STUDY SESSION AGENDA

CITY COUNCIL MEETING

CITY OF WHEAT RIDGE, COLORADO

7500 W. 29th Ave. Wheat Ridge CO

March 19, 2012

Upon adjournment from Special Meeting

Individuals with disabilities are encouraged to participate in all public meetings sponsored by the City of Wheat Ridge. Call Heather Geyer, Public Information Officer at 303-235-2826 at least one week in advance of a meeting if you are interested in participating and need inclusion assistance.

APPROVALOFAGENDA

1.,. Elected Officials' Report(s)

2. Staff Report( s)

a) SWAT Regionalization b) 2011 Annual Review of EMS Services

3. Street/Stormwater Utilities

4. Roadside Memorials

'~A~ .. ~ City of .. ~ Wheat&.__dge ~OLICE DEPARTMENT

TO:

THROUGH:

FROM:

DATE:

SUBJECT:

Memorandum Mayor DiTullio and City Council

Patrick Goff, City Manager% Daniel Brennan, Chief of Police

Wade Hammond, Lieutenant Patrol Operations Division

March 19,2012

Staff Report: Lakewood/Wheat Ridge Combined SWAT Team

EXECUTIVESU~ARY

In the fall of2009, the Chief Executive Officers (CEO's) of the Jefferson County law enforcement agencies signed a letter of commitment to pursue examining regionalization opportunities within the county. The ultimate goals of regionalization, as outlined in the agreement, include enhancing services, reducing costs, and benefiting all involved. Special Weapons and Tactic's SWAT teams were identified as an area to be explored as a regionalization possibility.

The regionalization of the SWAT Team was identified as a management goal in the City's Strategic Plan.

HISTORY SWAT Teams originated in the late 1960's as elite teams oflaw enforcement officers trained to perform high-risk or unusual occurrences that were outside the scope and abilities of regular patrol officers. These occurrences included barricaded gunman situations, hostage rescues, serving high-risk arrest and search warrants, counter-terrorism, VIP protection, and engaging heavily armed criminals. SWAT Teams are often equipped with specialized weapons and equipment. Patrol operations divisions generally do not have the manpower, training, or equipment to effectively cope with these unusual occurrences. Experience has indicated that when inadequate resources and tactics are used, deaths and injuries may result unnecessarily.

The Wheat Ridge Police Department formed a SWAT Team in 1983. The team was initially comprised of six officers. Since that time, the team has grown to 14 operators and five negotiators. The team has averaged 7.3 call outs a year for the last three years. These cal louts include 4.3 full team call outs and three partial team activations on average. The SWAT activations included barricaded gunmen, high-risk warrants and one full-team dignitary protection event.

Staff Report: Lakewood/Wheat Ridge Combined SWAT Team March 19, 2012 Page 2

In 2004, the G. L. Williams Group completed a comprehensive examination and review of the Wheat Ridge Police Department. In the assessment final report, the consultant recommended that the Special Weapons and Tactics Team undergo a review process to consider the relative benefit of the department continuing to maintain its own team. In 2005, the department contracted with Lt. C. W. Black (deceased) of the Littleton Police Department to conduct a review process and to make recommendations regarding the team. After that review was completed, the department made several minor changes to the SWAT team and made the decision to maintain a team as recommended by the assessment. The report acknowledged a community need for a SWAT Team, demonstrated a need for specialized training of police officers, acknowledged that a SWAT Team was a considerable recruitment tool, maintained that a SWAT team provided training and promotional opportunities for police officers, and was an important factor in employee retention.

Today, there are three independent SWAT teams operating in Jefferson County: Lakewood, Wheat Ridge, and the Jefferson County Regional Team which serves Jefferson County, Arvada, Golden, and Edgewater communities. In 2010, SWAT Commanders from these three teams met to determine the feasibility of combining resources to create one regional team. After much discussion, it was determined that combining the Lakewood and Wheat Ridge Teams would be the best alternative for our communities for a variety or reasons. Combining all three into one regional team would significantly limit the number of SWAT personnel each agency could have on the team. This approach would have limited career opportunities within both departments. Because each team had a longstanding history, there were also philosophical differences in approaches to tactical situations. It became apparent that Lakewood and Wheat Ridge Police Departments shared similar policies, procedures, training and philosophies. At the end of the review process, Lakewood and Wheat Ridge Police Departments decided to move towards a consolidation ofteams. This would create two comparable SWAT teams in the county in the near term.

At the direction of Lakewood Police Chief Paletta and Wheat Ridge Police Chief Brennan, the two SWAT teams have spent the past year training together and developing policies and procedures to make a Lakewood/Wheat Ridge combined SWAT team a reality. This new team would be called the West Metro SWAT Team.

The benefits of a combined tactical team include: • More efficient utilization of police services, as well as personnel and equipment

resources • More timely and effective response to calls for specialized police assistance • Adequate staff levels comprised ofhighly trained law enforcement officers to resolve

crisis and high-risk situations • A combined team will meet National Tactical Officers Association tactical team

standards; where as the Wheat Ridge Police Team was limited due to available persom1el resources.

• A reduction in the Wheat Ridge tactical team allotment from one Commander, three supervisors and 12 operators, to one Commander, two supervisors and eight operators

Staff Report: Lakewood/Wheat Ridge Combined SWAT Team March 19, 2012 Page3

through attrition. The negotiations team will be reduced to a negotiations supervisor and two negotiators.

• Each department will outfit the individuals it provides to the team with uniforms, tactical vests and safety equipment. The departments will share existing equipment on callouts.

• With the reduction in personnel, the department anticipates a minor savings in staff training hours and equipment purchases; however, no significant initial budget savings are anticipated by combining the teams. In the future, expenditures for major expenses, such as vehicles will be shared. Lakewood will pay 80% and Wheat Ridge will pay 20%.

• The Lakewood City Council approved authorization of the execution of an intergovernmental agreement to establish a joint Special Weapons and Tactics Team on February 27, 2012.

RECOMMENDATIONS Staff recommends that an intergovernmental agreement between the cities of Lakewood and Wheat Ridge be approved to provide the citizens of these cities with professional and adequate tactical team presence to respond to unusual occurrences.

ATTACHMENTS: 1. SWATIGA

WH:DB/ck

AN INTERGOVERNMENTAL AGREEMENT BY AND BETWEEN THE CITY OF LAKEWOOD AND THE CITY OF WHEAT RIDGE TO ESTABLISH

THE WEST METRO SPECIAL WEAPONS AND TACTICS TEAM

THIS INTERGOVERNMENTAL AGREEMENT (the "Agreement") is made and entered into this __ day of , 2012, by and between the CITY OF LAKEWOOD, ("Lakewood") a home rule municipal corporation of the State of Colorado with offices located at 445 S. Allison Parkway, Lakewood, Colorado, 80226-3105 and the CITY OF WHEAT RIDGE, ("Wheat Ridge") a home rule municipal corporation of the State of Colorado with offices located at 7500 W. 29th Avenue, Wheat Ridge, Colorado 80033. Hereinafter, Lakewood and Wheat Ridge may be referred to individually as a "Party" or collectively as the "Parties."

WITNESSETH

WHEREAS, Intergovernmental agreements to provide functions or services, including the sharing of costs of such services or functions by political subdivisions of the State of Colorado, are specifically authorized by Section 29-1-203, C.R.S and Article XIV, Section 18 of the Colorado Constitution;

WHEREAS, The Parties hereto are each authorized to lawfully provide, establish, maintain, and operate law enforcement agencies and to provide other emergency services;

WHEREAS, The Parties hereto maintain emergency equipment to be utilized in exceptional circumstances when other than standard police procedure and weapons are required;

WHEREAS, Contiguous boundaries often result in more than one police department becoming involved in the response to certain emergencies;

WHEREAS, Emergencies may arise in one or another of the jurisdictions of the Parties which is of such intensity and duration as to place greater demands on that jurisdiction's personnel and equipment than the jurisdiction can handle;

WHEREAS, The Parties desire to maintain uniform equipment, training, policies, procedures, and personnel standards, pertaining to tactical teams, so that each may have the service of the other Party to aid and assist it in exceptional circumstances when other than standard police procedures and weapons are required;

WHEREAS, The Parties desire to establish and implement a cooperative Special Weapons and Tactics team (hereinafter referred to as "West Metro SWAT");

WHEREAS, Other jurisdictions that provide similar services and maintain similar equipment may in the future, desire to be included in this Agreement;

Attachment 1

WHEREAS, Establishment of a combined SWAT Team through an intergovernmental agreement provides a public purpose and will promote the safety, security, and general welfare of the inhabitants of the cities of Lakewood and Wheat Ridge, as well as any other political subdivision that may request assistance.

