STATE REPORTING - c.ymcdn.comc.ymcdn.com/.../2017_Technology/4-_State_Reporting_ALL.pdfProgram Overview Florida Statutes Chapter 318.18 ... Law Enforcement Electronic Reporting Criminal

STATE REPORTINGFCCC New Clerk Training

August 21, 2017

2

Guide to Acronyms

CLERC – Child Support Enforcement SystemOBTS – Offender Based Transaction & Criminal Case Management SystemSRS – State Reporting SystemMECOM - MEntal COMpetencyTCATS – Traffic Citation Accounting Transmission

System

Statewide Programs

Court Applications

•Criminal

•Civil

•Traffic

•Probate

Criminal (OBTS) Reporting

Your Clerk’s Office Technology

Other Applications

•Recording/Indexing

•Jury

•Child Support (CLERC)

Finance Applications

•Payroll

•Accounts Receivable/Payable

•General Ledger

Miscellaneous Applications

•Office Automation

•Web Sites/E-Commerce

Technical

Infrastructure

•PC’s, Servers

•Networks

•DevicesCCIS Upload – Case Data

Traffic (TCATS) Reporting

Article V Leg. Reporting

Judicial (SRS) Reporting

FDLE Criminal History

Office of the State Courts Administrator (OSCA)

Department of Highway Safety & Motor Vehicles (DHSMV)

Clerk of the Court Operations Corporation (CCOC)

Comprehensive Case Information System (CCIS) Internet Portal

MyFloridaCounty.com (IPAS) - ECommerce Internet PortalMyFloridaCounty Payments

Child Support State Disbursement Unit (SDU) Child Support Payments

CLERK’SCMS

CHILD SUPPORTState Reporting

5

Child Support Reporting

Requirements – DOR CollectionsFlorida Statutes 61.181

(7) The depository shall provide to the Title IV-D agency the date provided by a payor, as required in s. 61.1301, for each payment received and forwarded to the agency. (8) On or before July 1, 1994, the depository shall provide information required by this chapter to be transmitted to the Title IV-D agency by on-line electronic transmission pursuant to rules promulgated by the Title IV-D agency.

6


Requirements – SDU ReportingFlorida Statutes, § 61.1824, created the State Disbursement Unit (SDU), a statewide child support-processing unit, as required by the Federal government, in an effort to increase child support collections. The SDU is located in Tallahassee and is managed by the Florida Department of Revenue (DOR).

7


Requirements – State Case RegistryFlorida Statutes 61.1825(1) The Department of Revenue or its agent shall operate and maintain a State Case Registry as provided by 42 U.S.C. s. 654A. The State Case Registry must contain records for:

(a) Each case in which services are being provided by the department as the state's Title IV-D agency; and (b) By October 1, 1998, each support order established or modified in the state on or after October 1, 1998, in which services are not being provided by the Title IV-D agency.

8


FACC Central SiteCoordinates all External InterfacesMonitors DOR/SDU/SCR File TransfersVerifies DOR/SDU/SCR File TransfersSingle Point of Contact for SDUChild Support Network

9


CLERC System DescriptionStatewide Distributed ApplicationMaintains All Child Support CasesUsed by all 67 Florida CountiesMaintained and Supported by FACC

10


CLERC System FunctionsData Master for SDU – Daily UpdatesVerifies SDU receipts for disbursement at the term levelSupports All Local Court Related ActivitiesProcesses Private Cases - CDUSupports all SCR/SDU Requirements

11


SDU Interface Control Document (ICD)Documents and Defines all File Layouts between SDU, FACC Central Site, CLERC and DORIncludes business rules and field requirementsMaintained by DOR Changes are mutually agreed upon and implemented by all partners

FACC Central Site

Florida SDU

SDU Receipt File(270)

