July STAAR EOC Training for High School Campus Coordinators July 9-13, 2012

STAAR EOC

High SchoolCampus Training

December 2013 EOC Administrations

1July 2012 EOC Coordinator Training Please NoteThis training does NOT take the place of reading the appropriate manual.

2Usual disclaimer and there are a lot of manuals and a lot of websites to check. This will be tough to keep up with. Rules are the same you must read the manuals and documents.2EOC Coordinator Training 2012Calendar of Events3

3July 2012 EOC Coordinator Training December English I and II EOC Test Dates Note: English Reading and Writing must be administered according to the schedule below. Monday, Dec. 2: English I Writing Tuesday, Dec. 3: English I ReadingWednesday, Dec. 4: English II WritingThursday, Dec. 5: English II ReadingMake-Ups are allowed for English I and II (Dec. 6) 44July 2012 EOC Coordinator Training

December EOC Test Dates Algebra I, Biology, and U.S. HistoryAlgebra I, Biology, and U.S. History may be administered any time within the two-week window of December 2 12. It is a campus-based schedule. Make-ups are allowed for these tests, too.

STAAR L ScheduleDec. ? Algebra I (online)Dec. ? Biology (online) Dec. ? U.S. History (online)Dec. ? Make-ups (online)

5 December Timelines After TestingDec. 16 January 10, 2014: Results due (Online Preliminary Rosters do not include English I or English II Writing and Reading results)

January 15, 2014: Paper Reports due, including English I and II Writing and Reading

January 22, 2014: Notify Parents and Students of results

6Test Security7

7July 2012 EOC Coordinator Training Test SecurityAll testing personnel must receive training before each testing cycle.

If you have not already done so earlier this year, you must sign a Test Administrator Oath for 2013.

No testing personnel may read or review test material content unless authorized to provide an oral administration or transcription.

No testing personnel may discuss, electronically capture, or duplicate test material.

No duplication of compositions or short-answer test responses is allowed.

No testing personnel may alter responses to an exam or advise a student to do so.

88July 2012 EOC Coordinator Training Test Security Key PointsTest materials must be secured at all times in locked storage.

Scratch paper, graph paper, or reference materials on which students have written MUST be destroyed (shredded) after testing.

Do NOT leave any loose, used materials in test booklets. TAs must collect them from examinees and return them with test materials at check-in.

No individuals, other than students, may perform calculations, solve, or respond to test items during test administrations.

If you think circumstances require a test booklet to be examined for any reason, you MUST call your Campus Testing Coordinator(s) FIRST. Districts are always required to obtain permission from TEA BEFORE viewing test booklet contents.

9Test Security continuedStudent Cheating Call your Campus Testing Coordinator(s) .

If student cheating is determined, the district must invalidate the test. Seating Charts Record START and STOP times for the testing session, lunch (if applicable), and any allowable breaks.Record the names of all TAs and Monitors present in the testing session at any time during testing.1010Key Policies11

11July 2012 EOC Coordinator Training STAAR Time LimitsTime starts when test directions are completed

Four hours must be allowed for test sessions.

ALL responses must be filled in on the answer document by the end of the four-hour period.

Students who have not completed their tests within the allotted four hours must submit what they have completed.

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STAAR Time Limits continued Late testing is permitted as long as the student has not had any contact with students who have finished testing.

Consequences for allowing students to test beyond the four-hour limit:The students test can NOT be scoredIt is a Procedural Error, reported to TEA

The only exception: Students who have extra time through their ARD, LPAC, or 504 Committee.

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13STAAR Time Limits continuedSTOP the clock AND document on the seating chart:Medical breaks required by a studentEmergencies which affect students ability to continue testingLunch Traveling from one testing location to anotherRestart the clock when (or if) testing resumes.

Do NOT stop the clock for:Restroom breaksSnack breaksStretch or mental breaks or sleeping

Materials collected during a break: When testing resumes, the TA must require students to confirm that the correct materials are returned to them.

14Extra Time (Same Day)Any student allowed Extra Time (same day) must be permitted to start testing at the beginning of the school day.

Students must not be provided more than seven hours for testing. Testing is done when the school day is over.

TAs MUST know which students receive extra time IF they are scattered throughout the testing room.15July 2012 EOC Coordinator Training 15

4-Hours vs. Extra Time (Same Day)

Review your roster to ensure you know who is eligible for eXtra Time. Typical reasons:DyslexiaELLsMedically fragileStudents who receive medical breaks resume testing and receive back the time they missed (e.g. +10, 20, or 30 minutes)

Students eligible for XT are NOT required to use the entire day Students may be consolidated to a room for their extra time

Other Possibilities:Combine all students eligible for eXtra Time into testing groups of their ownAssign seating for students who are eligible for eXtra Time together (e.g. same row)

16Extra DayCareful planning is required for students allowed extra testing days. It is reserved, in general, for the few students who are medically fragile.

You will be informed well-ahead of time if you will be administering a test with an extra day accommodation.

