Student’s Guide to Interning in the USA

CT-PH03-1115 i Student’s Guide to Interning in the USA

Table of Contents

Welcome and Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1About InterExchange . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1InterExchange Career Training USA – The Intern USA Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Advance Your Career Through Intern USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2Benefits of Internships . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Why Intern in the U .S .? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

What is the J-1 Visa and Why Do I Need a Sponsor to Intern in the USA? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4J-1 Visa Eligibility Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

How to Find an Internship . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Resumes and Supporting Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6Tips on Writing your Resume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6Tips on Writing a Cover Letter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6Tips on Letters of Reference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Searching for Internships in the USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7Beginning Your Search . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7Create Your Own Internship . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8Applying for Internships . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Interviewing for Internships in the USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10Tips on Interviewing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10Post-Interview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Complete the J-1 Visa Application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11Pre-Arrival . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12Where should you begin? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

On the Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

At the End of Your Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14Program Extensions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14Future Internships or Training Programs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14Other InterExchange Programs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14Be an InterExchange Ambassador . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

Resume Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Sample Resume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Cover Letter Template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Thank You . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18KEEP IN TOUCH! . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

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Welcome and Introduction

About InterExchange

InterExchange is your J-1 Visa sponsor and source of support during your visit to the U .S . We are a non-profit organization with more than 40 years of experience dedicated to promoting cultural awareness through a wide range of affordable and exciting work & travel, professional training, internship, au pair, camp, language learning and volunteer programs within the U .S . and abroad . InterExchange is designated by the U .S . Department of State to sponsor a variety of J-1 Visa Exchange Visitor programs .

As a proud J-1 Visa sponsor and cultural exchange organization, we encourage our participants and professional colleagues to learn about The Fulbright-Hays Act of 1961, also known as the Mutual Educational and Cultural Exchange Act of 1961 . This important act enables the Government of the United States to:

`` increase mutual understanding between the people of the United States and the people of other countries by means of educational and cultural exchange

`` strengthen the ties which unite us with other nations by demonstrating the educational and cultural interests, developments, and achievements of the people of the United States and other nations, and the contributions being made toward a peaceful and more fruitful life for people throughout the world

`` promote international cooperation for educational and cultural advancement and thus assist in the development of friendly, sympathetic, and peaceful relations between the United States and the other countries of the world .

To learn more, visit the InterExchange website at www .InterExchange .org or contact us through email training@interexchange .org, phone +1 .212 .924 .0446 or fax +1 .212 .924 .0575 .

InterExchange Career Training USA – The Intern USA Program

Intern USA assists current international students and recent graduates, ages 18-38, with J-1 Visa sponsorship for internships they have already secured in the U .S . Interns may pursue an internship for up to 12 months in a field related to their academic field of study . To be eligible, participants must be at least halfway through a degree program or have graduated no more than 12 months prior to the internship start date . Students must be enrolled in or graduates of an academic institution outside of the U .S .

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Advance Your Career Through Intern USA

In an increasingly globalized economy, international work experience is one of the most valuable assets you can add to your resume . Intern USA offers you the opportunity to jump-start your career with an internship in the U .S . With more than 40 years of experience in cultural exchange, InterExchange knows how to keep the process simple, affordable, and beneficial for you .

Students today are extremely busy—school, work, student activities, volunteering, a social life—who has time to do an internship, too? An internship, though, is a valuable investment in your personal and professional future .

Benefits of Internships

`` Gain Knowledge in a Field or Industry . By doing an internship, you will have an opportunity to shadow professionals in the industry, assist with projects and industry-related tasks and gain first-hand experience of what your future career could be like .

`` Gain Work Experience . An internship is a great way to get real-world work experience . While any internship will give you experience and transferrable skills, an internship in your chosen field will provide even more relevant professional knowledge, thus making you more attractive to employers in your field .

`` Gain Professional Skills . In the real world, you will be forced to deal with variables that are not often accounted for in academic theory . An internship will allow you to use knowledge from your studies in a practical way and provide professional, transferrable skills that you can use when you join the workforce .

