STAFF BRAND BRIEF04th May 2012

Marketing & Sales Department

TELECOMMUNICATION SITE BUILD (Briefing Session)

INF/TEN/0191

13 March 2014

1

STAFF BRAND BRIEF04th May 2012

Marketing & Sales Department

1. Supply Chain Management presentation

2. Facilities Management presentation

3. SHEQ presentation

4. Project Management presentation

5. Closing

Agenda items

2

1.Supply Chain Management Presentation

3

SCM presentation

Key dates Key Required documents S D Committement

• RFP issue date is 28 February

2014

• Briefing session date is 13

March 2014

• Closing date for questions is 18

March 2014

• Closing date for Bid submission

is 27 March 2014 @ 12h00

• No late bids will be accepted

• Valid BBBEE Certificate

• Valid and Original Tax clearance

certificate

• Confidentiality Agreement –

Annexure E

• SBD 4 Declaration of Interest –

Annexure F

• Bill of material - Annexure H

• Supplier Development Value

Summary – Annexure J

• Compliance Sheet – Annexure K

• A 35% is a pre-requisite

before evaluation, service

provider will need to

committee on this %, which

will be a monitoring tool

during implementation and

will further form part of the

resulting contract.

Appointment of a panel of services providers for 3years framework agreement

Area

Number of suppliers

National

Regional

Single

Multiple

Type: The appropriate FA: Approach:

• Single appointment will be based on minimum site .

The normal procurement process will be followed

when awarding to a single or multiple suppliers

• Where the requirement/s is /are urgent and there is

a number of sites that need to be build, Infraco will

appoint a number of service providers to speed-up

the build program.

• Depending on the business requirement Infraco

may need a supplier/s with a national footprint• There are different variables that could regulate a

national contract including but not limited to region

and availability

• Regional FA’s are in support of Infraco’s

procurement policy regarding supplier development

initiatives• Regional FA’s support local businesses and have

benefits ranging from lower logistics costs and

regional improvements

A

B

Business approach

Framework Agreements

Single Supplier: Multiple Suppliers:

• Some of the key components of a single

supplier FA are:‒ An agreed upon fixed price list prior to

entering into the agreement‒ If there is an agreed upon volume to the

agreement, Infraco need to ensure that the

appropriate exist clauses are included in

the contract‒ Due to the risk Infraco take when

contracting with a single supplier, the

relevant penalty clauses need to be

included in the contract and enforced

where necessary‒ The FA creates a faster turn around time

for procurement but does not limit Infraco

to procuring from the sole supplier

• Some of the key components of a multiple

supplier FA are:‒ Business will be awarded on a rotational

basis in order to support the notion of

developing and entrenching Infraco’s

supply chain‒ Infraco need to ensure agreed rates with

the multiple suppliers (preferably where the

rates are the same)‒ If the rates differ, Infraco needs to:

1. Enter into negotiations and/or;

2. Distribute the business on a percentage

basis to ensure that they are not subject to

a premium‒ The core benefit of a FA is the ability to

call-off as and when required

INF/TEN/0191 – SITE BUILD

Facilities Management

National Site (network) Coverage

Slide 8

154 operational sites:

National coverage;

10m x 15m (7x4) & 10m x 10m (4x4);

Broadband Infraco’s National

Long Distance Network covers

most major cities and towns and all nine provinces.

Types: containers, Transnet/Neotel/3rd Party building to Data Centre

Covered in the Framework

Slide 9

1. Establish a completely new site (container & building where needed)

2. Renovation/improvement of current sites: replacement of mesh fence, etc

3. Attend to any repairs/maintenance issues: stolen earth system, etc

Areas to Cover

Slide 10

1. Demolition, excavation & trenching

2. Install sleeves, pole/s, drawboxes, electrical cables

3. Electrify site between municipality/Eskom/3rd Party & container

4. Install a complete earthing system

5. Design, manufacture, transport & install galvanised palisade/rebar

6. Build concrete structures like ramps, retainer wall, plinth, drainage system, etc

Expected to (before & after Implementation):

Slide 11

1. Travel nationally in order to:

Conduct detail survey

Establish site specific conditions (soil, need for EIA, etc)

Design site & get drawings approved

Generate quotation

2. Acquire permission from munic/owner/etc for:

To remove/demolition/cut trees, etc

Use/connect to certain facilities or resume work, etc

3. Rectify any outstanding issues raised at site acceptance meeting including the rehabilitation of the site.

4. Develop & submit an As-Built file with the ff. minimum items:

Test results – soil compaction, plinth strength, earthing, galvanising

Updated drawing

Acquired approvals

Other project & SHEQ related requirements

Changes to Spec

Slide 12

No kerb stones Perimeter fence foundation 32mm sleeve Vegetation clearance beyond site Ripper razor – diamond mesh

Slide 13

Site & Area Condition

National Facility Sites

Slide 14

Thank You.

Slide 15

3. Project Management

Presentation

16

Introduction

A project management plan is the planning document, capturing the entire project end-to-end, covering all project phases, from initiation through planning, execution and closure.

Slide 17

Slide 18

• Overview: Why the project is being conducted and its primary objectives 

• Scope Management: Business needs, requirements, deliverables, constraints and work breakdown structure 

• Schedule Management: Activities schedule and project milestones 

• Costs Management: Project budget and its funding approach

• Quality Management: Quality measurement and control approach

• HR Management: The people working on the project, their roles and responsibilities 

• Communication Management: Communication type, channels and the reporting approach 

Body of Knowledge

Slide 19

• Risks Management: Risk index, methods to identify and evaluate risks, risk mitigation and contingency planning

• Procurements Management: Required procurements and purchase processes

• Change Management: Procedures used to track changes in the project 

• Project Closure: Closure approach, including the deliverables hand-off protocol 

Body of Knowledge Conti…

Thank you

Slide 20

4. SHEQ Presentation

21

SHEQ Requirements

S.H.E Plans

1. Safety Plan

2. Health Plan

3. Environmental Plan

Slide 22

S.H.E Appointments

Signed Appointment Letters:

1. 16.1 Appointment

2. 16.2 Appointments

3. 17.2 Appointments

4. GAR 7 Appointments(valid certificate to be attached)

5. All Relevant CR Appointments.

Slide 23

COIDA

Valid Certificate of Good Standing(s 89)-Compensation Fund

Slide 24

Risk/ Aspect Impact Assessment

A site specific Aspect Impact/ Risk assessment is required, outlining specific Risks and hazard, taking into account BBI work environment.

Slide 25

S.H.E Procedure

Documented SHE procedures(ISO 1400/OHASAS 18001)

At least 3.

Slide 26

Quality Management System-ISO 9001

Quality Manual – Requirement.

Slide 27