1-day tests: Extended to 2 full, consecutive school days (not to exceed 7 hours each day)

2-day tests: Extended to 3 (not 4) full, consecutive school days (not to exceed 7 hours each day)

17July 2012 EOC Coordinator Training 17Dictionary PoliciesDictionaries and thesauruses must be available to all students taking English I and II exams (Reading and Writing).

For ELL students, many types of dictionaries are allowed for English I and II. Included are ESL, picture, monolingual, and electronic dictionaries. NOTE: Electronic dictionaries can NOT have internet capabilities.

Bilingual dictionaries are the only allowed dictionary for ELL students taking Algebra I, Biology, and U.S. History18Calculators for Algebra I and BiologyA graphing calculator must be provided to each student taking Algebra I

A calculator must be available for every five students taking Biology

It is preferable to use calculators the students use regularly in class

Calculator memory must be cleared between students and/or tests

Your Campus Testing Coordinator should have extra batteries available

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Optional Test Administration Procedures and MaterialsReminder the following items are NOT testing accommodations. NO documentation is recorded on the answer document.Preferential SeatingSpecial lighting conditions Signing or translating test administration DIRECTIONS only Reading test out loud to self (may require an individual administration depending on room size)Reading aloud or signing the writing prompt to any student who requests this assistance20Optional Test Administration Procedures and Materials continuedScratch paper or another workspace Minimizing distractionsColored overlaysMagnifying devicesBlank place markersHighlighters and colored pencils21

Training and Proper Testing Procedures 22

July 2012 EOC Coordinator Training 22

Organizing Testing GroupsStudents taking Algebra I, Biology, and U.S. History may be tested together IF it is an administration that will not confuse or disturb students by differences in directions, accommodations, or linguistic accommodations. (DCCM, p. S-23)

Students taking English Reading and Writing tests could be grouped together IF they do not receive optional test administration procedures or accommodations that may distract other students.

REMINDER: TAs providing an Oral Administration you need a test booklet, too!

2323July 2012 EOC Coordinator Training Test Administration DirectionsList of Test Administration pages, p. 41Guide to the Test Administration Directions, pp. 43-46. Must be read by all TAs.English I and II Writing, pp. 47-54English I and II Reading, pp. 55-61Algebra I, Biology, and U.S. History, pp. 83-91STAAR-L Algebra I, Biology, and U.S. History (available online only, no paper versions in December), pp. 111-119

24Test Administration Directions continuedYour CTC will more fully explain the two types of Call-Out boxes. They are:

Narrow call-out boxes contain procedural instructions, They do not have to be read aloud to students. These instructions may refer to individual courses, multiple courses, or program-wide information.

Wide call-out boxes in the test administration directions contain course- or program-specific instructions that should be read aloud to students, if applicable.

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This example is only applicable to Algebra I and Biology now.ChecklistEach test administrator will ensure the following: Make certain:

Each student has the correct test and correct accommodations (if applicable)TAs must read aloud directions verbatim from the correct Test Administrator ManualAll examinees have been made aware that the use of Cell Phones and Internet are prohibited during testingAny instructional materials that would assist students have been covered from view or removed Seating is arranged appropriatelyStart Time is recorded on Seating Chart

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Test Administration Procedures - Active MonitoringActive monitoring means: TA is actively engaged in monitoring the testIs moving around the room, pausing in various places Confirming students have no unauthorized materials, including cell phonesMaking sure students are awake, alert, and steadily workingEnsure the student has placed their responses on the answer document and if the student has not done so, the TA must say (as many times as necessary), You have not recorded all of your responses on the answer document. Please do so now.

.27Ensure Proper Testing ProceduresAs the Test Administrator, you are responsible to remove bulletin board postings and instructional displays that might aid students during testing

Be sure a Testing Do Not Disturb sign is posted outside of your testing room/area.

TAs must complete seating charts for each test administration for each day of testing. This includes consolidation areas.

Seating Charts must contain:Names of students testing and locations in the roomNames of all TAs/Monitors involvedStarting and stopping times for the test session, including lunch and allowable breaks

28Ensure Proper Testing ProceduresIf anyone involved in testing notices an appearance of impropriety or suspects that testing procedures or test security has been violated in ANY way, that individual must report it IMMEDIATELY to a Campus Testing Coordinator

TAs are not allowed to answer any question related to the content of the test itself.

Examinees may change testing rooms as long as test security is not breached. Students can NOT transport testing materials when changing testing locations.

29Ensure Proper Testing Procedures continuedOnly students are allowed to erase stray marks or darken answer-choices, and only during the scheduled test session.

Students must remain seated during testing.

Reinforcing, reviewing, checking for, and/or distributing testing strategies during an assessment is strictly prohibited.

Students should not be marking answers in the test booklet and then transferring them later to the answer document.

30Ensure Proper Testing Procedures continuedConfirm that students are recording each composition on the correct lined page.

Alert students hourly (and more frequently towards the end of the testing session) of the time remaining in the test session.

TAs cannot leave the room unless a trained TA/Monitor is present.

Students must remain silent during the test administration, even if only one student is testing.

