Step by Step Guide on Business Proposal Writing

8/2/2019 Step by Step Guide on Business Proposal Writing

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STEP BY STEP GUIDE ONHOW TO

WRITE A WINNINGBUSINESS

PROPOSAL

+ TOP WEBSITES WHERE YOU CAN GETCOMPANIES CONTACT ADDRESSES IN

NIGERIA.


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BY ANYANWUOCHA ROMANUS CHUKWUMA

(07030596670)

READ ME!! : THE INFORMATION CONTAINED INTHIS EBOOK HAS BEEN PROPERLY ARRANGED IN STEPSFOR EASY UNDERSTANDING ONLY. THEREFORE THE WORDSTEP1 OR STEP2 OR STEP 3, ETC MUST NOT BE WRITTENWHEN WRITING YOUR OWN BUSINESS PROPOSAL. USE THE

HEADINGS AND THE INFORMATION PROVIDED. MAKE SUREYOU READ CAREFULLY. GOODLUCK!


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STEP 1

A BUSINESS PROPOSAL STARTS WITH A COVERPAGE.FOLLOW THE BELOW FORMAT:

the business proposal title should come first, then thefollowing should come bellow:

Your company logo or image

Prepared for

(Name), (Recipient name)

Prepared by

(Your name)

(Your company name)

Your address

Your city

Your state

Your postal code

Your phone number

Your fax number

Your email address

Date submitted


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STEP 2

TABLE OF CONTENT

THE TABLE OF CONTENTS SHOULD NOW COME NEXT. ALLTHE CONTENTS IN THE PROPOSAL SHOULD APPEAR UNDERTHE TABLE OF CONTENTS IN THE FORMAT BELOW:


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Table of Contents

ContentsPage

..

.

.

etcetc

STEP 3

Non-Disclosure andConfidentiality Agreement:


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AN EXAMPLE OF HOW NON-DISCLOSER ANDCONFIDENTIALITY AGREEMENT IS WRITTEN IS

AS FOLLOWS (JUST CHANGE THE NAMES ANDADDRESSES WHEN WRITING YOURS):

This AGREEMENT is made by and between CRA Contractorsof 11 Busman Dada Street, Off Chichi Avenue, Kaman,Benue State and Mercy & Mercy PLC of 23 Deale Avenue,Mazamaza, Imo State to whom this was directed effectiveas of May 04, 2011.This document contains confidentialand proprietary information. Therefore all data submittedto Mercy & Mercy PLC is provided in reliance upon itsconsent not to use or disclose any information containedherein except in the context of its business dealings withCRA Contractors. The recipient of this document agrees toinform present and future employees of CRA Contractorswho view or have access to its content of its confidential

nature.The recipient agrees to instruct each employee that theymust not disclose any information concerning thisdocument to others except to the extent that suchmatters are generally known to, and are available for useby the public. The recipient also agrees not to duplicate or


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distribute or permit others to duplicate or distribute anymaterial contained herein without CRA Contractor'swritten consent.

CRA Contractors retains all title, ownership and

intellectual property rights to the materials andinformation contained herein, including all supportingdocumentation, multimedia, marketing material and files.

The recipient agrees to be bound by the aforementionedstatement by acceptance of this document.


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STEP 4

ExecutiveSummary

UNDER THE EXECUTIVE SUMMARY, YOU CAN START BYSAYING THAT YOUR COMPANY IS PLEASED TO PRESENTTHE RECIPIENT WITH THE BUSINESS PROPOSAL FOR THE

PROJECT. BRIEFLY INTRODUCE THE PROJECT THAT YOUWANT TO HANDLE, INFORMING THE RECIPIENT THAT YOUARE CONFIDENT THAT YOUR PROPOSED SERVICES WILLEFFECTIVELY ADDRESS HIS NEEDS, THAT YOUR COMPANYIS UNIQUELY POSITIONED TO SUCCESSFULLY HANDLE THEPROJECT, YOUR GOAL, BRIEFLY DESCRIBE YOUR STRATEGYOR SOLUTION, HOW LONG YOU THINK YOU CAN COMPLETETHE PROJECT, THE TOTAL COST OF HANDLING THEPROJECT, LIST KEY BENEFITS YOUR RECEIVING PARTYSTANDS TO GAIN, YOUR UNIQUE ABILITY, SKILLS ANDYOUR SUCCESSFUL TRACK RECORD IN THE PROJECT AREAYOU WANT TO HANDLE. THE RECIPIENT MUST SEE


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REASONS WHY HE SHOULD DO BUSINESS WITH YOUALONE.YOU CAN CONCLUDE BY TELLING THE RECIPIENTTHAT YOUR COMPANY LOOKS FORWARD TO FORMING AMUTUALLY REWARDING RELATIONSHIP WITH HIM.

