West Virginia HIGHER EDUCATION Policy Commission www.WVGEARUP.org | 1

SiteCoordinatorMeeting-January 20, 2010SUMMARY

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Contents

Attendance ............................................................................................................................................................................................ 2

Agenda ................................................................................................................................................................................................... 3

Summary ............................................................................................................................................................................................... 5

Handouts .............................................................................................................................................................................................. 7

PleasecontactJessicaKennedyat(304)558-0655orjkennedy@hepc.wvnet.eduwithproblemsorquestions.

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SiteCoordinatorMeeting-January 20, 2010ATTENDANCE

A Rob Boberra, Mingo Co. Schools3 Sid Bradford, Mullens Middle School3 AB Brown, Madison Middle School 3 Jamelia Brown, Burch MS/HS 3 Ron Chadwell, Geary Elementary/Middle 3 Deidre Cline, Pineville Middle School A Alicia Cline, Mingo Career/Tech. Cntr.                3 Rebecca Cooke, Road Branch Elementary/MS 3 Jennifer Croteau, Harts Intermediate 4-8A Joe Crouse, Mt. View Middle School3 Stephanie Crouse, Iaeger High School 3 Don Davis, Lincoln County High School 3 Johnnalyn Davis, Guyan Valley Middle School 3 Lorraine Davis, Tug Valley High School 3 Sonya Dunlap, Duval PK-83 Kitrick Durnan, Summers Middle 3 Betina Elliott, Gilbert MS/HS 3 Joanne Exline, Clay High School 3 Jessica Frye, Guyan Valley Middle School 3 Fawn Gray, Walton K-8 3 Chris Harris, Williamson High School 3 Carolyn Hatfield, Huff Consolidated 3 Jim Hopkins, Oceana Middle School 3 Della Houck, Herndon Consolidated K-8 3 Jennifer Jarrell, Sherman High School 3 Melissa Kirkham, Summers County High 3 Bonita Miano, McDowell County Schools3 Julie Miles, Williamson Middle School 3 Howie Mitchell , Southside K-8 A Virginia Mounts, Mingo County SchoolsA Tara Pack, Summers Middle3 Jennifer Peros, Sherman Jr. High 3 Cara Phillips, Webster County High School 3 Stephanie Poole, Roane County High School

3 Sharon Ray, Glade, Diana, Hckr V. Wbstr S.A David Roberts, Lincoln County Schools3 Lesia Sammons, Matewan MS/HS3 Brandi Sanders, Hamlin PK-8 3 Lilly Sears, Wirt Middle School 3 Terri Lea Smith, Glen Fork K-8 3 Tamela Sparks, Big Creek High School 3 Pat Staten, Mingo Career/Tech. Cntr.  3 Angie Steffey, Westside High School A Verna Thompson, Kermit K-8 A Mary Ann Triplett, Clay Middle School 3 Michelle Vance, Lenore K-8 3 Aiden Vrenna, Mount View High 3 Connie Walls, Baileysville K-8 3 Stephen Walls, Wyoming Co. East HS 3 Dawn Weidner, Spencer MS3 Doris Wimmer, Sandy River Middle School 3 Brian Withrow, Madison Middle School 3 Kelsey Batten, HEPC3 Melissa Gattuso , Regional Coord., Southern 3 Dr. Adam S. Green, WV GEAR UP Director 3 Michelle Johnson, Research and Data Analyst 3 JR Luyster, Regional Coord., Central3 Jessica Kennedy, Communications/Media 3 Elizabeth Manual, Regional Coord., Southwestern 3 Kristi Pritt, Fiscal and Administrative Guests: 3 Kathy Butler, Glenville State College3 Rob Anderson, HEPC3 Jacob Gross, HEPC

A - absent 3 - present

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SiteCoordinatorMeeting-January 20, 2010AGENDA

CONTINUED

Time Topic/Objective Handouts and Resources11:30 to 12:30 PM “2 Million Minutes” • www.2mminutes.com Documentary

12:30 to 12:45 PM Break

12:45 to 2:00 PM 2 Million Minutes: Panel Discussion Rob Anderson, HEPC; Dr. Kathy Butler; Glenville State College Betty Jo Jordan, West Virginia Department of Education

2:00 to 2:30 PM 2 Million Minutes: Programming Ideas/Brainstorming • “2MM” Discussion Questions Melissa Gattuso, Regional Coordinator Jessica Kennedy, Communications and Media Specialist JR Luyster, Regional Coordinator Elizabeth Manuel, Regional Coordinator

