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Steve Bailey, Director, Classified HR

Ventura Unified School District

CASBO Conference April 4, 2013 (HR12)

*MERIT SYSTEMS

These materials have been prepared by the CASBO Human Resources Professional Council (or CASBO Associate Member). They have not been reviewed by State CASBO for approval, so therefore are not an official statement of CASBO

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*WHAT IS A MERIT SYSTEM

*Established by vote

*Civil Service System in schools

*Separate section of Ed Code

*Independent body

*Own budget

*Responsible for majority of Classified HR management functions

*Adjudicates disputes

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*MERITS YOU MAY KNOW

* Ventura USD

* Anaheim UHSD

* Berkeley USD

* Compton USD

* Compton Community College

* Simi Valley USD

* Downey USD

* Fullerton Elementary

* Garden Grove USD

* Hayward USD

* Huntington Beach UHSD

* La Mesa-Spring Valley

* Long Beach City College

* Long Beach USD

* Los Angeles COE

* Los Angeles Commnuty College

* Los Angeles USD

* Montebello USD

* Newport-Mesa USD

* San Bernardino USD

* San Diego COE

* Santa Monica Community College

* Santa Monica-Malibu USD

* Santa Barbara COE

* Simi Valley USD

* Ventura Community College

* William S. Hart High School District

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*STRUCTURE

*3 Member Appointed Commission

*Hires a Director

*Has own budget

*Independent body

*Board of Trustees

*Hires Superintendent

*Hires Staff

*Negotiates with Union

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*BOARD and COMMISSION

*The Board is an administrative agency, created by statute and vested with the powers expressly conferred by the Legislature

*The Commission is an appointed body, within the District also created by statute and established by a vote of the employees or the populace with powers expressly conferred by the Legislature

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*How Does It All Fit ???

*The Board runs the school district and employs the staff.

*Commission is an independent body that is charged with administering the human resources function for classified employees.

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*Essentials

*Board:

*determines what work is to be done

*determines how many people are needed to do it

*determines the organizational structure for those people who are doing the work

*determines the hours per day and days per year of employees

*establishes benefits

*determines who is finally hired to do the work

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*Essentials (cont‘d)

*The Commission:

*determines what the minimum requirements are for the employees who will be doing the work

*establishes classifications and allocates to salary schedules

*recruits for and tests employees

*certifies enough candidates to fill all the jobs created by the board

*adjudicates disciplinary disputes

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*Some Important Questions

*Can the Commission hire employees?

*Can the Board classify positions?

*Who makes the rules?

*Who is responsible for discipline?

*Who decides how many employees are needed?

*Who sets compensation levels?

*Who maintains personnel files?

*Who does what?

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* Commission Functionsand Board Functions

*Ed Code divisions

*Different organizational structures

*“2–hat” vs. separated offices

*Director‘s role

*Collective Bargaining

*Allegiance/loyalty of the Director

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*Major Commission Roles

*CLASSIFICATION

*Establish and maintain classification

plan

*Conduct Job Audits

*Classify positions

*Assign titles

*Establish minimum qualifications

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*Major Commission Roles (cont’d)

*CLASSIFICATION (cont’d.)

*Define/establish occupational hierarchies (families)

*Establish and maintain internal alignment

*Allocate classes to salary ranges

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*Major Commission Roles (cont’d)

*Approval of assignments (EC 45310/45317)

*Transfers

*Promotions

*Leaves of Absence

*Resignations

*Dismissals

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*Major Commission Roles (cont’d)

*Establish and maintain rules and procedures

*Hear disciplinary appeals

*Promote and support the mission of the District

*Provide counsel for District administrators

*Staff development

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*Major Board Roles

*Determine the organizational structure of district

*Determine the work that needs to be done

*Determine which jobs will be assigned specific duties

*Determine who will supervise other employees

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*Major Board Roles (cont’d.)

*Determine the number of employees needed

*Conduct negotiations with Association

*Provide for employee benefits

*Orient new employees

*Evaluate employees

*Maintain files

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*The Organization

*The Board and Commission are parts of the whole

*The Superintendent and the Director of Classified HR work together

*PCRR’s support the District’s mission and maintain precepts of Merit System

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* The Commission and Collective Bargaining

*Another set of relationships

*Commission's role in bargaining

*The employee’s representative

*Protection of merit principles

*The Contract and Rules

*Application of the Rules

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*The Commission’s Director

*Hired by the Commission

*Evaluated by Commission

*Discipline/Dismissal

*Manages Commission staff

*Secretary to Commission

*Interprets rules/hears appeals

*Contract interpretation/application

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*The Balancing Act

*Director and Cabinet

*Director and Board

*Director and Superintendent

*Director and Assistant Supt,. HR

*Director and Negotiations

*Director and Labor

*Director and Management

*Director and Discipline

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* The Commission’s Director (contd.)

*Advises management staff

*District policy and Direction

*Facilitator/mediator

*District committees

*Spokesperson for Commission

*Role in Disciplinary process

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*IN SUMMARY

*Both the Commission and the Board/District Administration have specific roles and responsibilities

*It is important that both work collaboratively, respecting each other’s role and responsibilities