Sponsorship Proposal - ut.ac.id fileSponsorship Proposal The 24th ICDE World Conference Bali, Indonesia, 2 5 October 2011 INTRODUCTION The International Council for Open and Distance

The 24th ICDE World Conference – SPONSORSHIP 1

Sponsorship Proposal

The 24th ICDE World Conference Bali, Indonesia, 2 5 October 2011

INTRODUCTION

The International Council for Open and Distance Edu-

cation (ICDE) World Conference has established itself

as one of the leading educational events worldwide

which has always been expected by world class edu-

cational experts especially in the field of Open and

Distance Learning (ODL). ODL has been well received

for several decades as an effective means in human

capacity building across nations. Countries with a

great diversity in culture and accessibility to educa-

tion such as Indonesia and many developing coun-

tries have been benefited by the use of the ODL sys-

tem. The ODL becomes a prominent tool to promote

access to education for all worldwide.

Because of its reputation of quality and accessibility,

ODL gradually becomes a mainstream in education

field and functions as a possible and effective alterna-

tive in promoting cross-nation human capacity build-

ing. Therefore, it is the responsibility of any ODL insti-

tution to redefine its roles and strategies in promot-

ing cross-nation human capacity building. ODL ex-

pands learning opportunity to more children and

people regardless their gender, socio-economic

backgrounds, ages, and geographical location for bet-

ter access to education, working opportunity and lat-

er on the improvement of their quality of life. A part

from its accessibility, the ODL still encounters chal-

lenges to effectively exercise its roles. The conference

will be expected to explore and expand the horizons

to discover new approaches to ODL.

This conference will be a forum for worldwide partici-

pants and distinctive experts to share and learn from

each other on how to plan, develop and manage bet-

ter ODL programs. Since there is a wide range of con-

tent in ODL programs in participating institu-

tions/countries which cover all of those three compo-

nents, directly or indirectly it will help promote the

new way of thinking about a future in which envi-

ronmental, societal, and economic considerations are

balanced in the pursuit of development and im-

proved quality of life.

ICDE AND UNIVERSITAS TERBUKA AT A GLANCE

The ICDE is a non-governmental organization in for-

mal consultative relations with UNESCO to be a global

force for lifelong, open and flexible learning. It is the

leading global membership organization for the open

and distance education community that provides its

members with access to a global network of expertise

in the field of open and distance education around

the world. Founded in 1938 in Canada as the Interna-

tional Council for Correspondence Education, ICDE is

closely connected with UNESCO and shares the same

key value: the attainment of quality education for all.

Consisting of more than 50 country members from

across the globe, ICDE has proved to provide support

and strategic advice to members seeking to under-

take collaboration projects and obtain funding. ICDE

headquarter is located in Oslo, Norway and has the

missions, i.e.: to foster international collaboration; to

promote intercultural cooperation and understand-

ing; to support and develop networks at national, re-

gional, global and linguistic affinity groups levels; to

provide for a where individuals, corporations, institu-

tions, governments and associations can engage in

professional interaction in the field of flexible learn-

ing; to contribute to the development of new metho-

dologies and technologies to improve lifelong learn-


ing and to encourage the development of good prac-

tice and standards in flexible learning.

Having similar mission statements, Universitas Terbu-

ka (UT) established in 1984 is the first and only univer-

sity in Indonesia which implements full distance and

open learning system. th state uni-

versity, UT was founded to be a flexible and afforda-

ble university focusing on serving people who do not

have the opportunity to attend conventional face-to-

face higher education institutions for various reasons,

including living in isolated and remote areas, full-time

employment and lack of funding. The central office is

located in the capital city of Jakarta supported by 37

regional offices throughout the country. Having a vi-

sion to become

higher education institution in producing academic

program as well as in implementing, developing and

disseminating information on open and distance

higher education

programs which employ integrative learning pack-

ages that combine printed and non-printed materials,

and develop collaboration and networking with ex-

ternal institutions in order to achieve the following

missions:

1. To provide access to a world quality higher educa-

tion service for all level of society through the im-

plementation of various programs using open and

distance higher education system.

2. To conduct research and develop open and dis-

tance education system.