`` Gain Connections . Have you ever heard the saying, “It’s not what you know—it’s who you know?” One of the best ways to prepare for your future career is to make connections . Use your internship as an opportunity to meet people and learn from them—show interest in the field and in their work, and they will remember you later .

`` Gain a Competitive Advantage . Some studies have shown that graduates with internship experience are hired at a higher rate than their peers who have not done internships . Also, having an internship on your resume may even earn you a higher starting salary . The job market is competitive, and an internship is a great way to learn about your field and gain necessary professional skills . The more knowledgeable and skilled you are, the more likely an employer will think of YOU as an asset to their company .

You may now see the benefit of doing an internship in general, but doing an international internship has some added benefits that a domestic internship simply cannot offer .

“Through my training program I was able to develop skills in verbal and written communication, customer service, finance and report writing. Moreover, I was given responsibilities which helped me develop more confidence in my work and a positive insight into a professional career.” —Rebecca G ., UK, 2015

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Why Intern in the U .S .?

`` International Work Experience . With technology growing faster every day, the world is becoming more interconnected . In order to adjust more easily to the changes in a global market, employers need staff who are knowledgeable about and interested in business practices and customs in other countries . An internship in the U .S . will provide you with the tools you need to be competitive and successful in the global market .

`` Cross-Cultural Knowledge and Skills . By living and working in another country, you are proving to future employers that you are adaptable, flexible and open-minded . You will be exposed to a wider variety of viewpoints, communication styles and business practices . During your program, you’ll have the opportunity to immerse yourself in American culture . Since you’ll be in the country for an extended period of time, you’ll be able to make friends, meet new people, travel around the USA and enjoy a uniquely American experience of everyday life . This will make you better able to adjust quickly at a new company and more likely to adapt when difficult situations arise .

`` Excitement for Future Possibilities . Most people who live, study or work abroad express that the experience has made them think about their lives in a different way and that their time abroad has gotten them excited about the future . Even if you just develop an interest in traveling to new countries, an international experience will make you want to experience more and do more with your life .

`` Add New Dimensions to Your Personality & Character . By interning abroad, you are showing that you have an interest and desire to learn more about the world . Everything that you experience and learn will help further develop your character and will add more layers to who you really are . Not only do employers want to hire and work with people who are interesting and who always want to learn something new, but the people you meet and interact with in your daily life will want to as well .

`` Structured Experience as Part of an Established Program . By interning in the U .S ., you will be participating in a regulated and monitored U .S . Government program, with full support of the InterExchange team .

“I really enjoy the fact that Americans are very goal oriented. They use every opportunity to achieve their goals and reach their dreams. It is very inspiring,, in this country you feel that you want to change in the good way and become better each day.”—Lada G ., Russia, 2015

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What is the J-1 Visa and Why Do I Need a Sponsor to Intern in the USA?

If you want to do an internship in the USA, you must have a J-1 Visa . The J-1 Intern visa is part of the U .S . Department of State’s Exchange Visitor Program (EVP) . Organizations like InterExchange are designated visa sponsors . Each J-1 Visa category has specific regulations, and InterExchange uses those regulations to screen candidates and ensure that they are eligible to participate in the program .

Candidates approved by InterExchange are issued a DS-2019 Form, which is also known as the “Certificate of Eligibility for Exchange Visitor (J-1) Status” . In order to receive a visa, approved candidates must show a DS-2019 Form to the U .S . Embassy or Consulate in their home countries . Since only designated sponsors are authorized to issue a DS-2019, all candidates who wish to complete the J-1 Intern program must apply for sponsorship from an organization like InterExchange .

In addition to selecting candidates, InterExchange also provides pre-arrival information to help participants prepare for their experience in the USA . We are also the main contact for participants while they are in the U .S ., and can help with any questions or concerns and provide 24-hour emergency assistance .

