATTERS FOR CONSIDERATION - CLOSED COUNCIL

DIRECTOR ENVIRONMENTAL SERVICES’ REPORT

1. D Marsh, Berrys Lane Grenfell - Keeping of Dogs, A4.4.3.9Reason for confidentiality: advice concerning litigation (Section

10A(2)(g))

Other items may be referred to closed council during the course of the meeting.

Documents

SUMMARY OF CORRESPONDENCE TO BE PRESENTED ... · Web viewMembership: Financial members as determined by constitution. Comment: This committee needs to operate independently of Council