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Lourdes University Intercollegiate Athletics
STUDENT‐ATHLETE HANDBOOK
2016‐2017 (August 15, 2016)
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TABLE OF CONTENTS
A. Letter from the President B. Letter from the Athletic Director C. Letter from the Faculty Athletic Representative D. Mission Statement of Lourdes University E. Mission Statement of the Athletic Department F. Academic Calendar G. Lourdes University Quick Facts H. Athletic Memberships I. NAIA J. Champions of Character
I. Section I ‐ Eligibility a) Eligibility Requirements for Incoming Student‐Athletes b) Hardship Requests c) Additional Eligibility Requirements
II. Section II ‐ Scholarships a) Athletic Scholarship Policies b) Non‐renewal of Athletic Scholarships c) Termination of Athletic Scholarships
III. Section III – Code of Conduct a) Student‐Athlete Code of Conduct
IV. Section IV ‐ Policies a) Drug and Alcohol Education and Testing Policies b) Tobacco Policy c) Class Attendance and Athletic Contest Policy d) Student Misconduct e) Social Networking f) Team Travel g) Equipment and Uniforms h) Games i) Practices j) Hazing/Initiations
V. Section V – Sports Medicine
VI. Section VI ‐ Grievance Procedure
VII. Section VII – Lourdes University Gender‐Based and Sexual Misconduct Policy
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A. Letter from the President
Dear Student‐Athlete:
Welcome to Lourdes! Our University is known for its strong tradition of academic excellence and we proudly exhibit our Franciscan values of community, learning, reverence, and service in everything we do. As an athlete, you know the importance of being committed to a community because you have thrived as a member of a team. You also know how important practice is and that if you do not respect and help your teammates, you cannot be successful – these characteristics parallel our values of learning, reverence, and service. We are grateful to know that you bring these values with you as you compete in your chosen sport. We expect that you will respect your opponents as much as you do your teammates and that you will extend your energy for your chosen sport into the broader community as an ambassador of service. As a student‐athlete, we know that you will hold yourself and others accountable for carrying out Lourdes’ mission and that of the NAIA’s Champions of Character program. Intercollegiate Athletics is a very important part of your university experience. Gray Wolves success is achieved when individual teammates are committed to excellence in the classroom as well as on the courts and fields. Our women’s and men’s teams are known for their commitment, pride, and integrity on and off the field. By engaging in intercollegiate sports, you automatically become an ambassador of the Lourdes community; representing the University by your overall conduct and behavior everywhere you go. I encourage you to excel to the best of your ability, to flourish under the mentoring of your coaches and professors, and to grow and develop both as a person and athlete. The times ahead will be some of the most exciting years of your life. Always work hard and enjoy the experience!
Sincerely,
Mary Ann Gawelek
Dr. Mary Ann Gawelek
President Lourdes University
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B. Letter from the Athletic Director
Dear Gray Wolf Student‐Athlete, On behalf of Lourdes University, I would like to welcome you to another sensational year for the Lourdes University athletic teams. The Gray Wolf family is committed to academic and athletic excellence and it is up to all of us to live out the Athletics Department mission statement which is to: develop respect, integrity, responsibility, servant leadership, and sportsmanship amongst our student athletes. Through participation in athletics our student‐athletes are guided by our Franciscan values of learning reverence, and service as well as five tenants of the NAIA Champions of Character. I urge you to accept the challenges that await you and take full advantage of the opportunities that will help you achieve success in the classroom, in your personal development and in your sport. This handbook is designed to assist you throughout the academic year. Please read it and use it as a resource when making decisions regarding your welfare as a student‐athlete at Lourdes. I look forward to meeting each and every one of you. GO GRAY WOLVES! Sincerely,
Jo Ann Gordon Jo Ann Gordon Athletic Director
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C. Letter from the Faculty Athletic Representative
Dear Student‐Athlete, On behalf of the faculty, I want to welcome you to Lourdes University. Together, academics and student life (including athletics) will provide you with a well‐rounded college experience. Our Franciscan values of Community, Service, Reverence, and Learning reflect our commitment to making Lourdes a great place to learn, live, and grow. As the Faculty Athletics Representative (FAR), it is my duty to uphold the academic integrity of the athletics program at Lourdes University. In compliance with the eligibility requirements of the National Association of Intercollegiate Athletics (NAIA), I ensure that all students participating in a given sport are achieving enough academic success to compete. As a liaison between academics and athletics, it is my goal to help you excel in both areas. It is important that you become familiar with the guidelines laid out in this handbook and that you closely monitor your academic progress. As a collegiate athlete, you have responsibilities in multiple areas and you need to ensure that you are devoting appropriate attention to both academics and athletics. You will get the most out of this experience if you actively work with me, your advisers, the rest of the faculty, and your coaches. Keep on top of things and ask questions when they arise. I look forward to working with you during your pursuit of academic and athletic excellence. Sincerely,
Matt Molnar Matt Molnar Faculty Athletics Representative
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D. Lourdes University Mission Statement
Lourdes University, rooted in Catholic and Franciscan traditions, provides a values‐centered education that enriches lives and advances academic excellence through the integration of the liberal arts and professional studies.