3. To utilize and disseminate scientific and institu-

tional research results to respond to national de-

velopment needs.

THEME

Considering the background, current conditions and

future trends of ODL, the theme of the 24th ICDE

Expanding Horizons New

Approaches to Open and Distance Learning (ODL)

conference will be illuminating the issues related to

the roles of ODL in leading edge of online learning

paradigm from organizing distance education to

building knowledge-based society. This theme will

discuss issues and challenges for ODL in the edge of

online and distance learning under these following

sub-themes:

1. ODL and human capacity building

2. ODL in a changing world

3. Quality and ODL the way forward

4. Management and strategic development of ODL

5. Open Educational Resources (OER) in a global

world

6. International development and distance learning

CONFERENCE PROGRAM

Conference Agenda

The Conference includes a half/one-day Pre and Post

Conference Workshops and two full days of the main

conference.

Pre-Conference Workshop

The workshop will focus on ICT in the management of

ODL, which has always been playing very important

roles in ODL practices. Therefore, the theme will be

- Re-

source persons for the workshop will be identified

from expert institutions among ICDE members. The

workshop will be conducted one day before the con-

or in the

conference venue.

Main Conference Agenda

The main conference will be held in two days at Wes-

tin Hotel, Nusa Dua, Bali and will consist of keynotes

speeches as well as plenary and parallel sessions. The

keynote speeches will be delivered by invited speak-

ers who will be identified by an International Program

Committee based on his/her expertise in the field of

ODL. The plenary sessions are devoted for seven in-

vited experts who will address different sub-themes

in panel formats. The parallel sessions are allocated

for about 297 presenters who will be distributed in

accordance with the sub-themes of the conference.


The tentative agenda of paper presentations is as fol-

low:

Day 1 (Afternoon)

Session 1 (13.30-15.00) : 54 Papers

Session 2 (15.15-17.00) : 63 Papers

Day 2

Morning Session (11.15-13.00) : 63 Papers

Afternoon Session 1 (14.00-15.30) : 54 Papers

Afternoon Session 2 (15.45-17.30) : 63 Papers

In addition to the paper presentations, a total of

about 150 posters will be displayed.

Post-Conference Workshop

The practice of open educational resources will have

been conducted for several years by 2011. There will

be many shared experiences and wisdoms to learn.

Thus, the theme of the workshop Taking the

benefit of Open Educational Resources (OER). The

participants will learn how to optimally take advan-

tage of the available OERs. Resource persons for the

workshop will be identified from expert institutions

among ICDE members. The workshop will be con-

ducted one day after the Conference.

Participants

The target groups of the 24th ICDE World Conference

are including ODL institution leaders, academicians,

administrators, students, researchers, as well as gov-

ernment officials, CEOs and decision-

makers from around the globe. The conference pro-

vides a vocal point for bringing everyone up to date

on the issues, ideas and development in the field of

open and distance learning. The increasing presence

of delegates from many countries demonstrates the

prestige of the ICDE World Conference as an interna-

tional forum for the academic exchange in open and

distance education. At least 1,500 participants are ex-

pected to attend this conference from various institu-

tions, particularly in open and distance learning insti-

tutions at all level.

Participants Statistics in Previous ICDE World

Conference

ICDE 2009, Maastricht, The Netherlands

ICDE 2006, Rio De Janeiro, Brazil

Social & Cultural Program

Bali Dance Performance

Bali Dance Night is part of the Conference Cultural

Program for all participants, and no additional fee is

charged. By collaboration with local universities in Ba-

li, the Balinese dancer will perform special dances for

audiences and participants.

Half Day Bali Tour

A guided tour to the traditional market of Pasar Su-

kowati Denpasar and the Kuta Art will be provided by

the Committee after the conference. This Half Day

Tour is part of the Conference Cultural Program for all

participants, and no additional fee is charged.

Bali Island Tour

Bali is also known as the island of God. It is a small and

beautiful island located about one and a half hour by

plane to the east of Jakarta. The Organizing Commit-

tee will work with local travel agent to organize a 2

nights and 1 day tour of Bali, with additional fee to be

paid by interested participants.


