STELLA PROGRAMME FOR STAFF MOBILITY Compostela Group of Universities. XIII General Assembly Eva Garea Oya. UNIVERSIDADE DE VIGO

STELLA PROGRAMME STELLA PROGRAMME FOR STAFF MOBILITYFOR STAFF MOBILITY

Compostela Group of Universities. XIII General AssemblyCompostela Group of Universities. XIII General Assembly

Eva Garea Oya. UNIVERSIDADE DE VIGOEva Garea Oya. UNIVERSIDADE DE VIGO

AGENDAAGENDA

Presentation of the Stella ProgrammePresentation of the Stella Programme for Administrative Staff Mobility.for Administrative Staff Mobility.

Report on Stella 2007: participating Report on Stella 2007: participating universities, selection process, mobilities universities, selection process, mobilities and grants, reports, financing.and grants, reports, financing.

Chronology Stella 2008: approval of the new Chronology Stella 2008: approval of the new guidelines.guidelines.

Advertising Stella: Compostela Group of Advertising Stella: Compostela Group of Universities leaflet.Universities leaflet.

Compostela Group of Universities. XIII General AssemblyCompostela Group of Universities. XIII General Assembly Eva Garea Oya, Universidade de Vigo

Introduction to StellaIntroduction to Stella

The aim of the Stella programme is:The aim of the Stella programme is:

- to provide opportunities for administrative - to provide opportunities for administrative staff mobility,staff mobility,

- to enhance cross cultural experience and - to enhance cross cultural experience and work placement experience, work placement experience,

by means of one week work exchanges by means of one week work exchanges

among University members within the CGU.among University members within the CGU.



Participation in the Stella programme:Participation in the Stella programme:

Institutions of the CGU interested in Institutions of the CGU interested in participating in Stella have to sign a letter participating in Stella have to sign a letter of endorsement in order to benefit from the of endorsement in order to benefit from the working visits. working visits.

Each year, during the period November-Each year, during the period November-December, universities outline an offer December, universities outline an offer form, explaining the services or offices form, explaining the services or offices open for the administrative staff and the open for the administrative staff and the benefits provided by the host institution.benefits provided by the host institution.

Compostela Group of Universities. XIII General AssemblyCompostela Group of Universities. XIII General Assembly

Eva Garea Oya, Universidade de Vigo

Introduction to Stella Introduction to Stella The general aim of the working visits is to The general aim of the working visits is to

enhance the participant’s knowledge of the enhance the participant’s knowledge of the host institution. Such a visit will allow host institution. Such a visit will allow participants to discover the functioning of a participants to discover the functioning of a similar service and improve his or her skills.similar service and improve his or her skills. The host institution also profits from the visits.The host institution also profits from the visits.

Maximum duration of each working visit: Maximum duration of each working visit: one one weekweek. Period of the working visits: . Period of the working visits: March – March – October October (excluding July and August).(excluding July and August).

Each applicant should fill in the application Each applicant should fill in the application form and submit it to its own coordinator. At form and submit it to its own coordinator. At each institution there is a responsible for each institution there is a responsible for collecting applications, managing and collecting applications, managing and advertising the Stella programme.advertising the Stella programme.



Selection process:Selection process:

The steering committee meets twice a year to The steering committee meets twice a year to manage the Stella programme and award the manage the Stella programme and award the CGU mobility grants. Members: CGU mobility grants. Members:

- - Erasmus Hogeschool BrusselsErasmus Hogeschool Brussels - Masaryk University- Masaryk University - University of Oulu- University of Oulu - Universidad Publica de Navarra- Universidad Publica de Navarra - University of Vigo- University of Vigo


Introduction to StellaIntroduction to Stella Selection process:Selection process:

In February, the steering committee looks In February, the steering committee looks at applications and offers and match at applications and offers and match exchanges. It allocates grants according to exchanges. It allocates grants according to candidates’ needs (mainly transportation). candidates’ needs (mainly transportation). The Compostela Group Executive The Compostela Group Executive Secretariat communicates mobilities and Secretariat communicates mobilities and grants to both home and host institutions.grants to both home and host institutions.

At the end of the stay, each participant will At the end of the stay, each participant will fill in an evaluation form and his/her fill in an evaluation form and his/her university will submit to the Compostela university will submit to the Compostela Group Secretariat this report together with Group Secretariat this report together with a final report regarding the programme.a final report regarding the programme.



Funding:Funding:

A total of 20 000 Euro A total of 20 000 Euro

subsidy to be used in the shape of grants subsidy to be used in the shape of grants for the mobility has been granted by the for the mobility has been granted by the CGU. Priority will be given to the relation of CGU. Priority will be given to the relation of West Europe universities with those of West Europe universities with those of Central and East Europe. Host institutions Central and East Europe. Host institutions will provide free accommodation to visiting will provide free accommodation to visiting

staff.staff.


In the academic year 2006-07, 31 universities In the academic year 2006-07, 31 universities belonging to the CGU have participated in the belonging to the CGU have participated in the programme, offering a total of 72 places (22 programme, offering a total of 72 places (22 more than last year). 114 applications were more than last year). 114 applications were received (compared to the 55 in 2006) and 64 received (compared to the 55 in 2006) and 64 applicants were pre-selected by home applicants were pre-selected by home universities.universities.

