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Sullivan Renaissance is a beautification and community development initiative of the Gerry Foundation. We believe that beautification builds community pride; and that partnerships and grassroots volunteerism build beautiful, healthy, active communities. Through a competitive grant process, Sullivan Renaissance offers funding, technical assistance and other resources in support of this mission.

The Beautification Program offers a range of grants based on scope of project and funding availability. See the 2020 Beautification Grant Summary for specific details and program resources.

Prospective applicants are encouraged to read through these documents thoroughly to become familiar with the program resources and requirements before submitting an application. Sullivan Renaissance offers educational and technical support throughout the year and can provide assistance with design, choice of plant materials and/or a referral for professional rendering or landscape plan. In addition, architectural design assistance may be available for projects involving façade work or exterior building renovations.

Applicants will be notified whether funding has been approved. Sullivan Renaissance reserves the right to redirect category placement among our various grant programs

ELIGIBIILTY

GARDEN GRANTS up to $1,500.00 are for new beautification projects at a single location. This includes simple projects like sign gardens and building landscaping, as well as complex projects with multiple elements, provided the project is at a single location. A 25% match is required in the form of funds, in-kind, or donated goods and services.

Community groups, religious institutions, schools and units of local government are eligible to apply for projects based in Sullivan County, NY. If the applicant is not a designated 501 (c) (3) they should contact Sullivan Renaissance to discuss options.

Projects must have a beautification component and result in a significant aesthetic improvement. Preference is given to projects that are visible to the public. Sullivan Renaissance places a special emphasis on good design and sustainability. Outreach and inclusion are also important considerations.

In addition to the grant application, applicants must submit a completed Garden Design Packet. Completed applications and documentation must be received by March 2, 2020 to be considered for a 2020 grant. Additional information and sample forms can be found at SullivanRenaissance.org

PROJECT DOCUMENTATION

Beautification grants require that applications be accompanied by budgets and other necessary documents. These are detailed throughout the application. Applications received without required documentation will be deemed incomplete and will remain pending until such documents are received, which may impact funding approval. All funded projects are required to submit final reports no later than July 27, 2020.

For more information contact: Carmela Hugel, Beautification Coordinator

(845) 295-2445 or chugel@sullivanrenaissance.orgTo submit a grant e-mail: grants@sullivanrenaissance.org

Sullivan Renaissance ♦ c/o Gerry Foundation ♦ PO Box 311, Liberty, NY 12754 ♦ Phone: (845)295-2445 ♦ Fax: (845)295-2746 Email: info@sullivanrenaissance.org ♦ Website: SullivanRenaissance.org ♦ Hablamos Español

SULLIVAN RENAISSANCE 2020 BEAUTIFICATION GRANT SUMMARY

MINI GRANTS GARDEN GRANTS MAINTENANCE

SUPPORT GRANTS COMMUNITY

BEAUTIFICATION GRANTS CAPITAL IMPROVEMENT

GRANTS These reimbursable grants are

a step into the Renaissance Beautification Program; and a good way to get started by planting a simple garden, enhancing an existing garden, adding containers, planters, or hanging baskets. Preference is given to first-time applicants.

These grants are for new beautification projects at a single location. This includes sign gardens and building landscaping, as well as projects with multiple elements provided that the project is limited to the single location.

These reimbursable grants provide limited financial, volunteer and horticultural support to maintain and/or refresh gardens at a single location. These projects must have been funded by Sullivan Renaissance prior to 2018.

These grants are for community-wide beautification projects at more than one location. Funding may be used for new projects and/or to maintain previously funded Sullivan Renaissance projects. Examples include public gardens, parks, and streetscape enhancements.

These reimbursable grants are for current or past Sullivan Renaissance Beautification projects. They may be used to purchase items such as irrigation systems to make maintenance easier; or for contracted services for major garden renovation.

Eligibility Non-profit organizations,

community groups, religious institutions, schools, and

municipalities

Non-profit organizations, community groups, religious

institutions, schools, and municipalities

Non-profit organizations, community groups, religious

institutions, schools, and municipalities

Non-profit organizations, community groups, religious

institutions, schools, and municipalities

Non-profit organizations, community groups, religious

institutions, schools, and municipalities

Deadlines Application: Rolling Completion: Oct 1

Application: Due March 2 Completion: July 27

Application: Due March 2 Completion: July 23

Application: Due March 2 Completion: July 27

Application: Rolling Completion: Oct 1

Grant Amounts Up to $500 Up to $1,500 Up to $500 Up to $2,500 Up to $1,500

Required Match None 25% in the form of funds, in-kind, or donated goods

and services

Dollar for Dollar in the form of funds, in-kind, or donated

goods and services

25% in the form of funds, in-kind, or donated goods

and services

Dollar for Dollar in the form of funds, in-kind, or donated

goods and services Flower Dollars1 None Up to $150 Up to $100 Up to $250 None

Bulb Dollars1 None Up to $75 Up to $50 Up to $125 None Crew2 No Up to 5 hours Up to 10 hours Up to 20 hours No