Our Franciscan Values
Rooted in the Franciscan tradition, Lourdes University expresses its Franciscan identity as: a Community of Learning a Community of Reverence a Community of Service
We are first and foremost a community because community is fundamental to the Franciscan tradition. As a Franciscan institution we acknowledge and celebrate our relationship to God, to self, to others, to all of creation. The mission of Lourdes University is carried out in the context of a community that begins on the Lourdes campus among students, faculty, and staff and flows outward to embrace the religious and civic communities whom we engage. As a community we are called to grow, to be hospitable and inclusive, and to be peacemakers and justice seekers.
We are a community of learning...
In the Franciscan tradition the love of learning stems from a desire to grow in our under‐ standing of God, of creation, and of each other. The quest for truth and understanding allows for growth and transformation to take place both in ourselves and in the world around us.
We are a community of reverence...
Reverence recognizes and respects the dignity and worth of each human person and all creation. Reverence takes us beyond tolerance and calls us to treasure the diversity of the human family with its various ethnicities, cultures and faith traditions.
We are a community of service...
The Franciscan tradition is intimately tied to service. The members of the University community challenge one another to cultivate a spirit of gratitude, to be mindful of those who are in need, and to develop and share our gifts with the broader community.
E. Mission Statement of the Athletic Department
The mission of the Athletic Department is to develop respect, integrity, responsibility, servant leadership, and sportsmanship amongst our student‐athletes. Lourdes, sponsored by the Sisters of St. Francis, is committed to the intellectual, physical, emotional, and spiritual development of students. Through participation in athletics, our student‐athletes are guided by our Franciscan values of learning, reverence, and service as well as five tenants of the NAIA Champions of Character.
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G. Lourdes University Quick Facts
Location: Sylvania, Ohio Founded: 1958 Enrollment: 1,321 Mascot: The Gray Wolves Sponsor: Sisters of St. Francis Religious affiliation: Catholic‐Franciscan President of Lourdes University: Dr. Mary Ann Gawelek National affiliation: National Association of Intercollegiate Athletics (NAIA) Conferences: Wolverine Hoosier Athletic Conference (WHAC) NAIA Men’s Volleyball
H. Athletic Memberships
WHAC Conference Members:
Aquinas College (Grand Rapids, Michigan) Concordia University (Ann Arbor, Michigan) Cornerstone University (Grand Rapids, Michigan) Davenport University (Grand Rapids, Michigan) Indiana Tech University (Fort Wayne, Indiana) Lawrence Tech University (Southfield, Michigan) Lourdes University (Sylvania, Ohio) Madonna University (Livonia, Michigan) Marygrove College (Detroit, Michigan) Siena Heights University (Adrian, Michigan) University of Michigan, Dearborn (Dearborn, Michigan) University of Northwestern Ohio (Lima, Ohio)
Conference Commissioner: Rob Miller
NAIA Men’s Volleyball: Benedictine (AZ) Mesa, AZ Hope International Fullerton, CA Lawrence Tech Southfield, MI Lourdes University Sylvania, OH Siena Heights University Adrian, MI UC Merced Merced, CA
I. The NAIA The National Association of Intercollegiate Athletics, or NAIA, is an athletic organization consisting of nearly 300 colleges and universities, with over 60,000 student‐athletes from across the country. The purpose of the NAIA is to promote the education and development of students through intercollegiate athletic competition. Member institutions share a common commitment to high standards and to the principle that participation in athletics serves as an integral part of the total educational process.
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The NAIA dates back to 1937 when it sponsored an eight team basketball tournament, and has grown and evolved into an organization that now conducts 23 national championships for male and female student athletic programs.
J. NAIA Champions of Character The mission of the National Association of Intercollegiate Athletics is to advance character‐driven intercollegiate athletics while promoting the education and development of well‐rounded students and productive citizens through sport participation. Champions of Character is the association’s innovative flagship program designed to instill character values in student‐athletes, coaches and youth in the community it serves. Its underlying purpose is to change the culture of sports by intentionally teaching character.
Champions of Character is based on five core values:
Integrity ‐ Internal traits that guide behavior
Respect – Treating others the way you want to be treated
Responsibility – The social force that binds me to the good of the team
Sportsmanship – Following the rules, spirit, and etiquette of athletic competition
Servant Leadership – Serving the greater good while focusing on the team’s mission and
purpose
Lourdes University is committed to the mission of the Champions of Character program, and adheres to the NAIA bylaws regarding the program which include implementing a campus program that addresses the following:
On‐going character education and professional development for coaches, athletic administrative staff, and student‐athletes;
Hospitality and appropriate game management of athletic events; Conduct in competition; At least one servant leadership activity which will be characterized by student leadership
and engage the athletic community; and On‐going oversight and assessment of progress in the institution’s program
The NAIA rewards institutions who demonstrate commitment to the Champions of Character program through a scorecard system which measures their efforts throughout the course of the academic year. Institutions can earn a maximum of 100 points in five key areas: character training, conduct in competition, academic focus, character recognition, and character promotion. Institutions scoring 60 or more total points will be named Five Star Champions of Character Institutions.
