Speedbird Offshore Yacht Club Annual General Meeting 21st Sept 2011

Speedbird Offshore Yacht Speedbird Offshore Yacht ClubClub

Annual General MeetingAnnual General Meeting

21st Sept 201121st Sept 2011


Commodore ReportCommodore ReportBarry LloydBarry Lloyd

Your TeamYour TeamChairman:Chairman: Carla Gregory/Kieran GrahamCarla Gregory/Kieran Graham

Deputy Chairman:Deputy Chairman: Chris ByronChris Byron

Patron:Patron: Tony DormerTony Dormer

Commodore:Commodore: Barry LloydBarry Lloyd

Finance:Finance: Hans Karlsen/Brian Hans Karlsen/Brian GregoryGregory

Operations :Operations : Paul WraggPaul Wragg

Sailing:Sailing: Kevin GeorgeKevin George

Training:Training: Kevin HillyerKevin Hillyer

Membership:Membership: Chris ButlerChris Butler

Marketing:Marketing: Patrick SpinkPatrick Spink

Company Secretary:Company Secretary: Susan Payne-ButlerSusan Payne-Butler

CommitteeCommittee

• Membership SurveyMembership Survey

- listening to what the members want- listening to what the members want

• Growth of the ClubGrowth of the Club

• Maximising Boat UsageMaximising Boat Usage

Last Year’s ObjectivesLast Year’s Objectives

Yacht Club StructureYacht Club StructureCommodore

Board Member

Marketing Board

Member

Finance Board

Member

Operations Board

Member

Membership Board

Member

Training Board

Member Sailing

Booking systems

BookingsBosun Team

Regalia

Social

Asst Treasurer

Safety

RYA Trainers

Principle

YMIWeb site

Publishing

New Boat Committee

RYA SchoolInsurance Consultant

SOYC Trainers and Assessors

RYA

• Survey results 99% approval ratingSurvey results 99% approval rating• Maintained membership levelMaintained membership level• RYA Sailing SchoolRYA Sailing School• Maintained fee structureMaintained fee structure• Summer Cruise / Cruise in CompanySummer Cruise / Cruise in Company• Club Dinner DanceClub Dinner Dance• Boat replacementBoat replacement• Financial Planning for the futureFinancial Planning for the future

SuccessesSuccesses

• Bosun TeamBosun Team• Training TeamTraining Team• Bookings Bookings • Sailing Fees Treasurer Sailing Fees Treasurer • Talk to ChrisTalk to Chris• Website Maintenance/DevelopmentWebsite Maintenance/Development• Marketing TeamMarketing Team• New Boat TeamNew Boat Team

Thank You!Thank You!

Support TeamsSupport Teams

Thank YouThank You Everyone!Everyone!

Good Sailing!Good Sailing!

Commodore ReportCommodore Report


Sailing ReportSailing ReportKevin George/Chris LemonKevin George/Chris Lemon

• Bookings Bookings

• Cruising 2011Cruising 2011

Sailing ReportSailing Report

Bookings OverviewBookings Overview

• Boat utilisation improvedBoat utilisation improved

• Training in winter months biggest Training in winter months biggest changechange

• Summer cruise drives utilisation, well Summer cruise drives utilisation, well subscribedsubscribed

Boat UtilisationBoat Utilisation

• Utilisation improved• Training in winter months• New Speedbird well used

Note: Data for ‘Old’ Speedbird not available

Crew DaysCrew Days

Note: Data for ‘Old’ Speedbird not available

• Speedbird summer cruise• Training in winter months on Concorde

Cruising 2011Cruising 2011Summer Cruise 2011Summer Cruise 2011

• West CountryWest Country• 60 days60 days• 310 crew days (279 in 2010)310 crew days (279 in 2010)• Plan for summer cruise 2012Plan for summer cruise 2012

Other club boat cruisesOther club boat cruises• Cross Channel Easter – AprilCross Channel Easter – April• London mini cruise – August *London mini cruise – August *• St Malo – OctoberSt Malo – October

West Coast ScotlandWest Coast Scotland• Two boats in 2011, 5 daysTwo boats in 2011, 5 days• Interest for 2012 ?Interest for 2012 ?