Yogyakarta Tour

Yogyakarta is also known as the cultural and educa-

tional city located on the island of Java, about one

hour flight to the east of Jakarta. The Organizing

Committee will work with local travel agent to organ-

ize a 2 nights and 1 day tour to Yogyakarta, with addi-

tional fee to be paid by interested participants.

SPONSORSHIPS OPPORTUNITY

The conference is pleased to offer sponsorship to

interested institutions willing to contribute to the

success of the conference. We offer several schemes

of sponsorship to suit the need of the nominating

patrons but we also welcome for developing options

tailored by the respected patrons. The sponsorship

contribution is substantially important for the success

of the conference and the future of ODL.

There are many sponsorship opportunities, and we

are willing to work with you to personalize a sponsor-

needs. We offer a flexible option of sponsorship pack-

ages that gives your company/ institution an attrac-

tive placement with high visibility targeted to au-

o-

fessionals, and international media. Main Sponsorship Package

Category Investment

Gold (maximum 4) $50.000

Silver (Maximum 6) $25.000

Bronze (Maximum 10) $10.000

Other Sponsorship Package (for approx. 1500 partici-pants) International Buffet Dinner (up to 3 sponsors)

Conference Lunch per day (up to 2 sponsors)

Coffee Break per day

Internet Café

Conference Kits

Program Book

Gift

Other sponsorships are available as full or partial packages.

Participant Fellowships/Scholarships

The 24th ICDE world conference will continue its tradi-

tion of being a premier forum for presentation of re-

search results and discussion issues on ODL. Our mis-

sion is to share solution to problems of distance edu-

cation at all levels. Therefore we are making such an

effort to make this conference successful with contri-

bution from high number of participants from many

countries.

Nevertheless, there has been a problem of affordabili-

ty to attend to and participate in the conference for

several potential participants who would have been

benefiting from the conference. Previous experiences

have shown that many institutions such as your insti-

tution/company could make it possible for those po-

tential participants to come and participate in the

conference. You can provide scholarships directly to

the nominating participants of your choice or you

may ask the conference organizer to manage the

scholarships.

The estimate expense per participant is as follow:

Registration Fee : US$ 600

Accommodation (five days)

- Five Star Hotel rate : US$180-300/day

- Economy Hotel rate : US$100-160/day

Per Diem : US$ 100/day

Return economic air fare : (depending on air

fare of carrier)

A full fellowship covers all necessary expenditures

needed for 5-day conference that is about USD 1900

(excluding airfare). Partial fellowship covers the costs

of air fare, registration and accommodation only

(without per diem) and is about USD 1400 per

participant (excluding airfare).

By becoming a sponsor for the ICDE Conference Fel-

lowship Program, you have open opportunities for

encouraging the sponsored participants to expose

and present particular topic in your discretion to con-

tribute good practices and knowledge about ODL in

the future. This will be a significant contribution of


your institution/company to the development of ODL

and to the human capacity building as a whole.

Sponsorship Benefits

The ICDE World Conference is a well attended confe-

rence and has always been a forum which gathers

participants from around the world. Therefore, the

conference will be an excellent forum to promote

your company. ICDE Conference offers both tangible

and intangible benefits for the short and long term

such as the followings:

1. An opportunity to facilitate your business, brand

and commitments for promoting the sustainable

vision of your organization.

2. Mailing list campaign: public announcement sent

to more than 20,000 addresses worldwide.

3. Full media coverage for pre and post conference,

the opening and closing ceremony and the con-

ference both electronic as well as newspaper.

4. Website exposure. There will be a conference

website to be launched 12 months prior to the

event. The conference website contains informa-

tion on the ICDE conference at a glance, the

members of ICDE, online registration, details of

the conference, conference proceedings, list of

recommended accommodation, and other rele-

vant information. In addition, public announce-

ment will also be circulated through the mem-

bers of ICDE, the relevant UN and regional organ-

izations, such as UNESCO, UNDP, USAID, USAID,

SEAMEO, etc and relevant mailing lists.

5. Promotional media such as posters, leaflets, bro-

chures sent around the world up to 20.000

copies.