Section I – Eligibility a) Eligibility Requirements for Incoming Student‐athletes Freshmen must meet two of the following three criteria: 1) Graduate in the top half of your high school 2) Achieve an overall high school GPA of at least 2.0 on a 4.0 scale or
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3) Score a minimum of 18 on the ACT or an 860 (critical reading and math sections only) on the SAT. The SAT/ACT test must be taken on a national testing date at a national testing site. Scores must be achieved on an individual test, and be taken prior to the beginning of the term in which the student‐athlete initially participates.
Transfer students must meet the following criteria: 1) Complete the transfer player eligibility statement prior to participation 2) Enroll in 12 or more credit hours at Lourdes 3) Have earned a minimum of a 2.0 GPA after two years at another institution 4) Have accumulated a minimum of 24 credit hours the two terms of attendance immediately prior to participation 5) If transferring from a 4‐year institution where the student competed, they must receive a release from the previous institution before participating
b) Hardship Requests A hardship request is a request for an exception to the season of competition rules. It only deals with seasons of competition. All hardships must meet the following criteria:
1) They must involve an injury or illness which is beyond the control of the student or coach and which incapacitates the student from competing further during the sport season in question, verified by the attending physician. 2) The student involved shall not have participated in more contests or dates, excluding scrimmages, in the affected sport during the season than those listed below: Baseball 11 contests Volleyball 6 dates Basketball 6 contests Soccer 4 contests Golf 3 contests Cheer 2 dates Softball 6 dates Cross Country 2 meets Wrestling 4 dates Track Indoor 2 meets
Lacrosse 4 contests Track Outdoor 2 meets Participation by a student‐athlete after receiving a hardship, prior to receipt of written medical clearance nullifies the hardship consideration. Hardships cannot be requested for students who are incapacitated in the last regular season contest or post season competition.
c) Additional eligibility requirements 1) Second term freshmen must have earned a minimum of 9 credit hours their first term 2) To compete, a student must be enrolled in a minimum of 12 credit hours each term 3) To compete in a second season, a student must have accumulated 24 credit hours. Any repeated courses previously passed cannot be counted again in the total of credit hours 4) Prior to the start of the third season, a student must have completed 48 credit hours with a 2.0 overall GPA and making progress toward a baccalaureate degree 5) Prior to the start of the fourth season, a student must have completed 72 credit hours with a 2.0 overall GPA and making progress toward a baccalaureate degree
6) Student‐athletes may not participate more than four seasons in any one sport 7) A student may compete during their first ten semesters at Lourdes
8) A season of competition is charged to the student if they participate in one pitch, one play, or one second of any one intercollegiate contest.
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For more comprehensive information regarding NAIA eligibility, please go to www.NAIA.org
Section II ‐ Scholarships
a) Athletic scholarship policies Each intercollegiate sports program has the opportunity to offer athletic scholarships to participating student‐athletes. All scholarship recipients are required to complete the Federal Financial Aid Form (FAFSA). The following policies apply to all recipients:
1) The Head Coach of each sport determines the amount of scholarship dollars awarded to their respective players. 2) An athletic scholarship may be renewed for up to four years if the student‐athlete has met the conditions of the scholarship agreement each year.
3) To qualify for renewal, an athletic scholarship recipient must meet NAIA eligibility requirements during the previous academic year and maintain satisfactory academic progress towards a degree.
4) To qualify for renewal, the student‐athlete must abide by the rules established by the Coach, the Athletic Department, and the Lourdes University Code of Conduct. 5) The recipient must participate in the sport for which the scholarship is received. 6) The recipient must participate in pre and post‐season requirements established by the coaching staff to be considered for renewal the following year. 7) The athletic scholarship expires at the end of the academic year. Renewal is determined by the Head Coach who informs the recipient and the Financial Aid office in writing of the renewal at the end of the academic year. 8) The Office of Financial Aid administers distribution of all athletic scholarships.
b) Non‐Renewal of athletic scholarships
1) Students who fail to meet the expectations of the Head Coach and the conditions of the scholarship agreement are subject to non‐renewal of the athletic scholarship. 2) The Head Coach can reduce or increase the amount of the scholarship per recipient prior to the start of the upcoming season. 3) Student‐athletes who are removed or withdraw from an athletic team and choose to participate in a different athletic team cannot transfer their athletic scholarship. 4) Student‐athletes who fail to meet academic criteria established by the NAIA and Lourdes University will be subject to non‐renewal. 5) Negative social networking on any site, comments, pictures, and statements can be grounds for dismissal of athletic scholarship or suspension of competition. 6) Students who voluntarily withdraw from the team will be subject to non‐renewal. 7) The Head Coach will notify the student‐athlete and the Financial Aid Office in writing of the cancellation of the athletic scholarship.
c) Termination of athletic scholarships
1) Student‐athletes who fail to meet the conditions of the scholarship agreement may be subject to termination of their scholarship. 2) Termination of an athletic scholarship refers to the immediate cancellation of the athletic scholarship during the academic year. 3) The Head Coach will notify the Athletic Director in writing of the decision to terminate the athletic scholarship, as well as notify the student‐athlete of the decision, in writing. 4) Termination refers only to athletic scholarships, and not any other financial aid.
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5) Once an athletic scholarship is terminated, it will not be reinstated.