J-1 Visa Eligibility Requirements

To apply to be an Intern, you must:

`` Be currently enrolled in a certificate or degree-granting post-secondary academic institution outside the U .S . and at least halfway through your degree program,

or

Have graduated from such an institution no more than 12 months prior to program start date

`` Be 18-38 years of age

`` Have satisfactory English-language skills

`` Have sufficient funds for the duration of the program

`` Perform an internship related to your academic field of study

`` Perform an internship in a sponsored field in one of the following general categories: Business, Hospitality, Media & Communications, Math, Science, Architecture, Engineering, Public Administration & Law, or Arts & Culture

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How to Find an Internship

All Intern USA applicants must find an internship before applying for J-1 Visa sponsorship.

You might be thinking that it is going to be impossible to find an internship in the USA on your own, but it really is not impossible at all! The majority of InterExchange Career Training USA participants have found their own internships, and you can, too . American employers appreciate individuals who take initiative, and the more energy you put into searching for a position, the more likely it is you will find a program that suits you . If anything, searching for an internship on your own now is great practice for when you will have to conduct a job search in the future .

The following sections provide more detail about how to prepare for your search and how to find an internship that is right for you .

“Finding an internship can be very time-consuming and definitely not easy! Depending on the profession, expect to have to send 20-50 applications, sometimes more, before you start hearing some positive responses. Many employers also tend to keep a record of applications, and may contact you several months after you applied! Apply to many firms that interest you simultaneously – do not wait for applications to be responded to before you prepare the next one. Remember that with each application you are increasing your chances of finding a position, so keep going!”—Corina T ., UK 2015

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Resumes and Supporting Documents

Before you start searching, it is important that you get your resume and supporting documents in order . When you apply for an internship in the U .S ., you’ll need to submit, at minimum, a resume and a cover letter outlining your education, experience and why you feel you’re the best candidate for the position . Many employers also require you to submit several references, either at the time you apply or following an interview .

Tips on Writing your Resume

`` Your resume should not be longer than one page .

`` Do not include personal information, such as your age/date of birth, marital status, religion or photos .

`` Highlight your education, professional skills and achievements and past work experience .

`` Keep the content brief yet provide enough detail to help employers understand your background and level of skill or experience .

Tips on Writing a Cover Letter

`` When you submit an application, you must include a cover letter describing why you are a good candidate for an internship or training program and what skills and talents you will bring to the company .

`` Tailor each cover letter to the specific job and company you are applying to .

`` Mention that although you are not a U .S . citizen, you are eligible for a J-1 Visa and that InterExchange will be able to assist you in the visa sponsorship process . Explain the benefits an international intern can bring to an American company, including diversity, language skills and an international perspective . Additional benefits can be found here .

`` Mention that the company will not have to sponsor your visa—InterExchange will sponsor it for you . We can also provide you a letter to give employers that explains the J-1 Visa process .

Tips on Letters of Reference

`` Since U .S . employers may not have a chance to interview you in person, you are more likely to be considered for an internship if you can provide letters of reference .

`` Letters should indicate how your references know you, how long they have known you, and how you performed as a student or employee .

`` Letters should be written in English and printed on official letterhead .

`` Do not submit a letter of reference without the writer’s consent .

`` Ask your references if American employers may contact them . If so, verify their contact information (email address, phone number, etc .) and include it when you submit the letters of reference .

More information on Resumes and Supporting Documents

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Searching for Internships in the USA

Now that you are ready to begin your search for a U .S . host employer, it is important that you know what type of internship you can pursue and how to determine whether an employer is eligible to host international interns on a J-1 Visa .

In general, internships must be :

`` Related to your field of study

`` Full time (32-45 hours/week)

`` Professional in nature and include no more than 20% clerical/administrative/basic work

`` In a field InterExchange can sponsor

For a full list of host employer and training program requirements, please visit our website .

