20
Wiki Training: Introduction to Wiki@UCSF Instructor: Zach Silveira [email protected] (415) 476-4389 Wiki@UCSF

Wiki Training: Introduction to Wiki@UCSF Instructor: Zach Silveira [email protected] (415) 476-4389 Wiki@UCSF

Embed Size (px)

Citation preview

Page 1: Wiki Training: Introduction to Wiki@UCSF Instructor: Zach Silveira wiki-admin@ucsf.edu (415) 476-4389 Wiki@UCSF

Wiki Training:Introduction to Wiki@UCSFInstructor: Zach Silveira

[email protected](415) 476-4389Wiki@UCSF

Page 2: Wiki Training: Introduction to Wiki@UCSF Instructor: Zach Silveira wiki-admin@ucsf.edu (415) 476-4389 Wiki@UCSF

Introduction to Wiki@UCSF

What Can I Do With A Wiki? The Dashboard and Logging In Adding and Editing Wiki Pages Attachments Linking Commenting Page History “Watching” a Page or Space Searching the Wiki

2

Page 3: Wiki Training: Introduction to Wiki@UCSF Instructor: Zach Silveira wiki-admin@ucsf.edu (415) 476-4389 Wiki@UCSF

What Can I Do With A Wiki?

Project collaboration Documentation Share information across departments Store and share files Reduce email, especially attachments

3

Page 4: Wiki Training: Introduction to Wiki@UCSF Instructor: Zach Silveira wiki-admin@ucsf.edu (415) 476-4389 Wiki@UCSF

The Dashboard4

To begin, go to https://wiki.library.ucsf.edu/. The first screen is the Dashboard.

Click here to log in

Announcements from Wiki Administrators

List of spaces you can access, including Favorite Spaces and Pages

Recently updated content

Page 5: Wiki Training: Introduction to Wiki@UCSF Instructor: Zach Silveira wiki-admin@ucsf.edu (415) 476-4389 Wiki@UCSF

Log In to Wiki@UCSF5

Permission to access spacesMost spaces are private, so you need to ask the Space Administrator to give you access permission.If you don’t know the name of the Space Administrator, email [email protected].

Click the ‘Log In’ link at the top right.If you see your name, you’re already logged in.

User Type Account Description

UCSF faculty, staff, students

MyAccess For support, go to https://myaccess.ucsf.edu/

Other UCs Existing Campus Account

For eligible users, choose university from list on login account page

Anyone else Guest Account Request guest account at https://guest.ucsf.edu/

Page 6: Wiki Training: Introduction to Wiki@UCSF Instructor: Zach Silveira wiki-admin@ucsf.edu (415) 476-4389 Wiki@UCSF

Customize the Dashboard with Favorites6

Click the grey star to the right of any space to make it a favorite.

Your favorite spaces (now gold stars) will show up in a special section at the top of the list.

Click ‘View All’ at the bottom of the list to see more spaces

Page 7: Wiki Training: Introduction to Wiki@UCSF Instructor: Zach Silveira wiki-admin@ucsf.edu (415) 476-4389 Wiki@UCSF

Wiki Pages

You can create new pages and edit existing pages Pages can have sub-pages called “children” Every page must have a unique title Pages may include text, pictures, hyperlinks to other pages, etc. By default, a page can be edited by anyone who has permission to edit

within the space

7

Page 8: Wiki Training: Introduction to Wiki@UCSF Instructor: Zach Silveira wiki-admin@ucsf.edu (415) 476-4389 Wiki@UCSF

Add a New Wiki Page

1. Go to the ‘Add’ menu and select ‘Page’

2. Enter a unique page title in the fieldat the top that says ‘New Page’

3. Enter page content in the body of the page

4. Click Save button to save the page

Notes:1. You must enter a page title

2. The new page is created as a ‘child’ (sub-page) of page you were on

3. To remove a page, go to Tools > Remove (most users don’t have ‘Remove’ permissions so there won’t be a ‘Remove’ menu option)

8

Page 9: Wiki Training: Introduction to Wiki@UCSF Instructor: Zach Silveira wiki-admin@ucsf.edu (415) 476-4389 Wiki@UCSF

Edit a Wiki Page

1. Go to the page you want to edit and click the ‘Edit’ button

2. Edit the contents of the page

3. Click the Save button

Notes: If there’s no Edit button, you don’t have sufficient permissions to edit the page While editing, you can click the ‘Preview’ button to see what the page will look

like when you save it. After previewing, click the ‘Edit’ button to return.

9

Page 10: Wiki Training: Introduction to Wiki@UCSF Instructor: Zach Silveira wiki-admin@ucsf.edu (415) 476-4389 Wiki@UCSF

Attachments

When you attach a file, it gets attached to a single wiki page (it’s not just floating around in the space)

The file is saved in its original format (doc, xls, pdf, etc.) Attachments can be viewed or downloaded Most file types are supported

10

Page 11: Wiki Training: Introduction to Wiki@UCSF Instructor: Zach Silveira wiki-admin@ucsf.edu (415) 476-4389 Wiki@UCSF

Attach a File to a Page

1. On the page where you want to attach the file, go to the ‘Add’ menu and select ‘Attachment’

2. Click the ‘Browse’ button

3. Locate file on your computer and select it

4. Click the ‘Attach’ button

Notes: Certain browsers allow you to drag and drop a file onto a page to attach it

