Stores Purchase Proforma

PURCHASE ORDER

STORES PURCHASE RELATED FORMATS

NATIONAL INSTITUTE OF TECHNOLOGY, WARANGAL 506 021.PRESCRIBED FORMATS:

The Director is vested with the powers to give approval to add, delete and modify the existing formats to keep pace with the market scenario in order to avoid problems in Stores Purchase.

The following are the formats prescribed for Stores purchase etc.

Form for Basic approval for procurement of NCS

Enquiry letters for a supply of Stores etc. Purchase proposal formats for seeking administrative approval Purchase requisition and Audit Vetting Form

Purchase Order Formats

Typical Tender Document

Format for Vender Registration

Stock Verification and Asset Register Formats

CS FORM-I

NATIONAL INSTITUTE OF TECHNOLOGY, WARANGAL 506 021FORM FOR BASIC APPROVAL FOR PROCUREMENT OF NCS( To be sent through proper channel )

Ref No.: NITW/

Date:

1. Name of the Department / Centre :

2. Name of Lab. / Sub-section

:

3. Description of the Item(s)

:

4. Quantity proposed

:

5. Approximate expenditure Rs.

:

6. Justification & Proposed usage

:

(Attach separate sheets and relevant material wherever necessary)_____________________________________________________________________________

_____________________________________________________________________________

7. (a) Availability of Funds

:

(i) Head of A/c.

:

Code

:

(ii) Amount Sanctioned

: Rs.

(Attach a copy of sanction letter)

(iii) Expenditure including

: Rs.

the proposed expenditure

(iv) Balance available

: Rs.

(b) Funds to the tune of Rs.________________ may be allocated from appropriate Head of A/c. of the Institute to meet the purpose.

It is requested that the proposal may be approved to purchase the above item (s) as per the Stores Purchase rules of the Institute/TEQIP Rules.

Initiated by:

Head of the Department/

Centre/SectionRecommendation of Dean (R&C)

Approved/Not Approved

Dean (R&C)

DIRECTOR

CS FORM II (A)

Website : www.nitw.ac.in Telephone Nos. Fax : 0091-870-2459547

of the Dept. : NATIONAL INSTITUTE OF TECHNOLOGY,

WARANGAL 506 021, ANDHRA PRADESH ( INDIA )

Ref. No. NITW/

Date: To

M/s.

Dear Sirs,

Sub:Supply of Material quotation invited Regarding.

---

Please send your lowest quotation to supply the item(s) shown in the table below. The quotation is to be sent in a sealed envelope addressed to Sealed Quotation, C/o. Head, Department of _____________________ NATIONAL INSTITUTE OF TECHNOLOGY, WARANGAL 506 021, Andhra Pradesh subscribing the above reference number clearly on the envelope.

The last date to receive the sealed quotation is __________________.

S.No.Description of materialApprox. Quantity

Page -2

While sending your lowest quotation please specify the following:

1. Sales Tax

:Inclusive/Exclusive VAT/CST

:Indicate prevailing tax on percentage basis.

2. Excise Duty

:The Institute is exempted from the payment of Excise Duty vide GOI Notification 10/97 Central Excise as amended from time to time and Certified copy of Certificate along with a covering letter signed by the Director will be arranged after receiving the Order Acknowledgement

3. Rates

:a) F.O.R. Destination/ Ex-works

b) Estimated Packing, Forwarding and Freight Charges in case of

Ex-works only, may be mentioned on percentage basis.

4. Insurance

:Inclusive/Exclusive: indicate on percentage basis, in case payable by the Institute.

5. Preferred terms of payment

:

(institute rules permit to pay on

Receipt of materials in good condition)

6. Recommended mode of transport:

7. Discount offered, if any

:

8. Validity of the offer

:

9. Warranty Period

:

10. Indicate whether any AMC support is :

Given after completion of warranty

Period. If so, the AMC charges may be

Mentioned on percentage basis

11. Firm schedule of delivery

:

12. Detailed drawings / catalogues / :

Leaflets / literature / samples may be

Furnished wherever feasible / required

13. Please indicate clearly whether the rates quoted herein are the same as applicable to DGS & D / Government Department / Other Public Sector Undertakings.

14. The supplier shall invariably furnish the Certificate of Clearance of VAT / CST at the time of supplying the material.15. Please mention the Quotation number and name of the item/s (in brief) on your envelope when submitting your quotation to The Institute

16. Please note that the Director reserves the right to modify or alter the specifications and also to reject any or all the Quotations without assigning any reasons thereto.