Beginning Your Search

Your personal network and the Internet are excellent resources when searching for an internship in the USA . Here are several ways to jump-start your search:

Personal Connections and Networking`` The most effective way to find an internship in the U .S . is through personal connections

and networking . Speak with family, friends, fellow students, coworkers, professors, and past or current employers . Someone you know may have visited, gone to school or worked in the U .S .—or they might know someone who has . Don’t be shy about asking for their assistance .

`` Gather the names and contact information for everyone who may be able to help you find an internship in the U .S . Contact them via email or phone and let them know that you are looking for an internship in your field of interest . Even if your contacts are not in the right industry or don’t have an internship available, they may know someone who does .

`` If you are ever in the U .S . on vacation, try to set up informational interviews with employers for whom you would be interested in interning . They may have internships available or they may know other employers who do .

Social Networking Websites`` Facebook: Become a fan of American companies on Facebook and contact them directly

to learn more about them . Companies may even have internship listings on their Facebook page . And remember, if you plan to allow employers to view your Facebook profile, be sure that all of the information and photos on your page are professional . Many employers turn candidates away due to inappropriate content on their Facebook pages .

`` LinkedIn: LinkedIn is a social network for professionals . If you do not have a LinkedIn profile yet, create a profile and fill it in as completely as possible . Your information should be in English and should include all relevant educational and work experience . Once you have a profile, you can search for companies and their employees and contact them directly about internship opportunities .

`` Twitter: Set up a Twitter account and follow your favorite American employers to see if

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they post any positions . This is also a great way to get updates and information about the company which will be helpful when writing a cover letter or interviewing with the company .

`` Blogs : Check official company blogs to learn general information about potential employers and to see when new internship opportunities are available .

Internship and Job Search EnginesThere are hundreds of different online job search engines in the United States . These websites allow you to post your resume, search job listings by industry, find career advice and discover tips for cover letters, resumes and interview techniques . Our website provides an up-to-date list of both general and industry-specific sites .

“During the internship, I had constant support from my supervisor, through daily meetings to discuss the status of the project and the next steps. With this approach the tasks tracking was efficient and it was easy to give and receive feedback, which contributed a lot to achieve my goals during the program.”—Vinicius F ., Brazil, 2015

Create Your Own Internship

Even if a company has not posted openings for interns, you can still submit a resume . Follow these guidelines when you apply:

Define what you want to doDeciding what you’d like to do isn’t as easy as it sounds . Think about where you are now . In school? Working? Recently graduated? And then think about where you would like this internship to take you . Which specific skills do you want to learn or improve upon? What abilities do you already have that can be applied in a professional setting?

Where do you want to do it?Once you have identified the type of internship you would like to have, you need to research

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the field in order to begin to identify companies who do the things you are interested in doing. What types of opportunities are available for someone with your interests and background?

Prepare your resume and proposalYour resume is extremely important when proposing an internship to an employer. It is how the company will evaluate whether you have the background and/or experience of someone they would be willing to train. Check out the InterExchange Career Training USA Resume Guide to learn how best to create or tailor your resume for U.S. employers.

Based on the information you gathered, prepare a written document outlining an internship you would like to do with the company. You may want to suggest a project for a particular department or position or for a particular need you know that company has. While flexibility is important, it’s also important to be specific with what you would like to do and the skills you have to offer.

Learn more about creating your own internship here.

“I am absolutely satisfied with my internship experience. I was very much involved with the whole process from start to finish. I was given real responsibilities as opposed to just medial tasks. My supervisor was guiding me throughout making sure I learnt what I wanted to learn in the departments that I showed interest in. I achieved what I came here for.”—Swee Jin L., Malaysia, 2015

Applying for Internships

`` Identify companies that interest you.

`` Make sure that you meet any requirements in any general descriptions and that you have researched the company and its location.

`` Include all the requested documents and follow any application instructions listed in the internship posting.

`` Follow all application instructions carefully.

