11ExcelPart I

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Definition of Electronic Definition of Electronic SpreadsheetsSpreadsheets

Composed of rows and columns or primarily numeric data

Formulae based on cell references, so easy to update results

Easy to store, retrieve and print results

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Advantages of Using an Electronic Advantages of Using an Electronic SpreadsheetSpreadsheet

Support good design and accurate results

Program can quicklyEdit and format dataPerform calculationsCreate graphs

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Advantages to Using an Electronic Advantages to Using an Electronic SpreadsheetSpreadsheet

Perform “what-if” analyses by changing independent values in the spreadsheet.

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Electronic Spreadsheet TerminologyElectronic Spreadsheet Terminology

Alignment

Cell

Columns

data’s position to the left, centered or right of a cell

space created by intersection of horizontal row and vertical column

vertical blocks of cells identified by letter

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Electronic Spreadsheet TerminologyElectronic Spreadsheet Terminology

Copy

File linking

duplicates contents of cell or cell to another location

creates a connection between two files to share data

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Electronic Spreadsheet TerminologyElectronic Spreadsheet Terminology

Format

Formula

Function Graph

cell styles that control the appearance of the data there

entry performing a calculation

built-in formula visual

representation of data ranges in a worksheet

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Electronic Spreadsheet TerminologyElectronic Spreadsheet Terminology

Label

Move

Rows

entry consisting of text and numeric characters

relocates cell contents to another worksheet location

horizontal blocks of cells identified by number

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Electronic Spreadsheet TerminologyElectronic Spreadsheet Terminology

Value

What-if Analysis

numerical entry, or one resulting from a formula or function

process of evaluating effects of changing one or more values in formulas to help in decision making and planning

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Electronic Spreadsheet TerminologyElectronic Spreadsheet Terminology

WYSIWYG the “what you see is what you get” feature lets you see worksheet as it will be printed

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Load Excel for WindowsLoad Excel for Windows

Start buttons Programs Microsoft Excel

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Using Office AssistantUsing Office Assistant

Office Assistant

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Office Assistant

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Moving Around the WorksheetMoving Around the Worksheet

Arrow keys

Alt + Pg Dn

Alt + Pg Up

Moves cell selector one cell in direction of arrow

Moves cell selector right one full window

Moves cell selector left one full window

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Moving Around the WorksheetMoving Around the Worksheet

Pg Dn

Pg Up

Ctrl + Home

Moves cell selector down one full window

Moves cell selector up one full window

Moves cell selector to cell in upper-left corner of worksheet

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Moving Around the WorksheetMoving Around the Worksheet

Home

Pg Up

Ctrl + Home

Moves cell selector to beginning of row

Moves cell selector to last used cell in row

Moves cell selector to last used cell in column

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Design a WorksheetDesign a Worksheet

Specify purpose - ID the input data required, and the desired output

Design and build - either on paper or in Excel, should include title, row label and column headings, and some sample data

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Design a WorksheetDesign a Worksheet

Test - input some real data, and check the output

Document - usually within the spreadsheet itself, aid to others who may use the spreadsheet

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Enter DataEnter Data

Types of data entries Enter data

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Types of Data EntriesTypes of Data Entries

Text - any combination of letters, numbers, spaces, etc

Number - the digits 0 thru 9, plus any of the special characters such as +, _, /, $, %, etc.

Formula - perform calculations on data contained in other cells

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Entering DataEntering Data

Move the cell pointer to the desired location in spreadsheet work area

Press the appropriate keys Press the Enter key

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Cancel button

formula bar displays entry

Enter button

active cell displays entry and insertion point

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text entries are left-aligned in cell space

cell selector moves down to next cell after Enter is pressed

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Delete and Edit Cell EntriesDelete and Edit Cell Entries

While still typing and before pressing enterEscape, or Backspace

To delete an entry, press the Delete key

To edit a cell entry, press the F2 key, or double click

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Key Strokes in Edit ModeKey Strokes in Edit Mode

Home

End

->

<-

Moves insertion point to beginning of entry

Moves insertion point to end of entry

Moves insertion point one character right

Moves insertion point one character left

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Open and Close WorkbooksOpen and Close Workbooks

Open WorkbookFile, OpenFile Name

Close WorkbookFile, Close

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Delete and edit cell entriesDelete and edit cell entries

Highlight cellDelete keyEdit, Cut

Highlight cellF2 keyDouble mouse click

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Cutting, Copying and Pasting DataCutting, Copying and Pasting Data

Cut - cell contents deleted from the cell location, but stored in the Clipboard

Copy - copy of cell contents stored in the Clipboard

Paste - contents of the Clipboard transferred to the destination cell location

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Cut from source cell

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Paste in destination cell

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Copy from source cell

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Paste in destination cell

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Enter FormulaeEnter Formulae

Entries that perform calculations

Result of the calculation is displayed in the cell containing the formula

Always begins with an = sign, which tells Excel that a numeric operation follows

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With multi operator formulae the order of precedence isExponentsMultiplicationDivisionAdditionSubtraction

Enter FormulasEnter Formulas

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Operands - the values or cell references that the numeric operators operate on

Enter FormulaeEnter Formulae

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Numeric OperatorsNumeric Operators

+ - / * ^

for addition for subtraction for division for multiplication for

exponentiation

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Recalculate a WorksheetRecalculate a Worksheet

Automatic recalculation - when a number in a referenced cell changes, the formula is recalculated

Minimal recalculation - only those formulae directly affected by change are recalculated, great time saver with larger worksheets

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Change Cell AlignmentChange Cell Alignment

Horizontal and vertical placement and orientation of a cell entry

Horizontal - left, right, center Vertical - top, centered or bottom Centered across columns Repeated entry within a cell Click on Format then cell

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cell alignment

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Document, Save and PrintDocument, Save and Print

Document the file with File, Properties

Save a file with File, Save As (best choice when first saving, to ensure you see the file is actually saved)

Print a file with File, Print Preview (for seeing what is actually going to be printed), Print

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SS of File PropertiesSS of File Properties

File properties

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SS of Print PreviewSS of Print Preview

Print preview

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Print preview

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Exit the Excel programExit the Excel program

File, Save or Save As File, Close File, Exit