17. The suppliers / firms are informed not to call on us without prior appointment.

18. The Institute is not responsible for delays / loss in postal transit or due to any other reasons.

Yours faithfully,

HEAD OF THE DEPARTMENTCS FORM-II (B) Website : www.nitw.ac.in Telephone Nos: 0091-870-2462010,11 Fax : 0091-870-2459547

2446406 (Central Stores)

NATIONAL INSTITUTE OF TECHNOLOGY,


Ref. No. NITW/

Date: To

M/s.

Dear Sirs,

Sub:Supply of Material quotation invited Regarding.

---

Please send your lowest quotation to supply the item(s) shown in the table below. The quotation is to be sent in a sealed envelope addressed to Sealed Quotation, C/o. DIRECTOR, NATIONAL INSTITUTE OF TECHNOLOGY, WARANGAL 506 021, Andhra Pradesh subscribing the above reference number clearly on the envelope.

The last date to receive the sealed quotation is __________________.

S.No.Description of materialApprox. Quantity

Page -2

While sending your lowest quotation please specify the following:

1. Sales Tax

:Inclusive/Exclusive VAT/CST

:Indicate prevailing tax on percentage basis.

2. Excise Duty

:The Institute is exempted from the payment of Excise Duty vide GOI Notification 10/97 Central Excise as amended from time to time and Certified copy of Certificate along with a covering letter signed by the Director will be arranged after receiving the Order Acknowledgement

3. Rates

:a) F.O.R. Destination/ Ex-works

b) Estimated Packing, Forwarding and Freight Charges in case of

Ex-works only, may be mentioned on percentage basis.

4. Insurance

:Inclusive/Exclusive: indicate on percentage basis, in case payable by the Institute.

5. Preferred terms of payment

:

(institute rules permit to pay on

Receipt of materials in good condition)

6. Recommended mode of transport:

7. Discount offered, if any

:

8. Validity of the offer

:

9. Warranty Period

:

10. Indicate whether any AMC support is :

Given after completion of warranty

Period. If so, the AMC charges may be

Mentioned on percentage basis

11. Firm schedule of delivery

:

12. Detailed drawings / catalogues / :

Leaflets / literature / samples may be

Furnished wherever feasible / required

13. Please indicate clearly whether the rates quoted herein are the same as applicable to DGS & D / Government Department / Other Public Sector Undertakings.

14. The supplier shall invariably furnish the Certificate of Clearance of VAT / CST at the time of supplying the material.

15. Please mention the Quotation number and name of the item/s (in brief) on your envelope when submitting your quotation to the Institute

16. Please note that the Director reserves the right to modify or alter the specifications and also to reject any or all the Quotations without assigning any reasons thereto.

17. The suppliers / firms are informed not to call on us without prior appointment.

18. The Institute is not responsible for delays / loss in postal transit or due to any other reasons.

Yours faithfully,

HEAD OF THE DEPARTMENTCC to: Central Stores

CS FORM-II (C)NATIONAL INSTITUTE OF TECHNOLOGY, WARANGAL 506 021

No. DPC/SPC/Year /

Date: PROCEEDINGS OF THE DPC/SPC OPENING OF SEALED QUOTATIONS FOR PURCHASE1. Date and Time of meeting

:

2. Name of the Department/Section

:

3. Name of the item/s

:

4. Directors Approval Dated

:

5. Enquiry No. & Date

: 1) Dated: 2) Dated:6. No. of items to which enquiries were sent: (Attached the list)

7. No. of Firms which responded

: (Name of the firms are given below)MEMBERS PRESENTSl. No.Name & DesignationSignature

1.

2.

3.

4.

Details of the Firms from whom the Quotations are received and opened:

1. M/s

2. M/s

3. M/s

4. M/s

5. M/s

6. M/s

7. M/s

8. M/s

CS FORM-IIINATIONAL INSTITUTE OF TECHNOLOGY, WARANGAL 506 021

PURCHASE PROPOSAL FORM

(To be submitted in Triplicate)Name of the Department/

Ref. No.

Centre/Section

Date:

1. The Director/Deputy Director/Dean (R&C) may give approval for the purchase of the following:

Sl.

