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Student Organization SummitFall 2010
ICEBREAKERS & TEAMBUILDERS
Icebreakers & Teambuilders
Jared Johnson, Campus Recreation
UWS Challenge Course
Ann Miller, Dept. of Student Involvement
SUFAC & BUDGETS
SUFAC Deadlines
• Budget Workshop - Attend one: – Wednesday, October 6th at 1:00 pm– Thursday, October 7th at 12:00pm in KOT
• Budget Submittal: Friday, October 15th 4:00 pm• Budget Hearings: Wkend of October 23rd -24th
Send Budgets to [email protected]
SUFAC Priorities
• Benefit to all/many Students/Community• Outdoor/Diverse Venue Events• Cultural Events• Travel that brings back to Campus• Collaborative Events
Campus Accounts
• Campus Account is necessary for funding• Cannot have external account for deposits;
should be deposited in State Fund
Contact Jeff Kahler (Budget Analyst, Main 202)
Online: Budget Office – Business Office – Forms (on the left navigation tab)
Cash Handling
• Starting Cash, Travel Advance, Petty Cash or any cash request
• Don’t forget to deposit the money back into your account! Submit Department Deposit Form along with the money to cashiers.
Contact Suzie Bednar-Munsell (Old Main 206)
Spending Funds
Purchasing – Rob Waksdahl (Main 206)• Fill out Purchase Requisition Form on green paper.
Travel – Suzie Bednar-Munsell (Main 206)• Plan your travel ahead. Make an appointment.
Speaker/Performer – Allison Gerland (YU 155)• Fill out Entertainment Contract
Catering/Food Service – Valerie Vo• Fill out Catering Request Form, submit to Aviand;s
Emergency FundingNew Student Organization• Eligible for max. $500 and 2 requests/year, whichever
comes first
Existing Student Organization• Must have submitted budget last year.• SUFAC precedent 3 yrs ago. Cannot find in constitution.
• Eligible for max. $2500 and 2 requests/year, whichever comes first.
Contact Director Dhital ([email protected]) for more information and form
RISK MANAGEMENT – HOT BUTTONS
Hot Button #1 – Travel Tips
DO• Be an upright
representative of the University
• Know and follow all policies and procedures
• Collect emergency contact info prior to all trips
DON’T• Forget to fill out all proper
paper work
Hot Button #2 – Event Planning
DO• Keep participants as safe
as possible• Utilize the headline test
DON’T• Forget that you can
purchase extra insurance if needed
Hot Button #3 - Signature Authority/Contracts
DO• Fill out university
entertainment contracts for outside performers (have Tammy Fanning sign)
• Utilize payment to individual form for honorariums for speakers
DON’T• Forget that you cannot
sign any agreements, contracts, memos of understanding…
Hot Button #4 - Funds/Fundraising/Food
DO• Complete proper paperwork
for fundraising• Know and understand our
cash handling policies• Use non-food items or
prepackaged/bakery items for fundraising
• Use foods that are catered or on the “approved foods” list for events
DON’T• Use hot foods (such
as soup or taco sales) for fundraising
• Use foods from the deli or foods that might spoil for event or gatherings
Hot Button #5 - Copyright – Movies, Music…
DO• Order movies from
Swank when possible OR get written permission from producer of film to have a public showing
• Get a discount for movies – work with Allison Gerland
DON’T• Show movies without
copyright permissions• Be fooled: student
organizations are not for “educational purposes” – only if the film is used in curriculum and shown in a shortened format
SERVICES & RESOURCES
Services & Resources
Technology:• Organization Email ([email protected])• Organization Website• Online Directory www.uwsuper.edu/studentorgs
Yellowjacket Union:• Mailboxes• Rothwell Opportunities Center• Meeting Room, YU 153• Banner Room, YU Lower Level
Leadership & Volunteerism
Leadership Intern: • Kelsie Murchy
Volunteerism & Service Intern: • Nikki Ollig
Collaboration
Many Benefits:• Higher attendance and response• Less financial commitment• Higher quality program or event• Greater assistance in planning
Winterfest is coming up . . . December 2!
Breakout Sessions4:30-5:00 pm• Creative
Promotions, YU 202
• Group Meeting Crash Course, YU 203
• Recruiting Members, YU 204
5:05-5:35 pm• Creative
Promotions, YU 202
• W.A.D.E-ing Through it All, YU 203
• Help Your Advisor Help You, YU 204
• Event Planning 101, YU 202
• Group Meeting Crash Course, YU 203
• Transferrable Skills, YU 204
5:40-6:10 pm