NOW, THEREFORE, in consideration of the mutual covenants and commitments made herein, the Parties agree as follows:

I. TERMS AND CONDITIONS.

A. The parties form this Agreement under the authority of Sections 29-1-203 and 29-5-104, C.R.S. Such police personnel so assigned and performing duties as provided herein shall have the same power and police authority within Lakewood and Wheat Ridge as do regular police officers of the Party that has requested the deployment of the West Metro SWAT.

B. It is understood and agreed that this Agreement is intended to facilitate cooperation between the Parties in the provision of the services provided herein, but does not establish a separate legal entity to do so, and, except as set forth herein, this Agreement does not authorize any Party to act for any purpose whatsoever, nor does this Agreement establish any employee of any Party as an agent of any other Party for any purpose whatsoever. This Agreement shall provide only for sharing of in-kind services and special asset costs by the Parties toward the establishment of a common mutual goal, said goal being the cooperative development of West Metro SWAT to be utilized in instances when other than standard police procedures and weapons are required .

C. For and in consideration of the promises of the Parties, each Party agrees, subject to the limitations herein set forth, to aid and assist the other by causing and permitting its law enforcement personnel and its equipment to be used in responding to emergencies and exceptional instances that occur in the jurisdiction of the other, including barricaded armed individuals, hostage situations, execution of high risk warrant service, riotous crowd control, threat of potential sniper activities, terrorist incidents, VIP protection or other exceptional circumstances when other than standard police procedures and weapons are needed in the jurisdiction serviced by one Party, and which are beyond the control of a jurisdiction.

D. The need for such aid and assistance shall be determined by the Chief of Police or designee requesting assistance, and upon such a request, the Parties agree that West Metro SWAT may respond as it deems appropriate.

E. It is understood and agreed that each Party shall maintain appropriate personnel and funding in support of this Agreement.

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F. The term of this Agreement shall be for one year commencing on the date the Agreement is executed by all Parties. The Agreement shall automatically renew with respect to all Parties unless any Party provides notice of termination.

II. POLICIES AND PROCEDURES.

A. Each Party shall implement the provision of this Agreement by establishing uniform policies and procedures concerning protocols, Incident Command System, selection criteria, equipment, training, and personnel standards for officers who will be assigned to West Metro SWAT.

B. It is understood and agreed that such mutually agreed upon policies and procedures shall require that each Party maintain a level of personnel and equipment necessary to safely and effectively deploy West Metro SWAT during exceptional circumstances when other than standard police procedure and weapons are required to meet its obligations under this Agreement.

C. To be eligible for assignment to West Metro SWAT, officers must pass and maintain pertinent and lawful performance standards, which have been approved by the Parties' Chiefs of Police. The performance standards may include but are not limited to firearm qualifications.

D. An officer from a participating agency who has satisfied the performance standards is not eligible for appointment to West Metro SWAT unless the Chiefs of Police of each Party hereto agree to such assignment. Any officer assigned to West Metro SWAT shall be removed from West Metro SWAT at any time, with or without cause, at the request of any Party's Chief of Police.

E. All evidence and property seized as a result of a West Metro SWAT operation by officers assigned to West Metro SWAT shall be seized identified, preserved, booked and stored pursuant to the policies and procedures currently in effect for the jurisdiction in which the operation occurred.

F. Each officer assigned to West Metro SWAT shall be provided uniforms, equipment, and weaponry required for the execution of law enforcement duties by his or her employing agency ("Home Agency").

G. Officers assigned to West Metro SWAT shall be subject to the supervision of the supervisory and command personnel assigned to West Metro SWAT regardless of which Party assigned the supervisor or officer to West Metro SWAT.

H. Any disciplinary action imposed against an officer as a direct result of an officer's involvement or participation in West Metro SWAT shall be the responsibility of the officer's Home Agency.

3

I. It is understood and agreed that the jurisdiction requesting West Metro SWAT shall command the incident and the assigned West Metro SWAT command officer shall command the tactical aspects of an operation.

Ill. FUNDING.

A. Each Party shall, at all times, be responsible for the salary, including overtime, benefits, and all related employee costs of every kind for each employee, including uniforms, equipment, personal weaponry, and other related equipment costs required for the execution of law enforcement duties incurred in the performance of this Agreement.

B. Special Asset Costs. The Parties agree that special assets that are expensive and that require routine maintenance may be required for SWAT Team use in the future. Special assets may include, by way of example only, vehicles, specialized communication equipment, weapons and munitions. The costs of such special assets may include, by way of example only, the costs of purchase, operation and maintenance. The Parties agree that such costs will be incurred and such special assets will be acquired only with the prior written approval of all Parties. Lakewood shall be responsible for 80% of these costs and Wheat Ridge shall be responsible for 20% of these costs. This percentage allocation may be readjusted by written amendment to this Section I II.B. upon the addition or withdrawal of any Party hereto or upon the request of any Party.

C. The Parties acknowledge and agree that all payment obligations under this Agreement are currently expenditures of the Parties, payable in the fiscal year for which funds are appropriated for the payment thereof. The Parties' obligations under this Agreement shall be from year to year only and shall not constitute a multiple-fiscal year direct or indirect debt or other financial obligation of the Parties within the meaning of Article X, Section 20 of the Colorado Constitution.

IV. GOVERNANCE.

A governing board shall be created to establish policies and procedures, and promulgate such, and oversee operational and administrative matters of concern to the West Metro SWAT Team, and shall be referred to as the "Governing Board." The Governing Board shall include the Chief of Police of each participating agency or his designee and one individual from a non-participating agency who is agreed upon by the Chiefs of Police. The Governing Board shall meet quarterly or more often if needed. Attendance of 50% or more of the Governing Board members at any scheduled or duly noticed meeting shall constitute a quorum for voting purposes.

V. WORKER'S COMPENSATION.

4

The Parties shall, at their own expense, keep in full force and effect during the term of this Agreement, statutory Worker's Compensation insurance or adequate self-insurance funds.

VI. INSURANCE/ UABILITY.

A. The Parties shall, at their own expense, keep in full force and effect during the term of this Agreement, and during the term of any extension or amendment of this Agreement, insurance in such amount as necessary to comply with the limitation set forth in the provision of the Colorado Government Immunity Act (C.R.S., 24-10-101 et seq.) as well as Law Enforcement Professional liability insurance or self-insurance with a $1,000,000 general aggregate limit, to insure against any liability assumed by the Parties pursuant to the provisions of this Agreement. The type and amount of such insurance shall be that which is customarily obtained for similar projects by other professionals engaged in the same field and type of work as the Parties and in accordance with generally-accepted professional practices. The Parties shall not be relieved of any liability assumed pursuant to this Agreement by reason of their failure to secure insurance as required by this Agreement or by reason of their failure to secure insurance in sufficient amounts, sufficient durations, or sufficient types to cover such liability.

B. Each Party shall be responsible for the acts and omissions of its own officers assigned to West Metro SWAT and shall not be responsible for the acts or omissions of other West Metro SWAT members except as set forth herein. Any liability that accrues under the provisions of Article 10 of Title 24, C.R.S., on account of the negligent or otherwise tortious act of a police officer while performing the duty shall be imposed upon the requesting Party in compliance with the terms of Section 29-5-108, C.R.S. and not upon the assigning Party.

C. None of the Parties waive its rights, defenses or immunities provided by the Colorado Governmental Immunity Act, or as otherwise provided by law.

VII. INDEPENDENT STATUS.

The Parties enter into this Agreement as separate, independent governmental entities and shall maintain such status throughout.

VIII. TERMINATION/WITHDRAWAL.

A. Any Party hereto may terminate its participation in this Agreement with or without cause upon thirty (30) days prior written notice to each of the others.

B. On thirty (30) days prior written notice, any Party shall have the right to withdraw its participation from this Agreement in the event that its governing body does not appropriate, budget, or otherwise make funds available for the purpose of performing under this Agreement, or in the event that any court of competent jurisdiction

5

determines that this Agreement, or any portion thereof, is in violation of Section 20, Article X, of the Colorado Constitution. Any withdrawal/termination shall not be considered a breach of this Agreement.

IX. INTEGRATION AND AMENDMENT.

A. Municipalities situated partly or wholly within Jefferson County who wish to join this Agreement may do so by amendment to this Agreement approved by each Party's respective Chief of Police or Chief Law Enforcement Officer. The Parties are authorized to amend this Agreement to accommodate additional agencies wishing to join in the Agreement.