No.Description of item (s)

Quantity

requiredRate Amount (approx.)

in Rs.

GRAND TOTAL

2. Order to be placed on M/s. (detailed address)

3. Classification of item : NCS/C-S4. Justification : ____________________________________________________________________________ (if necessary a separate sheet may be attached)

5. Details of availability of funds :

Head of Account : _________________________________________________________Code No. ____________ (a copy of the reappropriation or Basic approval obtained from Director or from funding agency in case of Projects shall be enclosed)

i) Amount sanctioned

Rs. :

ii) Expenditure including the Rs. :

proposed expenditure

iii) Balance available

Rs. :

Date:

HEAD OF DEPARTMENT/CENTRE/SECTION

____________________________________________________________________________2. TO BE FILLED BY CENTRAL STORES

Certified that the above items are not available in Central Stores. Funds are available under the above Head of Account.

STORES OFFICER____________________________________________________________________________3.TO BE FILLED BY Dy. DIRECTOR/ DEAN (R&C) Approved/Not Approved

Recommended/Approved

Dy. DIRECTOR/DEAN ( R & C) DIRECTOR(1) Department (2) Accounts Section (3) Central Stores

CS FORM-IV

NATIONAL INSTITUTE OF TECHNOLOGY, WARANGAL 506 021

PURCHASE REQUISITION AND AUDIT VETTING FORM

NCS/C-SDepartment/Centre : .Basic approval :

(Ref. No.& date)

Quotation/Tender Ref. No. & Date: : .

Brief Description of Equipment

Make Model No. Price Total value in Rupees:

S.No.ParticularsRemarks

1.Routine purchase procedure followed YES/NO

2.If not, give justification (in case of a proprietary item necessary certificate to be furnished)

3.Purchase Order to be placed on

4.Validity of offer upto

5.Terms of payment recommended

and agreed by the Supplier

6.In case of foreign purchase:

i) Name and address of the Indian Agent

ii) Percentage of Agency Commission, if any :

Signature of Initiator/ Signature of Head of Dept./

Project Investigator Centre / Section (To be filled by Central Stores)

7.Fund availability NCS/ C- S

Head of Account :

Amount Sanctioned :

Expenditure including the :

Proposed expenditure

Balance available :

Date: _______________ STORES OFFICER.,

COMMENTS DURING PRE-AUDIT1. Vetted/ Not Vetted :

2.Observations, if any :

3.Terms of payment :

4. Fund Booked : Rs under C S /NCS

Vide Page No..of relevant ledger

5.Proposal recommended/ not recommended

AUDITOR .,

The above purchase is approved/not approved

DIRECTORCS FORM-V(A)

Website : www.nitw.ac.in

Telephone Nos: Fax : 0091-870-2459547

NATIONAL INSTITUTE OF TECHNOLOGY


PURCHASE ORDER(only to firms within Warangal Jurisdiction)ORDER No.NITW/

Ref: (Quotation)

Date:

Dated:

(Purchase Order number must be quoted in all correspondence, Delivery Challan & invoice)To

M/s. Please arrange to supply the following items as per the terms & conditions given below on or beforeSl No.Description of the itemQtyRate per Unit in Rs.Amount in Rs.

T O T A L

TERMS & CONDITIONS

1.Prices: FOR Destination / Ex Factory / Godown6.Payment Terms:-

a) On receipt of material / equipment in good condition;

b) % through Bank: Documents are to be negotiated through the State Bank of Hyderabad, National Institute of Technology Campus Branch, Warangal4 only. (Documents through other banks will not be accepted). A copy of Invoice & Packing List must be sent in advance along with a Guarantee Certificate (Proforma enclosed)

2.Mode of Transport:-

i) BY ROAD HANAMKONDA / WARANGAL;

ii) BY PASSENGER TRAIN KAZIPET (S.C.R.);

3.Taxes: VAT/CST

4.Excise Duty: Inclusive / Exclusive / as applicable. (The Institute is exempted from the payment of Excise Duty. A certified copy of DSIR registration certificate will be arranged only on receipt of Order Acknowledgement).

7.Claims for packing, forwarding, and insurance are to be supported with vouchers.

5.Bill / Invoice should be made in triplicate in favour of DIRECTOR, NATIONAL INSTITUTE OF TECHNOLOGY, WARANGAL, duly pre-receipted on the bill for bill amount.8.Equipment / material is to be insured at the cost of the Institute / Supplier.