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Interviewing for Internships in the USA

Tips on Interviewing

If an employer responds to your application to schedule an interview, make sure you are ready to discuss your skills and experience, and be especially prepared to discuss anything you have listed in your resume and cover letter . To prepare for your interview:

`` Prepare for the types of questions that employers are most likely to ask .

`` Gather as much information as possible about the company and come up with a list of questions to ask the employer yourself . Many of your questions will be discussed throughout the interview, but you should prepare enough questions so that you’ll have something to ask the interviewer . American employers expect and want applicants to ask about the position and company .

`` Practice your interview with a friend or family member .

`` On the day of the interview, be prepared and on time!

`` If you are interviewing via phone or webcam, test your equipment in advance so you are sure you know how it works . Also, be sure to find a quiet and private spot so that your interview will not be interrupted with distractions .

Post-Interview

Within 24 hours after the interview, always send an email to thank the interviewer(s) for their time and to reaffirm your interest in the position . Make sure you have the contact information (names, titles and email addresses) for all of your interviewers .

More information on Finding an Internship in the U .S .

“I have gained Industry experience working with producers, designers and marketing teams. I believe the tasks I have been able to help out with and the projects I have been able to help out have added skills that I can use within my final year at University.” —Erika W ., UK, 2015

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Complete the J-1 Visa Application

Once you have located an internship, you and your employer will need to complete the Intern USA online J-1 Visa application, and you will need to upload all of the required documents to the application . If approved, we will issue your U .S . Government-required paperwork so that you can apply for your visa at the U .S . Embassy/Consulate in your home country .

It is recommended that you apply at least 6-8 weeks in advance of your internship start date to allow for sufficient time for application processing, shipping your paperwork, applying at the embassy/consulate, and traveling to the USA . Our review time is approximately two weeks once we have a complete application . However, if any materials are missing or need to be revised, or if your employer requires a site visit , the process can take longer . So, to reduce your stress levels prior to coming to the U .S ., apply early!

For more information, visit our website .

NOTE: While visa denials are rare, they sometimes happen . If you book travel before you receive a visa, be sure to purchase refundable airfare just in case . Approval by InterExchange does not guarantee you will be granted a visa—that decision is ultimately up to the U .S . Embassy or Consular officials .

Pre-Arrival

Before you arrive in the U .S ., be sure to do the following:

`` Review the handbook and information in the acceptance packet sent by InterExchange .

`` Pay special attention to the information regarding SEVIS, Social Security and Entering the USA .

`` Finalize your travel details .

`` Confirm start date/time with employer and confirm any last-minute details to ensure a smooth start for your first day .

`` Be sure to ask about dress codes and hours of operation and whether you need to bring any documents with you on your first day .

`` Research your new city to learn about what it has to offer . Cultural Compass can help you get started .

`` Begin looking for housing and determining your transportation needs .

`` Review our budgeting and cost of living information .

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Housing

In most cases, you will be responsible for securing your own housing . Some employers, especially in hospitality, may have housing available, but it is most likely that you will need to find a place on your own .

There are many options, including apartment rentals and sublets, home-stays and university-style dormitories . Dormitories or “campus housing” typically have a greater sense of community and social interaction among inhabitants . It is a place where you will be able to meet others who are in similar circumstances . They also provide essential housing needs upon arrival, such as furnished rooms and Internet access .

Where should you begin?

`` Determine your budget and assess your housing preferences first .

`` Do you want to secure housing before arrival? Or would you prefer to find short-term housing for the first few days/weeks so that you can conduct a thorough search when you arrive in the U .S .?

`` Research the location you’ll be living . Try to get an understanding of the area; what are the neighborhoods like? What is transportation like? How much is the average cost of housing?

`` Talk to your employer . Ask them for suggestions of good neighborhoods and any advice they have .

`` Talk to someone currently living in the area or someone who has visited there—try first by connecting with current participants .

Find more information on housing on our website .

