Stallions ERP

Stallions ERP

• Purchase• Sales• Inventory• Fixed Assets• Receipts & Payments• General Forms• Master Registrations & Meta data• Standard Reports• User Profiling & Workflows

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Stallions ERP Modules – Release 1

Stallions ERP

• Dashboard view on Login.• Best data security features installed (JAVA used for development).• No concept of Dr/Cr in the entire system (except TB & Ledger View).• All data entry through forms and no direct JV passing.• Completely Dynamic System (full flexibility to user).• Workflows.• Built-in process along with controls to stop certain fructuous errors.

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Salient Feature of Stallions ERP

Stallions ERP

• Inventory Movement and preliminary costing reports.• Can be easily used by Manufacturing as well as Trading concerns.• Ready Indirect Taxation and TDS features for use.• Audit trail for all forms, entries, reports and workflows.• Dates and times from system clocks.• Inter relations of all forms for dates, materials and amounts.• Easy upload of client data into Stallions ERP system.• All Fixed assets related entries on automated basis only.

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Salient Feature of Stallions ERP Cont…

Stallions ERP

• Updated software used for product development.• Frontend: JAVA 7, HTML 5• Backend: MYSQL

• Audit trail logs for each transaction.• HTTPS security.• User-friendly Back-ups and Restores in-built in system.• 128 Bit – Data encryption.• No simultaneous log-in from single user id.• User-Id is linked to email ids also.• If someone logs in from different computer, system shall give an auto-

mailer to get confirmation. If the user does not confirm by clicking linkin email, log in shall not be allowed.

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Security Features: Stallions ERP

Stallions ERP

• Dashboard view.• OTP based log-ins as Security Features.• Advance Related Payments and Receipts.• More user-friendly View and Reports.• Detailed Workflows in all forms. (Refer Para 9 of presentation).• Audit trail and logs.• "Back" buttons on each form for easy edit of 1-2 columns.• HTTPS Security.

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Features under development. To be there in License Version

Stallions ERP

Sr. No. Particulars Prevalent inOther Systems

Prevalent inStallions ERP

Forms:1 Expense Entry Form. p p

2 Income Entry Form. p p

3 Sales Invoice Preparation and Entry Form. p p

4 Purchase Entry Form. p p

5 GRN Form. - p

6 PO Entry Form. - p

7 New Field Particulars Entry Form. - p

8 Cash entry separate form. (both income and expense). p p

9 Bank entry separate form. (both income and expense). p p

10 Separate forms for capital assets related entries. - p

11 Customer and Vendor Master form. p p

12 CWIP Form. - p

13 Delivery Challan form. - p

14 Fixed Asset Capitalization Form. - p

15 Material Master Form. p p

16 Employee Master Form. - p

17 GRN Form. - p

18 Finished Goods and WIP Master Form. - p

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Comparative Statement

Stallions ERP

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Comparative Statement Cont….

Stallions ERP



Reports:

19 JV Dump Report. p p

20 All Sales Invoices (Part-wise, Date-wise) report. p p

21 All GRN and PO report. - p

22 Ledger wise dumps. p p

23 Cash book / bank books. p p

24 Day wise moving cash and bank balances with graphs. p p

25 Trial Balance for selected period as per groupings. p p

26 Bank reconciliations. p p

27 Automated Bank reconciliations. - p

28 Exceptional reports like Negative cash and bank balances, Negativeinventory, etc. - p

29 Inventory Computation Reports. - p

30 Fixed Assets Registers (FAR) and depreciation computation. - p

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Stallions ERP

Sr. No. Particulars Prevalent in OtherSystems


Work flows:31 Workflow for all entry in above forms to be directly posted in GL reports on offline database. - p

32 A check that Sales Invoice can be prepared for any Party only if Sales Order is made in system and BOM is approved. - p

33 Check that Sales invoice can be made only if requisite quantity for the product concerned is present in inventory on books. - p

34 Check that any product to be entered in Sales invoice, PO, Sales Order, GRN, etc. shall be prevalent in material master databasein system. p p

35Check that no Purchase or expense entry can be booked in system without an approved PO. If PO is not approved, entry needsto be approved in system for the same to be put on records. Till that time, entry gets posted in Offline database which is notlinked to any report in system.