SDU ReceiptProcessing

SDU DisbursementProcessing$ RECEIPTS $

3:00 PM

DAY 1

County Clerk Local Depository

DOR

CLERCProcessing

FLORIDA IV-DProcessing

$ RECEIPTS $

SDU LockboxFile

Private Disb.File

$ Pre-94 PrivateDisbursements $

$ SDU Disbursements $

IV-D Coll.File

OTC File$$

7:30 PM DAY 1

9:00 PM DAY 1

7:00 AM DAY 2

8:00 AM

DAY 2

Day 2

Central SiteProcessing

IV-D Coll.File

IV-D Disb.File

OTC File$ (950) $

Private Disb.File (305)

IV-D Disb.File (306)

13


CLERC System StatusApplication needs to be modernizedFCCC has begun requirements gathering and analysis

FDLE/SRS/MECOMState Reporting

15

Criminal History Reporting

RequirementsBased on 1985 Legislation (amendments to Chapter 943, F.S.) which created the Offender Based Transaction System (OBTS)Clerk’s OBTS data is used to update the FDLE Computerized Criminal History (CCH) with court disposition informationInformation is transmitted electronically to FDLE Monthly reporting frequency

16


StandardsCriminal Justice Data Dictionary

Defines all data elements and valuesStandard across all local OBTS systemsMeets the needs of all agencies

FDLE, OSCA, DJJ, DOC


Covers Six Phases of a Court CaseBasic PhaseInitial PhaseProsecutor PhaseCourt PhaseSentence PhasePost Sentence Phase

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Clerk Issues – Impact on Local ApplicationCriminal history reporting has a major impact on your local OBTS applicationFDLE requires an error rate not to exceed 4% for each file submissionLocal OBTS application edits should identify and allow error correction before transmission to LOGANAny changes to the OBTS Data Dictionary will require changes to your local application ($$)


What is LOGAN?

Provides three basic functions:Data Transmission Edit Data ValidationReporting and monitoring tools

Website - http://logan.flcjn.net/Joseph/ UnsecuredSecured

Documentation availableTraining GuideData Element DictionaryData Standards

20

SRS Reporting

RequirementsBased on State OBTS Legislation and Supreme Court Administrative OrdersSRS stands for Summary Reporting SystemData is used for the annual certification of judicial need processSRS data measures the judicial workload component for appointments, Legislative and budget issues Information is transmitted electronically to OSCAReporting frequency is typically monthly

21

SRS Reporting

StandardsSimilar to Criminal History Reporting, the data is based on the Criminal Justice Data Dictionary

Defines all data elements and valuesStandard across all local OBTS systems

OSCA also provides information regarding data layouts, etcSRS Forms for Civil/Probate Cases

22

SRS Reporting

Clerk IssuesSRS reporting requirements impact all the local Clerk’s court applicationsSRS data may be highly scrutinized because of its impact on the Judicial ProcessSRS Reporting is audited on a regular basisThere may be issues regarding local Clerk data and how it is interpreted by OSCA

23

SRS Reporting

ScoringBoth Filing and Disposition categories are scoredStatute numbers, charge level and degree, filing dates, etc are needed to properly classify a case for SRS Reporting

ReportingBasic statistics about the data processedList of cases including the field(s) in error and reason for discrepancy Clerk’s Office reviews and amends the data as necessary

24

SRS Reporting

www.flcourts.orgSRS ManualSRS MemorandaSRS FormsFrequently Asked Questions (FAQ’s)

http://www.flcourts.org/

25

MECOM

MEntal COMpetency is used to restrict the purchase of firearms by criminal defendants FS 790.065:

determined incompetent to stand trial found not guilty by reason of insanityadjudicated mentally defective or involuntarily committed to a mental institution

Defendant demographic information must be entered in the Florida Department of Law Enforcement’s MECOM systemThe clerk of court must report this data to FDLE within one month of adjudication.

