STATUS: DIVISION CONTINUOUS IMPROVEMENT PROCESS PLANNINGCommittee on Division Operations and Planning

Congress of Divisions TCOB Business Meeting

New Orleans March 2, 2012

Annual Division Continuous Improvement Process (CIP)GOAL:

Convert Annual Division Plan & Report into a Continuous Improvement Tool

BENEFITS:– Facilitate Divisions process to set directions,

priorities and goals based on a 3 year Strategic Plan

– Allow Assessment of Progress against Goals– Provide continuous feedback and identify

resources to help Divisions improve

Plan Execute

Mea

sure

Assess

Impr

ove

Fiscal Year CycleJ A S O N D J F M A M J

1. A

nnua

l Pla

n F

Y13

2. A

nnua

l Rpr

t FY

12

3. G

ap A

naly

sis

FY

12

4. F

eedb

ack

1. A

nnua

l Pla

n F

Y14

Implement

1. Annual

Plan

Action Date

Final Report Form Completed Feb 2, 2012

Socialized to Division Leaders and Feedback Received

Mar 2, 2012

Beta Version Completed Mar 30, 2012

Beta Version Issued for FY13 Annual Planning

April 30, 2012

Annual Plan Due Date June 1, 2012

Feedback / Comments

• Keep it simple

• Pre-populate Financial and Membership Data + other readily available data

• Develop Short Form for Re-emerging Divisions

1. Annual

Plan

Actions this Fiscal Year

• June-July: Task Force Review of Annual Plans received – Analysis of data/input requested on

plan

• August: Refinement of Annual Plan

• September-February 2013: Annual Plan ported to Web Tool

• March 2013—Annual Plan Web Tool Previewed

1. Annual

Plan

2. Annual Report

Action Date

Final Draft Completed Mar 31, 2012

ASME Pre-populate Data July 31, 2012

Annual Report Request Issued for FY12

Aug 1, 2012

Annual Report Due Date Sept 1, 2012

2. Annual Report Feedback / Comments

• Annual Report will mirror Annual Plan

• Keep it simple

• Pre-populate Financial and Membership Data + other readily available data

• Develop Short Form for Re-emerging Divisions

2. Annual Report

Actions this year

Annual Reports received Sept 1

Sept-Oct: Gap Analysis by CDOT + Group Leadership + TCOB Committees

Nov-Dec: Feedback to Divisions

3. Gap Analysis

4. Feedback & Action

Plan

Questions?