9.The supplier shall invariably furnish the Certificate clearance of APGST / CST at the time of supplying the material.

10The consignment is to be shipped / Transported through

Please return the duplicate copy of order duly signed in token of acceptance of the order.We accept the order unconditionally,

Yours faithfully,

DIRECTOR.

SIGNATURE & SEAL OF THE SUPPLIER.

CS FORM-V(B)


Telephone Nos:

Fax : 0091-870-2459547



PURCHASE ORDER(to firms outside Warangal and for indigenous items) ORDER No.NITW/

Ref: (Quotation)

Date:

Dated:

(Purchase Order number must be quoted in all correspondence, Delivery Challan & invoice)To

Please arrange to supply the following items as per the terms & conditions given below on or beforeSl No.Description of the itemQtyRate per Unit in Rs.Amount in Rs.

T O T A L

TERMS & CONDITIONS

1. Prices: FOR Destination / Ex - Works

2. Mode of Transport:-

i) BY ROAD KAZIPET

ii) BY PASSENGER TRAIN KAZIPET (S.C.R.)

3. Taxes: VAT / CST / Service Tax / Edn.cess as indicated in the Purchase Order.

4. Excise Duty: Inclusibve / Exclusive / as applicable. (A certified copy of DSIR registration certificate will be arranged only on receipt of Order Acknowledgement.

5. Bill / Invoice should be made in triplicate in favour of DIRECTOR, NATIONAL INSTITUTE OF TECHNOLOGY, WARANGAL, duly pre receipted on the Bill for bill amount.

6. Payment Terms:-

a) On receipt of material / equipment in good condition, in case of equipment, after installations satisfactory performance.

b) . % through Bank. Documents are to be negotiated through the State Bank of Hyderabad, National Institute of Technology Campus Branch, Warangal 4 only. (Documents through other Banks will not be accepted). A copy of invoice, Delivery Challan & Packing List must be sent in advance along with a Guarantee Certificate (Proforma enclosed).

7. Claims for packing, forwarding and insurance are to be supported with vouchers.

8. Equipment / material is to be insured at the cost of the Institute / Supplier.

9. The supplier shall invariably furnish the certificate of clearance of VAT / CST / Income tax at the time of supplying the material.

10. The consignment is to be Shipped / Transported through M/s. on To pay / Pre paid / Pre paid and on Door delivery basis.

11. The prices indicated in the Purchase Order are firm and not subject to alteration. However, typographical and calculating errors, crept in despite our best efforts and care, can only be considered for correction.

12. The supplies shall be effected as per agreed specifications, quality and other terms & conditions within the stipulated delivery period. Non compliance if any will attract the penalty.

13. The sample shall be supplied at your cost as per the given specifications and supplies shall be made only after receiving a confirmation from the Institute that the sample conforms to the given specifications.

14. The un accepted / rejected goods will be kept in the Institute at the risk and cost of the supplier and shall be lifted back at the cost of the supplier within given time. In case, the supplier accepts to replace the same, then such items are to be supplied on freight paid basis. And in case where the payment is already made through the Bank and the goods are rejected later, the supplier will be allowed to lift back such goods only on refund of the amount already paid by the Institute provided the supplier shall bear the packing, freight charges, etc., and the Director of the Institute has the power to take action in all these matters, and the decision of the Director shall be final.

15. The Supplier shall be responsible for all demurrages and wharf age charges due to late receipt of dispatched documents / ordered items.

16. The supplier shall indemnify the Institute in following cases:

a) Against any claim in respect of infringement of Letters of Patent

b) Against all claims for injury or damages caused by the negligence of the supplier or his employee/s or arising from any defects in the goods supplied

c) Against all claims for injury to the suppliers employee/s whilst on the premises of the Institute.

17. Whenever under the Purchase Order, any sum of money is recoverable from and payable by the supplier, the Institute shall be entitled to recover the same from the supplier with the procedure as deemed fit by the Director of the Institute.

18. The consignments shall bear the To and From address particulars, Purchase Order Number and Date and shall be delivered at Central Stores of the Institute during office hours an all working days.

19. In case of variance in the general conditions, the conditions indicated in the Purchase Order shall be final. Apart from the above, any conditions are added in this Purchase Order the same are valid and shall have binding force in the transaction.