TCATSState Reporting

27

Program Overview

Traffic Citation Accounting & Transmission System (TCATS)

The first TCATS record was processed January 2, 2002Provides an automated statewide traffic system to improve the accountability of traffic citation information and the accountability for monies collected from the violations Provides a means by which all 67 counties can communicate with a UTC repository. Provides Law Enforcement the means of transmitting UTC data electronically.Provides for electronic reporting of UTC to DHSMV including Dispositions and CollectionsProvides for Independent Ad-Hoc ReportingProvides audit reports to Clerks and DHSMV

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Program Overview

Florida Statutes Chapter 318.18(8)1(a) … the department shall contract with the Florida Association of Court Clerks, Inc., to design, establish, operate, upgrade, and maintain an automated statewide Uniform Traffic Citation Accounting System to be operated by the clerks of the court which shall include, but not be limited to, the accounting for traffic infractions by type, a record of the disposition of the citations, and an accounting system for the fines assessed and the subsequent fine amounts paid to the clerks of the court. On or before December 1, 2001, the clerks of the court must provide the information required by this chapter to be transmitted to the department by electronic transmission pursuant to the contract.

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ICD (Interface Control Document)

Standards

All reporting requirements are defined in the TCATS ICD (Interface Control Document).Recommended transmission frequency - daily

Provides uniform format for transmitting data to DHSMV

Initial Citation (Arrest) InformationDisposition InformationD-6 InformationLaw Enforcement Electronic ReportingCriminal Financial Obligations Toll Authority Citation Paid with in 30 days

Evolves in order to:

Improve quality of data Allow for additional TCATS requirementsAddress new or modified legislationCurrent ICD is Version 6.0.1

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FACC Central Site

Law Enforcement

DHSMV

67 County Clerks

D-6(Page 58)

UTC(Page 8,13)

Dispositions(Page 19,31)

Paper Citations

ALL COUNTIESUTC/

Dispositions(Page 53)

D-6(Page 58)

Arrests(Page 61)

ElectronicCitations

(Page 44,48)

ElectronicCitations

(Page 44,48)

TCATS PROCESS FLOW

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Validation Points

3 Types of Data EditsLocal Edits

The goal is to identify all errors locallyTCATS Edits

Based on TCATS ICDFormatting/Load Errors – .log filesValidation Errors - .rpt fileElectronically reported back to county for each county transmission to TCATS

DHSMV EditsElectronically reported back to county through TCATS for all data received at DHSMV

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Continuing Education & Support

Ongoing SupportAdvisoriesTraining Material

Article V – Fine and Distribution RequirementsAppendix CError DocumentationFAQ’s

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FHP E-CITATIONS

BenefitsProvide complete and reliable data for citations issued by FHP TroopersNo longer have to decipher often illegible, handwritten information Reduce manual data entry by importing electronic citation data

Project StatusData is available for all 67 countiesFHP is currently using TCATS ICD 6.0.161 counties are LIVE processing FHP e-citations57 counties are accepting e-citations in TCATS 6.0.1 99.98% success rate for e-citations processed at Central Site

TCATS Error Processing

Error Reports should be monitored to ensure the citation is recorded on Drivers record.

Local ErrorsMust be corrected prior to transmission to Central Site

Central Site ErrorsCitation,Dispostion,D6Error reports transmitted back to countiesResend to TCATS

DHSMV ErrorsUTC,ARREST,D6 and Criminal SuspensionError reports transmitted back to countiesResend to TCATS

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TCATS Option in CCIS

Authorized CCIS Users OptionsTCATS Inquiry

Citation (& Disposition) Inquiry from TCATS D6 Suspension Inquiry from TCATS

DRC1 FunctionalityD6 ClearanceD6 Re-open D6 transaction ReportChild Support SuspensionDL transcript SearchDL Transcript Report

TCATS Error ReportsError Management Tool used by Clerks, FACC and DHSMV to track various aspects of error trackingAbility to view outstanding TCATS Central Site and DHSMV error reports by date range

County specific access for Clerk staff in originating countyFACC and DHSMV access statewideSolutions provided to help users resolve errors

TCATS Option in CCIS

www.flccis.com

http://www.flccis.com/

Questions

?