2:30 to 3:15 PM Regional Breakout Sessions

3:15 to 3:25 PM Fiscal Updates/Reminders Kristi Pritt, Assistant Director for Fiscal and Administrative Services

3:25 to 3:35 PM Communications Updates • College Access Conf. Details Jessica Kennedy, Communications and Media Specialist • GHS Timeline

3:35 to 3:50 PM Data/Research Updates • Activity Description Sheet online

Michelle Johnson, Research and Data Analyst

3:50 to 4:00 PM Director’s Updates Dr. Adam S. Green, Director of WV GEAR UP and P-20 Initiatives • ACT Conference Overview

West Virginia GEARUP www.WVGEARUP.org West Virginia HIGHER EDUCATION Policy Commission | 4

Save the Date

Site Coordinator Meeting March10,2010from11:30AMto4PMattheRamadaInn,SouthCharleston

The Governor’s Honors Symposium April17thfrom2to5PMattheCharlestonCivicCenter

Site Coordinator Meeting April26,2010-eveningmeetingwithanovernightstayinCharleston,detailstobedetermined

Statewide Access Conference April27,2010attheCharlestonCivicCenter

Site Coordinator Meeting June9,2010from11:30AMto4PMattheRamadaInn,SouthCharleston

West Virginia HIGHER EDUCATION Policy Commission www.WVGEARUP.org | 5

SiteCoordinatorMeeting-January 20, 2010SUMMARY“2 Million Minutes” Documentary

Those in attendance viewed disc one of the four-part “2 Million Minutes” documentary. The film depicts the different educational experiences of students in the United States, India, and China. Coordinators from each school site also received a copy of the four-disc set. These DVDs are to be used for educator and parent programming, and are to become property of the school counselor’s office. Parent and educator discussion questions can be found on page 8 in this packet.

2 Million Minutes: Panel DiscussionRobAnderson,SeniorDirectorofPolicyandPlanningattheWestVirginiaHigherEducationPolicyCommissionDr.JacobGross,PolicyandPlanningResearchAnalystfortheWestVirginiaHigherEducationPolicyCommissionDr.KathyButler,ProvostandSeniorVicePresidentofGlenvilleStateCollege

Rob Anderson, Dr. Jacob Gross, and Dr. Kathy Butler led a discussion of the “2 Million Minutes” documentary and the issues presented in the film. They specifically discussed the various structural and political policies, practices and emerging ideas aimed at addressing these issues within both the public and higher education systems.

Regional Breakout and Brainstorming Sessions

Site coordinators met with their respective regional coordinators to brainstorm local solutions to some of the problems identified during the panel discussion. They also discussed events, issues and progress made regarding regular GEAR UP activities.

Fiscal UpdatesKristiPritt,AssistantDirectorforFiscalandAdministrativeServices

Ms. Pritt reminded site coordinators of their responsibility to ensure that grant funds are being spent according to both the work plan and the annual budget.

Site coordinators should continue to allocate and spend funds according to the work plan. Although fiscal responsibility is strongly encouraged, site coordinators should not be reluctant to utilize grant funds in compliance with program guidelines, the 2010 work plan, and their county-level budget.

Site coordinators will receive a Form 1099 from the State Auditor’s office by the end of January. This form will be used to report site coordinator’s income from GEAR UP on their Federal and State tax returns.

CONTINUED

West Virginia GEARUP www.WVGEARUP.org West Virginia HIGHER EDUCATION Policy Commission | 6

Communications UpdatesJessicaKennedy,CommunicationsandMediaSpecialist

Ms. Kennedy provided an overview of upcoming events, including the Governor’s Honors Symposium (GHS) and the College Access and Student Success Summit. Coordinators were assigned duties for GHS (see pages 9 and 10 of this packet), and were encouraged to register for the Summit. Site coordinators should note that the April site coordinator meeting will be held April 26th (the evening before the statewide Summit) from 6 to 9 p.m. A hotel room for the night of the 26th has been booked for each site coordinator (see page 11 of this packet).

Research and Data UpdatesMichelleJohnson,ResearchandDataAnalyst

Ms. Johnson provided an overview of the new features and services that can be found on POETS. She notified coordinators that Edvantia will conduct a “second push” for student information forms, and that forms will be mailed directly to students and parents who did not return a form earlier this fall. Site coordinators are NOT required to take any action in administering this second drive, but should be aware of the initiative in case students or parents contact the site coordinator with questions.