20. Any bribe, commission, gifts or advantage given, promised or offered by the Supplier / Firm to any employee/s of the Institute shall in addition to any criminal liability which the supplier may incur, subject the supplier to the cancellation of this and all other orders and also to payment of any loss or damage resulting from any such cancellation. And more over the supplier shall be replaced in the black list.

21. All disputes regarding this shall be referred to the Director of the Institute and the decision of the Director shall be final.

22. The Purchase Order shall be governed by the Laws of Indian Union in force. The courts of Warangal of Andhra Pradesh only shall have jurisdiction to deal with and decide any legal matter or dispute what so ever arising out of this Purchase Order.

We accept the order unconditionally

Yours sincerely,SIGNATURE & SEAL OF THE SUPPLIER

DIRECTOR CS FORM-V(C)


Telephone Nos: 0091-870-2462010,11

Fax : 0091-870-2459547




PURCHASE ORDER (Foreign Purchases only)

ORDER No.NITW/

Ref: Your Quotation No.

Date:

Dated:

(Purchase Order number must be quoted in all correspondence, Order Acknowledgement / Proforma Invoice)To

Through Indian Agent

M/s

M/s.

Please arrange to supply the following as per the terms & conditions given below on or before Sl No.DescriptionQuantityRate per UnitAmount

TOTAL

Please return the duplicate copy of the Purchase Order duly signed and stamped in token of acceptance of the Order with the Terms and Conditions mentioned overleaf.

TERMS AND CONDITIONS

1. This is a formal purchase order. Please arrange Order Acnowledgement or Proforma Invoice directly from the Principals (Foreign Supplier) in token of acceptance of our Purchase Order within ________ days & the consignment is to be shipped / air lifted within ___________ days after opening of Letter of Credit.

2. Letter of Credit will be opened / FDD will be kept ready immediately on receipt of Order Acknowledgement directly from the Foreign Supplier duly signed by the authorized signatory.

3. The following details may be incorporated in the Order Acknowledgement / Proforma Invoice which are required to be furnished to the Bankers at the time of establishing the Letter of Credit / FDD or for getting FDD.a) Country of Origin

b) Port of Shipment

c) Beneficiary Bankers details d) Validity of Order Acknowledgement / Proforma Invoice

(Please note that the minimum validity period shall be for three months)

e) Agency Commission

4. Ordered equipment / Item may be dispatched by Air / Sea ON FOB / CIF/ C&F BASIS on receipt of Letter of Credit / FDD particulars from the Institute.

5. Marine Insurance shall be arranged by the Institute / Supplier (as the case may be) for an amount equal to 110 % of the value of the foods from Warehouse to Warehouse (Final Destination) on All Risks basis including War Risks and Strikes.

6. Agency Commission shall not be less than 5 % of the total order value and will be paid in Indian Rupees to the Indian Agent only on (a) successful Supply& Installation (b) Performance Bank Guarantee @ 10% of the Order value during the warranty period (wherever applicable) 7. In case no agency commission is payable out of the total order value a statement is to be made in Order Acknowledgement/Proforma Invoice by the Principals that NO AGENCY COMMISSION IS PAYABLE TO THE INDIAN AGENT. In such cases, the Indian agent has to furnish a security deposit in the form of Bank Guarantee @ 5 % of the total order value before opening the Letter of Credit by the Institute.

8. PARTIAL SHIPMENT is NOT PERMITTED. However, Transhipment is PERMITTED.

9. The consignment(s) shall bear the To and From addresses, our Purchase Order No. & Date very clearly.

10. In case of payment through Letter of Credit, the documents may be negotiated through our Bank State Bank of Hyderabad, NIT (REC) Branch, Warangal 506 004, Andhra Pradesh, India who has been authorized to open the Letter of Credit in your favour.

11. The import is permissible by Government of India under Export & Import Policy.12. Copies of Airway Bill / Bill of Landing, Signed Invoice (strictly in compliance with terms and conditions of the Purchase Order) Packing List, Certificate of Origin, Warranty Certificate etc., shall be faxed to the Institute immediately after the shipment to enable the Institute to arrange for the Customs clearance.

13. The Invoice shall contain Make & Model No. of the item.

14. One set of instruction / user manual may be supplied along with the consignment.

15. If any item is supplied on free of cost, the cost of such item (s) may be mentioned in the invoice invariably for Customs purpose and a brief note may be mentioned in the Invoice with asterix mark (*) stating that such item(s) is / are supplied at free of cost. All these will enable the Indian Customs authorities to clear the consignment without facing any problems in the assessment of the cost of the imported goods.

