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Nimba County Administration Launches Road

Rehabilitation Project in three Statutory Districts

SUBMITTED TO: THE OFFICE OF THE SUPTERINTENDENT OF

NIMBA COUNTY

COPY TO: NIMBA LEGISLATIVE CAUCUS

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Contents Background ................................................................................................................................................... 3

Administration .............................................................................................................................................. 3

Road Rehabilitation Report ........................................................................................................................... 3

COMPLIANCE ISSUES ..................................................................................................................................... 7

Maintenance ................................................................................................................................................. 7

VERTCAL PROJECTS ................................................................................................................................... 7

FINANCIAL REPORT ....................................................................................................................................... 9

Foreign Currency Transactions ..................................................................................................................... 9

Operational Funds Analysis ........................................................................................................................... 9

Expenses ....................................................................................................................................................... 9

Summary of Expenditures on Fund Received ............................................................................................. 10

Conclusion ................................................................................................................................................... 11

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Background As part of its strategies to positively impact the lives of her citizens in the rural communities, the national Government Legislated the County Development Fund and Social Development Fund. The County Development Fund is the National Government own contribution to the County and the Social Development Fund is contribution made by concession companies to the county. The Mineral Development Agreement (MDA) with Arcellor Mittal Liberia has the benefits of $1.5 million dollars as corporate social responsibility to the people of Nimba County every fiscal year. Out of the initial income from this funding, the authorities of the County procured 18 pieces of earth moving equipment and 4 tipper trucks. With the help of Her Excellency, President Ellen Johnson Sirleaf, this endeavor was intended to facilitate the rehabilitation of feeder roads in the county to make them accessible to transport goods and services across the county. Since the inauguration of the road rehabilitation works in 2011, the PMC and the county administration have succeeded in reconditioning several feeder roads thereby providing easy access to numerous hard to reach towns.

Administration On February 19-22, 2015 there was Nimba County Council sitting. The Council reached new decisions and mandates for the Project Management Committee (PMC) of the County. The Council decisions brought on board PMC new crop of officers including: Peterson G. N. Walker and Gonpa O. Dahn, Treasurer and Comptroller respectively, dismissed Mr. Eddie Z. Tenwh as Treasurer of the Committee based on “the use of the County Yellow Machines for personal gain”. The management of the social and county development funds was also reinforced by the coming in of the Assistant Superintendent for Fiscal and Financial Management Hon. Moses D. Mendin to supervise all financial activities of the county. Through its resolution on this day, the County Council approved and budgeted 3.5m for the fiscal years 2013/2014 & 2014/2015.

Road Rehabilitation Report As part of our mandates, the PMC serves as the technical arm of the county in the costing and implementation of developmental projects in the county using the County and Social County Development Funds. The PMC also ensures that County Development Funds are spent only on County developmental Activities. In further stride to carry out these mandates, the PMC in collaboration with the Nimba County Administration is currently rehabilitating 425.6km stretch of roads network in three Statutory Districts in the County. Name the districts. Based on our January 19, 2014 general roads assessment report, there are numerals challenges along the road in the three statutory districts. Photographs of terrible spots during assessment and current status after rehabilitation are provided. As you can see in the pictorial there is a herculean task in the county in the area of road work. With a strong sense of call to duty and determination to succeed in forging the Development Agenda of Nimba, coupled with the support we continue to receive from the Nimba County Administration and the Nimba County Legislative Caucus, we are quite hopeful that we will reach our targets and the movement of our yellow machines will have a positive impact on the citizenry. Before the expiration of the contract for road work, we have succeeded in completing road rehabilitation works at the following locations.

In Twah River Administrative District we commenced work from Lowlay to Behplay, to Garplay, to Mahn Deahplay, to Gbeinvonwea.

In Zoe Geh Administrative District we worked in the following locations: From Duowin to Zontuo, Sacepea to Bahn, Bahn Market Site Clearing, Miaplay Bona to MiaplayYiizlay and Gbor Fiaplay to Zoe Siaplay Old Town.

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In Tappita Statutory District, we rehabilitated roads in the following regions: Bahn to Toweh Town, Louplay to Sangamahmieplay. Sarlay to Boe Bonhlay.

Gbehlay Geh Statutory District Road Works

Lowlay to Behplay before rehabilitation; Terrible bridge

7.0KM Road from Lowlay to Behplay After rehabilitation;

Terrible bridge

Behplay to Garplay before rehabilitation; Terrible bridge

7.6KM Road from Behplay to Garplay after rehabilitation;

Terrible bridge

9.7KM Road from Photos between Garplay, Mah Deaplay to

Gbie vonwea

8.8KM Road from Gbehyee vonwea to Beo Garnaglay;

Machines in Garnaglay

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4.5km Zoutuo to Donwea doing rehabilitation

17.40KM Road from Saclepea to Bahn After rehabilitation

2.50KM Road from Miahplay Bonla to Miahplay Yiizleh 5.40KM Road from Gboe Feahplay to Zoe Siahplay

Bahn Market Sight Clearing; 4 acres

Additional works done in Zoe Geh include opening of two

streets

Zoe Geh Statutory District Road Works

Road Between Bahn to Louplay

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Tappita Statutory District Road Works