- p

36 Check that any purchase of materials purchased shall be updated in inventory only when GRN is prepared. If only Invoice entrymade, the same shall be parked in Offline Register Suspense Account and only vendor balance shall be updated. p p

37 Delivery challans, Gate slips and GRNs shall be linked with all entries in Inventory Register (be it sales or purchases). - p

38 System shall keep a track of cash and bank balances like all other ledgers and no entry can be posted in cash or bank books ifthere is insufficient balance. p p

39 All entries shall be grouped under any GL and displayed in Database. p p

40 All entries shall be grouped under any Cost centre to enable effective usage of advanced reports. p p

41 All reports can be downloaded in PDF and Excel. p p

42 Every entry in Purchase and sales shall be routed through PO and system shall keep track of open items. p p

43 Reminder for payment of statutory dues on time and linking them with bank payments. - p

44 All entries in forms shall be routed by master entries in master database. No manual punching is allowed. - p

45 All entries in Fixed Assets shall be routed through CWIP only. Entries shall be marked with PO No. to trace Open PO and only"Capital" categorized reports can be entered in FAR and CWIP computation. - p

46 All direct and indirect taxes to be computed by system and given in separate reports. p p

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Stallions ERP



System / Application Features

47 Backups - System should take regular systematic back ups. Mirror back up should be inplace. p p

48 Disaster Recovery Process - Backup shall also be kept at different PCs to maintain disasterrecovery. - p

49 Backups shall be archived and installed back for a minimum period of 7 years as asked bylaw. p p

50 Every user shall have login ID which he can use to post entries or view reports. Tally givesthe same in advanced (high priced) version. - p

51 User shall be given authorization to run only such reports and pass such entries whichmatch his job profile. - p

52Control that no one in organization has power to amend master tables and databases.Even top management can change position and architecture to suit their needs, but cannotamend data.

- p

53 An admin audit trail that shows who is logged into system currently and who has passedthe entry at which date and time and who has approved it with dates and times. - p

54 Strong ID and P/w protection for protection of data of client and also anti-hacking of thesystem. - p

55 Data validation in all forms to ensure that correct data is entered in all masters leading tocorrect data for reporting purposes. - p

1. Purchase Module

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i. Purchase Requisition

• Salient Features:• New feature in this range of ERPs.• Linked to PO generation, billings and

payments bookings also.• Purchase Type and material selection

may define the type of transaction.

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ii. Purchase Order

• Salient Features:• Linked to PR and billings.• Linked to inventory for Stock

computations.• Concept of Open PO to reduce

duplicity of PO bookings.

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iii. Purchase Booking

• Salient Features:• Actual purchase booking.• Entry in Accounts.• Linked to PO and its approvals.

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iv. Goods Receipt Note (GRN)

• Salient Features:• Linked to Inventory for quantitative

data.• Entry in Accounts.• Linked to PO and its approvals.• Includes actual material inwards and

its reconciliation.

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2. Sales Module

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i. Sales Order

• Salient Features:• New feature in this range of ERPs.• Linked to Sales bill generations and

also receipts.• Concept of Open SO to reduce

duplicity of SO bookings.• Format of Order and Invoicing only.

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ii. Sales Booking• Salient Features:

• Linked to SO, DC and receipts.• Linked to inventory for Stock computations.• Format of Order and Invoicing only.• GST ready format.

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iii. Delivery Challan (DC)

• Salient Features:• Linked to Inventory for quantitative

data.• Entry in Accounts.• Linked to SO and its approvals.• Includes actual material outwards and

its reconciliation.

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3. Inventory Module

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i. Issue Slip

• Salient Features:• New feature in this range of ERPs.• Linked to Inventory for quantitative

data.• Entire Cost of Goods sold (COGS) and

Inventory reconciliation on finger tips.• 100% linking to Inventory master data

and all other reports.

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ii. Inventory Movement Register• Salient Features:

• Entire register based on Weighted Average Movement (WAM).• All materials except Fixed Assets and Opex are shown here.

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iii. Cost Centre / Project Code Closure

• Salient Features:• New feature in this range of ERPs.• No new entry in any form except Sales

and DC post the project closure.