16. The consignment shall be shipped through our air consolidation agent:-

M/s______________________________________________________________________________

____________________________________________________________________._________Yours faithfully,

DIRECTOR

Copy to :1st & 2nd Copy Supplier

3rd Copy Central Stores

4th Copy Department / Centre/SectionCS FORM VI


Telephone Nos: 0091-870-2462010,11

Fax : 0091-870-2459547




(To be typed on the letter of the Institute)

PROPRIETARY NATURE CERTIFICATE

Certified that articles mentioned in proposal No. ____________________________ Dated ________________________ are proprietary items. M/s. _________________________ ______________________________________________ are the manufacturers/ sold distributors / established importers/ dealers of those articles. No substitute article will serve the purpose.

Signature of the Head of the Dept./

Section/ Principal investigator

Name of the Dept./ Centre/ Section

Date:

CS FORM VII


Telephone Nos: 0091-870-2462010,11

Fax : 0091-870-2459547




TYPICAL TENDER DOCUMENT

TENDER SCHEDULE (PRICE BID)

Tender Notice No. & Date:Item No.

:

Name of the Item:

Last date of submission of Tender:

Opening of Tender:

Validity of Tender:

Minimum ( ) months from the date of opening of the

Tender (alternatively please specify the period

EMD

:

Specification of the Item* Details of Price per unitOther Details

As per the specifi-cations enclosed

1. Basic PriceValidity of the Tender offer

2. CST/APGST

@..............%** Payment Terms

3. Packing &

ForwardingDelivery period

4. FreightWarrantee period

5. InsuranceMake

6. DiscountModel No.

7. Any other informationWhether after sale service is available

Grand Total (both in figures and words):

NOTE:1. The supply shall be subject to the conditions in the attached sheet.

2. This tender form should be returned duly filled in and signed along with the conditions sheet and specifications sheet.

3. A list of organizations to which the above item was supplied invariably be furnished.

4. Literature & illustrative pamphlets/ product catalogue must be sent along with the Tender offer, otherwise the offer is liable for rejection.

5. List of the local branches of the Tenderer and authorized repair agencies with their address and phone numbers, if any, may be enclosed.

6. The supplier submitting the tenders should quote for the supply of Equipment/ Instrument/ apparatus as per the specifications issued by the Institute.7. In each case, the offer should include the cost of all accessories required. In case the cost of accessories is not include the same should be quoted separately and explicitly.

8. Warranty period is to be specified. Please note that the minimum warrantee period is one year. Also note that in case the Institute requires, the Tender should furnish a Performance Guarantee @ 10% of the Order Value for the total warrantee period of the item.9. Letter of authorization for attending bid opening.

10. The Institute is eligible to avail Custom Duty Exemptions in terms of Notification No. 51 / 96 Customs and Excise Duty Exemption in terms of Notification No. 10 / 97 Central Excise.11. * If the space provided in the above table for mentioning the price of the item is not sufficient, separate sheets i.e. the printed letter heads of the firm, may be used to meet the purpose.

** Institute rules permit to pay on receipt of materials.

TENDERER

DIRECTOR

(Signature & Stamp)

Tender Notice No. NITW / CS - / 20 - 20 , datedCS FORM VII


Telephone Nos: 0091-870-2462010,11

Fax : 0091-870-2459547



WARANGAL 506 021, ANDHRA PRADESH ( INDIA ) Specifications of Item No. to Tender Notice No. NITW/CS- / 200 - 200

TYPICAL TENDER DOCUMENTName of the Item :

Specifications :

TENDERER

DIRECTOR

Grams : NITWGL Telephone No: 2459191, 92, 93, Fax : 0091-870-2459547

2459544, 45, 46, 48 (PBX 7 lines)





Conditions for supply of Equipment / Instrument / Apparatus / Materials , etc.