6. Development of a worldwide network with im-

portant stakeholders in the field of education.

In addition, the followings are the benefits of each

sponsorship category.

Main Sponsorship Packages

Gold Sponsorship (USD 50,000)

1. name is mentioned in conference promotional program through mass media.

2. Link to company site on the conference web-site.

3. Public announcement sent to more than 20,000 mailing list world wide.

4. on conference bags.

5. included in sponsor list in all related conference documents.

6. e-lated conference documents.

7. Half page advertisement in the final program book.

8. ro-gram booklets (flyers) that will be distributed to recipients throughout the world.

9. ters and flyers.

10. logo will appear on outdoor bill-board located at strategic location.

11. Sponsor will have venue space reserved to display 5 (five) of own banners.

12. Name of institution appear in program book.

13. Invitation to the Welcome and Farewell din-ners for 1 representative.

14. Sponsor will be addressed at the opening cer-emony and closing ceremony.

15. Sponsor will receive a database of mailing list of all participants.

16. entrance and main conference hall.

17. Exposition desk (3x3m).

18. Sponsor can bring these promotional mate-rials (i.e. printed company information, flyers, leaflets, brochures, booklets) to be included in conference bag.

19. Placement of logo on the audiovisual presen-tation at opening session.

20. Possible distribution of gifts to participant.

21. Company logo on conference website.

22. Company name on conference website.


Silver Sponsorship (USD 25,000)


2. e-rence bags.

3. related conference documents.


5. ters and flyers.

6. l-board located at strategic location.

7. Sponsor will have space reserve to display 2 (two) of their own banners.



10. Sponsor will be addressed at the opening ceremony and closing ceremony.







Bronze Sponsorship (USD 10,000)




4. ters and flyers.



7. Sponsor will be mentioned at the opening ceremony and closing ceremony.





Others Sponsorship Package *

International Buffet Dinner (USD 120,000)

1. rence promotional program through mass media.



4. rence bags.


6. all related conference documents.

7. 1 page advertisement in the final program book.

8. o-gram booklets (flyers) that will be distributed to recipients throughout the world.

9. flyers.

10. logo will be appeared on outdoor billboard located in strategic location.


12. Opportunity to dine in the same table with President/CEO/Chancellor or/ Vice Chancellor of educational institution.


14. Sponsor will be mentioned at the opening cer-emony and closing ceremony.




18. Logo prominently present at the area.

19. Sponsor can bring in one of these promotional materials (i.e. printed company information, flyers, leaflets, brochures, booklets) to be in-cluded in conference bag.

20. Placement of logo on the audiovisual pre-sentation at opening session.





24. Opportunity to have an opening remarks dur-ing dinner reception.

Conference Lunch per Day (USD 60,000)

1. promotional program through mass media.



4. uded in sponsor list in all related conference documents.


6. Half page advertisement in the final program book.

7. o-gram booklets (flyers) that will be distributed to recipients throughout the world.

8. flyers.






14. Logo prominently present at the conference arena.

10. Sponsor can bring in one of these promotion-al materials (i.e. printed company information, flyers, leaflets, brochures, booklets) to be in-cluded in conference bag.

15. Placement of logo on the audiovisual presen-tation at opening session.




19. Opportunity to have an opening remarks dur-ing dinner reception.

Internet Cafe (USD 10,000)



3. go appear in all re-lated conference documents.




7. Logo prominently present at the area.



Conference Kit (USD 10,000)


2. Logo on conference bag.




6. a-terial using conference bag/kit.


8. Company name on conference website

Program Book (USD 8,000)



3. 1 page advertisement in the final program book.


5. Logo of institution appears in program book.





G i f t (USD 7,500)




4. aterial using provided gift.



7. Company name on conference website

* The lists of given benefits and values of the packages are only

approximations. The list of the actual benefits received will de-

pend on the actual value of the chosen sponsorship package at

the time of the contract signing.