Section III – Code of Conduct
a) Student‐Athlete Code of Conduct
Lourdes University recognizes that student‐athletes often hold a unique status in the University and surrounding community. Student‐athletes are often under considerable pressure and scrutiny to perform well in the classroom as well as in their athletic endeavors. Because of their high profile, they are often looked upon as role models. Lourdes expects that student‐athletes develop and maintain outstanding levels of ethical behavior and sportsmanship, and hold themselves and their teammates to the highest standards possible. With this in mind, student‐athletes are expected to abide by the following:
1) Student‐athletes are first and foremost students of Lourdes University. 2) Student‐athletes represent Lourdes, the intercollegiate athletic department, and their respective teams at all times. 3) Student‐athletes are expected to commit to academic and athletic integrity, conducting themselves both on and off the field in ways that bring credit and honor to Lourdes, the athletic department, and their team. 4) Student‐athletes must comply with NAIA and WHAC rules and regulations as they pertain to their individual sports team. 5) Student‐athletes are required to attend all team and/or athletic department functions/meetings as requested by the administration and/or coaching staff. 6) Student‐athletes shall at all times be respectful and courteous to all members of the University community and visitors to campus. 7) Student‐athletes will respect and comply with the directions and decisions of the coaching staff. 8) Student‐athletes will treat all players, officials, opponents, coaches and spectators with respect and courtesy at all times.
9) Student‐athletes must consult the coaching staff prior to participating in any recreational activities, on or off campus, which may affect their physical well‐being.
10) Participation in athletics is a privilege. With this privilege comes the responsibility to abide by the Lourdes University Student Handbook, the policies of the Athletic Department, this Handbook, and the direction of the coaching staff.
Section IV – Policies a) Drug and Alcohol Education and Testing Policies The Department of Intercollegiate Athletics at Lourdes University believes that the use of drugs and alcohol can have a negative effect on the performance of the student‐athlete, both in the classroom and in sports. This program is designed to address drug use and alcohol abuse. In addition, individual team policies may provide more extensive sanctions. Amendments to this policy may be issued as deemed necessary by university personnel. Amendments will be effective upon notice to student‐athletes.
b) Tobacco Policy
Student‐athletes are discouraged from using tobacco products of any kind. No chewing dipping tobacco is permitted at any intercollegiate practice, contest or scrimmage, or during any university related event.
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c) Class Attendance and Athletic Contest Policy Student‐athletes are expected to attend all classes for which they are registered. In addition, the following rules apply: 1) Academic classes and labs take priority over athletic practices. 2) Student‐athletes are not permitted to leave class early for practices. 3) It is the responsibility of the student‐athlete to schedule classes that accommodate their participation in practice and games. 4) Student‐athletes are responsible for notifying their instructors of conflicts between their classes and athletic contests. 5) Student‐athletes are expected to attend classes on the day of departure that are held prior to departure time.
Lourdes University Athletic Contest Policy
We at Lourdes University are committed to the success of our students. In the case of student athletes, this includes academic success and athletic success. To this end we foster a cooperative relationship between instructors and student athletes. In the Lourdes University community, faculty members do not penalize student athletes when they are absent from class while participating in scheduled NAIA competitions. Lourdes faculty are committed to working with student athletes to find reasonable ways to make up coursework missed while competing. Students have the obligation to seek out the instructor to arrange a reasonable means to make up the missed coursework. Lourdes University student athletes are responsible for providing documentation of their athletic contests to the faculty in the event that they will miss that instructor's class. This is to be done at the beginning of the semester and is to be updated as needed, in a timely fashion as the semester continues. Students accept the responsibility to perform well in all of their courses, and to avoid scheduling classes that are in significant conflict with their athletic schedules.
d) Student Misconduct Student‐athletes are expected to be respectful of the individual rights and freedoms of others within the Lourdes community, including students, faculty, staff, the Sisters of St. Francis, and guests. Student‐athletes who participate in any activity, on or off campus, that threatens or intimidates the physical or emotional well‐being of others, will be subject to suspension from the team and potential additional action by the community standards executive director, Todd Matthews. Refer to the Student Handbook for more information.
e) Social Networking Lourdes University supports and encourages individual expression and freedom of speech. However, student‐athletes are encouraged to exercise good judgment and sensitivity of our Franciscan values when participating in online social networking sites. Any behavior, comments, or photographs that conflict with Lourdes values and/or mission will be subject to discipline. Lourdes University, including administrators and coaches, has the right to monitor your use of these sites.
f) Team Travel Athletic teams travel extensively during their seasons. During the time a team is away from
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campus, Lourdes University policies apply to all student‐athletes. Student‐athletes are expected to travel with the team to and from athletic contests. You will remain with the team from the moment we leave Lourdes University until the time we return. A written release from your parent/guardian must be filled out prior to departure from the premises in order to leave with your parents’/family members. When a team travels in a single vehicle, a coach will ride with the team. When there is a caravan of two or more vehicles leaving a common site at the same time, those vehicles will travel together to the destination. When staying in a hotel, student‐athletes are responsible for any incidental costs incurred. Head coaches will identify specific rules and expectations for road trips prior to their first departure.
g) Equipment and Uniforms Proper care of uniforms and athletic equipment is expected. Each student is responsible for any university owned equipment/uniforms while in their possession. Student‐athletes who lose any Lourdes uniforms or equipment will be charged for their replacement.
h) Games
1) All student‐athletes are expected to meet for the game at the site and time established by the coaching staff. 2) All student‐athletes are expected to wear appropriate street clothes to and from the game unless otherwise instructed by the coaching staff 3) Each student‐athlete represents Lourdes University at all contests and should be respectful and courteous towards visiting teams, officials and fans.
i) Practices All student‐athletes are expected to attend regularly scheduled practices. The NAIA allows 24 weeks of practice per sport per year. The definition of practice is any activity organized and or directed by any member of the coaching staff, which appropriate equipment is used, instruction or evaluation of athletes take place.
