Reducing Energy Consumption in Schools – Tackling Energy Management

IntroductionsIntroductions

Today’s Presenters –

Scott Hair, CA Regional Manager – SchoolDude.com

Caroline Roberts, Facilities – San Dieguito Union High School District

Who’s with us today?

Definition: The sum of measures planned and carried out to achieve the objective of using the minimum possible energy while the comfort levels and the production rates are maintained.

Energy Reduction: Goals that focus on reducing energy consumption

Energy Conservation:Long term goals that focus on minimizing energy consumption over time

What is Energy Management?What is Energy Management?

• Increased Global Demands = Higher Sustained Prices– Electricity, Natural Gas, Coal, Oil

• Do NOT have a Baseline

• Aging Buildings and Equipment

• Climactic Effects and Disasters

• No Buy In from Staff

Pain PointsPain Points

Where Are We?Where Are We?

Where Do We Want To Go?Where Do We Want To Go?

Reality CheckReality Check

• The combined number of Commercial and Industrial Facilities in the USA is over

• America’s Commercial and Industrial Facilities spend more than on energy.

• would be saved if Commercial and Industrial Buildings improved by just..

(Source: Energy Star)

Awareness alone can get you up to 10% in savings.

5 million

$202.3 billion annually

$20 Billion10 percent

It Can Be DoneIt Can Be Done

• Energy Star rated buildings use 35 percent less energy and generate 35 percent fewer Greenhouse gas emissions compared to average buildings.

• Buildings that have earned the Energy Star cost 50 cents less per square foot to operate.

(Source: Energy Star)

It Starts with the It Starts with the BillsBills and it Ends with the and it Ends with the BillsBills!!

Return On InvestmentReturn On Investment

District with 5,000 Students

Total Utility Cost: $1.2 Million

Total Square Footage: 956,000

Average Utility Costs for the District: $1.25 per Square Foot

Energy Star says Awareness can save 10%= 12 cents per Square Foot

$.12 x 956,000 square feet = $114,720 Approximate SavingsAlso could be Experienced:

- More Efficient Buildings- Longer Lasting Equipment- More Satisfied Occupants

Which is more efficient?Which is more efficient?

Building A Building B

11 KWH per Square Foot 32 KWH per Square Foot

Energy Manager Energy Manager ResponsibilitiesResponsibilities

Source: Texas Energy Managers Association

Source: Texas Energy Managers Association

Energy Manager Energy Manager ResponsibilitiesResponsibilities

What are your Challenges?What are your Challenges?

TimeTime

MoneyMoney People to See it Through

Red Red TapeTape

OVERWHELMED!?!?

Energy Management PlanEnergy Management PlanTop 5 Places to StartTop 5 Places to Start

• Gather Utility Bills• Create Energy Policy• Create Energy Audit Plan• Gain Buy In and Start changing Behaviors• Create Evaluation and Reporting

Procedures

• Enter and Track Billing Data

• Bill Review[Error Checking-Missing Bills-Cost and Use Spikes]

• Keep Bills Available???

Gather Utility BillsGather Utility Bills MISSING

HAVE YOU SEEN THIS BILL?Electric Bill

Age: 6 Months Shape: 8 x 11 in Weight: 2 Oz

PLEASE – INFORMATION NEEDED

Last seen April 28th, 2008 on Debbie’s desk or Dave’s file cabinet in the Main Office. Is allergic to water, fire, and crumpling.

If you have any information or have seen Bill, please contact the Facilities Dept. IMMEDIATELY at (555)555-5555

“You don’t know what you don’t know…”

What do the Bills Tell You?• What I am spending and using

• Helps me establish a baseline

• Understand my high and low performing buildings

I

Gather Utility BillsGather Utility Bills

Creating a Viable Energy PolicyCreating a Viable Energy Policy

An Energy Policy is a great step to being effective.

POLICYPOLICY

REALREALAUTHORITAUTHORIT

YYEFFECTIVEEFFECTIVEPROGRAMPROGRAM

What the Energy Policy StatesWhat the Energy Policy States

• Rising Utility and Maintenance Costs are a concern.

• A trained employee is needed to manage energy-related issues.

• The Administration is authorizing the Energy Manager position.

• Certain energy management goals will be obtained.

• A plan will be prepared and implemented.

