Embed Size (px)
Citation preview
State of Alabama Accounting and
Resource System (STAARS)
Project Update
Presented To: Association of Government Accountants
Presented By: Thomas Nola, Project Director
Kathleen Baxter, Administrative Director Presented on: April 11, 2014
Agenda
• STAARS Update – Project Timeline
– Tracks and Phases
– Activity to Date
• Project Organization – Staffing Update
– Agency Roles and Responsibilities
– Competency Centers
2
• Looking Forward – Upcoming Key Dates
– What to Expect
• Vendor Management Demo
STAARS Update Tracks and Phases
• Tracks
– Track 1 - Financials / Procurement for 21 Agencies
– Track 2 - Budget for All Agencies
– Track 3 - Financials and Procurement for All Remaining Agencies
– Track 4 - HR and Payroll for All Agencies
• Phases
– Envision - Document STAARS Requirements
– Create - Build/Configure/Test STAARS
– Achieve – End User Training, Go live Activities, and Post-production Support
3
STAARS Update Project Timeline
4
2013 2017Jan 2014 Jan 2015 Jan 2016 Jan 2017
Not Started
Behind Schedule
On Schedule
Envision Phase
Complete
Track 1 – Financials and Procurement
Create Phase
Envision Phase
Track 2 - Budget
Create Phase
Envision Phase
Track 3 – Financials and Procurement
Create Phase
Envision Phase
Track 4 – HR and Payroll
Create Phase
Achieve Phase
Achieve Phase
Achieve Phase
Achieve Phase
10/1/2015
Go Live
10/3/2016
Go Live
4/3/2017
Go Live
As OfApril 2014
4/30/2015
Go Live
STAARS Update Activity to Date
• Planning and Foundational Activities
• Project Staffing
• Project Team and SME Training
• Functional Analysis Sessions
• Chart of Accounts and Budget Design
• Change Management
– Readiness Assessment
– Establishing Communication
• Kickoffs, Newsletter, Outreach, Web Site
5
Project Organization
6
CGI Project Management Functional Experts Training Business Intelligence Data Integration Technical Architecture Operational Support
AgenciesProject Director
Thomas Nola
Integration Training/ Help Desk
Project CoordinatorChris Schmidt
System Administration
BusinessIntelligence
Agency Implementation
Support
Administrative Director
Kathleen Baxter
Technical DirectorBrian Woika
Administrative Support
Change Management
QA / Test Coordinator
Project Administrator
Kelly Butler
Subject Matter Experts (SMEs)
Agency Liaison Managers
(ALMs)
Executive Steering Committee
Executive Oversight Committee
Training LeadTesting LeadReporting LeadInterface LeadPolicy and Procedures
Project Organization Tracks 1 and 2 Staffing Update
7
• Teams Established for Tracks 1 and 2 – PMO
– Business Intelligence
– Integration
– System Administration
• Late Summer Begin Hiring… – Help Desk/Training
– Agency Implementation Support
Note: Recommended Agency Organization for Implementation
Project Organization Agency Roles
8
Testing Lead
Interface Lead
Training Lead
Security and
Workflow Lead
Reporting
Lead
Agency Liaison Manager (ALM)
Subject Matter Experts (SMEs)
Policy and
Procedure Lead
Project Organization Agency Roles/Responsibilities
• Agency Liaison Manager (ALM) – POC, Facilitate Communication, Coordinates
Activities
• Subject Matter Experts (SMEs) – Determine Requirements, Define Processes, Support
End Users to Understand Requirements/Processes
9
Project Organization Agency Roles/Responsibilities
• Policy and Procedure Lead – Document Policy and Procedures
• Training Lead – Coordinate End User Training, Training Needs
• Testing Lead – Coordinate User Acceptance Training
10
Project Organization Agency Roles/Responsibilities
• Reporting Lead – Determine Reporting Requirements and Assist With
the Design, Development, and Testing of Reports