Ms. Johnson also reminded coordinators that the APR reporting period ends March 30th. Site coordinators should work to ensure that all activity data is entered into POETS in a timely manner. Coordinators should also be sure to bring up-to-date activity reports and backup documentation for their regional coordinators at the March 10 site coordinator meeting.

Director’s UpdatesDr.AdamS.Green,DirectorofWestVirginiaGEARUPandP-20Initiatives

Dr. Green reminded site coordinators that the statewide ACT Conference will be held February 27 in Charleston. Site coordinators with remaining professional development funds are encouraged to attend, and must submit a Professional Development Request form if they intend to use GEAR UP funds to participate in the conference. Participants must also register for the event. Registration materials can be found on pages 12 through 18 of this packet. There is a $70 conference registration fee.

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SiteCoordinatorMeeting-January 20, 2010HANDOUTSThe following are meeting handouts and attachments to the agenda .

2 Million Minutes Discussion Questions Governor’s Honors Symposium Agenda and Assignment List College Access and Student Success Summit and April 26th Site Coordinator Meeting Agendas

ACT Conference Brochure

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Discussion Questions for Parents and/or Educators

“2 MILLION MINUTES” PAGE 1 OF 1

West Virginia HIGHER EDUCATION Policy Commission www.WVGEARUP.org

PARENTS

Goals:

1.Toincreaseparents’andfamilies’knowledgeofworldeconomicsandglobalcompetitiveness.

2. Tofamiliarizeparentsandfamilieswiththeeducationalstrategiesandoutlooksofrapidlydevelopingnations.

3. Toincreaseparents’andfamilies’commitmenttolearningandthepursuitofeducationandtrainingbeyond highschool.

Discussion Topics:

1. Whatisyourinitialreactiontothisfilm?Doesthedocumentarysurpriseyou?Concernyou?Angeryou? Encourageorinspireyou?

2.Whataresomeofthebiggestobstaclestoincreasingstudentachievementthatyouseeoutlinedinthefilm? Doyouthinkthesechallengesaffectyourstudent(s)?WhatchallengesdoyourecognizethatareNOT presentedinthefilm?

3. Whataresomeofthewaysyou,asaparent,canhelpyourchildbecomemorecompetitiveintheglobal economy?Howdoyouthinkthestateschoolsystem/boardcanhelp?Howcanyourschool’steachershelp? Howcanuniversities,collegesandcommunitycollegeshelp?

EDUCATORS

Goals:

1.Toincreaseeducators’knowledgeofworldeconomicsandglobalcompetitiveness.

2. Tofamiliarizeeducatorswiththeeducationalstrategiesandoutlooksofrapidlydevelopingnations.

3. Toencourageeducatorstoexaminetheirchallengesandopportunitiestoincreasingstudentachievementin theU.S.,andensuringstudents’abilitytocompeteintheglobalmarket.

Discussion Topics:

1. Whatisyourinitialreactiontothisfilm?Doesthedocumentarysurpriseyou?Concernyou?Angeryou? Encourageorinspireyou?

2.Whataresomeofthebiggestobstaclestoincreasingstudentachievementthatyouseeoutlinedinthefilm? Doyouthinkthesechallengesaffectyourstudent(s)?WhatchallengesdoyourecognizethatareNOT presentedinthefilm?Whatchallengesdoyoufaceintheclassroomthatneedtobeaddressedatthelocal, stateand/ornationallevel?

3. Whataresomeofthewaysthatyou—asanindividualorwithinasmallgroupof teachers—canhelpyourstudentsbecomemorecompetitiveintheglobaleconomy? Howdoyouthinkthestateschoolsystem/boardcanhelp? Howcanuniversities,collegesandcommunitycollegeshelp?

2MillionMinutes

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Event Schedule and Assignment List: April 17th

THE GOVERNOR’S HONORS SYMPOSIUM PAGE 1 OF 2

West Virginia HIGHER EDUCATION Policy Commission www.WVGEARUP.org

April 17, 201012 p.m. REGISTRATION COORDINATORS report to the Civic Center, Grand Hall North NotifyJessicaKennedywhenyouarrive.

VIDEOGRAPHERS report to the Civic Center, Grand Hall North NotifyJessicaKennedywhenyouarrive.

1 p.m. MARSHALS report to the Civic Center, Grand Hall North NotifyKelseyBattenattheregistrationtablewhenyouarrive.

2 to 4 p.m. GHS Ceremony

4 to 5 p.m. PHOTOGRAPHY COORDINATORS coordinate group photos.