Clerks’ Court-Related and Other Mandatory Reports as of 11/01/16

Final Clerks_Court_Related_Other_Mandatory_Reports_110116.doc Page 1

This document is a listing of statutorily required reports. However, it does not list reports Clerks produce for external local entities. The

listing is set up by categories determined by a Florida Court Clerks & Comptrollers (FCCC). This listing is updated annually and posted

to the Florida Court Clerks and Comptrollers’ Web Site: www.flclerks.com under Public Services>Public

Documents>Publications>Mandatory Reports. If you have any questions, comments or corrections, please contact Alex Nicholas at 850-

921-0808 or email to [email protected]

CATEGORY, REPORT

NAME

AUTHORITY/

REFERENCES RECIPIENT

CLERK

INTERNAL

COLLECTION

METHOD

FREQ. DUE DATE TRANSMISSION MEDIUM/

COMMENTS

A. PERFORMANCE

1. Report of Payment of Court

Related Fines, Fees, Service

Charges (a/k/a Annual

Assessments and Collections

Report) FS 28.246( 1)

FCCC submits

to Legislature

and CCOC N/A Annually

January 1st

annually

Clerks use the Automated A & C

Report System (2016) to submit

report forms to FCCC. FCCC

provides the Legislature a

Consolidated Summary Report on

January 1st of each year.

2. Corrective Action Plan

(after performance shortfall if

necessary) FS 28.35(2)(d) CCOC N/A Quarterly

1/20

4/20

7/20

10/20 Email Attachment

3. Collections Report FS 28.35(2)(d) CCOC N/A Quarterly

1/20

4/20

7/20


4. CCOC Outputs Monthly FS 28.35(2)(d) CCOC N/A Monthly 20th each Email Attachment

http://www.flclerks.comp/

mailto:[email protected]



CATEGORY, REPORT

NAME

AUTHORITY/


CLERK

INTERNAL

COLLECTION

METHOD


COMMENTS

Report Form (AKA:

Timeliness Performance

Measurement Report.

month

5. Financial Receipts (Annual

figure is entered in to CCOC

Outputs Monthly Report

above)

FS 28.246(1) CCOC N/A Annually 10/20 Email Attachment

6. CCOC Timeliness

Quarterly Report FS 28.35(2)(d) CCOC N/A Quarterly

10/20

01/20

04/20

07/20

Email Attachment

8. Juror Payment FS 28.35(2)(d) CCOC N/A Quarterly 10/20

01/20

04/20

07/20

7. Fiscal Management

Performance Measure Report

FS 28.246(1)

FS 28.35(2)(d)

CCOC N/A Annually 7/20 Email Attachment

8. Foreclosure Backlog

Report

Supreme Court

Order AOSC13-28

OSCA From Clerks’

Case

Maintenance

Systems or

CCIS

Every two

weeks

Every two

weeks

E-mail attachment or via electronic

transmission from CCIS



CATEGORY, REPORT

NAME

AUTHORITY/


CLERK

INTERNAL

COLLECTION

METHOD


COMMENTS

B. JURY

1. Juror Report of Address

Changes FS 98.093(2)(b)

DOS Division

of Elections

Court

Attendance Monthly Not specified E-mail attachment

2. Jurors Performance

Measures Report FS 28.246(1) CCOC

Court

Attendance Quarterly

10/20

01/20

04/20


3. Witnesses Quarterly

Accounting & Payment FS 40.355 JAC Finance Quarterly 14th Hard Copy

4. Estimate of Funds

Necessary for Witness

Compensation (Requisition) FS 40.29(1) JAC Finance Quarterly 14th State Form - Hard Copy, faxed

5. Jury Management Report AOC 06-13 OSCA

Court

Attendance Monthly 15th Email Attachment

6. Annual Statewide Grand

Jury Submission -

https://StatewideGrandJurySub

mission.flcourts.org FS 905.37(1) OSCA

Court

Attendance Annually 2/15

Electronic: Some Clerks submit on

website, but statutes require chief

judge to report to OSCA.