1) Student‐athletes may not miss class or leave class early for any practice session. 2) Weight training or conditioning or any tests activities that occur during the year are not considered practice. 3) Student‐athletes are expected to be on time and ready to participate at the beginning of practice. Any anticipated tardiness should be reported to the coaching staff prior to the start of practice. 4) Taping should be done prior to the start of practice time.
j.) Hazing/Initiations
Hazing is prohibited. Hazing is defined as any action or situation, regardless of the person’s willingness to participate, that (1) humiliates, degrades or risks emotional and/or physical harm, (2) destroys or removes public or private property, (3) involves the consumptions of alcohol or drugs, or the consumption of other substances to excess, or (4) violates any College policy for the purpose of initiation, admission into, or affiliation with any organization or group.
Section V – Sports Medicine
A. Introduction Lourdes University Athletic Department strives to provide the highest quality of health care to each and every Student‐Athlete participating in our intercollegiate athletic program. Lourdes
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University Student‐Athletes have access to an extensive sports medicine program that focuses on prevention, treatment, and rehabilitation of athletic related injuries. Our Sports Medicine staff is comprised of two certified athletic trainers, one team physician that specializes in Physical Medicine and Rehabilitation, and multiple orthopedic surgeons. We have an excellent and very comprehensive medical support system; all provided by ProMedica, the largest healthcare system in our region and has earned national recognition for high‐quality, integrated care.
B. Criteria for Participation
a. Pre‐Participation Physical Exam
i. Freshman and Transfer Student‐Athletes Lourdes University requires all freshman and transfer student athletes to go through a pre‐participation physical examination prior to participating in organized practice or competition. Every Student‐Athlete must have their physical examination on file. This physical examination is very comprehensive and will be arranged by Lourdes University Sports Medicine. The pre‐participation physical examination will identify existing medical problems that might hinder athletic performance/physical health. A physical from any other physician is not allowed as a replacement for the one conducted by Lourdes University Sports Medicine. Freshman and Transfer Student‐Athletes are required to log on to our online documentation system, ATS, to create a new account and thoroughly fill out all of our Athletic Policies and Forms. Directions for these New Student‐Athletes can be found on our athletic website. Please print out a copy of your medical history and bring to your respective athletic physicals. Should you not have this paperwork with you and/or completed the online account information by 8am on the day prior to your scheduled physical; you will not be allowed to have your physical completed. The athlete will then be required to obtain their athletic physical at our Team Physician's office at cost to them. **ATS Site Address is lourdes2.atsusers.com (do not use the http://www prefix) **
ii. Returning Student Athletes Lourdes University requires all returning student athletes to complete an annual medical health update prior to the beginning of their respective season. All returning student athletes will be interviewed by an athletic trainer or physical therapist. Following the interview, each returning Student‐Athlete will be examined by the team physician to discuss the course of treatment for any new medical conditions or injuries, and also deem whether or not the athlete is medically cleared for participation in their sport. Returning Athletes are required to log on to our online documentation system, ATS, to update any information that has changed since the previous year. Directions for these Returning Student‐Athletes can be found on our athletic website. Should you not have updated your ATS account information by 8am on the day prior to their scheduled updated physical; you will not be allowed to have your updated physical completed. The athlete will then be required to obtain their athletic physical at our Team Physician's office at cost to them. **ATS Site Address is lourdes2.atsusers.com (do not use the http://www prefix) **
iii. Walk‐on/Tryout Student Athlete Physical Exam
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Lourdes University will not be responsible for an injury that may occur during a try‐out prior to the pre‐season physical examination. A waiver must be signed before any athlete can participate in a try‐out. A student wishing to try‐out for a team must also provide proof of an annual physical from a physician within the past six (6) months
iv. Pre‐Existing Medical Conditions/Injuries and/or Pre‐Participation Physical Examination Findings
Any or all pre‐existing injuries or medical conditions must be reported and documented to the Lourdes University Sports Medicine Staff. This must be done prior to, or at the time of the initial pre‐physical examination. Lourdes University will not be financially responsible for any bills that are generated by pre‐existing or medical conditions found during the pre‐participation physical examination.