Intern3 No No No Yes Separate application required. No

Volunteer Corps4 No Yes Yes Yes No Phase II Awards5

N/A

Completion Grant: $250 1st Place: $3,000 2nd Place: $2,000 3rd Place: $1,000

Showing of Flowers: $2,000 Judges Choice: up to $4,000

Showing of Flowers: $2,000

Judges Choice: up to $2,500

Completion Grant: $500 1st Place: $12,000 2nd Place: $7,000 3rd Place: $5,000

Showing of Flowers: $5,000 Judges Choice: up to $3,000

N/A

Notes:

1. Flower dollars and bulb dollars are special coupons that can only be used at participating local garden centers and nurseries. 2. Sullivan Renaissance Crew is available to assist with gardening tasks, at the project site, such as renovating garden beds, edging, mulching, dividing perennials, transplanting

shrubs and trees, etc. 3. A limited number of paid interns between the ages of 16 and 20 are available through a partnership with the Center for Workforce Development. 4. The Sullivan Renaissance Volunteer Corps are available upon request to help on workdays or with routine maintenance. 5. Some grant programs require that groups finish their project and submit a final report, making them eligible to participate in a judging process. A second round of grants (Phase

II awards) are then given to the best projects in each category at an Awards Ceremony in August.

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APPLICANT INFORMATION

Primary Contact: The main point of contact for grant documentation and media inquiries. They will receive press releases and other communication from Sullivan Renaissance on a regular basis to share with the group. This person can be the Gardening Contact or Volunteer Contact as well, but not both.

Gardening Contact: Works closely with the Beautification Coordinator to schedule the Seasonal Horticulture Crew, establish gardening tasks and site visits. They will work alongside the Crew and will be the point of contact for the Crew Leader during scheduled workdays.

Volunteer Contact: Organizes, coordinates, and communicates a range of activities in support of the project. This may include workdays and volunteer outreach. They are also the liaison between the group and Sullivan Renaissance’s Volunteer Program Manager.

PROJECT INFORMATION

Group Name: The name of your group, example: Monticello United Methodist Church

Project Title: The name of the project, example: Meditation Garden

1) Explain what you intend to do …: A brief description of what you want to accomplish with the grant.

2) Describe the overall design of your garden: The type of garden planned to install, include completed GardenDesign Packet.

BUDGET

9) Summarize the Total Budget:- Existing SR Funds (Phase II). These funds can be used in conjunction with the current project or for

maintenance materials. They cannot be used as the 25% match.

- 2020 SR Grant Funds are used solely for this year’s project and need to be spent in full by July 27, 2020.

- Other Funds are any income the group has acquired from other sources including fundraising, grants anddonations or goods and services. Please list all funds to give a full picture of the project’s total cost.

10) How will you raise the balance of funds? List all anticipated funds and any donations including workcompleted by a contractor who will donate their time. It all adds up!

11) Flower Dollars used for the purchase of annuals only and are valid at participating merchants. They expire onJune 29th.

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9) Summarize the Total Budget:

SOURCE OF FUNDS

Items to be purchased

Existing SR Grant Funds

(if applicable)*

2020 SR Grant Funds

Total to match grant request

Other Funds Total Project Funds

Annuals (excluding 2020 Flowers Dollars $150.00) 100.00 200.00 300.00

Perennials 150.00 150.00

Trees 200.00 200.00

Shrubs 250.00 250.00

Soil/Mulch 200.00 200.00

Hardscape (pavers, fencing, etc.) 50.00 400.00 450.00

Tools & Equipment (purchase & rental) 100.00 100.00

Signs, Fencing & Posts (attach rendering) 100.00 150.00 100.00 350.00

Irrigation Equipment (sprinklers, drip hose, hose bib, watering wands, etc.) (include printed estimate) 500.00 200.00 700.00

Volunteer Outreach (postage, mailings, newsletters, etc.) 80.00 80.00

Other Grant Funding 500.00 500.00

Other: Hanging Baskets – Labor Savers 300.00 200.00 500.00

TOTAL: $1,000.00 $1,500.00 $1,280.00 $3,780.00 10) How will you raise the balance of funds needed to complete your project? (use table below)

Source of Other Funds/Donations Amount

Donated Annuals $ 200.00

Bob Smith Landscaping – donated installation of pavers & posts (attached estimate) $ 500.00

Home Depot Grant $ 500.00

Barbara Smith – donating newsletters and postage $ 80.00

TOTAL: $1,280.00

11) Flower Dollars: (up to $150.00 to purchase annuals in addition to the grant)

$ 150.00 12) Amount requested from Sullivan Renaissance (up to $1,500.00): A 25% match is required $ 1,500.00

* Existing Sullivan Renaissance funds cannot be used as a match.