31English I and II Writing and ReadingStudents may use dictionaries on the entire test for both Writing and Reading

COMPOSITIONS on the Writing Test: One page maximum of 26 lines for each composition; no double-lining allowed

SHORT ANSWER QUESTIONS on the Reading Test: Maximum of 10 lines to answer each short-answer question

3232Accommodations33

33July 2012 EOC Coordinator Training Oral Administrations (OA)

TAs administering an OA will receive additional training. They must:Be familiar with all content-specific terms and symbols contained in the testRead Appendix B in the 2013 STAAR EOC Test Administrator ManualCampus Testing Coordinator will tell each TA the level of support each student should receive, and IF the student can request a change in the level of support during testing.

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July 2012 EOC Coordinator Training 34Oral Administrations continuedTAs may read aloud any word, phrase, or sentence in the test questions and answer choices as many times as needed (applies to English I and II Reading, Algebra I, Biology, and U.S. History test questions/answers).

TAs can NOT rephrase, clarify, or interpret any test content.

TAs must keep voice inflection neutral, although words that are boldfaced, italicized, or PRINTED IN CAPITAL LETTERS must be emphasized.

Remember TAs also sign the final signature on their oath following completion of an Oral Administration or transcription

35Oral Administrations continuedReading Test: At the end of the test and/or each reading passage, the TA may re-read questions/answer choices at the students request. READING PASSAGES ARE NEVER READ ALOUD, Test items cannot be read aloud to students before they read the passage on their own. The TA cannot vary from the test administration directions.

Writing Test: Oral Administrations are NEVER allowed for any part of the revising and editing passages. The writing prompts may be read aloud at the request of the student. Prompts are to be read to each student individually, NOT to the entire group.

Algebra I, Biology, and U.S. History: For a complete oral administration, at the end of a test, the TA may reread questions/answer choices at the students request.

36Basic TranscribingAllows the TA to transfer student responses onto an answer document when a student with a disability is unable to do so independently.

Student writes, circles, or points to responses for multiple-choice and/or griddable questions

Student dictates or signs responses for multiple-choice questions, griddable questions, and/or short-answer Reading questions. REMEMBER: Dictating or signing compositions is a complex transcription.

Student writes responses on scratch paper, another workspace, types responses on a word processor, or uses speech-to-text software to indicate responses for multiple-choice questions, griddable questions, short answer reading questions, and/or the writing prompts.

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TAs must provide the Transcribing Griddable Questions Student Document to students who are eligible for basic transcriptions and, therefore, do NOT use an answer document themselves.

Allows the student to know the maximum number of spaces available for an answer to a griddable question.

This also applies to Large Print tests.Complex TranscribingThis accommodation allows the TA to record onto an answer document a students dictated or signed responses to the writing prompts.

Note: Complex Transcribing also applies to any pre-writing or drafts that a TA transcribes for the student prior to recording the final version onto the answer document.

Does not apply to the multiple choice revising and editing section.

Your CTCs will provide extra training if you are assigned to do a Basic or Complex Transcription.39Linguistic Accommodations for ELLs40

40July 2012 EOC Coordinator Training Helping ELLsFor all tests, ELLs may be helped to understand the SAY directions that introduce test sections or item formats. The TA is allowed to:Paraphrase, translate, repeat, read directions aloudThe SAY directions assume students have been told in advance 1) that they can receive this help, and 2) what linguistic accommodations they can receive

The TA is not allowed to point, gesture, add directions that are different from those in the manual, or provide test strategies41

41July 2012 EOC Coordinator Training Linguistic Accommodations for English I and IIDictionaries of various types - dictionaries must be provided to all students taking the English I and II EOC but additional types: ESL (simplified English), picture, and bilingual can be provided to ELL students

Extra time (same day)

Clarification in English as to the meaning of:words in writing prompts, and words in short-answer reading questionsNOTE: A TA can use a dictionary to assist them with this accommodation.

42July 2012 EOC Coordinator Training 42Linguistic Accommodation Summary - EOCBD Bilingual DictionaryBG Bilingual GlossaryCE Clarification in Eng Eligible Words CP Clarification in Eng Eligible Words in Writing PromptsCS Clarification in Eng Eligible Words in Short-Answer Reading QsOT Oral TranslationRA Reading Aloud of Eligible TextXT Extra Time (same day)Subject/Course AreaSTAARSTAAR-L*STAAR ModifiedMathematics, Science, Social StudiesBD XTBD XT CE RANo STAAR Modified in DecemberReading, WritingXTCP CSn/a (no STAAR-L)XTCE RA OT*STAAR-L is only available ONLINE in December, no paper versions.434343July 2012 EOC Coordinator Training Online STAAR-L Testing and TutorialsTAs must receive additional training if they will administer this test version for Algebra I, Biology, and/or U.S. History

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After Testing45

45July 2012 EOC Coordinator Training December Answer DocumentsNOTE: There is no difference between answer documents used for first-time testers and students who are re-taking tests.

If required for the TA to, MARK the Test Date field on all subject area tests when each student turns in his/her materials.

Only students who are ABSENT on scheduled test days are allowed to have make-ups.

46Please STOP LOCK

& CALL

your Campus Testing Coordinator if you

have a question!

THANK YOU!

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47July 2012 EOC Coordinator Training