• Incentive and reward ideas will be considered

Sample Energy Management Sample Energy Management PolicyPolicy

• Each Building is Different• Individualized Energy Plan• Start with a friendly Building

Building PoliciesBuilding Policies

Annual Energy AuditsAnnual Energy Audits

Knowing what you have and the condition it is in is essential to saving energy.• Inventory Equipment

• Develop records of problem areas

• Record changes in building use.

• Refine list of needed projects.

What Impacts Energy What Impacts Energy Usage?Usage?

What should you be doing???What should you be doing???

• Develop relationships with facilities and building staff• Maintaining Equipment essential to your Buildings through a routine PM program• Establish an Energy Master Plan for replacing inefficient equipment• Implement Technology that ensures more efficient use of energy

Facility Director• # of Reactive Energy Equipment WOs• # Climate Control WOs• # PM Energy Equipment WOs• Technical Issues

Energy Manager• Monthly Energy Cost and Use Trends per Building• Monthly Energy Cost and Use Trends by Utility• Energy Action Plan

Working as a TeamWorking as a Team

[Motivation] – Low Cost[Motivation] – Low Cost• Involve building occupants

• Make decision makers aware

• Train staff

• Reward

• Provide information

Changing Human BehaviorsChanging Human Behaviors

The Winds of ChangeThe Winds of ChangePower of the People!

• Sustainability Council: Made up of faculty, staff, and students from different departments.

• Internal Energy Competitions

• Challenge other schools or even different districts in the same area.

• Leverage the community by working with different groups to use energy more efficiently.

Awards, Awards, Awards!!!Awards, Awards, Awards!!!

Incentives Make a Incentives Make a DifferenceDifference

Free T-Shirts

Pizza Party

Coupons

Publicity in theSchoolNewspaper or Magazine

PRIZES!

Movie Tickets or Priority Seating at Athletic Event

Preventive MaintenancePreventive Maintenance

•Possibly the most under-rated aspect of any energy management program.

•Where proper Preventive Maintenance (PM) exists, the lowest energy costs/sf are normally discovered

•With a PM program, maintenance costs more than Administrators wanted to spend that year, but less than they expected to spend that decade.

• HVAC•Replace Air Filters and Belts•Clean Coils•Check and calibrate thermostats/ sensors

Preventive and Proactive Preventive and Proactive Maintenance MeasuresMaintenance Measures

Refrigeration• Checking temperatures and regulating on refrigerators and freezers

• Inspecting compressors and related components

Building Envelope• Re-caulk all open cracks of exterior

• Check all outside doors for weather seals.

• Limit/restrict usage of outside doors where safely possible.

• Do not open windows or doors for ventilation - adjust the system.

Preventive and Proactive Preventive and Proactive Maintenance MeasuresMaintenance Measures

Electrical• Inspect Lighting and ballasts

• Install and check operation of room occupancy sensors

• Turn off computers, printers and copiers at the end of each day

• Turn off classroom lights after special events and after cleaning

• Removal or payback concerning personal appliances

Preventive and Proactive Preventive and Proactive Maintenance MeasuresMaintenance Measures

Use by BuildingUse by BuildingReportReport

Bill EntryBill Entry

Reporting & Benchmarking-Reporting & Benchmarking-EvaluationEvaluation

Utility Management Software allows you to organize, track, and analyze your Energy bill data.

You can see how much you are using per square foot and compare buildings side by side

Continuous CommunicationContinuous Communication

Regular Communication at all levels is necessary to create the best possible energy program.

• Visible: It must be seen.• If people don’t see it, it isn’t important.

• Relevant: It must meet a need.• Support comes from those who know the WHY.

• Responsive: It must support, not hinder.• They work with you when you work with them.

Education-Newsletters!Education-Newsletters!

Education-Not Just Your Website…Education-Not Just Your Website…Social Media!Social Media!

Tools and ResourcesTools and Resources

Appliance CalculatorAppliance Calculator

Educational ResourcesEducational Resourcesfor Energy Conservationfor Energy Conservation

http://www.energystar.gov/index.cfm?c=k12_schools.bus_schoolsk12

http://www.standardcarbon.com/

http://www.usgbc.org/DisplayPage.aspx?CMSPageID=1988

http://www.ashrae.org/

http://www.seco.cpa.state.tx.us/

Educational ResourcesEducational Resourcesfor Energy Conservationfor Energy Conservation

www.schooldude.com/resources

SchoolDude Resources AvailableSchoolDude Resources Available

http://www.k12masters.com/resources/energy-

management/

Remaining Questions???Remaining Questions???