SOYC TrainingSOYC Training

RYA Certificates issued from January RYA Certificates issued from January 20112011

•Start Yachting – 14Start Yachting – 14

•Competent Crew – 2Competent Crew – 2

•Day Skipper – 4Day Skipper – 4

WINTER TrainingWINTER TrainingPRACTICAL COURSES

• YACHTMASTER (YM/CS Prep)Courses in November and April

• Improve Your Skills (IYS)2 in October and 3 in November

• Day Skipper and Competent Crew Skills1 per month

SHOREBASED COURSES

• RADAR• VHF Radio• First Aid• Day Skipper Theory• Coastal/Yachtmaster Theory


Finance ReportFinance ReportBrian GregoryBrian Gregory

Income & ExpenditureIncome & Expenditure20112011 20102010

£k£k £k £k

IncomeIncomeMMembership Feesembership Fees 34 34 28 28Sailing FeesSailing Fees 45 45 46 46CoursesCourses 1919 1818

TotalTotal 98 98 92 92

ExpenditureExpenditureMaintenanceMaintenance 19 19 26 26DepreciationDepreciation 14 14 11 11BerthingBerthing 14 14 14 14InsuranceInsurance 4 4 4 4Course costsCourse costs 9 9 11 11Marketing, Admin & OtherMarketing, Admin & Other 6 6 6 6

TotalTotal 66 66 72 72

Operating SurplusOperating Surplus 3232 20 20Profit on sale of SpeedbirdProfit on sale of Speedbird 9 9

Total SurplusTotal Surplus 4141 2020

Balance SheetBalance SheetAs at 31As at 31stst March March

20112011 20102010 £k£k £k£k

AssetsAssetsBoats at net book values:Boats at net book values:

New SpeedbirdNew Speedbird 146 146Old SpeedbirdOld Speedbird 57 57ConcordeConcorde 41 41 4848

187 187 105 105

Bank account balancesBank account balances 62 62 111 111Prepayments less creditorsPrepayments less creditors 6 6 1 1

LiabilitiesLiabilitiesLoans from Central CouncilLoans from Central Council (59(59)) (62(62))

Net AssetsNet Assets 196196 155155

Capital and ReservesCapital and ReservesOpening equityOpening equity 155 155 135 135Total surplus for the yearTotal surplus for the year 41 41 20 20Closing equityClosing equity 196196 155155

HighlightsHighlights

• Increased membership boosted subs feesIncreased membership boosted subs fees

• Continuing good net training incomeContinuing good net training income

• Maintenance down with costs avoided by sale of Maintenance down with costs avoided by sale of old Speedbird old Speedbird

• Successful new boat purchaseSuccessful new boat purchase

• Financed from Club savingsFinanced from Club savings

• Profit against book value of old boatProfit against book value of old boat

FutureFuture

• Expect to make a similar surplus in 2012 as 2011Expect to make a similar surplus in 2012 as 2011

• Boat Maintenance costs remain key financial riskBoat Maintenance costs remain key financial risk

• Saving for replacement of Concorde in early Saving for replacement of Concorde in early 2013(?)2013(?)

• Directors and Officers Liability – more litigious Directors and Officers Liability – more litigious environmentenvironment

Finance ReportFinance Report

Special Thank You to:Special Thank You to:

– Susan Payne-ButlerSusan Payne-Butler

– Mel CalvertMel Calvert


Marketing ReportMarketing ReportPatrick SpinkPatrick Spink

• Key objectives:Key objectives:– 1/. Increase and maintain membership at 1/. Increase and maintain membership at

300.300.– 2/. Encourage at least 50% of members to 2/. Encourage at least 50% of members to

sail at least once and 25% of members to sail at least once and 25% of members to undertake one training class in the year.undertake one training class in the year.

– 3/. Get 10% of members to at least one social 3/. Get 10% of members to at least one social event.event.

Marketing ReportMarketing Report

• Membership numbers strong (nearly 300) Membership numbers strong (nearly 300)

• Boat utilisation and member participation Boat utilisation and member participation strongstrong

• Social aspect – Range of new social events Social aspect – Range of new social events held across 2011 and 3held across 2011 and 3rdrd Annual dinner on Annual dinner on 19th November19th November

Marketing reportMarketing report

• Key activities for the coming year?Key activities for the coming year?– Continued recruitment eventsContinued recruitment events– Annual members survey out end this yearAnnual members survey out end this year– 33rdrd SOYC Annual Dinner – get your reservations in!!!!! SOYC Annual Dinner – get your reservations in!!!!!– Continue supporting Ellen Macarthur Cancer TrustContinue supporting Ellen Macarthur Cancer Trust

A very big thank you to:A very big thank you to:– Sue Viney, Andrew Hamblin, Mark Hobson, Thomas Sue Viney, Andrew Hamblin, Mark Hobson, Thomas

Hughes, Phil Hardyman, Thomas Hughes, Rachel Thiel. Hughes, Phil Hardyman, Thomas Hughes, Rachel Thiel.