SAMPLE

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APPLICANT INFORMATION

Applicant Name: _________________________________________________________________________________

Mailing Address: _________________________________________________________________________________

Applicant Type: Unit of local government School Religious Institution Non-profit Other

Grant to be issued to: _________________________________________ EIN#: ___________________________

Has your group ever received a grant from Sullivan Renaissance? Yes Date received: _____________ No

PROJECT INFORMATION

Garden Location/Address: _________________________________________________________________________

Group Name: ____________________________________________________________________________________

Project Title: _____________________________________________________________________________________

1) Explain what you intend to do with your Sullivan Renaissance grant.

PRIMARY CONTACT (Also for Media Inquiries)

_____________________________________ First & Last Name

____________________________ Address ___________________________

____________________________ Day Phone ____________________________ Mobile Phone ____________________________ E-mail

GARDENING CONTACT (For Scheduling Crew & Site Visits)

_____________________________________ First & Last Name

____________________________ Address ____________________________

____________________________ Day Phone ____________________________ Mobile Phone ____________________________ E-mail

VOLUNTEER CONTACT (For Coordinating Project Volunteers)

____________________________________ First & Last Name

____________________________ Address ____________________________

____________________________ Day Phone ____________________________ Mobile Phone ____________________________ E-mail

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2) Describe the overall design of your garden (native garden, memorial garden, pollinator garden, etc.) and attacha completed Garden Design Packet. Projects should incorporate an appropriate mix of annuals, perennials, shrubs, trees andhardscape, and avoid the use of invasive species.

3) How will you maintain this project (watering, weeding, mulching, etc.)? Be specific. Explain how often thesetasks will be performed and by whom. Consider and address how the project will be maintained beyond this grant seasonand competition.

4) How are you collaborating with other organizations and individuals in your community?Applicants should make every effort to involve people of all ages, cultural backgrounds and ethnicities in the project.

________________________________________________________________________________________________ ________________________________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________

PERMISSION AND PERMITS 5) The project is located on a: Town or Village Road County Road State Highway Other

A location map and copies of any applicable road permits must be included with the application

6) Who owns the property? Applicant Municipality Privately-owned OtherOwner Name: ______________________________________________________________Mailing Address: ___________________________________________________________If the property is not owned by the applicant, a letter of permission from the owner is required with the application.

7) Will permits be required from municipal boards, county and/or state highway authorities? Yes NoAll projects must comply with local design standards, zoning laws, and permitting requirements, and all appropriate permits are

required prior to beginning work. Examples include building permits, sign permits, road use permits, etc.

Please explain how your project complies or why you believe this requirement is not applicable.

________________________________________________________________________________________________________

________________________________________________________________________________________________

_ _______________________________________________________________________________________________

8) Is the project accessible for individuals with varying abilities? Yes No Not Applicable (explain):

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BUDGET

9) Summarize the total budget for your project in the table below:Provide costs for items you plan to purchase. Be sure to include information from your garden design budget.

10) How will you raise the balance of funds needed to complete your project? (use table below)

11) Flower Dollars: (up to $150.00 to purchase annuals in addition to the grant) __________________ 12) Grant requested (up to $1,500.00): __________________

A 25% match is required

* Existing Sullivan Renaissance funds cannot be used as a match.

SOURCE OF FUNDS

Items Existing SR Grant Funds

(If applicable) *2020 SR

Grant Request Other Funds Total Project Funds

Annuals (excluding 2020 Flowers Dollars $150.00)

Perennials

Trees

Shrubs

Soil/Mulch

Hardscape (pavers, fencing, etc.)

Tools & Equipment (purchase & rental)

Signs, Fencing & Posts (attach rendering)

Irrigation Equipment (sprinklers, drip hose, hose bib, watering wands, etc.) (include printed estimate) Volunteer Outreach (postage, mailings, newsletters,

etc.)

Other Grant Funding

Other:

TOTAL:

Source of Other Funds/Donations Amount

TOTAL:

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ADDITIONAL RESOURCES

13) Are you requesting assistance from the Sullivan Renaissance Horticulture Crew? Yes No

14) Please describe your volunteer needs and what type of assistance would be helpful from Sullivan Renaissance.

18) How many volunteers will be involved in your project? ____________________

19) When are your workdays? Please indicate what day(s) and time(s) your group will be working in the table below.

MON TUES WED THURS FRI SAT SUN

Regularly scheduled workdays are highly encouraged. They promote awareness about the project and allow potential volunteers to arrange their schedules in order to help. Sullivan Renaissance can schedule the Volunteer Corps and Horticulture Crew to participate on these scheduled workdays.

20) Do you have regularly scheduled meetings? Yes No If yes, when? ______________________________

GRANT CHECKLIST

Completed applications and supporting documentation must be received by March 2, 2020 to be considered for the 2020 grant cycle. Please use the checklist below to mark off all items included in your submission.

REQUIRED: IF APPLICABLE:

Completed Grant Application 501(c)(3) IRS Determination Letter (if not on file) Garden Design Packet Photographs of Project Site

Property Owner Permission Municipal Permits Illustrations or Renderings

_______________________________________ ________________________________ __________________ SIGNATURE OF AUTHORIZED REPRESENTATIVE PRINT NAME DATE