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On the Program

We hope that once you arrive and start interning, you will enjoy the experience of a lifetime. Remember to give yourself some time to adjust to your new life in the U.S., but please also remember that InterExchange is here to help you 24 hours a day. If you ever have any questions or concerns while you are an Intern USA participant, InterExchange will offer its full support.

We also encourage you to follow us on our blog and Twitter and to connect with other interns on Facebook. In larger cities, we offer occasional meet-ups so that Interns can meet each other as well as the Intern USA staff. We also have an online participant network, as well as Peer Mentor and Language Partner programs to help you connect with both Intern USA participants and American alumni of our Working Abroad programs.

“With New York being such a lively and busy city, there was always something for me to do or see! I was never bored!!” —Chloe D., UK, 2015

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At the End of Your Program

As your program nears the end, you may find yourself wanting to experience more!

Program Extensions

Interns are permitted to remain in the USA for up to 12 months . So if your program is only six months long, for example, you have the option of extending an additional six months, up to the full 12 months permitted . Simply ask your employer whether an extension is possible and contact InterExchange to complete the required paperwork . If not, you may also want to consider doing an extension with a different host company .

Future Internships or Training Programs

As long as you still meet the eligibility criteria as an intern, you may do additional intern programs . We simply request that after you complete your program, you return home for at least one school term so that you can continue your studies and have more of an academic base to build on in a future intern program . You can even come back as an intern after you graduate, as long as you begin your program within one year of your graduation . If you want to come back as a trainee and be able to stay in the U .S . for up to 18 months, you must wait at least two years after completing a previous intern or trainee program in order to be eligible for a trainee visa .

Other InterExchange Programs

If you would like to try something new and you meet the eligibility criteria, you can always apply to another InterExchange program such as Camp USA, Au Pair USA or Work & Travel USA .

Be an InterExchange Ambassador

If you have a great experience and you want to tell people about it , please do! Spread the good word about InterExchange and your experience in the U .S . If you are interested in doing a presentation or distributing materials at your school, we can provide you with the tools you need to share your experience with others .

Good luck in your internship search—we look forward to welcoming you to the InterExchange family and to the USA!

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Resume Guide

Jane Doe73 Pierre Street, Paris, France 45bN4 8PDEmail: 123@123 .com Phone: 011-23456789

Objective: (Summarize in a sentence or two your current career goals. Target this statement to the specific position and industry in which you are interested.)

Ex . “Creative, innovative and motivated business graduate with strong communication skills, seeking an 18 month business traineeship within a U.S. company. Seeking to broaden business expertise, which can be applied to my future career in France”

EDUCATION

List names of academic institutions, universities, language schools, technical schools attended, both past and present, if applicable. Do not include high school education or grades. If you do not have post high school education emphasize your work experience.

Name of Academic Institution ( city, country) Degree awarded, focus of study

ex .

(dates attended)

Delaware University, LondonBachelor Degree in Marketing

2011-2014

WORK EXPERIENCE

List your work history or previous internship experience (chronologically beginning with most recent experience) that is relevant to your background and the type of internship you are seeking. Do not include work experience that is not relevant or that is unprofessional in nature. List in at least 2-3 sentences the specific job responsibilities related to the position, highlighting any significant contributions you made, new initiatives you started, or major projects you managed.

ex .

HSBC Bank, Paris, France 2014-Present

Marketing Executive• Planned, managed and implemented brand marketing campaigns for bank’s international divisions, increasing

customer sales by 15%.• Managed mailings, point of sale and customer acquisition projects throughout France.

SKILLS

Include all computer/technical skills, language ability, certifications, memberships to professional organizations, international or previous US Work and Travel experience or other skills relevant to the industry in which you are seeking an internship.

Ex .Lake Charles Resort, Pheonix, ArizonaRetail Sales Associate, Summers 2011-2013

Word, Excel, PowerPoint, SAP, AutoCad, Adobe Illustrator, Goldmine, FilePro Internet, DreamWeaver, Database and Email systems.