B. This Agreement represents the entire agreement between the Parties and there are no oral or collateral agreements or understandings. This Agreement may be amended only by an instrument in writing signed by the Parties. If any other provision of this Agreement is held invalid or unenforceable, no other provision shall be affected by such holding, and all of the remaining provisions of this Agreement shall continue in full force and effect.

X. GOVERNING LAW. This Agreement shall be governed by the laws of the State of Colorado.

XI. VENUE. Venue for all disputes arising under this Agreement shall be in the District Court of and for the County of Jefferson, State of Colorado.

XII. ASSIGNMENT. This Agreement shall not be assigned by any Party.

XIII. BINDING EFFECT. This Agreement shall inure to the benefit of, and be binding upon, the Parties and their respective legal representatives.

XIV. NO THIRD PARTY BENEFICIARIES.

It is expressly understood and agreed that enforcement of the terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to Parties and nothing contained in this Agreement shall give or allow such claim or right of action by any other third party on such Agreement. It is the express intention of Parties that any person other than Parties receiving services or benefits under this Agreement shall be deemed to be an incidental beneficiary only.

XV. NOTICES.

Any notice required or permitted by this Agreement shall be in writing and shall be deemed to have been sufficiently given for all purposes when deposited in the United States mail, by certified mail or registered mail, postage and fees prepaid, addressed to

6

the Party to whom such notice is to be given at the address set forth on that Party's signature page below, or at such other address as such Party have given by written notice to the others pursuant to this paragraph.

XVI. PARAGRAPH CAPTIONS. The captions of the paragraphs are set forth only for the conveniences and reference of the Parties and are not intended in any way to define, limit or describe the scope or intent of this Agreement.

IN WITNESS WHEREOF, the parties have executed this Agreement.

CITY OF LAKEWOOD CITY OF WHEAT RIDGE

By: ______________________ _ By: __________________________ __ Kathy Hodgson, City Manager Jerry DiTullio, Mayor

ATTEST: ATTEST:

By: __________________ _ BY: ---------------------------Margy Greer, City Clerk Janelle Shaver, City Clerk

APPROVED AS TO FORM:

City Attorney City Attorney

7

~ ~ A~ .. ~ City of

~Wheat~dge ~OLICE DEPARTMENT

TO:

THROUGH:

FROM:

DATE:

SUBJECT:

Memorandum Mayor Jerry DiTullio and C~lCouncil

Patrick Goff, City Manager1{}­Daniel Brennan, Chief of Police

Joseph Cassa, Division Commander Support Services Division

March 19, 2012

Pridemark Paramedic Services 201 1 Annual Review

Two meetings were held in January, 2012 to review the services provided by Pridemark Paramedic Services for the time period of January 1 through December 31 , 2011. The current Intergovernmental Agreement (IGA) expired December 31 , 2011 with a new contract beginning January 1, 2012. The purpose of the IGA was to ensure the availability of adequate emergency ambulance service within the entire corporate limits of the City of Wheat Ridge, and the boundaries of the Wheat Ridge Fire Protection District.

The first review committee meeting was held on January 9, and the second held on January 23, 2012 at the Wheat Ridge Police Department. Those in attendance were:

);> David Witherspoon, Operations Manager, Rural/Metro-Pridemark Paramedic Services );> Steven Gillespie, Fire Chief, Wheat Ridge Fire Protection District );> Joe Cassa, Division Commander, Wheat Ridge Police Department );> Michelle Stodden, Administrative Assistant, Wheat Ridge Police Department

The purpose of the meetings was to review the performance of Pridemark, as outlined in the IGA between the City of Wheat Ridge, Wheat Ridge Fire Protection District and Pridemark Paramedic Services, which was executed on January 23, 2006. The IGA was for a period of :five calendar years, and could be renewed for successive one-year periods for an additional four years. Under these terms, the current IGA expired on January 1, 2012.

The methodology used to conduct the review consisted of reviewing the terms of the agreement, followed by discussion between those parties in attendance.

This annual report includes all calls beginning January 1 through December 31 , 2011 , in order to complete the IGA review prior to January 2012.

Pridemark Annual Review March 19,2012 Page2

3.1 Service From January 1 through December 31, 2011, Pridemark Paramedic Services was dispatched to 3,719 calls for service. Of these calls, there were 2,757 transports (these included both priority one and two calls). The IGA requires a six-minute response time to emergency calls for service 90% of the time, and a ten minute response time on non-emergency calls for service 90% of the time.

From January 1, 2011, through and including December 31, 2011, there were 2,006 emergency calls for service responded to by Pridemark. The average emergent response time was three minutes and 49 seconds. Of these calls, 91.97% (1 ,845) were responded to in under the six minutes, as required by the IGA. The six-minute fractile of 90% was reached in all months of the time period included in this report.

According to Wheat Ridge Fire Department Chief Steven Gillespie, the average response time of the Wheat Ridge Fire Department for the reporting period of time in this report is four minutes and four seconds. This represents a 17-second or 4% reduction in the average response of the Wheat Ridge Fire Department when compared to the previous evaluation year. During this reporting period, Wheat Ridge Fire responded on 2,504 calls for service.

From January 1 through December 31 , 2011, there were 1, 713 non-emergency calls for service responded to by Pridemark. The average non-emergency response time was five minutes and 32 seconds. The ten-minute fractile of 90% was reached in all months included in this reporting period. 93.46% (1 ,601) of the non-emergency calls were responded to within the required ten­minute fractile of 90%.

Throughout the year, Pridemark adjusted their unit hours due to volume changes.

All other portions ofthis section of the IGA were complied with throughout the year 2011.

Copies of the 2011 emergency and non-emergency response performance tables are attached for your review.

3.2 Calls All portions of the section ofthe IGA were complied with throughout the year 2011.

3.3 Compliance with Law and Accreditation All portions of the section of the IGA were complied with throughout the year 2011. A copy of the Jefferson County License to Operate Ambulance Service is attached for your review. The current license expires in May, 2012.

3.4 Communications Pridemark maintained one T -1 line for communications with the Police Department Communications Center, and two back up speed dial lines having caller ID.

Pridemark Annual Review March 19,2012 Page3

The Wheat Ridge Fire Protection District continued its contract with West Metro Fire Protection District to provide dispatching services.

3.5 Medical Supervision Throughout the year, Dr. Mike Stackpool (Lutheran Medical Center) remained the physician advisor for Pridemark.

3.6 Rates A 2% increase was effective January, 2011.

4.0 Helicopter All portions of the section ofthe IGA were complied with throughout the year.

5.0 Control All portions of the section ofthe IGA were complied with throughout the year.

6.0 Training A Pridemark Paramedic continued to be assigned as liaison with the Wheat Ridge Fire Protection District. Pridemark also assisted the Wheat Ridge Police Department with their annual in­service training by teaching First Aid and CPR. Pridemark continued to provide two classes, quarterly, for Wheat Ridge Fire Department personnel. These include train-the-trainer classes on a variety of medical topics, to include policy-related continuing education topics, both formal and informal. Pridemark also provided seasonal and H1N1 flu shots to Fire District personnel.

7.0 Equipment There were no issues during 2011 regarding medical equipment and the operation ofPridemark vehicles in a safe and prudent manner, and being in compliance with appropriate state statutes, city and county ordinances relating to the operation of emergency vehicles.

8.0 Company Employees Throughout 2011, Pridemark and Wheat Ridge Fire Protection District continued to strengthen their partnership; and through a cooperative effort, both organizations have demonstrated the ability to work through complicated issues. The development of the protocol for dispatch services is a good example of this group's ability to work through complicated issues. During 2011, there was one issue regarding the professional attitude of one Pridemark employee. However, Pridemark addressed this issue to the satisfaction of the City and Fire District.

9.0 Term The IGA required the term of the agreement to be for periods of one year, not to exceed five years. The agreement was originally executed in January of 2006; therefore this was the final year of the 2006 IGA. A new IGA has been approved effective January 1, 2012. The agreement allows for successive one-year agreements, which are subject to review by the Wheat Ridge City Council and the Wheat Ridge Fire Protection District annually. The requirements concerning agreement termination were reviewed as well.

Pridemark Annual Review March 19, 2012 Page4

11.0 Review Committee The review committee convened on a regular and consistent basis throughout the course of the year. These response time review meetings included a variety of topics and issues to include review of Pridemark response times to emergency, non-emergency calls and communication processes. Attendees include Pridemark management and operations personnel, the Wheat Ridge Fire Protection District Fire Chief, and the Wheat Ridge Police Department Patrol Commander. Meeting minutes are taken by Michelle Stodden with Wheat Ridge Police Department. These meetings have proven to be valuable and insightful for all parties at the table.