Participants Fellowship/Scholarships

We offer benefits for contributor on sponsoring par-

ticipant in group as follow:

Sponsoring 5-20 Participant

1. Name of institution will appear on official

2. Conference website with link to your institu-tion.

3. Name of institution will be listed in program book.

Sponsoring > 20 Participant

1. Name of institution will appear on official con-ference website with link to your institution.

2. Name of institution will be listed in program book.

3. Logo of institution will appear on program books.

Contact Details

For further inquiries regarding the details of sponsor-

ship, please contact:

24th ICDE World Conference Secretariat

Universitas Terbuka

Jalan Cabe Raya, Pondok Cabe, Pamulang,

Tangerang Selatan 15418,

Banten Indonesia

Sponsorship representatives: Suci Isman : +62 815 7486 1546 (mobile) Denny Eka Sumantri : +62 857 1679 6732 (mobile) Email : [email protected] Phone : +62 21 7401585 Fax : +62 21 7434290 Website : www.ut.ac.id/icde2011

mailto:[email protected]

http://www.ut.ac.id/icde2011


SPONSORSHIP BENEFITS

No

. Benefi ts

Types of Sponsorship Package

Main Others

Gold

Silver

Bron

ze

Din

ner

Lu

nch

Coffee

Break

Inte

rn

et

Cafe

Con

fr K

its

Program

Book

Gifts

1 Company name

mentioned in con-

ference promotion-

al program through

mass media

√ - - √ √ - - - - -

2 Link to company

site on conference

website

√ √ √ √ √ √ √ √ √ √

3 Public announce-

ment to more than

20,000 mailing list

world wide

√ - - √ √ √ - - - -

4 Logo on conference

bag √ √ - √ - - - √ - -

5 Name included in

sponsor listed in all

related conference

documents

√ √ √ √ √ √ √ √ √ √

6 Name and logo ap-

pear in all related

conference docu-

ments

Pro-

mi-

nent

Med Small Prom

inent Med small √ - - -

7 Advertisement in

the program book

Half

page - -

1

page

Half

page

1/3

page - -

1

page -

8 Sponsor logo appears

on up to 10,000

conference leaflets

distributed world-

wide

√ - - √ √ - - - - -

9 Logo printed in

posters and flyers

Pro-

mi-

nent

Med Small Prom

inent Med - - - - -

1

0

Logo appears on

outdoor billboard

located at strategic

location

Pro-

mi-

nent

Med - Prom

inent - - - - - -


No

. Benefi ts


Main Others

Gold

Silver

Bron

ze

Din

ner

Lu

nch

Coffee

Break

Inte

rn

et

Cafe

Con

fr K

its

Program

Book

Gifts

1

1

Space for displaying

company’s own

banner (place de-

termined by the or-

ganizing)