C. CIRCUIT CIVIL

N/A



CATEGORY, REPORT

NAME

AUTHORITY/


CLERK

INTERNAL

COLLECTION

METHOD


COMMENTS

D. FINANCE

1. Annual Budget (Court

Related Functions) FS 28.36(3)(a)

CCOC &Final

to Legislature Finance Annually June 1st

Email Attachment - not a report, or

use CCOC on-line budget form or

PABS.

2. Annual Report of Property

Presumed Abandoned FS 717.117 DFS Finance Annually 4/30 Electronically

3. Annual Report of Registry

Unclaimed Funds FS 43.19 DFS N/A Annually 12/1

Hard Copy: Statute requires the court

to direct the money be deposited with

the CFO.

4. Mediation Fee Report

(State Courts Revenue Trust

Fund Report) FS 44.108(2)

Chief Judge &

OSCA N/A Quarterly

30 days after

the end of

quarter

OSCA gets via CCIS reporting from

FCCC.

5. Remission of Fines, Fees,

etc. FS 28.37(2) DOR N/A Monthly 1/10

Electronic state form, not a report, but

transmission of funds.

6. Court Expenditure and

Clerk's Trust Fund Collections

Tracking Report (a.k.a. EC

Report) FS 28.35(2)(d) CCOC N/A Monthly 20th Email Attachment

7. Monthly Detail Revenue

Reporting (SB 1790/Ch.2008-

111)

FS 28.35(2)(d)

FS 28.241

FS 316.193 CCOC N/A Monthly 20th

Email Attachment.

Changed to a monthly submission by

CCOC Executive Council August 23,



CATEGORY, REPORT

NAME

AUTHORITY/


CLERK

INTERNAL

COLLECTION

METHOD


COMMENTS

FS 318.18(18) 2010.

8. Additional Court Cost

Report FS. 318.18 CCOC N/A Quarterly 30th Email Attachment

9. Annual Independent

External Audit report (AFR –

Annual Financial Statement) FS 28.35(5) CCOC N/A Annual June 30th Email attachment

10. Revenues

Ch. 2008-111 Laws

of Florida -

Revenues

CCOC

N/A Monthly

20th each

month

11. Jury Management Costs

ESTMATE and signed Clerk’s

Certification

CCOC

N/A

Quarterly

11/20

2/20

5/20

8/20

12. Jury Management

ACTUAL Costs

CCOC

N/A

Quarterly 1/20

4/20

7/20

10/20

13. Additional Court Costs FS 318.18(13)

CCOC N/A Quarterly End of the

Month

14. County Clerk Audits

Reports shall be provided to

CCOC FS 28.35 (5)

CCOC

N/A

Annually June 30th

annually



CATEGORY, REPORT

NAME

AUTHORITY/


CLERK

INTERNAL

COLLECTION

METHOD


COMMENTS

15. Clerks annual budget

FS 28.36 (2)(a)

CCOC

N/A

Annually

June 1st

annually Via CCOC PABS application

E. HUMAN

RESOURCES

1. New Hire Report (for

offices with more than 250

employees) FS 409.2576

State Directory

of New Hires N/A Biweekly

Within 20

days Electronically

2. Retirement Report FS 121.051(4)

Florida

Retirement

System HR Monthly

End of

Month Electronically

3. Unemployment

Compensation and Tax Report

FS 443.163 DOR HR Quarterly N/A Electronically

E. CRIMINAL

1. OBTS (Monthly

OBTS/LOGAN submission

including sealed & expunged) FS 943.052(2)

FDLE

(OSCA/DOC) Criminal Monthly 15th

Electronically via FDLE LOGAN

System application

2. Drug Alcohol Conviction

Report FS 322.055(5) DHSMV Criminal Monthly Not specified

Hard Copy or electronic submitted.