1. a) The tenderer shluld clearly mention the basic price of the item excluding Duties, Levies & Taxes. The Duties Levies & Taxes be given separately on percentage basis. CST may be claimed at concessional rate. The Institute will issue D form.

b) It may please be noted that the Institute is exempted from the payment of Customs Duty as well as Excise Duty in terms of GOI Notifications No. 51 / 96 Customs, Dated 23.07.1996 and No. 10 / 97 Central Excise, Dated 01.03.1997 respectively, and as amended from time to time. However, recently the said clause has been amended and the Customs authorities are collecting Customs Duty at a Concessional rate of five percent for the imports made by the Institution. A certified copy of exemption certificate will be arranged immediately after receiving the Order Acknowledgement.

c) The tenderer should submit the APGST / CST Clearance Certificate. d) Wherever E.M.D., is specified in the Tender Schedule, the firm shall furnish E.M.D. In such cases the offers received without E.M.D., will not be considered.

2. The offer must be valid for a minimum period of (3) months form the date of opening of the Tender.

3. Prices quoted should invariably by F.O.R. National Institute of Technology, Warangal 506 004 (A.P.) (nearest Railway Station is Kazipet JN., S.C.Railway). In case the prices quoted are not FOR destination, the freight, packing, forwarding, insurance etc., may be mentioned on percentage basis. Also weight and volume of the consignment must be mentioned.4. If any of the Stores mentioned are already under DGS & D rate contract, you are requested to give us the advantage of the rate contract rate as ours is an Educational & Research Institution sponsored by the Government of India.

5. The firm should clearly state the exact delivery period.

6. Extension of time for supply of Equipment / Instrument / Apparatus, etc., will be granted by the Director only on the merits of the case, provided the firms shall inform the Director well in time before the expiry of the delivery period.

7. The Director reserves the right to cancel the order, in case the firm fails to supply the Equipment / Instrument / Apparatus within the delivery period prescribed in the order.

8. Payment will be made by cheque after delivery / installation and after demonstration and satisfactory performance of Equipment / Instrument / Apparatus. However the payment terms can be relaxed in exceptional cases.

9. The letter of authorization for attending bid opening.

10. If the Institute insists, the firms shall furnish Performance Guarantee @ 10 % of the order value during the warranty period.

11. The Director reserves the right to accept or reject any portion or the whole tender without assigning any reason.12. a) IN CASE OF IMPORTED ITEMS: the firm should quote for items at FOB value only. Agency commission should not be less than 5 % out of FOB value, in case of variation, Bank Guarantee to the extent of 5 % shall be provided by the Indian Agent at the time of opening L.V. towards satisfactory installation and performance.

b) The supplier must furnish certain details in their offer, such as (1) classification No. under Customs Tariff; (2) requirement of special import license. The offer is liable for disqualification, if this information is not furnished.

c) Also the supplier is requested to opt the payment by FDD in the case of imports where the total foreign exchange involved is very marginal as this would ease the transaction.

TENDERER

DIRECTOR

(Signature & Stamp)


2459544, 45, 46, 48 (PBX 7 lines)





APPLICATION FORM FOR REGISTRATION OF FIRM FOR THE SUPPLY OF EQUIPMENT, LABWARES, CHEMICALS, FURNITURE, STATIONERY AND OTHER STORES

1.Name and address of the firm/supplier including the details of Telephone No., Fax No., and E-mail address

:

2.Satus of the company (Tick (3) the appropriate one):Proprietary/ Partnership/Co-operative Society/ Private Limited/ Public Limited/ Public Undertaking

3.Details of Branch offices with their addresses, Telephone No., Fax No. and e-mail address

:

4.C.S.T. Registration Certificate No.

( A Xerox copy may be furnished for record)

:

5.A.P.G.S.T. Registration Certificate No.

(A Xerox copy may be furnished for record)

:

6.Registration Fee (A D.D. for Rs.50/- favouring Director, NIT, Warangal may be enclosed towards registration fee. Please note that the Registration fee once paid will not be refunded.

:D.D. No. __________________ Date: ___________

Rs. ______________

7.Range of items to be marketed by the firmProduce brochures may be enclosed

:

8.Range of items to be manufactured by the firm

Produce brochures may be enclosed

9.Whether the firm has any service providers in Warangal. If so, the details of the firm with its address and telephone number may be furnished

:

10.Copy of list of clientele, if any, may be enclosed

:

11.Name, Designation and Signature of authorized person of the firm

:Signature :Name :

Designation :

Date :

Note: 1. Please note that if any dispute arises out of this, the decision of the Director of the Institute shall be final. 2. If the space provided in the above form is not sufficient, separate sheets may be used and enclosed to

serve the purpose.