Those Fire Protection Districts who provide EMS service within the City corporate limits were invited to participate in the Response Time Review Meetings. Those in attendance are satisfied with Pridemark ' s performance.

13.0 Insurance Pridemark provided a copy of their insurance Certificate of Liability. Committee review of the certificate shows the company to be in compliance with the insurance requirements of the IGA.

Additional Information 2011 was a time of change and growth for Pridemark Paramedic Services, now a Rural/Metro Company, who merged with Rural/Metro of Central Colorado, Inc., in October, 2010. Calling them Rural/Metro-Pridemark Ambulance, the new name has come with a stronger, more nimble, and highly capable company of 400 employees and 90 vehicles. The goal in merging was not to become the biggest, but to become the best at what they do. They recognized a complementary synergy for combining the two companies, each of which had long-standing service to and excellent reputations in the Denver Metro Area. They are proud to say that in the past year, they have accomplished creating those synergies in the areas of resource capacity, clinical excellence, mechanical reliability, improved technologies, and more efficient systems. Maintaining the employee base from both companies means that together they enjoy a breadth of knowledge and skills neither company had previously experienced.

As with all mergers and acquisitions change has the potential to impact a number of key groups including, internal employees, external partners and the patients. Through consciousness and care, they were able to combine their businesses, while maintaining the high standard of service and customer service that their patients and partners have come to expect. Even through the transition of certain leadership positions in early summer 2011 , Rural/Metro-Pridemark experienced no customer service or interdepartmental issues with their Wheat Ridge agency partners. Rural/Metro thanks the Wheat Fire Protection District and all of their staff for trusting them to continue to serve the City of Wheat Ridge over the past year, and for years to come. They continue to enjoy and value their partnership; both on the streets and in the classroom, as they work side-by-side with patients and teaching continuing education to employees. January 1 2012, marked the beginning of a new contract tenn for Rural/Metro-Pridemark and the City of Wheat Ridge. It is a steadfast commitment to the City, Fire Protection District, and the residents, to do right by this community in every aspect of the business.

Pridemark Annual Review March 19,2012 Page 5

Conclusion The review committee finds that all terms of the IGA are in compliance.

Attachments: 1) Response numbers report 2) Intergovernmental Agreement 3) License to Operate 4) Certificate of Insurance

JC:DB/ck

Monthly Numbers for Calendar Year 2011

Month

2011 January

2011 February

2011 March

2011 April

2011 May

2011 June

2011 July

2011 August

2011 September

2011 October

2011 November

2011 December

Average/Month

TOTAL

Pl Total

144

179

183

132

137

178

163

161

180

156

179

214

167.16

2006

P1<6 min

90.97%

90.16%

90.16%

92.66%

93.43%

91.01%

90.80%

91.93%

92.78%

95.51%

90.50%

91.59%

91.79%

P2 Total

139

91

150

109

140

178

142

152

137

129

127

219

142.75

1713

Attachment 1

P2<10 min

97.12%

90.11%

94.00%

90.22%

95.71%

90.45%

96.48%

95.39%

92.70%

96.12%

90.55%

91.78%

93.38%

INTERGOVERNMENTAL AGREEMENT AN AGREEMENT AMONG THE CITY OF WHEAT RIDGE, THE ~HEAT RIDGE FIRE PROTECTION DISTRICT, AND PRIDEMARK PARAMEDIC SERVICES, LLC., FOR AMBULANCE SERVICES.

1.0 PARTIES. The parties to this Agreement are the City of Wheat Ridge, a Colorado municipal corporation (hereinafter referred to as the "City"), Wheat Ridge Fire Protection District, an independent, quasi-municipal corporation, (hereinafter referred to as the "Fire District") and Pridemark Paramedic Services, LLC. (hereinafter referred to as the "Company").

2.0 RECITALS AND PURPOSE. The City and Fire District desire to ensure the availability of adequate emergency ambulance service within the entire corporate limits of the City of Wheat Ridge, and the boundaries of the Fire District, and the Company agrees to provide such services pursuant to the terms of this Agreement.

3.0 TERMS AND CONDITIONS.

3.1 Service. The Company will maintain a response time of five (5) minutes and thirty (30) seconds on emergency responses 90% of the time and a response time of eight minutes on non-emergency 90% of the time. The Company shall make available a minimum of one (1) ALS ambulance to respond to calls for medical assistance within the City and Fire District at all times. The Company further agrees to make available backup ambulances to the City and Fire District with response times of eight (8) minutes or less.

If the Company is unable to respond with a backup ambulance the Company shall immediately call another ambulance company to provide the required ambulance service and shall immediately notify the City dispatcher.

3.2 Calls. In consideration of keeping such ambulances available, the City and Fire District agree that except when a helicopter is used, in all cases where a request is made to the City or Fire District for emergency ambulance service and/or where ambulance service is found to be needed in the course of investigative or rescue operations, all such calls shall be referred to the Company.

3.2.1 The Company further agrees that it shall respond to all calls directed by the City or Fire District, and shall perform its duties under the direction and control of the requesting agency.

3.3 Compliance with Law and Accreditation. The Company agrees to comply with all federal, state, county, and local statutes, regulations, or ordinances in its provision of the services described within this Agreement, and to maintain its current ambulance license issued by Jefferson County. The Company agrees that its records and rosters regarding equipment, vehicles, and training may be reviewed by the City or Fire District during regular business hours.

3.4 Communications. The Company agrees to maintain communications capabilities with the City of Wheat Ridge Police/Fire Communications Center and all police, fire, and ambulance vehicles and equipment, as well as communications between the Company's vehicles and the City and Fire District personnel on scene, and to maintain two back-up speed dial lines containing the caller identification feature to the Communication Center, all at the Company's expense using direct telephone line capabilities. The Company agrees to maintain channels one and two on the frequency of the Company's vehicles and dispatch center. All radios used shall be programmed by Lakewood/West Metro Area communication personnel.

3.5 Medical Supervision. The Company agrees to utilize a Physician Advisor agreed upon by the City and Fire District. A Physician Advisor is defined as a physician who establishes protocols for medical acts perfonned by paramedics, and who is specifically designated and responsible to assure the competency of the performance of those acts allowed by such paramedics. The parties hereto agree that this Section 3.5 shall be in effect only for the scope of service detailed in this Agreement. The Company further agrees to adhere to, as a minimum standard, the Denver Metropolitan Paramedic

Attachment 2

Protocols, as amended, with respect to medical acts not governed by the protocols developed by the Company Physician Advisor.

3.6 Rates. The Company shall be allowed to charge patients it's usually and customary rates. A copy of the· Company's current rate schedule attached to this Agreement as Exhibit A. Any changes to the rate schedule which exceed a Denver-Boulder Medical CPI must be approved by the City and Fire District before taking effect. Rates will be evaluated as part of the performance evaluation.

4.0 HELICOPTER. It is understood that in cases of extreme emergency, it may be necessary to use a helicopter in lieu of, or in addition to, the Company's ground services. Such medical decisions to use the helicopter service shall be made by the police and/or fire personnel or Company personnel on scene, with the primary responsibility for such medical decision making resting with the Company after consultation with fire and police personnel on the scene.

5.0 CONTROL. The Wheat Ridge Police Department shall have control of all crime scenes to which the Company is requested to respond The Wheat Ridge Fire Protection District's ranking officer on scene shall have control of all fire and EMS scenes. Company employees shall follow the orders and directions given by the appropriate Police or Fire personnel, as such orders relate to scene control. The Company shall be in charge of all medical treatment, patient care and transport issues, and shall consult appropriate police and fire personnel upon arrival at the scene.

6.0 TRAINING. The Company agrees to provide upon request by either the City or the Fire District and at the Company's own expense, personnel to assist with the training of the City police department personnel and/or Fire District personnel in the areas of First Responder, EMT and CPR classes, along with appropriate CE medical training. These classes shall be held at times mutually agreed upon by the parties hereto.

7.0 EQUIPMENT.

7.1 The Company shall furnish , at its own expense, ambulances and accessory equipment. All one-time use medical equipment expended in the performance of care by Fire District/Department personnel shall be replaced by the Company.

7.2 The Company agrees that Jefferson County or any other licensing authority shall have the right to inspect on an annual basis the Company's vehicles used for performance of ambulance service, for the purpose of determining safety standards of the vehicles used and, further, to ensure that the vehicles so used are equipped with that accessory equipment required by the Department of Health, and said equipment shall be in proper working order for the use in Advanced Life Support treatment. A permit issued by the County or any other licensing authority shall be deemed as evidence of said annual inspections.