C. Injury Care Plan An injury sustained during supervised practice or contest must be reported as soon as possible to the Lourdes University Sports Medicine Staff. An athletic trainer will do a primary evaluation. If trauma is beyond the athletic trainer’s level of care, the athlete will be referred to our Lourdes University team physician or Emergency Center. A program of treatment and management will be prescribed. It is the athlete’s responsibility to schedule treatment. The Lourdes University Sports Medicine Staff cannot be held liable if the athlete does not comply with the program that is prescribed. The decision to return to athletic participation will be made by solely by the Lourdes University Sports Medicine Staff. Consistent communication between the Student‐Athlete, Coaches and Sports Medicine Staff is essential for the overall care of each Student‐Athlete. It is the Student‐Athletes responsibility to report all athletic related injuries immediately to the Lourdes University Sports Medicine Staff.
i. Injury Referral and Outside Consultation The Lourdes University Team Physician may determine that further evaluation is needed in the treatment and care of an athletic related injury. Appointments for such referrals will be made by a Lourdes University Athletic Trainer. Any unauthorized referral will be the sole responsibility of the athlete involved. If the athlete, their parents or guardian, spouse and/or seek outside care of any injury, the Athletic Department is not financially responsible for any and all charges pertaining to the unauthorized referral. The athlete will not be permitted to participate, after outside consultation, until: 1) a detailed written report has been received from the consulting physician; 2) an evaluation is made by the Lourdes University Team Physician, and it has been determined that the athlete can demonstrate the necessary skills needed to resume participation.
D. Athletic Insurance Coverage Lourdes University requires that all student‐athletes to have a primary insurance. Lourdes University has taken out an insurance policy for intercollegiate athletic related injuries. This policy is with Summit America, it is a secondary accidental policy. Participation is defined as periods of official, organized athletic participation while under the general supervision of authorized University personnel. Please note that medical treatment of preexisting medical conditions and/or injuries found during the athletic physical are not covered by Summit America or Lourdes University. Parental, guardian or personal insurance is the primary
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coverage. This means that the medical provider will send medical bills incurred, as the result of injury in an intercollegiate sport, directly to the primary insurance company or the athlete’s home address. The Lourdes University policy will always be used as a secondary, thus assisting in the remainder of the medical bill after the primary coverage has responded. The maximum lifetime benefit per athletic injury is $25,000. After the maximum lifetime benefit has been exhausted, the athlete is then responsible for any remaining balances. The first treatment expense must be incurred within 90 days from onset of the injury. Claim Procedure As previously stated all athletic injury referrals must be completed by Lourdes University Athletic Trainer. Once the referral has been made, the Athletic Trainer will complete a claim for the athletic injury and then submit it to the insurance carrier. Should any bills be received for treatment of the sustained injury, please contact the athletic trainer immediately. Please note that Summit America may request the primary insurance carrier’s explanation of benefits (EOB) for the specific athletic injury. Please be prepared should the EOB be requested. Should termination of participation occur, Lourdes University will see out the care of any pre‐established injury that occurred while participating in Lourdes University Intercollegiate Athletics. Lourdes University will not be responsible for the care of any injury that has not been previously reported once a decision to no longer participate as an intercollegiate athlete has been established (i.e. removal from team before eligibility has been completed). If the parents or Student‐Athlete refuse to give primary insurance information or if false information is provided then Lourdes University will not be responsible for any medical bills incurred as a result of participation in intercollegiate athletics. Medical Bills All medical bills are the responsibility of the Student‐Athlete. When a Student‐Athlete receives an athletic related medical bill, it is their responsibility to make sure that all insurances were billed properly. The Lourdes University Sports Medicine Staff will gladly assist the Student‐Athlete after an initial inquiry has been completed with the provider. Lourdes University cannot be held liable for expenses associated with non‐participation related examination or testing. THE SPORTS MEDICINE STAFF MAY ASSIST THE STUDENT‐ATHLETE BY MAKING NON‐PARTICIPATION RELATED APPOINTMENTS. HOWEVER, IT SHOULD NOT BE ASSUMED THE ATHLETIC DEPARTMENT WILL COVER THE EXPENSES FORSUCH APPOINTMENTS.
E. Medical Disqualification or Exceptions to Participation
a. Lourdes University Sports Medicine Staff reserves the right to medically disqualify a Student‐Athlete under NAIA rules. If it has been medically determined that it is unsafe or detrimental to their long‐term health of a Student‐Athlete to continue participation in Intercollegiate Athletic, the Team Physician has ultimate authority to Medically Disqualify a Student Athlete from participation.
b. Pregnant Athlete A Student‐Athlete must report her pregnancy to the Team Physician as soon as possible to eliminate any health risks to both the mother and the fetus. All information pertaining to the pregnancy will be treated by a physician and confidential transaction. The athlete, her personal
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physician, and Lourdes University Team Physician will weigh the danger of athletic participation. If the decision is made to allow the pregnant athlete to participate, a document of understanding and waiver must be signed.
c. Body Piercing Any body piercing (i.e. ears, nose, tongue, eyebrow, belly button, etc.…) may not be worn during participation of intercollegiate athletics at Lourdes University. Any injury resulting from wearing a piercing is the sole responsibility of the athlete.