Marketing reportMarketing report

• We asked – and 85 of you responded (down from We asked – and 85 of you responded (down from 112 last year).112 last year).

• Nature of response similar to last yearNature of response similar to last year– you like a range of day trips and longer passages you like a range of day trips and longer passages – you are happy with the marina, the fees, the way you are happy with the marina, the fees, the way

the club is run, you’re not interested in sailing the club is run, you’re not interested in sailing with other clubs with other clubs

– training’s important – especially practical coursestraining’s important – especially practical courses– happy with the new boathappy with the new boat– 67% said social aspect is important67% said social aspect is important

Members SurveyMembers Survey

• ……so we…so we…– Maintained fees as they wereMaintained fees as they were– Enhanced the training programmeEnhanced the training programme– Kept the management style the same and Kept the management style the same and

maintained member communication levels as maintained member communication levels as werewere

– Continue to ensure sailing is available all year Continue to ensure sailing is available all year round and the cruise gives everyone a longer round and the cruise gives everyone a longer passage breakpassage break

– Offered more social eventsOffered more social events

Members SurveyMembers Survey


Membership ReportMembership Report

Chris ButlerChris Butler

Membership Statistics April 2010 to April 2011 Membership Statistics April 2010 to April 2011

• 50 New Members50 New Members

• 33 Resignations33 Resignations

• 21 Junior members21 Junior members

• For comparison with full members at end of:For comparison with full members at end of: 05/06 - 22405/06 - 224 06/07 - 249 06/07 - 249 07/08 - 24407/08 - 244 08/09 - 25108/09 - 251 09/10 - 28909/10 - 289

• Full members end of 10/11 - 306 (a club record)Full members end of 10/11 - 306 (a club record)

Membership Report April 2011 – to date (half Membership Report April 2011 – to date (half year)year)

• 28 Resignations at year end28 Resignations at year end

• 18 New Members 18 New Members – 9 Ordinary, 1 Retired, 8 9 Ordinary, 1 Retired, 8

AssociateAssociate

• Currently 296 Full members Currently 296 Full members

• Plus 16 Juniors Plus 16 Juniors

• 38% Associate members 38% Associate members – capacity for 12 new Associatescapacity for 12 new Associates

0

20

40

60

80

100

120

140

Apr May Jun Jul Aug Sep

Ordinary

Retired

Associate

Feedback from Changes last year to Sailing Feedback from Changes last year to Sailing Orders affecting membershipOrders affecting membership

– At renewal on April 1st members who have not paid At renewal on April 1st members who have not paid their subscription fees cannot use the Bookings System their subscription fees cannot use the Bookings System and any bookings made prior will be suspendedand any bookings made prior will be suspended

– All new members must pay their subscription fees by All new members must pay their subscription fees by Direct Debit to join the clubDirect Debit to join the club

– All existing members who do not pay their subscription All existing members who do not pay their subscription fees by Direct Debit will incur an additional £2.50 fees by Direct Debit will incur an additional £2.50 administrative charge administrative charge

Membership Membership SummarySummary• We have retained more members this year We have retained more members this year

than previous years even given the than previous years even given the economic climateeconomic climate

• We have continued to attract new members, We have continued to attract new members, 148 in the last 3 years (50% of our total 148 in the last 3 years (50% of our total membership)membership)

• Membership numbers have increased year Membership numbers have increased year on year and are at a healthy level to sustain on year and are at a healthy level to sustain the clubthe club


Operations ReportOperations ReportPaul WraggPaul Wragg

My role is that of Operations DirectorMy role is that of Operations Director

Responsibilities include:Responsibilities include:

• Management of equipment (including safety products, such Management of equipment (including safety products, such as life-raft), maintenance/Service/consumables & supplier -as life-raft), maintenance/Service/consumables & supplier -contracts for the boat operation.contracts for the boat operation.

• Marina selection & contractsMarina selection & contracts

• Availability of Bosun Team &/or SupportAvailability of Bosun Team &/or Support

• (Partial) Management of time-critical (Partial) Management of time-critical documentation/licensing I.e. EPIRB, VHF, Sea Start, coding documentation/licensing I.e. EPIRB, VHF, Sea Start, coding etc (*has thus far been in conjunction with Bosun Shaun etc (*has thus far been in conjunction with Bosun Shaun Molloy)Molloy)

• Coding ComplianceCoding Compliance

Operations ReportOperations Report


Bosun TeamBosun Team

A great deal of work undertaken, particularly during A great deal of work undertaken, particularly during the Winter/Spring Maintenance programme, & the Winter/Spring Maintenance programme, & grateful for the constant on-going dedication & grateful for the constant on-going dedication & contribution by;contribution by;

Jeff NellistJeff NellistShaun MolloyShaun MolloySteve Jones Steve Jones

All to which I owe a huge thank you!All to which I owe a huge thank you!