ReporttoJessicaKennedyatthestageimmediatelyfollowingtheceremony.

EVALUATION COORDINATORS assist with the event evaluations. ReporttoMichelleJohnsonattheregistrationtableimmediatelyfollowingtheceremony.

COLLEGE FAIR COORDINATORS assist with the mobile application lab/college fair. ReporttoKelseyBattenintheUpperLobbyimmediatelyfollowingtheceremony.

See Assignment List, page 2.

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Event Schedule and Assignment List: April 17th

THE GOVERNOR’S HONORS SYMPOSIUM PAGE 2 OF 2

West Virginia HIGHER EDUCATION Policy Commission www.WVGEARUP.org

Assignment ListREGISTRATION COORDINATORS willcoordinatestudentandfamilysign-in,andassistfamiliesinfindingseats.1.ABBrown 2.DeidreCline 3.JoeCrouse4.StephanieCrouse 5.FawnGray 6.CarolynHatfield7.DellaHouck 8.HowieMitchell 9.AngieSteffey

VIDEOGRAPHERS willrecordvideooftheevent,includingtheceremony,studentandfamilyinterviewsandthereception/collegefair.1.JenniferCroteau 2.SonyaDunlap 3.ChrisHarris4.SharonRay 5.BrianWithrow 6.JenniferJarrell

MARSHALS willleadstudentstoandfromthestageandassiststudentswithceremonialprotocol.1.JameliaBrown 2.RebeccaCooke 3.DonDavis4.JohnnalynDavis 5.KitrickDurnan 6.JoanneExline7.JimHopkins 8.StephaniePoole 9.TerriLeaSmith10.VernaThompson 11.MichelleVance 12.AidenVrenna13.ConnieWalls 14.StephenWalls 15.DawnWeidner

PHOTOGRAPHY COORDINATORS willcoordinategroupphotosaftertheevent,andberesponsibleforrecordingpicturedstudents’namesandschools.1.JenniferPeros 2.LesiaSammons 3.DorisWimmerEVALUATION COORDINATORS willadministereventevaluationstostudents,familiesandotherparticipants.1.JessicaFrye 2.MelissaKirkham 3.JulieMiles4.CaraPhillips 5.BrandiSanders 6.MaryAnnTriplett

COLLEGE FAIR COORDINATORS willassiststudentsandfamilieswithusingthemobilecomputerlabtoapplyfortheGEARUPincentiveaward,aswellasencourageattendeestoexplorethecollegefairandfinancialaidinformationaldisplay.1.SidBradford 2.RonChadwell 3.LorraineDavis4.BetinaElliott 5.LillySears 6.TamelaSparks

Want to trade assignments? EmailKelseyBattenwithdetailsofthetradeatkbatten@hepc.wvnet.edunolaterthanMarch10th.Youmustincludethenameandassignmentofthepersonyouintendtotradewith—andthatpersonmusthavealreadyagreedtothechange.

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Event Schedule: April 26th and 27th

SITE COORDINATOR MEETING AND ACCESS CONFERENCE PAGE 1 OF 1

West Virginia HIGHER EDUCATION Policy Commission www.WVGEARUP.org

April 26, 20106 to 9 p.m. Dinner and Site Coordinator Meeting RamadaInn,SouthCharleston-ahotelroomforthenightof4/26hasbeenreservedfor allsitecoordinators. PleasenotifyJessicaKennedyifyoudoNOTplantostayinthehotel.

April 27, 20108 a.m. to 4 p.m. College Access and Student Success Summit CharlestonCivicCenter,Charleston SiteCoordinatorsarerequiredtoattend,andmustregisteronlinebyMarch11,2010.

DetailedSummitschedule(subjecttochange):

7:30 to 8:30 a.m. Participant Sign-in

8:30 to 9:30 a.m. Breakfast and Opening Remarks

9:45 to 11 a.m. Concurrent Sessions (Block I)

11:15 a.m. to 12:15 p.m. Concurrent Sessions (Block II)

12:13 to 1:15 p.m. Lunch and Open Discussion

1:15 to 1:45 p.m. Afternoon Address and Overview of the Roundtable Sessions

1:45 to 2:15 p.m. Roundtable Discussion: Session I

2:15 to 2:45 p.m. Roundtable Discussion: Session II

2:45 to 3:15 p.m. Roundtable Discussion: Session III

3:15 to 3:45 p.m. Construction of the Mission Statement

3:45 to 4:00 p.m. Closing Remarks

AccessConference

ACTBrochure