Fluent in German, French, Spanish, Italian

Member of Business Club International

INTERESTS

List any current hobbies or interests, such as sports you play, charity associations or arts/music.

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Sample Resume

JANE DOE73 Pierre Street, 75007 Paris, France

Tel: (011) + 23 + 456 789 Email: janedoe123@123.com

Objective: Creative, innovative and motivated Business graduate with strong communication skills, seeking an 18-month business traineeship within a U.S. company. Seeking to broaden business expertise, which can be applied to my future career in France.

EDUCATION University of Lyon, School of Business 2000-2003B.A. Business Management & English

The International School, Geneva, Switzerland 1996- 2000International Baccalaureate

WORK EXPERIENCEHSBC Bank, Paris, France 2005-presentMarketing Executive

•Planned, managed and implemented brand marketing campaigns for bank’s international divisions, increasing customer sales by 15%.

•Managed mailings, point of sale and customer acquisition projects throughout France.•Coordinated creative agency and production team to ensure marketing products met company policies and standards.

Citron Production, Lyon, France 2004-2005Marketing Administrator

•Developed partnerships with consumer goods companies, including Dannon and Nestle.•Promoted a new company DVD to market product launch.•Established new project for a Golf Tournament at Cannes.

French Tourism Office, London, UK 2003-2005Client Services Representative

•Provided clients with advice and information on France, including travel and culture.•Organized fifteen group trips to France and booked accommodation.•Coordinated French tourism presentations at the French Consulate, London.

McDonald’s, Lake George, NY Summer 2002InterExchange J-1 Summer Work & Travel program.

•Provided excellent customer service to all guests.•Handled cash, processed customer orders.

SKILLSFluent in French, English and SpanishWord, Excel, PowerPoint, Internet, Database and Email systemsInternational Driving License

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Cover Letter Template

Your cover letter allows you to indicate the position to which you are applying, your qualifications and skills, and the reasons why the employer should consider you for the position . Generally, it should be no longer than 3 or 4 paragraphs . It should supplement your resume— do not repeat exactly what is listed on your resume . The cover letter is a great way for the employer to get to know you better (and your English and writing skills) so make sure it is clear, informative, and grammatically correct . Please follow the outline below to begin writing your cover letter .

Your AddressYour City, Country, Postal Code

Date of letter

To whom it may concern:

First Paragraph:

`` In the first paragraph of your cover letter, you should explain why you are interested in the position you are applying for .

`` Mention specific parts of the job description that sound interesting /relevant to you and that you are submitting your resume for the employer’s consideration .

Middle Paragraphs:

`` This section of your cover letter should talk about your specific skills/abilities in more detail than what is on your resume and explain what you can offer the employer .

`` Don’t copy what you wrote on your resume—include new details or talk more about specific accomplishments from your job and clarify anything that is unclear in your resume .

`` You should make connections between the requirements they are looking for and the skills/experience you possess . Explain specifically why your experience matches the job you are applying for .

`` Don’t make these paragraphs too long; break down your points into smaller paragraphs or bullets .

Final Paragraph:

`` You should close your cover letter by restating your interest in the position and by thanking the employer for their consideration .

Respectfully yours/Sincerely/Yours Truly/etc .,

Typed Signature

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Thank You

Thank you for considering InterExchange for your J-1 Visa sponsor and guide during your time in the United States .

We look forward to working with you to build your professional and intercultural capabilities .

KEEP IN TOUCH!

InterExchange100 Wall Street, Suite 301New York, NY 10005

+1 .212 .924 .04461 .888 .621 .1202 (U .S . only)(Emergencies only: 917 .373 .0994)

Email: training@interexchange .org

www .InterExchange .org

www .facebook .com/InterExchange

twitter .com/InterExchange

www .InterExchange .org /articles

instagram .com/InterExchange

TEL 212.924.0446 or 1.800.597.1722 FAX 212.924.0575161 Sixth Avenue, New York, NY 10013

www.InterExchange.org

© InterExchange, Inc. Published November 2015