√ 5 √ 2 - - - - - - - -

1

2

Name of institution

listed in program

book

√ √ √ √ √ √ √ √ √ √

1

3

Logo appear in

program book - - - - - - - - √ -

1

4

Opportunity to dine

at the same table

with Presi-

dent/CEO/ Chan-

cellor/Vice Chan-

cellor of education-

al institution

- - - √ - - - - - -

1

5

Invitation to the

Welcome and Fare-

well dinners for 1

representative

√ √ √ √ √ √ √ √ √ √

1

6

Sponsor will be

mentioned in the

Opening and closing

ceremony

Prom

inent √ √ √ √ √ √ - - -

1

7

Sponsor will receive

a database of mail-

ing list of all par-

ticipants

√ √ - √ √ √ - - - -

1

8

Logo on main ban-

ner placed at the

entrance and main

conference hall

Pro-

mi-

nent

√ √ √ - - - - - -

1

9

Exposition desk

(3x3m) 1 1 - 1 1 - - - - -

2

0

Logo prominently

displays at the are-

na

- - - √ √ √ √ - - -


No

. Benefi ts


Main Others

Gold

Silver

Bron

ze

Din

ner

Lu

nch

Coffee

Break

Inte

rn

et

Cafe

Con

fr K

its

Program

Book

Gifts

2

1

Possibility to distri-

bute company’s

promotional ma-

terial using confe-

rence bag/kit

√ - - √ √ √ - √ - -

2

2

Possibility to pro-

mote company’s

promotional ma-

terial using pro-

vided gift

- - - - - - - - - √

2

3

Placement of logo

on the audiovisual

presentation at

opening session

Prom

inent - - √ √ - - - - -

2

4

Possible distribu-

tion of gifts to par-

ticipant

√ √ √ √ √ √ √ √ √ √

2

5

Company logo on

conference website

Prom

inent √ √ √ √ √ - - - -

2

6

Company name on

conference website √ √ √ √ √ √ √ √ √ √

2

7

Opportunity to have

an opening remarks

during dinner re-

ception

- - - √ √ - - - - -


EX

HIB

ITIO

N L

AY

OU

T P

LA

N

VE

NU

E 1

ST F

LO

OR

EX

HIB

ITIO

N H

AL

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24TH ICDE WORLD CONFERENCE 2011 FELLOWSHIP PROGRAM

BALI, INDONESIA, 2 5 OCTOBER 2011

CALL FOR SPONSOR The Fellowship Program provides opportunity for your organization to support financially for participant to attend the ICDE World Conference 2011. Name of Institution: Address: Email: Telephone: Please give a check () at the box

We are interested to join 24th ICDE World Conference 2011 Fellowship Program We wish to sponsor the following:

1. Registration Fee (for whole conference) $ 600 2. Accommodation 4 nights (select the suitable hotels)

a. Five star hotels $1000 b. Economic hotels $ 600

3. Per diem $ 100 4. Economic return airfare at cost

in number) participants fellowship

Fellowship Scheme:

1. I wish to grant the fellowship directly to participant 2. I wish to ask the organizing committee to nominate the candidate 3. I wish to ask organizing committee to grant the fellowship to the

participant directly

Payment

Please send us the payment details convenient to you.

(This form can be downloaded from the conference website and should be completed and return it back via email to Suci Isman [email protected] or Denny Eka Sumantri [email protected] or fax to +62 21 7434290. Thank you

Contact Details 24th ICDE World Conference Secretariat Universitas Terbuka Jalan Cabe Raya, Pondok Cabe, Pamulang, Tangerang Selatan 15418, Banten - Indonesia

Sponsorship representatives: Suci Isman : +62 815 7486 1546 (mobile) Denny Eka Sumantri : +62 857 1679 6732 (mobile) Email : [email protected] Phone : +62 21 7401585 Fax : +62 21 7434290 Website : www.ut.ac.id/icde2011






Sponsorship Confirmation 24TH ICDE World Conference 2011

Bali, Indonesia 2 5 October 2011

Kindly select the suitable Sponsorship Package of your preference and give a check ():

1. Gold Sponsor USD 50.000

2. Silver Sponsor USD 25.000

3. Bronze Sponsor USD 10.000

4. Dinner

Day 1 Day 2 Day 3 Full USD 120.000

Partial

share with 3 parties USD 40.000

share with 2 parties USD 60.000

5. Lunch

Day 1 Day 2 Day 3 Full USD 60.000

Partial (share with 2 parties) USD 30.000

6. Coffee Break USD 20.000

Day 1, Afternoon

Day 2, Morning Day 2, Afternoon

Day 3, Morning Day 3, Afternoon

7. Internet Cafe USD 10.000

8. Conference Kits USD 10.000

9. Program Book USD 8.000

10. Gifts USD 7.500

Name of Institution : Address : Email : Telephone :

Payment Please send us the payment details convenient to you.

(This form can be downloaded from the conference website and should be completed and return it back via email to Suci

Isman [email protected] or Denny Eka Sumantri [email protected] or fax to +62 21 7434290. Thank you

Contact Details 24th ICDE World Conference Secretariat Universitas Terbuka Jalan Cabe Raya, Pondok Cabe, Pamulang, Tangerang Selatan 15418, Banten - Indonesia

Sponsorship representatives Suci Isman : +62 815 7486 1546 (mobile) Denny Eka Sumantri : +62 857 1679 6732 (mobile) Email : [email protected] Phone : +62 21 7401585 Fax : +62 21 7434290

Website : www.ut.ac.id/icde2011





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Sponsorship Proposal - ut.ac.id fileSponsorship Proposal The 24th ICDE World Conference Bali, Indonesia, 2 5 October 2011 INTRODUCTION The International Council for Open and Distance