7.3 The Company agrees, when operating its ambulance vehicles in an emergency or non­emergency capacity, said vehicles will be driven in a safe and prudent manner, in compliance with all State statutes, City and County ordinances relating to the oper.ation of emergency vehicles.

8.0 COMPANY EMPLOYEES. Each crew shall consist of no less than a licensed paramedic and one qualified EMT whose qualification meet the guidelines of the statutes, rules, and regulations of the Emergency Medical Services Division of the Colorado Department of Health, as amended, and are acceptable to the Company Physician Advisor.

8.1 The Company agrees, while operating its ambulance in and around the City and Fire District boundaries, the employees of the Company shall maintain a professional attitude and performance standard and level of conduct for Emergency Medical Technicians and Paramedics.

8.2 The Company agrees to notify the City and Fire District within thirty (30) days of changes in personnel. Staff changes shall never degrade the level of services provided by the Company.

2

9.0 TERM. The parties mutually agree and understand that the term of this Agreement shall be for a period of one (1) year from January 2006 thru January 2007 and upon the expiration of said period, this Agreement may continue for four (4) additional one-year periods, subject to the provisions hereof, provided that no event shall this Agreement continue for a period beyond five (5) years from the date of execution hereof. Said Agreement shall be renewed for successive one ( 1) year periods, as provided herein, subject to review and performance evaluation by the Wheat Ridge City Council and the Wheat Ridge Fire District annually. This Agreement may be terminated by either the City Council or the Fire District, following said review, or pursuant to the provisions of this Agreement. Unless so terminated, this Agreement shall continue in full force and effect. In addition, the Company's performance shall be reviewed semi-annually by the City, Fire District and Physician Advisor. The parties further agree that the City or Fire District, upon a determination that the Company is not performing the agreed upon services in a reasonable manner and/or in a timely fashion, shall give written notice of such dissatisfaction, and failure of the Company to develop and implement a plan to rectify substandard practices within ten (1 0) days from receipt of notice thereof, shall give rise to the cancellation of this Agreement. Should such determination of dissatisfaction result from a particular incident, the City or the Fire District will attempt to give oral notice within two (2) business days of the incident giving rise to the dissatisfaction. Upon issuance of a second notice of dissatisfaction, the City or Fire District may, at its option, cancel this Agreement without affording the Company the opportunity to correct the complained of substandard practice.

9.1 Nothing contained herein shall be construed as establishing any obligation on behalf of the City and/or Fire District to make. any monetary payment or other subsidy to the Company by virtue of this agreement.

9.2 This Agreement shall remain in full force and effect provided, however, that either party may terminate this Agreement sooner, other than for cause, upon one hundred twenty (120) days notice.

This termination provision shall also be applicable to any renewable period exercised by the parties.

9.3 If any party fails to comply with any term of this Agreement, any other party may terminate this Agreement immediately upon written notice indicating the termination date and/or sue for breach of contract. In such event, the prevailing party in such dispute shall be entitled to its reasonable costs, including its attorneys' fees .

9.4 The obligations of the City and the Fire District hereunder are expressly subject to the approval of annual appropriations, therefore. In the event of non-appropriation, this Agreement shall be deemed terminated as of the end of the fiscal year for which funds have been appropriated. Termination of the Agreement for this reason shall not constitute a default or breach of the Agreement within the scope of Section 9.3. This Agreement does not create or constitute a multi-year fiscal obligation of the City or of the Fire District.

10.0 ASSIGNMENT. Except as provided in this Section, the Company may not assign or subcontract, its rights and obligations under this Agreement, without this prior written approval of the City and Fire District.

11.0 POLICY. The Company agrees to be a participating member in any review committee which is established by the City, the Fire District or by the approved Physician Advisor. The purposes of this committee shall be to act in an advisory capacity only as to the operational and administrative terms contained within this Agreement. This will include review of response times and determination of allowable exemptions as determined by the committee.

12.0 LIABILITY. Notwithstanding any language to the Contrary contained in this Agreement, the Company is an independent contractor and is not an employee or agent of the City or Fire District. The Company assumes all liability for and agrees to indemnify and hold harmless the City and Fire District. The Company assumes all liability for and agrees to indemnify and hold harmless the City and Fire District from any and all claims for injuries or damages, including attorney's fees, arising from the Company's performance or lack of performance under this Agreement except to the extent such claim for injury or damages which are the direct and proximate result of an act or order of a police officer or other employee or volunteer of the City or Fire District.

3

13.0 INSURANCE. The parties further agree and understand that the Company shall maintain and keep in force an automobile insurance liability Policy with a minimum coverage of One Million Dollars ($1 ,000,000) combined single limit for bodily injury and property damage

13.1 The Company shall maintain and keep in force a Professional and General Liability insurance policy covering the employees of the Company for any and all malpractice and/or negligent acts performed or committed by those employees of the Company. Coverage for Professional/General liability shall be a minimum of one million dollars ($1 ,000,000) for any one claim and one million dollars ($1, 000,000) combines single limit bodily injury and property damage.

13.2 Provided, however, that any language contained in this paragraph 13 to the contrary notwithstanding, the Company agrees that there shall be in effect, no less than one million dollars ($1 ,000,000) of insurance protection for each of the types of insurance protection specified in paragraph 13.1 hereof, which one million dollars ($1 ,000,000) of minimum insurance coverage shall be available to each person or patient attended to or transported by the Company pursuant to the terms hereof. The Company also agrees to furnish the City and Fire District a Certificate of Insurance evidencing the minimum amounts of coverage described above, and said policy shall further provide a specific provision relating that, in the event of cancellation of said policy, the City and Fire District shall be notified in writing ten (10) days prior to cancellation. The Company agrees to name the City and Fire District as additional insured parties.

13.3 The Company shall maintain and keep in force a Workers ' Compensation insurance policy for all its employees. This coverage shall meet the statutory limits set forth by the state of Colorado.

13.4 Each party shall be responsible for its own negligent acts, provided, however, that nothing in this Agreement shall waiver any immunity, defense, or limitation of liability available to either the City or the Fire District under the Colorado Governmental Immunity Act, Section 24-10-101, et. Seq., C.R.S .

IN WITNESS ~..I;,BJC>F. the partie effect on the dl-::1 day of

ave executed this Agreement and intend for it to be in full force and ~ , 2006.

CITY OF WHEAT RIDGE

4

WHEAT RIDGE FIRE DISTRICT ATTEST

APPROVED AS TO FORM:

Bf?Jds~ PRIDEM~-K/PARAMEDIC SERVICES, LLC

5

Administrative Services Division 1801 19th Street Golden, CO 80401-1798 (303) 271-5716

STATE OF COLORADO COUNTY OF JEFFERSON

LICENSE TO OPERATE AMBULANCE SERVICE

Rural/Metro of Central Colorado, Inc. DBA: Pridemark Paramedic Services Name of Service

6100 W. 54th Avenue Address

Arvada, CO 80002 City, State, Zip

is licensed until May 2012 to operate an Ambulance Service in Jefferson County in accordance with applicable Jefferson County, Colorado Resolutions and Section 25-3 .5-301 et seq., C.R.S. as amended.

JCPH:

IN TESTIMONY WHEREOF AND PURSUANT TO RESOLUTION NO. CC95- 2 , the Jefferson County Board of Health has hereunto subscribed

its name by its officer duly authorized this 29th day of August 2011.

ATTEST:

Non-transferable Post in a Conspicuous Place

....----., I OATE(MM/00/YYYY) AC:~RC>• CERTIFICATE OF LIABILITY INSURANCE ~

08104/2011

I THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

PRODUCER Aon Risk Insurance services West , Inc. Phoenix AZ office 1850 North Central Avenue suite 1700 Phoenix AZ 85004 USA

INSUREO Rural/Metro Corp. and all subsidiaries Affiliates, and Other Business Assoc. owned, operated or controlled by Rural/Metro 9221 E. via oeventura scottsdale AZ 85258 USA

Rural-Metro Corporation 9221 E. Vi a oeventura scottsdal e AZ 85258 USA

CONTACT NAME:

rr..v~. Ext): (866) 283-7U2 I r~. No.): (84 7) 953-5390

E~L ADDRESS:

INSURER{$) AFFORDING COVERAGE NAICII

MURERA: ACE American Insurance company 22667

INSURERS: Lexington Insurance company 19437

INSURERC:

INSURERD:

INSURER E:

INSURERF:

Schedute, if more 1pace is requiNd)

CANCELLATION

SHOULD IW'f OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILl BE DEUVERED ~ ACCOROANCE WITH THE POLICY PROVISIONS.