2459544, 45, 46, 48 (PBX 7 lines)





No. NITW/CS/Regn. Firms/

Date: To

M/s.

Sir,

Sub: Registration of your firm giving intimation Reg.

Ref: Your Letter No. _________________ dated _____________

Please refer to the above cited subject and reference, it is to inform you that your firm is registered with the Institute. Whenever the Institute requires the products failing under your range of items. Quotations/ Tender intimations will be sent to you. Please try to participate every time whenever you are in receipt of any Quotations/ Tenders from the Institute.

Yours faithfully,

DIRECTOR

NATIONAL INSTITUTE OF TECHNOLOGY, WARANGAL 506 021,

(Justification to write off the items costing Rs.2,00,000/- and above)1.Name of the Department/Section:

2.Name of the Laboratory:

3.Stock verification period:

4.Name of the equipment:

5.Quantity in number:

6.Total purchase value of the equipment

(in case of foreign exchange, the details of exchange rate may be furnished)

:Rs.

7.Year of procurement:

8.Details of Head of Account:

9.If the equipment procured under research programme, the details of such research project

:

10.How many time the repairs was arranged for the equipment and the total expenditure for such repairs

:

Detailed justification of Head of the Department covering the obsolescence to write off the items (Documentary evidence, if any, may be enclosed to the justification)Remarks of the Stock Verifying Officer

SIGNATURE OF HEAD OF THE SIGNATURE OF STOCK VERIFYING DEPT/ SECTION

OFFICER CS FORM VIII (A)


Telephone Nos: 0091-870-2462010,11

Fax : 0091-870-2459547




CENTRAL STORESSupplier Registration FormFirms Name

: ____________________________________________________________Owners Name

: ____________________________________________________________Postal Address

:1. __________________________________________________________ ____________________________________PIN:_____________________

2. ______________________________________________________________________________________________PIN:_____________________E-mail address

: ____________________________________________________________Website address

: ____________________________________________________________Contact Persons

: ____________________________________________________________Name Contact No.

:Phone No: ____________________ Mobile No.: _____________________ Fax No. :___________________City: _____________State:____________Sale Tax Registration No: ._________________ CST/GRN No. _____________________________(Enclosed Xerox copy)

GRN/TIN/CST No. ___________________________PAN

:____________________________________________________________(Enclosed Xerox copy)

Shop Act Registration No. : ____________________________________________________________(Enclosed Xerox Copy)

Excise Registration No. : ____________________________________________________________(Enclosed Xerox copy)

Current Bank Account No. : _____________ (Statement of last twelve months should be enclosed)

Manufacturer or Supplier : ____________________________________________________________(In case of supplier please enclose authorization of your Principal)

List of the organizations to whom the materials have been supplied

Item(s) name you want to supply: (Major category)

Computer Furniture Chemical Glassware Electronic Liveries Medicines

Scientific Equip. Stationery etc. __________________________________________________Signature with SealNote: Supplier must print CST/GRN TIN No. on their Letter Head/Bill/Quotations

CS FORM VIII (B)


Telephone Nos: 0091-870-2462010,11

Fax : 0091-870-2459547




CENTRAL STORES

RENEWAL REGISTRATION FORM

Firms Name

: ____________________________________________________________Owners Name

: ____________________________________________________________Postal Address

:1. __________________________________________________________ ____________________________________PIN:_____________________E-mail address

: ____________________________________________________________Website address

: ____________________________________________________________Contact No.

:Phone No: ____________________ Mobile No.: _____________________ Fax No. :___________________City: _____________State:____________TIN No. ax Registration No: ____________________________________________________________

PAN

:____________________________________________________________(Enclosed Xerox copy)

Shop Act Registration No. : ____________________________________________________________(Enclosed Xerox Copy)

Excise Registration No. : ____________________________________________________________(Enclosed Xerox copy)

Current Bank Account No. : ____________________________________________________________Manufacturer or Supplier : ____________________________________________________________(In case of supplier please enclose authorization of your Principal)

List of the organizations to whom the materials have been supplied

Item(s) name you want to supply: (Major category)Computer Furniture Chemical Glassware Electronic Liveries Medicines

Scientific Equip. Stationery etc. __________________________________________________Signature with SealNote: Supplier must print CST/GRN TIN No. on their Letter Head/Bill/Quotations

Quantity

Basic PricePacking/

Forwarding CST ED/CD Total Price