Status of the Coast Guard’s MTSA Implementation

Status of the Coast Guard’s Status of the Coast Guard’s MTSA Implementation MTSA Implementation

CTAC Maritime Security Subcommittee CTAC Maritime Security Subcommittee

March 03, 2004March 03, 2004

AgendaAgenda Policy Interpretation ProcessPolicy Interpretation Process Communication of Policy InterpretationsCommunication of Policy Interpretations Helpdesk Statistics Helpdesk Statistics Plan Review Status Plan Review Status Facility Plan Review ProcessFacility Plan Review Process Vessel Plan Review Process Vessel Plan Review Process ASP Plan Review Process ASP Plan Review Process Checking the Status of Your Security PlansChecking the Status of Your Security Plans

Policy Interpretation Policy Interpretation ProcessProcess

Query Help Desk SMEMPS-1MOCNO NO

Subject Matter Expert: Facility Plan Review--LCDR Tuebner/LT PurvisFacility Applicability--LCDR Perry/LT McTaggartSSI/MARSEC DIRECTIVES--CDR Stowe/LT WalkerVSLS Domestic Plan Rev.--CDR Sliwinski/LCDR DickersonVSLS Domestic Applicability--LCDRs Walker/DickersonASP/WAIVERS/Equiv.--LCDR Calametti/Mr. BullOCS--Mr. Nelson/LCDR Walters/LT VersawAMSC--CDR Stowe/Mr. EisentroutISPS/Foreign Vsl Questions--Mr. Sedlak/LCDR HarrisonTraining--LCDR Baugh/LT DewShip Alert Systems--Mr. Burch/LT LeMondAppeals--CPO TorokAIS--Mr. Arroyo/Mr. SollosiCargos and HAZMAT--Mr. Pfersich/LT McKeanContinuous Synposis Record--LCDR Martin/G-MOC

Policy Advisory Council

MTSA-ISPSPOLICY DECISION

MATRIX

NO

Updated January 13, 2004

Note: (1) Only the Help Desk staff communicates with the requestor(2) Output from each decision point is:-recorded in the DB and-provided to each other matrix element

YES YES YES

Enclosure 1

Policy Advisory Council: MPMPPMPSMPS-1MOMOCAmPm

Policy Interpretation Policy Interpretation ProcessProcess

ORIGINATORof Question

HELP DESKLTJG Castillo-Bletso

LTJG Frydenger, CWO MoriartyMST3 Bealon

VESSELSDomestic

Applicability LCDR Marty Walker

LCDR Dickerson

FACILITY Plan Review

LCDR TeubnerLT Purvis

ASP/WAIVERS/Equivalencies

LCDR CalamettiMr. Jim Bull

MTSA Helpdesk DatabaseIT1 Tramontano

AMSCCDR Stowe

Mr. Eisentrout

MTSA ITHELPDESK RESPONSE

CHAIN

FACILITY ApplicabilityLCDR Perry

LT McTaggart

VESSELSDomestic

Plan ReviewCDR Sliwinski

LCDR Dickerson

ISPS/Foreign Vessel

QuestionsMr. John SedlakLCDR Lonnie

Harrison

SSI / MARSEC DIRECTIVES

LT Bruce Walker

ENS Nyman

OCSMr. Rob NelsonLCDR E. WalterLT G. Versaw

Appeals CPO Torok

Coast Guard Training

LCDR BaughLT Dew

Cargos and HAZMAT

Mr. PfersichLT McKean

SHIP ALERT SYSTEMS

Mr. BurchLT LeMond

Updated Janurary 8, 2004

Approving Authority CAPT Rand

CAPT ServidioLCDR Baldinelli

Q&A Database

AIS Mr. Arroyo

MTSA/ISPS Helpdesk MTSA/ISPS Helpdesk WebsiteWebsite

MTSA/ISPS HELP DESK MTSA/ISPS HELP DESK STATISTCS STATISTCS

In 19 weeks of operation the Helpdesk In 19 weeks of operation the Helpdesk has:has:– Had 27,295 hits on our Internet websiteHad 27,295 hits on our Internet website– Had 11,033 hits on our Intranet websiteHad 11,033 hits on our Intranet website– Received and responded to 625 emailsReceived and responded to 625 emails– Received and responded to 1186 phone Received and responded to 1186 phone

calls calls

Plan Review Status Plan Review Status As of Feb. 2, nationwide over 90 percent of

the plans have been received. We have received about 7600 vessel plans

and 2800 facility plans. Originally estimated that 10,000 vessels, 5,000

facilities and 40 outer continental shelf facilities

Current estimates are that about 8,500 vessels and 3,200 facilities had to submit plans.

Project PhilosophyProject Philosophy

Central Review Center with Regional supportCentral Review Center with Regional support

– Overland Park, KS – NFSPRCOverland Park, KS – NFSPRC

– Washington DC – East RegionalWashington DC – East Regional

– Houston, TX – Gulf RegionalHouston, TX – Gulf Regional

– Concord, CA – West RegionalConcord, CA – West Regional

Document FlowDocument Flow– National FSP Review Center receives reports.National FSP Review Center receives reports.– USCG Initial Activities USCG Initial Activities

Initial Applicability ReviewInitial Applicability Review Identify Facility TypeIdentify Facility Type Identify COTP ZoneIdentify COTP Zone Assign FINAssign FIN MISLE Input and activity number assignmentMISLE Input and activity number assignment

– B&V Initial Activities B&V Initial Activities Reports are assigned to review team for stage 1 Reports are assigned to review team for stage 1

review.review. FSP’s identification & tracking data entered into FSP’s identification & tracking data entered into

B&V database system.B&V database system.