©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (201 0/05) The ACORD name and logo are registered marks of ACORD

Attachment 4

.. Cl> ~ c Cl> !! ..

Cl> 'tl 0 ::z:

Attachment to ACORD Certificate for Rural/Metro corp. and all subsidiaries The terms, conditions and provisions noted below are hereby attached to the captioned certificate as additional description of the coverage

afforded by the insurer(s). This attachment does not contain all terms, conditions, coverages or exclusions contained in the policy.

INSURED

Rural/Metro corp. and all Subsidiaries Affiliates, and Other Business ASsoc. owned, operated or controlled by Rural/Metro 9221 E. via oeventura Scottsdale AZ 85258 USA

INSURER

INSURER

INSURER

INSURER

INSURER

ADDITIONAL POLICIES ..

If a policy below does not mclude lirrut information, refer to the correspondmg pohcy on the ACORD certificate form for policy limits.

INSR ADDL SUBR POLICY NUMBER/ POLICYEFF POLICY £XP LTR TYPE OF INSURANCE INSR WVD POLICY DFSCRIP'110N (MMIDDIYYYY) (MMIDDIYYYY) LIMITS

AUTOMOBILE LIABILITY

A GARH0863516A pG/13/2011 05/01/2012 Oth than S2,000,000 Garage - Automobile L iab· Auto - agg

Auto only -ea Accid

S2,000,000

Oth than S2,000,000 Auto - ea ac

Certificate No : 570043462411

Attachment to ACORD Certificate for Rural/Metro corp. and all subsidiaries The terms, conditions and provisions noted below are hereby attached to the captioned certificate as additional description of the coverage

afforded by the insurer(s). This attachment does not contain all terms, conditions, coverages or exclusions contained in the policy.

INSURED Rural/Metro corp. and all subsidiaries Affi 1 i ates, and other Business ASsoc. owned, operated or controlled by Rural/Metro 9221 E. via oeventura scottsdale AZ 85258 USA

INSURER

INSURER

INSURER

INSURER

INSURER

ADDITIONAL POLICIES If a policy below does not mclude limit mformatton, refer to the correspondmg pohcy on the ACORD certificate form for policy limits.

INSR ADD L SUBR POLICY NUMBER/ POLICYEFF POLICY EX!' LTR TYPE OF INSURANCE INS R WVD POLICY DESCIUP110N (MMIDDIVYYY) (MMIDDIVYYY) LIMrrs

AUTOMOBILE LIABILITY

A GARH0863516A p6/13/201 05/01/2012 Oth than S2,000,000 Garage - Automobile Liab· Auto - agg

Auto only -ea Accid

S2,000,000

Oth than S2,000,000 Auto - ea ac

Certificate No : 570043462411

~ ~ 4 ~ ... _ ~ City of • _.rPf'WheatRl_,dge ~PUBLIC WORKS

TO:

FROM: Tim Paranto, Director of Public Works

DATE: March 6, 2012 (for Study Session of 3/19/12)

SUBJECT: Utilities as Potential Revenue Sources

The 2012 City Budget provides that the Capital Investment Program (CIP) be funded from General Fund Cash Reserves. This year the Cash Reserves will be reduced from $8.7M to $6.6M to provide a minimal funding of the Street Preventive Maintenance Project, which is primarily street resurfacing. Additionally, no improvements to the City's storm drainage system or street system are contemplated until additional revenue sources become available.

Many cities across the country are creating utilities to fund existing and special programs. These utilities are successful because they are equitable, with the users paying for the service provided by the utility, similar to water or electric utilities. Two sources of dedicated revenue, a stormwater utility and a street utility, have been discussed by past City Councils. Each of these utilities would collect user fees based upon demands placed upon the utilities by properties within the City.

Utilities can be developed to finance routine operation and maintenance expenses, as well as capital improvements. There are many worthy projects identified throughout the community that lack funding at this time.

Streets Preventive maintenance projects Reconstruction projects Street improvement projects Sidewalk and trail projects

Storm Drainage Minor improvement projects Major improvement projects

Stormwater Utility

$3,000,000 $2,000,000

$79,000,000 $44,000,000

$4,000,000 $40,000,000

A stormwater utility was first suggested in 2004 to fund the federally mandated Stormwater Management Program. This utility could also fund infrastructure improvements. A stormwater utility would be funded by fees collected from property owners based upon the impervious area of their properties and the amount of storm water being transported to the creeks through the City' s drainage system. The utility fee for single-family residential properties would be based on the average impervious area of all of the single-family properties in the City. Twenty-three cities

StaffMemo- Utilities as Potential Revenue Sources March 19, 2012 Page 2

in Colorado have stormwater utilities, with monthly single-family residential property fees ranging from $1.39 to $14.26 per month. A copy of a page from an industry magazine showing stormwater fees for the Colorado utilities is attached.

Street Utility Street utilities are heavily used in Oregon to finance maintenance and improvement of municipal street systems. Street utilities are also in place in Austin Texas and, most recently, Mission, Kansas. Loveland is the only city in Colorado with a street utility at this time. The City of Arvada is currently contemplating a street utility to provide dedicated revenue for street maintenance. Street utilities are funded by fees based upon use of the street system as represented by the average daily vehicular trips to and from individual properties.

Other Revenue Sources Other infrastructure funding vehicles include sales tax, property tax, special tax assessments and impact fees.

Suggested Yearly CIP Budget A minimum yearly funding of the Capital Investment Program is necessary to maintain the existing City streets and drainage facilities.

Preventive street maintenance Minor street improvements Minor drainage improvements

$2,000 000 $500,000 $150,000

$2,650,000

Additional yearly funding is necessary to finance major improvements to the street or drainage systems. Because ofthe large cost ofthe individual projects, several years of earmarked revenue will be required to fund any improvement. A thirty-year program or a fifty-year program to complete the current list of street and drainage improvement projects would require the following yearly revenue (assuming 5% average inflation):

Major street improvement projects Major drainage improvement projects

30 year $5,000,000 $2,600,000 $7,600,000

50 year $4,300,000 $2,200,000 $6,500,000

Two preliminary worksheets are attached to show the estimated utility fees to generate $2,000,000 per year with a stormwater utility and a street utility. These estimated utility fees are provided to assist in the discussion of the impact of these types of utilities on users within the City.

Conclusion The City's current revenues are funding the City's operating budgets at insufficient levels. General Fund cash reserves are being utilized to maintain a minimum street preventive maintenance program, with no funding for other street or drainage infrastructure improvements.

Staff Memo - Utilities as Potential Revenue Sources March 19, 2012 Page 3

The projected General Fund reserves at the end of this year are $6,670,000. The City Council has determined that the minimum cash reserve is 17%, or approximately $5,000,000. Once the cash reserves are depleted and the preventive maintenance program is suspended, many streets will deteriorate to a condition that will require major reconstruction to return them to serviceable status. The many needed stormwater improvements will also remain w1funded. Utilities should be considered to provide additional, dedicated revenue for City programs.

CITY OF WHEAT RIDGE CAPITAL NEEDS 9/14/2011

Deferred Maintenance

Pavement rehabilitation

Street reconstruction

Sidewalk ADA deficiencies

Bridge deficiencies

Total

Proposed capital Improvements

Street Reconstruction

Street pedestrian and landscape improvements

Bike Ped Master Plan implementation

Storm drainage improvements

Municipal maintenance facility

Power line undergrounding

Recreation Center addition

Park improvements

Civic Center/ City Hall expansion

Total

$2,800,000 $1,330,000

$500,000 $320,000

$51,000,000 $28,000,000 $75,000,000 $44,000,000

$8,000,000 $20,000,000

$6,000,000 $20,000,000 $15,000,000

$4,950,000

$267,000,000

- City of Wheat Ridge PROPOSED MAJOR CAPITAL IMPROVEMENT PROJECTS 31712012 $500,000 or larger projects 2006$$

Project Description Estimated Cost Street ReconstruCtion subtotal

11nis - art-rs condition Is sub par wllll no tum lanes. SIOeWift<S, stonn 38th Ave, Kipling to Youngfleld _,. or curb and guUer. Fulrecons!tuction is required to omprove drainage $18.700,000

ST1 and safety. I'M segment or !he "*>or- street has no tum W\eS, cominuous

32nd Ave, Wadsworth to Kipling ..,_.,, or curb and gutters. Ful rea>nStruc:tiDn is required 10 provide $10,300,000 ST2 pedestrian facility and 10 omprove drmaQe and safely.