11

Page 12: Wiki Training: Introduction to Wiki@UCSF Instructor: Zach Silveira wiki-admin@ucsf.edu (415) 476-4389 Wiki@UCSF

Macros

1. While editing a page, click the ‘Insert’drop-down menu

2. Click ‘Other Macros’

3. Select the macro you want to use

4. Set the parameters (if necessary)

5. Click the ‘Insert’ button to enter the macrointo your page

Notes: To edit an existing macro, click the macro placeholder and click ‘Edit’ button If you change parameters, click the ‘Refresh’ link to refresh the preview pane

12

Page 13: Wiki Training: Introduction to Wiki@UCSF Instructor: Zach Silveira wiki-admin@ucsf.edu (415) 476-4389 Wiki@UCSF

View an Attached File

1. On the page where the file is attached, go to the ‘Tools’ menu and select ‘Attachments’

2. Click the name of the file you want to view

3. Your browser may prompt you to Open orSave the file – choose Open

Notes: For a quick preview of Word, Excel, PowerPoint and PDF files, you can click the

‘View’ link to the far right of the filename in the attachments list

13

Page 14: Wiki Training: Introduction to Wiki@UCSF Instructor: Zach Silveira wiki-admin@ucsf.edu (415) 476-4389 Wiki@UCSF

Edit an Attached File

1. On page where file is attached, go to ‘Tools’ menu & select ‘Attachments’

2. Click name of file you want to edit

3. Browser may prompt you to Open or Save file – choose Save

4. Go to location on computer where file is saved & open it

5. Edit the file and save it

6. Re-attach file to wiki page (see slide 11)

Notes:1. When you re-attach a file to a wiki page, the previous version of the file is

stored and may be accessed by clicking the icon left of the filename

2. In certain browsers/platforms, you can edit Office files by choosing the ‘Edit in Office’ link to the far right of the filename in the attachments list

14

Page 15: Wiki Training: Introduction to Wiki@UCSF Instructor: Zach Silveira wiki-admin@ucsf.edu (415) 476-4389 Wiki@UCSF

Creating Links

1. While editing a page, click the ‘Link’ button

2. Use the tabs to select a destination for the link Search: type name of page to link to Recently Viewed: link to recently viewed page Attachments: link to attached file Web Link: link to an external website Advanced: enter wiki markup

3. Click the ‘Insert’ button to add link to page4. Save the page

Notes:1. While editing a page, you can edit an existing link by clicking link and selecting

‘Edit’2. You can type your own text for the link in the Link Text field

15

Page 16: Wiki Training: Introduction to Wiki@UCSF Instructor: Zach Silveira wiki-admin@ucsf.edu (415) 476-4389 Wiki@UCSF

Commenting16

1. Click the ‘Add Comment’ link near the bottom of any page

2. Enter your comment

3. Click the ‘Save’ button

Notes: Comments always appear at the bottom of the page You can reply to an existing comment or start a new comment thread

Page 17: Wiki Training: Introduction to Wiki@UCSF Instructor: Zach Silveira wiki-admin@ucsf.edu (415) 476-4389 Wiki@UCSF

View Page History & Restore Previous Versions

1. Go to ‘Tools’ menu and select ‘Page History’

2. View a previous version by clicking its version number

3. Restore the previous version by clicking ‘Restore this version’ link

Notes: Versions are listed chronologically with most recent versions at top You can compare two versions by checking their checkboxes and clicking the

‘Compare selected versions’ button

17

Page 18: Wiki Training: Introduction to Wiki@UCSF Instructor: Zach Silveira wiki-admin@ucsf.edu (415) 476-4389 Wiki@UCSF

Watching a Page or Space

To set or remove a page watch, go to the ‘Tools’ menu and select ‘Watch’ or ‘Stop Watching’

To set or remove a space watch, go to the ‘Browse’ menu and select ‘Advanced’, then click ‘Start watching this space’ or ‘Stop watching this space’

Notes: To turn off Autowatch (automatic watching of any page you create or edit), go to

the drop-down menu under your name and select ‘Settings’, then click ‘Email’

18

Page 19: Wiki Training: Introduction to Wiki@UCSF Instructor: Zach Silveira wiki-admin@ucsf.edu (415) 476-4389 Wiki@UCSF

Searching the Wiki

1. Start typing into the box at top right of any screen

2. Choose from results in drop-down menu, or

3. Click the ‘Search for [your term]’ at bottom

4. On the detailed results page, you can applyfilters to narrow your search

Notes: The search feature shows results only from spaces

you have permission to access

19

Page 20: Wiki Training: Introduction to Wiki@UCSF Instructor: Zach Silveira wiki-admin@ucsf.edu (415) 476-4389 Wiki@UCSF

Conclusion

To get help with a wiki problem, email [email protected] or call (415) 476-4389 during support hours (M-F, 8am – 12pm)

To request a new wiki space, go to http://www.library.ucsf.edu/services/wiki/requestform

20

Wiki@UCSF Policies•All wiki spaces must be directly related to furthering the mission of UCSF. Spaces may not be used for commercial purposes, unlawful activities, or personal financial gain. Please refer to the UC Electronic Communications Policy.•Each space must have a Space Administrator who is UCSF faculty or staff.•All users must have a MyAccess login.•Non-UCSF users must request a UCSF Guest Account.•No content containing Protected Health Information (PHI) may be posted.•No content containing copyrighted material may be posted unless there is proof that permission has been granted for use of the materials.•Published articles must be linked to from within the wiki space; articles may not be copied into the wiki.