F. Other Sports Medicine Policies
a. All Sport Medicine Policies can be found on the Lourdes University Athletic Website: www.lourdesathletics.com
i. Drug Testing Policy 1. All Student‐Athletes of Lourdes University are subject to mass and random drug
screens.
ii. Concussion Policy 1. All Student‐Athletes are required to read and electronically sign the Lourdes
University Concussion Policy in ATS prior to participation.
iii. Sickle Cell Policy 1. All Student‐Athletes are required to read, fill out accurately, and electronically
sign the Lourdes University Sickle Cell Policy in ATS prior to participation.
iv. Nutritional Supplement Disclosure Policy 1. All Student‐Athletes are required to read, fill out accurately, and electronically
sign the Lourdes University Nutritional Supplement Disclosure Policy in ATS, prior to participation. If you choose to take a supplement, you acknowledge the risk of losing your eligibility to participate in intercollegiate athletics if you test positive for an NAIA banned substance, regardless of the reason or purpose for taking such supplements.
v. ADD/ADHD Documentation Form
1. All Student‐Athletes are required to read, fill out accurately, and electronically sign the Lourdes University ADD/ADHD Documentation Form in ATS, prior to participation. Along with providing any supporting documentation.
G. Odd and Ends
a. Doctors, Physical Therapy, and Diagnostic Imaging Appointments
i. Student‐Athletes are responsible for making and remembering their own appointments.
ii. Student‐Athletes are required to be either early or on time for their appointments. iii. Cancelations are required to be made 24 hours in advance.
b. Physician Exam Report i. Athletes are required to pick up a Physician Exam Report from the athletic training,
prior to each visit to Sports Care Physicians c. Prescription Medications
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i. Prescription Medication are to be used by the prescribed athlete only!!!! ii. There will be major consequences should an athlete be found using un‐prescribed or
distributing prescription medications to other athletes.
H. Athletic Training Room Rules
a. The athletic training room is a medical facility and should be treated as such.
1. Be on time. In season sports take precedence over sports in “non‐traditional” seasons.
2. Acutely injured athletes take precedence over all others 3. No treatment will be given before an injury is evaluated. 4. Missing an appointment without prior calling is not acceptable. Consequences will
be determined by that athletes’ coach. 5. Use appropriate language. 6. No food or drink with the exception of water is allowed in the athletic training
room. 7. Do not wear shoes on the treatment tables. 8. Appropriate clothing must be worn. Practice gear, shorts, t‐shirts. 9. Do not remove any equipment from the athletic training room without permission. 10. Do not expect to be evaluated right before practice or games. 11. Always treat Sports Medicine Staff with respect. 12. All over the counter medications (OTC) will be documented at the time of dispense. 13. Always pick up after yourself.
Section VI – Grievance Procedures
The following procedures have been established to guide a student‐athlete who files a grievance against a staff member of the athletic department:
1) The student‐athlete will meet with the specific staff member involved to discuss the situation. There will always be a third party (assistant coach or assistant athletic director) to listen and moderate the situation. If the student‐athlete feels that the results of this meeting have not remedied the problem, he/she may proceed to step 2. 2) An Assistant Athletic Director or the Athletic Director will set up a meeting with the student‐athlete to discuss the situation. The concerns of the student‐athlete MUST be presented in writing. The athletic director may ask the staff member to be present at this meeting. Every effort will be made at this meeting to resolve the situation. If the student‐athlete feels that the results of this meeting have not remedied the problem, he/she may proceed to step 3. 3) The student‐athlete at this point should put his/her grievance in writing to the perspective staff member, the athletic director and the Dean of Students. He/She should then request a hearing with the Dean of Students.
Section VII – Lourdes University’s Title IX: Sexual Misconduct Policy Respect ourselves. Respect each other. Lourdes University is committed to fostering a welcoming and inclusive educational environment for all members of the University community. Consistent with this mission, Title IX of the Education Amendments
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of 1972 (20 U.S.C. § 1681) and the Department of Education's implementing regulations prohibit discrimination on the basis of sex/gender in the University’s programs and activities. In light of these commitments, the University has adopted a comprehensive Title IX: Sexual Misconduct Policy to address incidents of sexual misconduct in the University’s programs and activities, whether on or off‐campus. The full policy, which sets forth prohibited conduct; reporting, investigation, and complaint resolution procedures; available resources and interim measures; and possible sanctions for violations of this Policy, is available online at: http://www.lourdes.edu/campus‐life/public‐safety/title‐ix‐sexual‐misconduct‐policy/
Prohibited Conduct This Policy prohibits all forms of sex/gender‐based harassment, sexual violence, sexual exploitation, relationship violence and stalking. Any type of sexual activity without mutual Consent is a form of sexual harassment and is a violation of this Policy. Any unwelcome conduct based on sex/gender which creates a hostile environment by unreasonably interfering with another’s access to the University is a form of sexual harassment and is a violation of this Policy.