ST3 Wadsworth, 36th to 46th ·~-"""I nmc vOOJmes '''"'""' -"'Q U1JS nognwoy w a .,....,ne 'liCORY: Trdic back ups for both nor1h and south are geUing more -•• on a dliy $22,000,000

Subtotal $51 000 000

Street Pedestrian and Landsc:aplng Improvements I EXisting sid- are random ttvou~ 11>e ccrriclor resulted in diSOOI11inuity.

Wadsworth sidewalks Some streldles alonQ 11>e 1rterial do IIDl have sld-'< but a beaten dirt path. $7,000,000 ST4

Intersection comer It various ~lions are allt>er mls$inv handiciP ...-nps or 11>e current ones are no4 MJA ~L Sldewalt should be provided and should be conlinuous 10 serve pedestrians w1111 - mode of tJinsportation on arterial str- to conform 10 de$ign standards Construc1ion of e tral on one

Kipling sidewalks side of 11>e street should be considered to provide access for bie)odes, as wall $5,500.000 as pedestnans. Landscape Is an added component to 11>e sldewalt structure ...tlich may provide lighting and a buffer to separlte 11>e pedeslriarl from

ST5 vetricutar tr.Jiic.

38th Ave. Harlan to Wadsworth streetscape ~- shotJd be-from -linQ Q.lb llld ~ "-,.,.__ $11,400.000 ST6 hom - tr-"ic: for- ulely TNo projocl ... olso enhlnCe ... oxiotlng

_ _,_ ... ll.tljec!IIIQIIItnl ~I& In -a>mporw( to"'"

44lh Ave. Wadsworth to Field streetscape lldewalt ICIUCbft-m~ priMde IQhlirV llld 118 tUf« .,_.. l>o pocloAien $2.700.000 hom-- PIOIIIcll 1CC10S -.a.-llld CIM< Creek T1811on ..,...,...

ST7 sldtot4ollhAv ...

Implementation of lhe Ped and Bic)de Master Plan $75,000,000

Subtotal $101,600,000

Fac:llltv Improvements

Municipal Maintenance Facility A MasiOr Plan has been prepared -.proW~o for .-..ylm--to ll>e fodlily $7,100,000 "-"t porfomll>oWra&truc:ue m- tvuug,.,_. 11>e City TheM-PW1 Plan 111o ~ for cor-. ollhe Pari<~ molnllnlnce "-"'*"'witt this Idly

Subtotal $7100.000

Storm Sewer Improvements

The M- chlnoge plan PfO\'idOI for aregtonel chlnoge w~ ID NNe Tile - In lhe

Columbine Basin nort1we1t portonolfle City Atmll -.ntol m-enc hie -.oomp~eeec~ $15,600,000 biA I mlljor CMI!ndonol facil1iello needed_, provide- chlnoge for ll>e-

S$1 -teNino -llral>lOI*Iill or.- devofol>n*U Tho projeclil " Improve I I'OIIbnll chiniQO 01 fle conlluence of Clear C< .... llld

Clear Creek Crossing at Kipling, replace bridge Llnl Gulcll Thlo projoclwil not rrtr move flood ..,ill..,~ form 118 ~ecenc $5,500,000 •"""*- biA 111o wll ~ the over-IOJ>I*'G of Kipling bridQt- wil..,...

SS2 lreg~one~ nffiG Impact ci..mrJ ..,100 yr 110rm or~ LD of Q.lb lnd ~on eome ol the on. lnd 110rm-for the- hie

26 to 29 Ave, Sheridan to Fenton C8UMd local chlnoge ~· - ....... -llld Q.lt) g<AW C)I)IIOWdlon Is $3,700,000 needed to-"t-..,w-~hom ..--onc~-.tho -llld S$3 Then" the-.,..,.. SS4 Clear Creek Channelization, Anderson Park to Hoyt ,....._. CI\IIMef ~"reduce lloocllng $1 .400.000

SS5 Clear Creek. remove Denver Water berm lnc:ruse drarnlj CIP"CffY " reduce lloocllng $2,200,000

SS6 Clear Creek, replace 44th bridge lncruse CI\IIMef CIPdY to reduce lloocllng $2,000,000

Lena Gulch channel lmprovemants $3.700.000 SS7 - CI\IIMef CIIP«ity to reduce lloocllng

The 1979 Wheal Ridge o..._ MIIS1er Plan oulkred the- for 11>rm-sys-• tvuug,.,_. Tile City. 111\aldenlfled lho neededoyo-lllld CINided LO the

Drainage Improvement As Per 1979 Master Plan syslflms In phaas for func11nQ llld CMinCOII p..wpooes While much of the reoommendedlm ___ CMitruaed, mlr1'fwe111nol The~ pt-.

are .,.,.,fled ID piO\'Ide apeofoc oleiglrboltlloclotonn- ays"""s where none sse e><lsl These lyllell\1 ... be eorrnecledlr*> O>Cisdng ...._ dr.lnege oullafls

Phase 31 - TNt phase "'"II• 1rom 2r 10 42" RCP ao ft It--.g 3tf" A-from 38th Ave, Union to Simms Wright Sltee! 1D Simms su-. f10I1h 10 41" A-. Tho phase siMS 81 170 10 32"" $1 .600.000

SS9 A- 8<ld Cleat C,_IO Simms su- TNt -Is slngl&4amil)lraoldenllll ,.,_., - TlliS pnae 11 one OIIIVee pnaoes10 .,..., a system 01 • ....- '"'""

35th Ave. Ames to Depew sewer--en-lrom HallanSVee! 10 Shondon-O<IdWest33"

$650.000 A-10 West 3tf" Avenue Theyrqe from 3fT RCP 10 18' RCP TNt -I$

SS10 m...-4ymutti-famlty_wlth_,.oinglefamlly.

SS11 45th Ave. Field to Everett

Phase 2ol- Pnwkle a noig-...cl 1101111-I)Olllm In fie"'"" ol4~. 4ft" Place onc1 everoa snet. Pipe 11za-from 21' 10 36" Tills..,.. .. slngl&-farnll)l - · wt1h """'emiJIII.famij. ond "9hlcommlldof

$640,000

Phase 22 - extend soonn -on Gorrison Stroel lrom +4~ 10 170 ..,_. o Garrison, 44th to 1--70 noig-...cl ...., «"to.,-Awnuo ond Independence 10 Gorrison Stteet Tills erea $670.000

SS12 is sinoJe.r.n~~y res-. with ocme m,._farniy ond light commerdll Phose 28 • Sltom sewer edlnslon from Mh Sn.l from¢ 10 47" A- TNo It

Miller, 44 to 47 part of fie noig-...c! S)'l*n 10 OCNfJf_ll.,. A-ond-s.- Pipe $520,000 SS13 !rqeo from 36" ID 42' In Jlza ond Ita.,...,..,~ ond m~_llt_-

-29- 0><tondH>nn-0114711\A-flomOII<IO-Siree!COIIOIIO

SS14 47th, west of Miller netg-...c! area 47th 10 .,-A-ond o.k IOMiiler TNo -is botll tlr-gle-

flniity ond multi-family- Tho oyslom ,.,., .. in Jlza lrom 18" ID 48" RCP. $600.000

l'tlas4l 23 - O><tond soonn- on lndopenclonco Slreet from «.,10 f70 ..,_. e

SS15 Independence, 44t to 1-70 noig-...cl .... «"10.,. A- 8<ld indopeolderQ wesl TNo erea IS slngl&-

tani11y-. wl1hsome mutti-famllyllld ligi. com-$600,000

l'tlas4l 4 - TNo Ita noig-...cl storm -ayslomiO AllieYo--.g ~· 41st. Fenton to Ames -.;West 41" A-lrom F..- 11 AmosS.""'- Tne sys10m ""'''8S In pipe size $500,000

SS16 from 36" RCP 10 en 18" RCP Phase 51· Provide storm sawer system for area boUnded by

44th Place 44th. 4811\, HO alld ~ Slteet The area is predominately a residential $500.000 SS17 area. The pipe atzu range from 2<1'10 42".