In February 2007, 36 exchanges were In February 2007, 36 exchanges were approved by the steering committee, for the approved by the steering committee, for the period March-October and the same number of period March-October and the same number of CGU’s grants were awarded for a total of 19 CGU’s grants were awarded for a total of 19 500 €.500 €.

Report on Stella 2007Report on Stella 2007


Services, offices opened for the working visits: 31 in different Services, offices opened for the working visits: 31 in different areas, mainlyareas, mainly

- libraries- libraries

- international offices- international offices

- students’ and information services- students’ and information services

- international research offices- international research offices

- human resources services- human resources services

- computer services- computer services

- administration offices- administration offices

- accounting services- accounting services

- quality offices- quality offices

- academic services- academic services



Some reports: Candidates’ opinion:Some reports: Candidates’ opinion:

““Such a programme provides its Such a programme provides its participants with greater motivation for work participants with greater motivation for work and gives them the feeling that they are a and gives them the feeling that they are a part of a bigger team. It is much easier to part of a bigger team. It is much easier to work with people we have met personally. work with people we have met personally. It provides participants with a closer look at It provides participants with a closer look at work at a different university and therefore work at a different university and therefore with a possibility to enhance work at one’s with a possibility to enhance work at one’s own university”. own university”.



Positive aspects outlined: Positive aspects outlined: - ““Possibility of comparing similar services at Possibility of comparing similar services at

different universities. High quality trainingdifferent universities. High quality training- Exchange of ready solutions to the problems Exchange of ready solutions to the problems

services are facing.services are facing.- Exchange of cultures and experiences.Exchange of cultures and experiences.- Making new acquaintances.Making new acquaintances.- Gaining an incentive to introduce the changes Gaining an incentive to introduce the changes

after coming back.after coming back.- Broadening horizons.Broadening horizons.- Promotes international cooperation and helps all Promotes international cooperation and helps all

the institution to be more internationally aware”.the institution to be more internationally aware”.



Chronology Stella 2008Chronology Stella 2008

The programme is open in 2008 to all The programme is open in 2008 to all universities within the Compostela Group of universities within the Compostela Group of Universities.Universities.

Each institution wishing to participate in the Each institution wishing to participate in the Stella programme in the academic year 2007-Stella programme in the academic year 2007-08 should send to the Compostela Secretariat 08 should send to the Compostela Secretariat before the 18th of Decemberbefore the 18th of December::- - Letter of endorsementLetter of endorsement - Offer formOffer form (stating service and benefits (stating service and benefits

provided: accommodation and others).provided: accommodation and others).

1st week of January: all offers are shown 1st week of January: all offers are shown at CGU websiteat CGU website


Each applicant at each university interested in participating Each applicant at each university interested in participating in a working visit, and having considered all the offers in a working visit, and having considered all the offers through the CGU’s web page, should fill in the through the CGU’s web page, should fill in the application application formform on line and submit it to its own Institution. on line and submit it to its own Institution.

Each institution participating in the programme will Each institution participating in the programme will send send before the 31st of January a maximum of 3 applications before the 31st of January a maximum of 3 applications to the CGU’s Secretariatto the CGU’s Secretariat. .

A A coordinatorcoordinator at each institution will be responsible, among at each institution will be responsible, among other aspects, for advertising and collecting applications.other aspects, for advertising and collecting applications.

Chronology Stella 2008Chronology Stella 2008

Chronology Stella 2008Chronology Stella 2008 In FebruaryIn February, the steering committee will meet to , the steering committee will meet to

consider applications and match exchanges and offers. consider applications and match exchanges and offers. It will award the CGU’s grants according to candidates’ It will award the CGU’s grants according to candidates’ needs (mainly flight tickets).needs (mainly flight tickets).

1st week of March:1st week of March: the list of selected applicants is the list of selected applicants is shown at CGU website. The CGU Secretariat will shown at CGU website. The CGU Secretariat will communicate both home and host institutions of the communicate both home and host institutions of the steering group decision.steering group decision.

Mobilities will take place from March till OctoberMobilities will take place from March till October (excluding July and August). Each participant and (excluding July and August). Each participant and institution will fill in an evaluation form at the end of institution will fill in an evaluation form at the end of each visit and will submit it to the Compostela Group each visit and will submit it to the Compostela Group Secretariat.Secretariat.


Further informationFurther information

- Compostela Group of Universities: - Compostela Group of Universities: [email protected]

- Eva Garea Oya- Eva Garea OyaCoordinator of Stella programmeCoordinator of Stella programmeUniversidade de Vigo. International OfficeUniversidade de Vigo. International OfficeCampus Universitario. Campus Universitario. E-36310 Vigo (Spain)E-36310 Vigo (Spain)Tel: +34 986813954Tel: +34 986813954e-mail : e-mail : [email protected]://www.uvigo.es/orihttp://www.uvigo.es/ori


Documents

STELLA PROGRAMME FOR STAFF MOBILITY Compostela Group of Universities. XIII General Assembly Eva Garea Oya. UNIVERSIDADE DE VIGO