Examples:
Continued unwelcome questions about intimate/personal matters
Unwelcome physical contact of a sexual nature
Rape
Severe or pervasive jokes/comments/conduct of a sexual nature
Communications that contain severe/persistent sexual language or images
Repeated derogatory comments of a non‐sexual nature relating to a particular sex/gender generally targeted to specific individual(s) of that sex/gender
Sex/gender‐based violence ‐‐ non‐sexual physical assault of an individual because of the individual’s sex or gender
Conduct in violation of this Policy may be verbal, nonverbal, or physical and the above list is not exhaustive, but intended only to provide general examples of possible prohibited conduct. For a list of violations, please refer to http://www.lourdes.edu/campus‐life/public‐safety/title‐ix‐sexual‐misconduct‐policy/ Reporting Individuals who believe they have been the victim of misconduct prohibited by this Policy may file a Sexual Misconduct Incident Report (SMIR) online to initiate University action. SMIRs may also be submitted by individuals on a victim's behalf. It is not necessary for someone to be directly involved in an incident to file an SMIR, though the person reporting the misconduct must have reasonably adequate and credible information. SMIR hard copies are also available in the Office of Residence Life and Public Safety. If there is reasonable cause to believe a violation of this Policy was committed and if there is sufficient available information and detail, a prompt and equitable investigation will occur. Amnesty To encourage reporting of conduct prohibited by this Policy, the University typically will offer leniency for victims, witnesses and others with respect alcohol, drug, and/or other violations of University policy, which may be revealed as a result of such reports.
Requests for confidentiality If a victim requests that his/her name not be revealed to the respondent (the accused) or asks that the University not investigate or not seek action against the respondent, honoring such a request
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may limit the University’s ability to respond fully to the incident, including pursuing disciplinary action against the respondent, and the Title IX Coordinator will make every effort to respect his/her request when evaluating it in the context of the University’s responsibility to provide a safe and nondiscriminatory environment. Confidential Resources Although all persons are encouraged to report incidents to the University and local law enforcement, an individual may wish to contact a confidential resource with whom conversations are typically privileged: 24 HOUR CONFIDENTIAL RESOURCES Sophia Center On‐campus Counseling Center 419‐349‐7563 YWCA HOPE Center Rape Crisis Hotline Off‐campus help for sexual assault 419‐241‐7273 or toll free (866) 557‐7273
Interim Measures Lourdes will take steps to ensure equal access to its education programs and activities by implementing reasonable and appropriate interim measures during the complaint resolution process. These interim remedies are designed to preserve the safety and educational experience of the parties and the broader University community, while maintaining the integrity of the investigation and deterring retaliation.
Additional Reporting A victim of sexual misconduct has the right to file a criminal complaint with law enforcement officials simultaneously with reporting the misconduct to the University. Though the complaints will be pursued separately, the University will cooperate and assist the victim in notifying the proper law enforcement agency if the victim so chooses. Filing an SMIR does not require an individual to file a complaint with any other authority. To contact Public Safety from an on‐ campus phone, dial 411; other phones: 419‐574‐3861. To contact the Sylvania Police, dial 419‐885‐8902. Individuals with complaints under and/or regarding this Policy also have the right to file a formal complaint under Title IX with the United States Department of Education’s Office for Civil Rights, Cleveland Office, 1350 Euclid Avenue, Suite 325, Cleveland, OH 44115‐1812; Telephone: 216‐522‐4970; FAX: 216‐522‐2573; TDD: 800‐877‐8339; Email: [email protected].
Retaliation University policy and federal laws prohibit retaliatory measures against any individual who files a complaint in good faith. It is a violation of University policy to retaliate against any complainant of sexual misconduct or against any person cooperating in the investigation of (including witnesses) any allegation of sexual misconduct. The University treats Retaliation as a serious violation of this Policy and one that should be immediately reported to the Title IX Coordinator in cases of sexual misconduct. Findings of Retaliation may result in disciplinary action independent of the sanction or interim measures imposed in response to the underlying allegations of sexual misconduct.
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Responsible employees Individuals should be aware that University employees who become aware of prohibited conduct under this Policy are required to file an SMIR with names and details of the alleged misconduct. Students who serve in employee roles (e.g., Graduate Assistants) are likewise required to share such reports with the Title IX Coordinator. False reporting The University will not tolerate intentional false reporting of incidents. It is a violation of University policy to make an intentionally false report of any policy violation, and it may also violate state criminal statutes and civil defamation laws.
Lourdes University does not discriminate on the basis of race, color, national origin, sex, disability, age, or any other legally protected category in its programs and activities. Lourdes University's policies against discrimination, harassment, sexual misconduct, and retaliation are consistent with Titles VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, 34 CFR Part 106, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973 and 34 CFR 104.7, the Age Discrimination Act of 1975, the Age Discrimination in Employment Act of 1967, and the Genetic Information Non‐Discrimination Act of 2008. Title IX Coordinator The Title IX Coordinator is responsible for overseeing the University’s compliance with Title IX and the 2013 Amendments to the Violence Against Women Act (VAWA). Lourdes’ Title IX Coordinator is: Michelle McDevitt Title IX Coordinator & Director of Public Safety 6657 Brint Rd. (Lourdes Commons) Sylvania, OH 43560 419‐517‐8953 [email protected]
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Signature Page of Student‐Athlete Handbook I, ___________________________________________________________, Please print full name have read the Lourdes University Intercollegiate Athletics Student‐Athlete Handbook 2016‐2017, understand it, and will take responsibility and accept all consequences if violations occur because of my actions. I also understand that the most updated version is located at: http://www.lourdesathletics.com/documents/2016/8/17/Student_Athlete_Handbook_2016_17.pdf
_____________________________________ ____________________ Signature Date
Please complete and return a signed copy of this Signature Page to your Head Coach.
2016‐2017