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iv. WIP & FG Register• Salient Features:

• Extension of Inventory Register for ongoing & Closed projects.• Linked to Inventory, Issue slips and trial balance.• New feature in this range of ERPs.

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4. Fixed Assets Module

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i. CWIP Register• Salient Features:

• Very user-friendly.• Linked to Purchase Module and Fixed Assets Register.• No entry in FAR allowed except through CWIP route.

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ii. Fixed Assets Register• Salient Features:

• Depreciation computation autonomous.• No entry in FAR allowed except through CWIP route.• No manual entries for Addition, Deletion or Depreciation bookings.• Separate forms devised for all things.

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iii. Deletion Form• Salient Features:

• No manual entry allowed for deletions.• Will automatically post depreciation, profit/loss and the FAR impact.• Accounting entry automatically done.

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5. Receipts & Payments Module

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i. Receipts Form

• Salient Features:• Linked to SO and Customer Ledgers.• BRS facility also provided.• Mini Bank Statement format to be

downloaded as Bank Report.• Advance is taken care separately.

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ii. Payments Form

• Salient Features:• Linked to PO and Vendor Ledgers.• BRS facility also provided.• Mini Bank Statement format to be

downloaded as Bank Report.• No payment until material not

received by company.• Advance is taken care separately.

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iii. Contra Entry Form

• Salient Features:• Linked to Banks and Ledgers only.• Can be used for inter bank or inter

cash transactions.

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iv. Bank Reconciliation Statement

• Salient Features:• Very user-friendly.• Need not run separate forms.• Entry comes from database.• Printer-friendly output.

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6. General Forms Module

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i. Expense / Income Form

• Salient Features:• Normal JV type expenses allowed.• Entry taken up here if no form covers

the same.• No Dr/Cr in this form as well.• User-friendly.• Entry posted directly in Accounts.

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ii. Debit / Credit Note Form

• Salient Features:• No Dr/Cr in this form as well.• Entry posted directly in Accounts.• Any adjustments to party balances are

done here.• Goes through Workflow also.

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7. Master Registrations & Metadata Module

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i. Masters

• Salient Features:• No manual entry allowed.• Track of each and every entry in

system.• Access of Masters to Admin only.

• View and edit forms provided.• Linked to each and every form in

database.

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• Types of Masters:• User Registration.• Party Registration.• Material Registration.• Plant Code Registration.• Project Code Registeration.• Cost Centre Registration.• Bank Account Registration.• Ledger (GL) Master Registration.

Stallions ERP

8. Standard Reports Module

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i. Trial Balance Report

• Salient Features:• "Heart of Accounting" Report.• Last point of reporting in this release.• Very user-friendly.• Report in a fraction of seconds and a

couple of clicks away.

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ii. Ledger View Report

• Salient Features:• Very user-friendly.• Report in a fraction of seconds and a couple of clicks away.• Report to check accounting entries passed in system for specific GL.

• (Not shown in Demo due to certain bug fixes going on in the report).

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9. Workflows Module

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i. Workflow View

• Salient Features:• Approval summary for each form.• Mails provided to each person as per Approval Strategy.• To work on almost all forms of system.• Log generated for each approval.• No next entry before proper approvals.• Entire audit trail of workflows as well.

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i. Workflow View Cont…..

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• Forms affected by Approval Workflows:• Purchase Order• GRN (QC approval)• Sales Order• Delivery Challan• Issue Slip• Deletion / CWIP to FA Conversion• Debit / Credit Notes• Expense / Income Forms• Project Closure• Master Generation / Edits• Receipts and Payments• Bank Reconciliations

Stallions ERP

Pricings

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INDIA Pricing options

India is still not a mature market for ERPs. We hereby take an opportunity to build anERP cum Accounting package which suits well into your budget as well as gives you aflavor of Advanced ERP features in the market. Pricings are as under:

Stallions ERP 46

• www.stallionserp.in

• CA Aakash Shah (Co-founder)• +91 95102 35053

• [email protected]

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Contact Us

http://www.stallionserp.in/

mailto:[email protected]

Thank you

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Thank you

Stallions ERP

Documents

Stallions ERP