Not a report, but submitted upon each

"conviction".

3. Report of Mental

Competency FS 790.065 FDLE Civil/Criminal Monthly 15th Electronically - not a report, but data



CATEGORY, REPORT

NAME

AUTHORITY/


CLERK

INTERNAL

COLLECTION

METHOD


COMMENTS

4. TCATS (reported to FCCC

and then DHSMV; OSCA

receives data from DHSMV) FS 318.18(8)(a)

DHSMV

(OSCA)

Court

Attendance &

Traffic Daily

Within 10

days Electronically - not a report, but data

5. Sexual Predator designation FS 775.21(5) FDLE Criminal Daily

Due Within

48 Hours

Hard Copy - not a report, statute says

clerk must transmit copy of order

6. Dispositions to Florida

Wildlife Commission (FWC) FS 327.74(10) FWCC N/A Varies

Within 10

days

Hard Copy - FWC checks CCIS

online for these; not a report, but data

like TCATS

F. DOMESTIC

RELATIONS

1. Dissolution of Marriage

Report FS 382.023

DOH Office of

Vital Statistics,

DOR Civil Monthly 10th

Form prescribed by DOH, Electronic

submission of accounting of funds

remitted to DOR.

2. FDLE Name Change

Report

FS 68.07(6)

FDLE

Civil

Monthly 10th

Hard Copy forms furnished by the

department.

3. Vital Stats Name Change

Report FS 68.07(5)

DOH Office of

Vital Statistics

Civil

Monthly 10th

Hard Copy forms furnished by the

department.

4. Delayed Birth Certificate FS 382.0195

DOH Office of

Vital Statistics

Civil

Varies

Within 10

days

Hard Copy - not a report, statute says

clerks must mail the original to the

department

5. Certified Statement of Final

Decree of Adoption FS 63.152

DOH Office of

Vital Statistics Civil Varies

Within 30

days Hard Copy - department form



CATEGORY, REPORT

NAME

AUTHORITY/


CLERK

INTERNAL

COLLECTION

METHOD


COMMENTS

(Application of new birth

records)

6. Adoption, annulment of an

adoption, affirmation of

parental status, or

determination of paternity FS 382.015

DOH Office of

Vital Statistics Civil Monthly 10th

Hard Copy - not a report, certified

copies of court orders

7. Marriage License Report FS 382.021

DOH Office of

Vital Statistics Monthly 5th

Hard Copy form furnished by

department

G. CHILD SUPPORT

1. RMS (Random Moment

Sampling)

FS 61.1826(4) &

DOR Contract DOR Civil

Semi-

Monthly 1st & 16th

Faxed or electronic depending on

Clerk agreement with DOR.

2. IV-D Delinquent Case

Report to DOR (Provided by

FCCC to DOR via CLERC

System) FS 61.181 DOR N/A Monthly Not specified Electronically - by FCCC

3. Monthly IV-D Non

assistance filings (Monthly

Child Support Federal Cost

Reimbursement Invoice)

FS 61.1826(4)(f) &

DOR Contract DOR & FCCC N/A Monthly 20th Electronically via email

H. JUVENILE

1. Juvenile Delinquency

Report to Superintendent of FS 1006.08(2)

Superintendent

of School N/A Varies

Within 48

hours

Statute requires court to provide; local

liaison gets via judicial website.



CATEGORY, REPORT

NAME

AUTHORITY/


CLERK

INTERNAL

COLLECTION

METHOD


COMMENTS

Schools

2. Juvenile OBTS (Included in

OBTS/LOGAN monthly

submission) FS 943.052(2)

OSCA, FDLE

& DOC

Court

Attendance Monthly

Began

7/2008

Electronically – FDLE/LOGAN

submission

3. Drug Alcohol Conviction

Report FS 322.056 DHSMV

Court

Attendance Monthly Not specified

Hard Copy or submitted

electronically. Not a report,

submitted upon each "conviction".

