Stores Warehouse Online Catalogpsd.lausd.net/doc/mmb/GSD_Online_Catalog_Quick_Reference_Guide… · Stores Warehouse Online Catalog Search for products by typing in a commodity code

Stores Warehouse Online Catalog

TABLE OF CONTENTS

Login to the Online Catalog 1

Logout / Exit the Online Catalog 1

Find a Product 2

Add Items to Shopping Cart (Create Wish List) 3

View Shopping Cart, Update Items, Checkout 3

Checkout for Non-IFS Users 4

Checkout for IFS Users 5

Retrieve Wish/Shopping Lists 7

Questions? Call Customer Service at (562) 654-9009.

Quick Reference Guide August 2010

LAUSD

Materiel Management Branch

Stores Warehouse

Start shopping at http://storescatalog.lausd.net

LAUSD EMPLOYEE

Quick Reference Guide

8/11/10


LOGIN TO THE ONLINE CATALOG

Under Login Information, type

in your Single Sign-On (SSO)

email address (with @lausd.net)

and your SSO password, then

click Login.

From your web browser, type in: http://storescatalog.lausd.net. 1

2

1

1

LOGOUT / EXIT THE ONLINE CATALOG

2

3 EMPLOYEE NAME 3

You may exit the online catalog

at any time by clicking on

Logout at the top right corner of

the screen.


8/11/10


Search for products by typing

in a commodity code or

description (i.e., pencils, bond

paper). You may search using

the last 5 digits of the

commodity code. If you search

by all 10 digits of the

commodity code, you must

include dashes (i.e., 620-60-

12886).

or

Browse By categories by

clicking on Categories to view a

drop down list of categories.

When you Search for a

product, a list of product

matches will be displayed.

Click on the product name to

go to the product page to view

a photo and description and

add the item to the shopping

cart.

When you Browse by

Categories, a list of products

with photos will be displayed.

Click on the product name to

go to the product page.

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1

1 2

3

4

3

4

FIND A PRODUCT

EMPLOYEE NAME

EMPLOYEE NAME

EMPLOYEE NAME

2


8/11/10


View your shopping cart at any

time by clicking on Shopping

Cart at the top right corner of

the screen.

From the Shopping Cart, you

may:

Continue Shopping,

Or

Change quantities or delete

items and Update Cart,

Or

Enter special instructions for

the order in the Order Notes

box (i.e., receiving person,

phone or room number).

When you are done shopping,

click Checkout Now.

2

3

4

5

2

3

4

5

View the product photo and

description. If you want to

order the item, enter the

quantity desired and click Add

to Cart.

1

1

ADD ITEMS TO SHOPPING CART (CREATE WISH LIST)

VIEW SHOPPING CART, UPDATE ITEMS, CHECKOUT

6

6

EMPLOYEE NAME

EMPLOYEE NAME

3


8/11/10


If you do not have an IFS Login,

you will not be able to process

the order. You have two

options:

The system will provide a list of

designated persons at your

location who can process your

order. Click on the Notify

button for the person you wish

to notify (via email) to process

your order.

Or

Click Print Order Form at the

lower left corner of the screen

to keep a copy of your shopping

cart (shopping/wish list) for

your records or to submit the

order to your SAA or designated

person for processing.

2

1 1

2

Order Form:

CHECKOUT FOR NON-IFS USERS

[email protected]

EMPLOYEE NAME [email protected] IFS USER

LN Quantity Unit Stock Number Unit Cost Total Cost

1 10 BX 615-05-90360 4.25 42.50

2 10 BX 620-60-12886 1.25 12.50

3 10 PKG 785-76-31583 4.99 49.90

Description

Glue Stick

Pre-Sharpened Pencil #2 HB 12/Box

Composition Books

APPROVALS ________________________________ ________________________________ Signature / Title Signature / Title

Total: 104.90

4

Name: EMPLOYEE.NAME Email: [email protected] Phone: 562-654-9009

Location: 0525


8/11/10


On the Funding Page:

Enter Delivery Info:

Agency Code (area), Phone,

Delivery Bldg/Rm, Comment

(i.e., contact Plant Manager).

Enter Funding Line Item to

charge your order (up to 4

funding lines) and click Add

Fund Line.

If multiple lines are being

charged, click Split Funds and

specify Fund QTY and/or items

to be charged to each Fund Line.

Click Continue Checkout.

Verify the order and click

Continue Checkout.

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3

4

5

1

1

2

3

4

CHECKOUT FOR IFS USERS (SAAs or DESIGNATED ORDER CLERKS)

EMPLOYEE NAME

5

5


8/11/10


Confirm your order and

click the highlighted Place

Order button and you will

be directed to the Order

Completed Page.

Note the Order Number

in case you need to

contact us for more

information and for the

administrator’s approval

in IFS. Your order will be

sent to IFS and you will be

notified by email that

your order is ready for

processing in IFS.

Log into IFS and do a

quick edit and make any

necessary changes. The

order is now ready for the

administrator’s approval.

There are no procedural

changes for the

administrator approval

process for warehouse

orders in IFS. The

administrator will log into

IFS to approve and

schedule the transaction

with the “WEB” order

number.

2

1

1

2

CHECKOUT FOR IFS USERS (SAAs or DESIGNATED ORDER CLERKS) (cont.)

EMPLOYEE NAME

EMPLOYEE NAME

6

EMPLOYEE NAME


8/11/10


Login to the online catalog.

You will be directed to Wish List

Consolidation, which will show

all Wish Lists for your location.

Wish Lists are created by

teachers or staff members that

do not have an IFS login/

account.

Click on the location that you

would like to process/approve

(for users managing multiple

locations).

The requestor’s name will show

under Wish Lists.

Highlight the requestor and

click on Move These Items. The

Wish List will move to your

shopping cart.

You can click Continue

Shopping to add more items

or

Edit Cart to modify the

shopping cart (Wish List from

requestor).

When ready, click Checkout

Now to go to the Funding Page.

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5

1

6

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5

6

RETRIEVE WISH/SHOPPING LISTS (SAAs or DESIGNATED ORDER CLERKS)

(EMPLOYEE NAME)

EMPLOYEE NAME EMPLOYEE2 NAME

EMPLOYEE2 NAME

7

Documents

Stores Warehouse Online Catalogpsd.lausd.net/doc/mmb/GSD_Online_Catalog_Quick_Reference_Guide… · Stores Warehouse Online Catalog Search for products by typing in a commodity code