STEP 5

COMPANY SUMMARY

Under this heading you are to write things like the dateyour company was founded, the founders or Group, thetenderer, your website, the Product/Service you offer or

known for, your relevant accomplishments or success, thenumber of customers you currently serve, the awards yourcompany has won through its Product/Service, youremployee number etc. Note that whatever you are writingshould relate to the kind of project you want to handle forthe receiving party.

Your Mission Statement, Products or Services Provided,Office Locations, Accreditations or Certifications, AwardsWon, Companys last years financial results, Financialprojections, Company history, Board of directors, Legalstructure, Organizational chart, Principal shareholders,Future plans etc are sub topics that can be discussedunder the Executive Summary.


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STEP 6

IDENTIFICATION OFOPPORTUNITY AND NEEDS OFTHE RECIPIENT:

E.G. NEEDS OF MERCY &MERCY PLC.

Now having stated that you understand the needs of therecipient, you can now go ahead in discussing thefollowing sub topics:

Methods of Reporting and Monitoring


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Methods of Evaluation

Technical Needs

General Needs

Timeline Requirements: You can use a table todiscuss the Timeline Requirements. Insert appropriatedates under Proposal submittal, Supplier Selection,Project Start, Initial Review, and Project Completion.

Cost Requirements: You can also use a table todiscuss the Cost Requirements by inserting Amountsunder Monthly Budget, Total Budget, and BudgetOverrun Penalty.

ALSO, TOPICS LIKE ADDITIONALNEEDS NECESSARY FOR THE PROJECT COMPLETION, THESCOPE OF THE PROJECT, THE ASSUMPTIONS MADE, AND

POTENTIAL OPPORTUNITIES CAN BE FURTHER DISCUSSEDIN DETAILS UNDER THIS STEP.


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STEP 7

PROPOSED STRATEGY

ACHEIVABLE OBJECTIVES: State the objectives that can beachieved.


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STRATEGY: Discuss your planned strategy in details andwhat is needed to accomplish it.

Talk also about the projectteam and the things you would

provide during the project period.

STEP 8

REASONS WHY YOU SHOULDCHOOSE. (WRITE YOURCOMPANY NAME): Discuss in details thebenefits in choosing your company. Strongly convince thereceiving party by discussing things like your success

stories, qualification of team members, your technology orexpertise, competitive edge over others, advantages ofyour proposed plan as sub topics preferably.


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STEP 9

IMPLEMENTATON PLAN:


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Discuss SCHEDULING, METHODOLOGY, TESTING &EVALUATION under Implementation Plan. UnderScheduling you can talk about things like the number ofweeks or months or years or in man-hours when you

expect the project to be completed. Under Methodologyyou should describe the methodology you want to use toprovide the deliverables and the advantage. Under

Evaluation you are to discuss your daily, monthly orweekly Evaluation Methods. Specify the reports you willprovide on a daily, monthly or weekly basis.

STEP 10

BUDGET OR COST:


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Give in details the Cost Breakdown for the project, andalso talk about the Payment Terms.

STEP 11

CONCLUSION:


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When discussing your conclusion, you can also tell therecipient that you are always available to answer anyquestions and to discuss the opportunity furtherwhenever he wants to.Say things that will make therecipient have confidence in you. The recipient is toprovide questions and suggestions, approval, negotiatefees, terms and conditions in order to reach finalagreement with you. Tell the recipient how long you arewilling to hold the proposal open for acceptance. Tell therecipient that you have taken care to comply with hisrequirements and situation, also stating that the offer isbinding and free of errors. Then conclude as follows:

Thank you for your interest.

Sincerely,

(YOUR NAME)

(YOUR TITLE)

(YOUR COMPANY NAME)

NOTE: You can also have appendices after the

conclusion. Things that can be added under the appendixincludes company milestones, employee resumes,certificates, newspaper clippings, accreditations,supporting calculations etc.


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TOP WEBSITES WHERE YOU CANGET COMPANIES CONTACT

ADDRESSES IN NIGERIA:

THE FOLLOWING ARE THREE TOP SITES WHERE YOUCAN GET COMPANIES CONTACT ADDRESSES INNIGERIA:

www.nigeriagalleria.com: open the site, click onNigeria directory, then select category.

www.nigerianyellowpages.com: open the site, click onfind a business, then type a category and search.

www.nigerianbusinessguide.net: open the site, type acategory in the box provided and search.
http://www.nigeriagalleria.com/http://www.nigerianyellowpages.com/http://www.nigerianbusinessguide.net/http://www.nigeriagalleria.com/http://www.nigerianyellowpages.com/http://www.nigerianbusinessguide.net/

Documents

Step by Step Guide on Business Proposal Writing