• Interface Lead – Determine Interface Requirements and Assist With
the Design, Development, and Testing of Interfaces
• Security and Workflow Lead – Determine Security and Workflow Requirements
and Assist With the Design, Development, and Testing of Security and Workflow
11
Project Organization Agency / Project Team Communication
12
Agencies Project Team
Integration
Lead
QA / Test
Coordinator
System Administration
Lead
Business
Intelligence Lead
Agency Implementation
Leads (AIL)
Technical Director Brian Woika
Project
Management Office
Training/ Help Desk Lead
Agency Liaison
Managers (ALM)
Subject Matter Experts
Security and
Workflow Lead
Training Lead
Testing Lead
Policy and
Procedure Lead
Reporting Lead
Interface Lead
Administrative Director Kathleen Baxter
Admin Director/
Functional Analysts
Project Director Thomas Nola
Looking Forward Track 1 Key Dates
• 4/9/2014 - ALM Kickoff
• 4/15/2014 - Technical Meeting
• 4/24/2014 – First Quarterly Outreach
• 6/27/2014 – Prototype and Functional Analysis
• 9/5/2014 – Implementation Analysis Document (IAD) Completed
13
Looking Forward What to Expect
• Validate Implementation Analysis Document (IAD)
• Define Agency-Unique Requirements
• Configure STAARS
• Develop Interfaces and Reports
• User Acceptance Testing
• End User Training
• Go Live Activities
14
Advantage Demonstration
Vendor Management
Advantage Demonstration Login
Advantage Demonstration Home Page
Advantage Demonstration Navigation
Advantage Demonstration Page Search for Vendor Pages
19
Advantage Demonstration Listing of Vendor Pages
20
Advantage Demonstration Navigate to Vendor/Customer Page
21
Advantage Demonstration Vendor/Customer Database
22
Advantage Demonstration Search Vendor/Customer Database
23
Advantage Demonstration Listing of All Vendors with “office” in Name
24
Advantage Demonstration Locate Office Depot in Listing
25
Advantage Demonstration Vendor/Customer Features - Headquarters
26
Advantage Demonstration Vendor/Customer Features - Addresses
27
Advantage Demonstration Vendor/Customer Features - EFT
28
Advantage Demonstration Vendor/Customer Features – Transaction History
29
Advantage Demonstration Listing of all Documents for Vendor
30
Additional Information
Track 1 Agencies • Education
• Finance
• Revenue
• Public Safety
• Human Resources
• ADECA
• Public Health
• Forensic Sciences
• Conservation
• Environmental Mgt
• EMA
• Labor
• ABC Board
• RSA
• Mental Health
• Rehab Services
• Treasurer
• Military
• Corrections
• DOT
• Medicaid
STAARS Governance Membership
Executive Steering Committee
Executive Oversight Committee
Project Administrator Kelly Butler
Finance Director Bill Newton Secretary of IT Brunson White Assistant Finance Director Rex McDowell State Treasurer Young Boozer Agency Representative (Education) Craig Pouncy
Comptroller Tom White Chair Personnel Director Jackie Graham Vice Chair Purchasing Director Michael Jones Voting Member Assistant Treasurer Daria Story Voting Member Agency Representative (Revenue) Charles Clack Voting Member Agency Representative (Mental Health) Laneita Littleton Voting Member Agency Representative (Insurance) Sandra Steele Voting Member Agency Representative (Transportation) Kelly Brendle Voting Member Director of ISD Jack Doane Advisory Member Director of SBS Mike Dennis Advisory Member Project Administrator Kelly Butler Advisory Member Examiners of Public Accounts Roy Watson Advisory Member CGI Account Manager Keith Pique Advisory Member CGI Engagement Manager John Jones Advisory Member CGI Project Manager/Director Byron Woodruff Advisory Member Lead State Project Manager Thomas Nola Advisory Member