Road between Bahn to Louplay 10km Road between Louplay to Toweh Town 18km

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COMPLIANCE ISSUES Our team of road workers including yellow machines operator, engineers, mechanics, Supply Assistants and Drivers have been performing quite well until the end of the first quarter which also commensurate with the expiration of all contracts signed with road workers and vendors. As such we have to slow down activities on the field to have a round of routine maintenance serving and to commence a new bidding process in line with the Public Procurement and Concession Act (PPCA) as well as the Public Financial Management (PFM) Law. This move is intended to enable us procure petroleum Products, Spare parts for yellow machines and other essential commodities to foster the County development agenda. New contracts for road workers for the next period were consummated during the break.

Maintenance During the period under review we carry on major servicing of our earth moving equipment. Our mechanics worked actively during the contract period in the three regions to ensure that each set of machine is in working condition for active work. After the three months contract period, we had intensive comprehensive servicing of all machines. During this period of servicing, we were able to complete the servicing of one D7 and compactor that had been down for a year plus. This holistic maintenance plan was recommended by our mechanics on the field. Reference the D7 and the Compactor above, when we took over as Acting Chairman of the PMC these machines had been parked for prolong period due to major breakdown and difficulty in accessing the needed parts to make them functional. However, considering the repairs of these machines a major challenge we immediately embarked on servicing them and are now functional and working. Detail job on these machines include: The Compactor key starter and alternator stolen earlier and later new one purchased and replaced now the compactor is in excellent condition to hit the road. The Dozer that has parked in Saclepea for long period due to damaged arm was also repaired and is currently in active use.

VERTCAL PROJECTS Continue monitoring and major supervision of ongoing projects is closely being considered. Our ongoing

vertical projects include: Gboah Gehwee Elementary School, Gbonnie Elementary School, Zolowee

Elementary and Kinnon Elementary Shool.

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FINANCIAL REPORT The component of this report presents the expenditure outlay of the Social and County Development

Funds of Nimba County and also to inform stakeholders: Nimba Legislative Caucus, Ministry of Internal

Affairs and Ministry of Finance on the usage of these resources. Further, the report triggers the transfer of

these funding from general Government account to the Nimba County account.

The report covers January 1, 2015 to March 31, 2015. The sources of the County and Social

Development Funds include: Corporate Social Contributions from ArcelorMittal Liberia (AML) and BHP

Billiton through the Government of Liberia (GOL) as well as GOL’s allocation for County Development.

The County Council through resolution allocates funding to Development projects during its annual sitting.

During its sitting, the Council makes those allocations based on anticipated funding from concessionaires

consistent with the Mineral Development Agreement (MDA) with GOL. The Government also allocates

two hundred thousand ($200,000.00) per annum, which constitutes the County Development Fund.

During its last sitting, the Council projected funding from these sources bringing the total of 3.6M.

Foreign Currency Transactions The United Stated States Dollar (USD) is the reporting currency. Local currencies are translated to the

United Stated States Dollar (USD) at exchange rates on the dates of the transactions.

Operational Funds Analysis During the period under review as described in the Statement of Expenditures below, the Balance Brought

Forward/Unspent Amount Available as of January 1, 2015 was $652,923.21. There was no fund received from the

central government for the reporting period.

Expenses Expenditures funded covers road projects, affected communities’ school and PMC operational cost among others.

The grand total of $506,685.17was expended on these activities spelt out below. The ending balance for this

reporting period was $146,238.04 ($652,923.21– $506,685.17).

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Summary of Expenditures on Fund Received

Jan - Mar 15

Funds Analysis

B/F Fund from (4th Quarter 2013/2014) 652,923.21

Fund Received During operation -

Fund Available for operation 652,923.21

Projects and Programs Expenditure

Education (School Furniture) 10,494.00

Administrative Building Ref. 19,230.00

Affected Communities Project. 36,515.13

Road Construction Program 402,355.99

Total Project and Program Expenditure

468,595.12

Adm. Operational expenses

Bank Service Charges 859.35

Personnel & Benefit 20,051.50

Program & Meetings 16,505.00

Office Supply & Maintenance 60.00

Maintenance & Service 355.00

Miscellaneous Adm. Expense 259.20

Total Adm. Operational Expenditure

38,090.05

Total Fund Exp. during operations

506,685.17

Balance Fund C/F

146,238.04

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Conclusion We want to say big thank to you our major stakeholders and recipients of this report, the Nimba Legislative

Caucus and the Nimba County Administration who have strongly supported us in all of our endeavors to propagate

the developmental agenda of this great county. We prayed that you will continue to remain supportive of our work

and ensure that the recommendations contained in this report be considered and acted upon. Lastly we like to

plead the indulgence of this august body to continue to negotiate in the strongest term with the central

government to remit to Nimba’s Account the more than four million dollars USD it has for the county as our

account has gone very low for any meaningful infrastructural development.

Respectfully Submit,

Signed:

Gonpa S. Dahn

PMC Comptroller

Approved:

Peterson G. N. Walker

PMC Treasurer