Status of Banner Student Systems

Registration Team

(February 2008)

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ContentsContentsWhat is BANNER?Major Components of BANNER SystemAccomplishments of Banner Implementation

ActivitiesWhat’s new in Banner? What’s new in Faculty Web?What’s new in Student Web?BANNER Philosophy Requires Changes in

Some of our PracticesChallenges & DifficultiesQuestions / Suggestions

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Team MembersTeam MembersDr. Ahmad Al-Dharrab (Team Leader)Muhammad Ijaz AbbasiUkhail Ahamed Sekerdey Syed Naveed KhursheedMohammed Jahangir PashaFahd Al-MutairMuhammed Al-ObayyedManzoor Zahur KhanSyed Mubasher NomanOthman Saleh Al-NumairWaleed Khalid Al-Jama’an

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What is BANNER?What is BANNER?BANNER is introduced as a part of the

Enterprise Resource Planning (ERP) software for KFUPM

BANNER is an Oracle based Student Information System and will replace the current legacy system SIS-Plus.

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Major Components of Banner Major Components of Banner Student SystemsStudent Systems

Banner Student System – Internet Native Banner (INB)

Banner Web for StudentsBanner Web for Faculty & AdvisorsBanner Security

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Tools UsedTools Used

ODS & COGNOS - Data Extraction & Reporting

Management SQL Developer – Data migration and Reporting

Management

Data Migration Toolkit – Provided by Sungard

Luminis Portal - for Banner Web integration

Other tools such as ODBC, Microsoft Access, Excel, etc…

BBanner Student Systemsanner Student Systems

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Accomplishments Accomplishments Built manually Undergraduate & Graduate Course

Catalog with Pre-requisites, Co-requisites, Restrictions, etc… in Banner (1894 Courses)

Populated manually more than 50 Validation Tables (College, Major, Degrees, etc…)

Defined all Academic Rules in Banner (Curriculum Rules, Academic Status rules, Student Honors rules, etc…)

Built manually more than 40 degree plans and rules for all Majors in CAPP (Curriculum, Advising & Program Planning)

Implemented more than 15 crosswalk tables required for data migration from SIS Plus to Banner

Resolved duplicate IDs of Students & Faculty by combining them with one ID

Populated data for all Academic Buildings & Class Rooms

Prepared Data Standards document for Banner StudentProvided consultation to other Banner Teams 7

Banner Data Migration - Banner Data Migration - Accomplishments Accomplishments Data migration exercise was performed by

1. Using Sungard Migration Toolkit (3 times)

- Personal Information of Students & Faculty - Student Curriculums & Field of Study - Class Schedule & Registration - Institutional & Transfer Coursework - Degrees Awarded & Student Honors - Faculty Assignments - Dorms and Rooms Data

2. Using SQL Scripts developed by Registration Team - Student Arabic Names & Sponsor Codes - Schedule Restrictions, Pre-requisites, & Co-requisites - Course Substitutions & Waivers, - Open Matriculation - Coop attributes - Expected Graduation term & Dates - Others

Fresh Data loading will be performed after Registration of Term 072

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Banner Student Systems –Banner Student Systems –Security Implementation Security Implementation AccomplishmentsAccomplishments

Defined more than 50 Banner Classes

Created User Profiles for Deanship of Admissions & Registration users so far, and appropriate roles were assigned to them (Other Banner Student users will be created later on)

Testing functionality of Security Profiles currently in progress

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What’s new in Banner? What’s new in Banner? BANNER has several improvements over SIS. Some of them

are:SIS required an emulator (Smart Term) to run, where as

BANNER is Internet Native and does not require any additional software.

We used to have max. of 7 pre-requisites in SIS for any course, where as in BANNER we do not have any limit.

Better control over course registration restrictions according to College/Level/Class/Major.

In SIS, there is no co-requisites restriction, where as in BANNER we can enforce the restrictions.

In SIS (degree audit), the maximum number of electives / free-electives is 80, where as in BANNER CAPP (Curriculum Advising & Program Planning) there is no limit.

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What’s new in BANNER Web? (1/3)What’s new in BANNER Web? (1/3)

Faculty Web will be accessed through KFUPM portal via Single Sign-On.

At present, most of the information seen by the faculty is through RegWeb, where as in BANNER information will be seen directly from the system.

In BANNER, Faculty can add/maintain detailed personal information

Advisors can view additional Advisee information such as Registration history, holds, etc….

Faculty can send email to individual / all students in his class.

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What’s new in BANNER Web? (2/3)What’s new in BANNER Web? (2/3)

Advisors can send email to individual / all advisees.

Presently, faculty can view his teaching schedule, where as in BANNER he can view detailed/graphical weekly teaching schedule.

Faculty can search dynamic class schedules/course catalogs.

In BANNER, faculty can update the Syllabus Information

Faculty can add/maintain office hours through web.12

What’s new in BANNER Web ? (3/3)What’s new in BANNER Web ? (3/3)

Student Web will be accessed through KFUPM portal via Single Sign-On (Using kfupm email user name and its password)

In BANNER, Student can add/maintain more personal information

Presently, Student can view his class schedule, where as in BANNER he can view detailed/graphical weekly class schedule.

Student can search dynamic class schedules/course catalogs.

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BANNER Requires Changes in BANNER Requires Changes in Some Practices (1/3)Some Practices (1/3)

SIS Plus BANNER Departments sometimes request to cancel a section or change the timings of the class:

1. We used to change the sections/times of the section of the students registered wherever possible before making the changes (incl. TBA sections).

1. It is no longer possible due to the fact that BANNER assumes students are fully responsible for their registration (TBA sections are not allowed).

2. We can check number of students affected by the change

2. We can only drop the students.

Some of our practices need to be changed, for example:

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BANNER Requires Changes in BANNER Requires Changes in Some Practices (2/3)Some Practices (2/3)

SIS Plus BANNER 3. Once the students are

registered in the section, it is possible to change the timings of the section after checking for time conflicts.

3. It is not possible to change the timings of the section as the students can only be dropped and they have to register the course again themselves in the new timings.

4. Grades are submitted by the faculty through the Chairman

4. Grades are submitted by the faculty directly, Registrar Office will consider these as Pre-approved by the Chairman.

5. Grade confirmation is required.

5. Grade confirmation is not required.

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BANNER Requires Changes in BANNER Requires Changes in Some Practices (3/3)Some Practices (3/3)

SIS Plus BANNER 6. Students can use Conditional

DROP/ADD feature6. Due to misuse of the feature it

is not present in BANNER

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Proposed Change of Format – Proposed Change of Format – Term & Student IDTerm & Student ID

Data Item

CurrentFirst Suggested Format

New Format

TermYYYYT

(20071)

0YYYYT

(020071)

YYYYT0

(200710)

Stu ID000YY####

(000271234)

0YYYY####

(020071234)

YYYY####0

(200712340)

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Challenges & DifficultiesChallenges & Difficulties

Launching of Banner Student System is linked with the readiness of Satellite systems

Access to Banner Web by Students & Faculty thru KFUPM Portal needs their KFUPM emails to be received & loaded in Banner

Unavailability of Sungard Consultants when needed Change of Sungard Consultants resulted in different

opinions by them on Banner IssuesLack of Technical support to resolve various issues

related to Banner which needs immediate actionsEngagement of some team members in other teamsEnormous implementation activities being undertaken by

Registration team requiring lots of time and effortsInvolvement of team members in Banner activities as well

as routine office work puts additional pressure on them

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