Subtotal $40,380.000

TNo 1l"'' o1 f)COje<l wtll enhencle fie CXIIIfdof fmrn fie ule~y ond MS1hetlc stondpoinl

Power Line Undergroundlng In-._ fie Pftlfec:lwtll- fie d1tlnoe for power oulageiOdue......,., elementsiiUOCiobld10111~-- TNswll...., recaafledUiterot -ul-llionglle--

PL1 Younafleld South Citv limits to 44th $1 300000 PL2 44th. Younofoeld to Tabor $500.000

ThiS projOc:t OOUicf be a>Ordin81e with tho lm,..,...,enl of IIlii sreet segmenl.., 38th, Kipling to Youngfield mlrimlzO fie dioluptlon ond ~- advan'-tle ol cost aaW1g from power Iones $1 ,800,000

PL3 .-.cation

PL4 38th. Lutheran Parkway to Kipling Undorvro<nlng Ns segmenl wtll complete the entire 38"' A-corridor from I(Jpflng $900,000 10 W-10-c:onCinuily._

PL5 Upham Sl 38th to 44th PL6 Tetter SL. 35th to 38th PL7 32nd Ave .. Sheridan to Wadsworth PL8 44th Ave. Kipling to Tabor Pl9 29th Ave. Sheridan to Wadsworth

Subtotal $4,500000

TOTAL $20.,580,000

Stormwater Managers Everywhere Seek Dedicated Funding

Collecting funds for stormwater management is nothing new for some government agencies in Colorado. In

fact, a comprehensive approach to managing storm drain· age was initiated by Denver Regional Council of Govern­ments way back in 1967, when at least 40 government agencies in the Denver metro area were independently undertaking the challenge within their boundaries. Just two years later, the Colorado Legislature established Urban Drainage & Flood Control District for the purpose of assisting metro Denver governments with multi-juris­dictional drainage and flood control. UDFCD is a statutory district, with funds coming from four different property tax mill levies.

Since UDFCD was created to address major or "regional" drainage problems, especially when multiple jurisdictions are involved, there was still a need for each government to create its own stormwater program and funding source to address "local" drainage problems and provide its share of funding for UDFCD drainage projects. Each local entity designated by the State and USEPA must also develop and implement programs to meet Federal regulations regarding direct discharges into "waters of the United States."

Colorado entities to provide a dedicated funding source for their stormwater programs. Under the Colorado TABOR amendment, an "Enterprise" means "a government­owned business authorized to issue its own revenue bonds and receiving under 10 percent of annual revenue in grants from all Colorado state and local governments combined." Because service fees charged by an enter­prise are not considered taxes, voter approval is not re­quired to implement a stormwater enterprise.

Stormwater enterprises, however, can only be im­plemented by a single entity under Colorado law. In 2001,

Colorado passed legislation to allow for a stormwater authority to be established by agreement of several sep­arate entities to oversee water resources, including storm drainage. This meant that "one" stormwater authority could then implement a stormwater enterprise on behalf of Its participating entities.

"As a professional engineer," explains Jon Sorensen, PE, with AMEC Environment & Infrastructure in Denver, "I got tired of designing stormwater projects that had little chance of ever getting built because of lack of funding. My career, therefore, has evolved into helping establish stormwater enterprises which are a dedicated funding mechanism to support a stormwater program." A funding mechanism called a stormwater utility or

stormwater enterprise has been a popular mechanism for Sorensen and AMEC were integral in the establish­,------------------:-----------, ment of Southeast Metro Stormwater

Enalewood ~kewood Authority in Colorado in 2006, which involved

Woodland Parle the partnering of five owners and operators louisville of drainage facilities. F"lfeStone "As owners and operators of MS4s-

NOf'thslenn Municipal Separate Storm Sewer Systems-Littleton A F Be~-- -~ vel'llge ee that directly discharge pollutants into

'"'"""' outside Ev~ns UOF.CD Is waters of the US," Sorensen says, "each of

Westmlnister $5.15

Sheridan

Federal Hefahts

Golden

Pueblo

Windsor

CanonOty

~Fayette

Arva<b

Welllncton

Greeley

Parlcer

Denver Frederick

Boulder

~rimer County

~stleRock

SEMSWA

Longmont

Aurora

loveland

Fort Collins

Typical Monthly Stormwater FHs

Charged To Single-Family Residences In Colorado

Stormwater fees shown may not be respresentatlve of the funding for the enUre

stormwater program In each community.

a me& I

$0.00 $1.00 $2.00 $3.00 $4.00 $5.00 $6.00 $7.00 $8.00 $9.00 $10.00 $11.00 $12.00 $13.00 $14.00 $15.00 $16.00

Colorado Public Works Journal 27

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STORMWATER UTILITY

05/20/2011

CLASS RES. UNIT/ ACRE

Residential Commercial Multi-Family Exempt

Total

Examples

Single family home Lutheran Hospital Medved Autoplex 1st Bank (44th) Gas station

8185 12502

1230 328

Wheat Ridge Estimated Rates to Generate $2,000,000 per year

EQUIV. RES UNIT

eru eru eru eru

$7.65 per eru/mo

$7.65 $3,863

$780 $268

$54

per month per month per month per month per month

MONTHLY YEARLY % INCOME INCOME

$62,615.25 $751 ,383.00 37.57% $95,640.30 $1,147,683.60 57.38%

$9,409.50 $112,914.00 5.65% $2,509.20 $30,110.40 1.51%

$2,042,091 .00

STREET UTILITY

5/20/2011

CLASS RES. UNIT/ ACRE

Residential Commercial Industrial Institutional Hospital

Total

Examples

Single family home Lutheran Hospital Burger King Safeway Walmart (existing) Wells Fargo (38th) Gas station 50k sf office bldg 1 Ok sf retail bldg

14900 932 370 117 100

Wheat Ridge Estimated Rates to Generate $2,000,000 per year

TRIPS/ UNIT OR ACRE

unit 10 acres 272 acres 76 acres 183 acres 180

$0.36 per trip/mo

$3.60 $5,940

$338 $1,322 $1,518

$41 $60

$198 $49

per month per month per month per month per month per month per month per month per month

MONTHLY YEARLY % RATE FEE

$3.60 $643,680.00 32.18% $97.92 $1 ,095,137.28 54.76% $27.36 $121,478.40 6.07% $65.88 $92,495.52 4.62% $64.80 $77,760.00 3.89%

$2,030,551 .20

trips

149000 253504

28120 21411 18000

470035

j::+em 4. ~ ~ ~ ~

- _ ~ City of •

.. ~Wheat~dge ~PUBLI C WORKS

Memorandum TO: Patrick Goff, City Manager~ FROM: Tim Paranto, Director of Public Works

DATE: March 5, 2012 (for Study Session of March 19, 2012)

SUBJECT: Roadside Memorial Signs

There has been a request to install a street sign memorializing the two young men that recently lost their lives in a traffic accident on Twilight Drive. The City currently does not allow such signs within the street rights-of-way and this is the first such request in over ten years.

The merits and disadvantages of allowing roadside memorial signs include:

• Loved ones can be commemorated at the location of their tragic death • Private shrines can be minimized • Property owners adjacent to the memorial signs may not support having a reminder of a

tragic event in front of their property

Few cities allow memorial signs. Should memorial signs be considered in Wheat Ridge, the City's Sign Code must be amended. The City of Arvada does have a roadside memorial sign program and the Arvada policy is attached for the City Council's consideration.

CITY OF ARVADA Traffic Engineering Division

ROADSIDE MEMORIAL SIGN APPLICATION

Date of Application

Name of Person or Group Applying for Sign

Address E-mail address

City State Zip code Daytime Phone Number

Date of Fatal Accident- Applications will only be considered for events which have occurred within two years prior to the application.

Location of Accident

Victim's Name(s)

Victim's Name(s) (as appearing on sign)

Victim's Immediate Family's Approval Signature Relationship

Other Comments

For Office Use Only

Report No.

Signature Title Date

II/ II

Roadside Memorial Policy

Memorials commemorating fatal pedestrian, vehicle and bicycle events will be permitted on City rights of way for a memorial period not to exceed two years. All memorials must meet City criteria described below and be approved by the City Traffic Engineer.

• Applications will only be accepted from the family of the victim or other sponsors that have written approval from the family of the victim.

• Memorials will consist of signs made by the City to standard specifications and will be installed and maintained by City forces for the duration of the memorial period.

• Persons interested in erecting memorials must complete a City application form and submit it to the City for review and approval. If approved the applicant must pay a $100.00 fee to cover the costs of sign manufacture, installation and maintenance prior to installation of the memorial.

• Signs or sign posts that are damaged beyond useful recognition or function, or must be removed for construction or maintenance activities within 90 days of the end of the two year period will be considered to have substantially met the approved memorial period and will be removed permanently.

• Suggestions for sign locations and orientation of the sign will be accepted from the applicant however the final decision on location and orientation will remain with the City Traffic Engineer.

• The City will accept and approve only one application per event and will not consider multiple and/or consecutive applications to extend the memorial period.

• Applications will only be considered for events which have occurred within two years prior to the application.

• The City will deny any application which requires the reconstruction, relocation or removal of any City infrastructure, utility, landscaping and other roadside appurtenances.

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