Facility Plan Review Facility Plan Review Process - ProcessProcess - Process

Document Flow - ContinuedDocument Flow - Continued– Stage 1 ReviewStage 1 Review

All Stage 1 reviews occur in KCAll Stage 1 reviews occur in KC

– Stage 2 ReviewStage 2 Review Stage 2 reviews occur in KC or are reassigned Stage 2 reviews occur in KC or are reassigned

to regional offices.to regional offices.

Facility Plan Review Plan Review Process - ProcessProcess - Process

Structure of Review Teams & OfficesStructure of Review Teams & Offices– Petro/Chem FacilitiesPetro/Chem Facilities– West Coast Containers FacilitiesWest Coast Containers Facilities– East Coast Containers FacilitiesEast Coast Containers Facilities– OCS FacilitiesOCS Facilities– Barge FleetingBarge Fleeting– Cruise Ship FacilitiesCruise Ship Facilities– Passenger and FerryPassenger and Ferry– CDCCDC


Tools & AidsTools & Aids– Three stage review processThree stage review process

Stage 1 - Cursory review to flush out poor Stage 1 - Cursory review to flush out poor reportsreports

Stage 2 – Detailed review of plan to see if it Stage 2 – Detailed review of plan to see if it meets the regulations.meets the regulations.

Stage 3 – COTP reviewStage 3 – COTP review– Validate portions of plan that require local Validate portions of plan that require local

knowledge.knowledge.– Verify assessment information against physical Verify assessment information against physical

characteristics.characteristics.


Typically, there is an insufficient Typically, there is an insufficient amount of detail in the FSP on the amount of detail in the FSP on the following:following:– Access controlAccess control– Definition of restricted areas within the facilityDefinition of restricted areas within the facility– Coordination between vessels and facilities.Coordination between vessels and facilities.

– At elevated MARSEC Levels - What will the At elevated MARSEC Levels - What will the additional security personnel will be doing?additional security personnel will be doing?

Define increased number of guardsDefine increased number of guards Define Frequency of patrolsDefine Frequency of patrols

– Screen per latest MARSEC DirectiveScreen per latest MARSEC Directive

Facility Plan Review Facility Plan Review Process – Process –

FSP ObservationsFSP Observations

Vessel Plan Review Vessel Plan Review ProcessProcess

VSP review processVSP review process is diagrammed in a flowchart contained in the VSP is diagrammed in a flowchart contained in the VSP NVIC (NVIC 04-03)NVIC (NVIC 04-03)

Three-stage review process Three-stage review process First, login and enter the relevant information into MISLE First, login and enter the relevant information into MISLE Documents plan receipt and establishes an open inspection case Documents plan receipt and establishes an open inspection case

w/MISLE Activity numberw/MISLE Activity number Stage I: quickly review, identify, and return any plan that is not Stage I: quickly review, identify, and return any plan that is not

completecomplete Goal is to return incomplete plans to the submitter within 30 days of Goal is to return incomplete plans to the submitter within 30 days of

receiptreceipt Stage II: process involves comprehensive review against reg Stage II: process involves comprehensive review against reg

requirements requirements Stage III: Coast Guard’s quality assurance review, including plan Stage III: Coast Guard’s quality assurance review, including plan

approval. (Copy of letter provided)approval. (Copy of letter provided)

Alternative Security Program Review Alternative Security Program Review ProcessProcess (for domestic vessels on (for domestic vessels on

domestic routes)domestic routes) Vessel owner/operator submits letter to MSC stating that vessels will Vessel owner/operator submits letter to MSC stating that vessels will

comply with a specific ASP approved by G-MP comply with a specific ASP approved by G-MP MSC’s role after receiving the owner’s ASP certification letter:MSC’s role after receiving the owner’s ASP certification letter:1)1) Enter relevant information into MISLE Enter relevant information into MISLE 2)2) Verify the stated ASP is applicable to the vessel type Verify the stated ASP is applicable to the vessel type 3)3) Verify the owner or operator is a member of the stated ASP Verify the owner or operator is a member of the stated ASP

organization organization 4)4) Verify SOLAS is not applicable to the vessel Verify SOLAS is not applicable to the vessel 5)5) Generate ASP acknowledgement/acceptance letter (Copy attached)Generate ASP acknowledgement/acceptance letter (Copy attached)6)6) Acceptance based on implementation of the ASP in its’ entirety, Acceptance based on implementation of the ASP in its’ entirety,

otherwise the vessel owner or operator will need to submit a VSPotherwise the vessel owner or operator will need to submit a VSP7)7) Scan MSC letter & owner’s letter(s) into MISLE, mail letter to ownerScan MSC letter & owner’s letter(s) into MISLE, mail letter to owner

Status of Vessel and Facility Security Status of Vessel and Facility Security

Plans at http://cgmix.uscg.mil/spr/Plans at http://cgmix.uscg.mil/spr/

Question & AnswersQuestion & Answers