I. PROBATE

1. Notification of

Adjudication of Mental

Incapacity FS 98.093(2)(b)

DOS Division

of Elections

Civil-Criminal

Admin

Monthly Not specified Hard Copy

2. Probate New Estate Listing

(Monthly Preliminary Report) FS 198.30 DOR & AHCA

Civil-Criminal

Admin Monthly 10th

Hard Copy - have judge sign. Statute

requires court to provide.

J. STATISTICS

1. Involuntary Civil

Commitment of Sexually

Violent Predators (f/k/a Jimmy

Ryce) AOS 00-16 OSCA Civil Monthly 15th Hard Copy to court

2. Parental Notice of Abortion

Report

In Re: Reporting of

Proceedings for

judicial waiver of

parental notice OSCA Civil Monthly 15th Hard Copy to court



CATEGORY, REPORT

NAME

AUTHORITY/


CLERK

INTERNAL

COLLECTION

METHOD


COMMENTS

FS 390.01114(6)

3. Quarterly Pending

Caseload Report

SRS Manual, Rule

of Judicial Adm.

Rule 2.250 OSCA

OSCA; See:

Rule 2.250 Quarterly 15th Email with attachment to OSCA

4. Uniform Case Reporting

(SRS, including sealed cases)

FS 25.075, Rule of

Judicial Adm. 2.245 OSCA Civil Monthly 15ht Email with attachment to OSCA

5. Complex Case Report

FL Rules of Judicial

Adm., 2.245; Fl

Rules of Civil

Procedure, Form

1.999 as amended

by SC 08-1141 OSCA Civil Quarterly 15th Electronic/Excel/ XML

6. Record of Unsatisfied

Judgment (Upon written

request of the creditor or

his/her attorney) FS 324.111 DHSMV N/A

Upon

request of

judgment

creditor After 30 days

Hard Copy - not a report, but certified

judgments per statute.

Meetings & Events Legislative Committee Discuss and make recommendations on legislative strategy to FCCC leadership and membership

Weekly Legislative WebEx UpdatesProvided for full membership during legislative committee weeks and session

Weekly FCCC Contract Lobbyist Lunch MeetingsCall in option available

Legislative reports and updates to FCCC Leadership and full membershipProvided during scheduled meetings

FCCC Monthly UpdatesOverview for full membership on ongoing issues, etc., including a legislative report

Annual Clerks at the Capitol Legislative Day EventTargeted, branded messaging tailored to Clerks’ story and specific legislative issues; press events on Clerk initiatives and services

Legislative Session2017

COM

MU

NIC

ATIO

N T

OO

LS

Print & Online Materials

Email Correspondence Legislative Alerts Targeted messaging for full membership

Legislative Survey RequestsLegislation or issue-specific questionnaires for full membership or Legislative Committee

Advisory Bulletins (Legislative) Information on legislation affecting full membership (also available online)

Weekly E-NewsSummary for full membership of legislative activity throughout session (also available online)• Links to “Clerks’ Priority Bill Matrix”—also e-mailed separately to Legislative Committee—

and “Bills of Interest”

Newly Filed BillsSent daily to FCCC Leadership and members of the Legislative Committee, categorizing new bills as Monitor, Priority, or Super Priority, based on each bill’s potential impact to Clerks and Comptrollers• Flagged bills are then tracked throughout the legislative process, with e-mails sent to

FCCC Leadership with detailed reporting on all amendments filed, committee hearings, and floor action previously identified by the filer.

2017 Budget Conference Process Talking Points 2017 Legislative Session Priorities

Local and Statewide Fast Facts Distribution of Clerk Revenue Collections FY 2015-16

Customized Clerks at the Capitol Materials• Significantly below even very modest yearly budget growth rates of just 1 or 2 percent. (Estimated to be $50 million short of where the budget would be with 1% growth from the FY2005-06 approved budget and $105 million short of 2% growth.)

YOUR WORDSHERE GOES

1