Also to announce Chris ButlerAlso to announce Chris Butler to the Bosun Team.to the Bosun Team.

Operations ReportOperations ReportConcorde-MaintenanceConcorde-Maintenance

• A total of £7,800 maintenance cost from Jan. to A total of £7,800 maintenance cost from Jan. to Sept. Sept. (£13,600 for same period in 2010)(£13,600 for same period in 2010)

• Notable expenditures being:Notable expenditures being:• £540 new spray-hood£540 new spray-hood• £627 North Sail launder & repair£627 North Sail launder & repair• £2,413 on the engine!£2,413 on the engine!


Old SpeedbirdOld Speedbird

• Disposed of in December 2010, for Disposed of in December 2010, for a a part exchange value of £59,000, part exchange value of £59,000, now now with a private owner in Norway.with a private owner in Norway.

• Was approaching potentially some Was approaching potentially some high high expenses in 2011 for 5 year coding expenses in 2011 for 5 year coding

inspection plus likely engine inspection plus likely engine expense, so expense, so a timely disposal.a timely disposal.

Operations ReportOperations ReportNew Speedbird-MaintenanceNew Speedbird-Maintenance

• £2,000 maintenance cost from Feb. to Sept.£2,000 maintenance cost from Feb. to Sept. N/A for same period in 2010N/A for same period in 2010

• Notable expenditures being:Notable expenditures being:

£760 for coding exam£760 for coding exam£504 for life-raft hire£504 for life-raft hire£482 for new life-jackets£482 for new life-jackets£787 for rigging mods £787 for rigging mods all included in approximately £3,000 all included in approximately £3,000

commissioning costscommissioning costs

• So a total of £5,000 expenditure to date.So a total of £5,000 expenditure to date.

• Plus approximately £4,000 on new Autohelm Plus approximately £4,000 on new Autohelm imminent.imminent.

Operations ReportOperations Report• MDL, MercuryMDL, Mercury

The feedback for the relocation from The feedback for the relocation from Port Port Hamble still remains generally Hamble still remains generally positive- i.e..... positive- i.e..... for car parking & marina for car parking & marina facilities such as the facilities such as the restaurant/bar & restaurant/bar & general setting/location.general setting/location.

• Possibility of reviewing Premier Marina @ Possibility of reviewing Premier Marina @ Swanwick, some £2,000 overall lower Swanwick, some £2,000 overall lower

cost over cost over next ¼).next ¼).

• MDL-Club Outlook Card Benefits-Reminder;MDL-Club Outlook Card Benefits-Reminder;Fuel @ Cost Price (apparently) to MDLFuel @ Cost Price (apparently) to MDL30 FREE berths/boat/year @ 30 FREE berths/boat/year @ anyany MDL MDL marinamarina1/2 price crane-age (@ Hamble Point)1/2 price crane-age (@ Hamble Point)


North SailsNorth Sails

• Whilst we are used to it, there is still a noticeable Whilst we are used to it, there is still a noticeable performance improvement over the Elvestrom sails they performance improvement over the Elvestrom sails they replaced.replaced.

• Total Cost (Concorde) around £5,500-hopefully you agree Total Cost (Concorde) around £5,500-hopefully you agree money well spent!money well spent!

• Still a saleable (no pun!) asset should we need itStill a saleable (no pun!) asset should we need it

A reminder to please refer to the Check List for pre & A reminder to please refer to the Check List for pre & post-sail post-sail guidance-to help their longevity & performance.guidance-to help their longevity & performance.


Winter MaintenanceWinter Maintenance

• Speedbird: TBASpeedbird: TBA

• Concorde: TBAConcorde: TBA

but will try to arrange along but will try to arrange along plannedplanned lines of lines of 2010 i.e. to allow availability of 1 boat for 2010 i.e. to allow availability of 1 boat for sailing over Xmas periodsailing over Xmas period


End of Director ReportsEnd of Director Reports

Thank YouThank You

Any questions?Any questions?

Documents

Speedbird Offshore Yacht Club Annual General Meeting 21st Sept 2011