Special Sales Tax Citizens Review Committee Meeting Notice

Date: Monday, August 3, 2020 Time: 6:00 P.M. Location: REMOTE ONLINE – See bottom of page for instructions.

Agenda

• Roll Call.

• Approve the 7-14-2020 minutes.

• Review and approve the 2019 STOC Report Card.

• Request for Capital Sales Tax Expenditures:

Agree that the expenditure of an amount not to exceed $14,099.09 meets

the intent of the Capital Sales Tax for the purchase of Replacement Dell

Server.

Agree that the expenditure of an amount not to exceed $9,792.76 for the

purchase of 8 Dell workstations and 6 monitors.

• Next STOC Meeting-TBD

• Adjourn. Remote login instructions:

• Go online to zoom.us • Enter Webinar ID: 869 0494 0741 • Enter Webinar Passcode: 888274

Special Sales Tax Citizens Review Committee MINUTES

Date: Tuesday, July 14, 2020 Time: 6:00 P.M. Location: City Hall Council Chambers

Agenda

Roll was called by Missy Wilson, Assistant City Administrator, at 6:02 p.m. and the attendance was as follows: Present: Lisa Emerson, Jim Schaap, Jason Hull, Deborah Sommer, Jeremy Bledsoe Absent: Darrell Swofford, Rudolph Pieters

• Approve the 3-10-2020 minutes. • Hull, seconded by Sommer, made a motion to adopt. The motion was approved by a vote of 5-

0-2 Ayes: Hull, Sommer, Emerson, Schaap, Bledsoe Nay: None Absent: Swofford, Pieters

• Request for Capital Sales Tax Expenditures: • Agree that the expenditure of an amount not to exceed $165,000 meets the intended use of the

Capital Sales Tax Funds for purchase of 1-Single Axle Dump Truck with snow spreader. Bledsoe, seconded by Emerson, made a motion to adopt. The motion was

approved by a vote of 5-0-2. o Ayes: Bledsoe, Emerson, Schaap, Hull, Sommer o Nays: None o Absent: Swofford, Pieters

• Agree that the expenditure of an amount not to exceed $9,548 meets the intended use of the Capital Sales Tax Funds for the purchase of 1-snow spreader.

Hull, seconded by Bledsoe, made a motion to adopt. The motion was approved by a vote of 5-0-2

o Ayes: Hull, Bledsoe, Emerson, Schaap, Sommer o Nays: None o Absent: Swofford, Pieters

• Agree that the expenditure of an amount not to exceed $35,000 meets the intended use of the Capital Sales Tas Funds for the purchase of 1-Animal Control Vehicle (replacement).

Emerson, seconded by Hull, made a motion to adopt. The motion was approved by a vote of 5-0-2.

o Ayes: Emerson, Hull, Schaap, Sommer, Bledsoe o Nays: None o Absent: Swofford, Pieters

• Adjourn

• Bledsoe, seconded by Emerson, made a motion to adjourn. The motion was approved by a vote of 5-0-2.

Ayes: Bledsoe, Emerson, Schaap, Hull, Sommer Nays: None Absent: Swofford, Pieters

Special Sales Tax Citizen Review Committee

1/2 Cent Transportation Sales Tax 3/8 Cent Capital Sales Tax

1/2 Cent Public Safety Sales Tax

2019 A F R C

D P Y S T D

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Transportation Sales Tax Audited Numbers as of October 31, 2019

Beginning Fund Balance - $337,444

2019 Revenues - $1,818,400 2019 Expenses - $2,030,759 - Salt purchase - Pavement Marking Project - Asphalt Overlay Project - Roadway Micro-Surfacing - Raytown Trafficway Curb Replacement Ending Fund Balance - $125,085

* GAAP Encumbrances are included in the Ending Fund Balance.

2019 Transportation Purchases

Salt Purchase

Pavement Marking Project

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2019 Transportation Improvements

Roadway Micro-Surfacing Project

Asphalt Overlay Project

Raytown Trafficway Curb Replacement

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Capital Sales Tax Audited Numbers as of October 31, 2019

  Beginning Fund Balance $1,343,188 2019 Revenues - $1,039,554 2019 Expenses - $ 900,876 -Plate Compactor -City Hall Monument Sign -Dual Drum Roller Compactor -Canon IRS C7565i-III copier - Microsoft Windows 2019 Server software for virtualization of

network servers -Two (2) Dell laptops -Six (6) Ubiquiti Networks Ubiquiti UAP-AC-PRO Wireless

Routers Access Points, a PEO Managed Switch and UNIFI M - Sharp BIG PAD PN-L751H Aquos Board - Sharp Shuttle PN-SPCi5W10C – Slim PC - Digital Ally EVO HD In-Car Camera Systems with 5

additional MICS - Panasonic Tough book with mounting system - Epson Eco Tank ET-2760 printer with scanner and copier - Three Quill Carder Mesh Black Fabric Computer and Desk

Chairs - Two Performa Big and Tall Mesh 24/7 Intensive Use Chairs - Bullet proof vests - 2019 crew cab 4X4 with plow attachment - Valo Magnum Mesh Back 24/7 Intensive Use chair - 12 APX 4500 mobile radios - 10 Dell Optiplex Workstations - 2020 Ford Explorer base model 4X4 - Bank Fees Ending Fund Balance - $1,727,980 * Budgeted expenditures included 350 Highway capital expenditures that were rolled to FY

2020.

Public Works Purchases

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Plate Compactor City Monument Sign

Dual Drum Roller Compactor

24/7 Intensive Use Chairs Epson Eco-tank Printer

Panasonic ToughBook EVO HD In-Car Camera

Police Department Purchases

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Public Safety Sales Tax Audited Numbers as of October 31, 2019

Beginning Fund Balance $1,215,774 2019 Revenues - $1,526,189 2019 Expenses - $1,487,098 Police Department - 12 sworn positions - 1 Crime analyst position (civilian) - Uniforms and equipment - Software and IT expenses Ending Fund Balance - $1,215,774

* Ending Fund Balance is higher primarily restructuring of emergency management services. The amount left in fund balance is recommended for one-time Public Safety

improvements for the City.

We are proud to say that we believe “Raytown City Government is operating at a

high level of efficiency. We are confident they will continue to perform at this level for

the remainder of the bond and sales tax issues. All expenditures are consistent with the sales tax expectations, and the voters’

intended use for the sales tax. ”

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2019 Administration Report Card (Committee Submitted April, 2018)

“As of October 31, 2019 all expenditures have met the

intent of the Citizens of Raytown.”

Average Departmental Report Card Score

Mayor / Alderman Liaison Coordination / Procedures

Finance Department Budget Forecasting Bidding Process Teamwork / Coordination

Public Works Department Budget Forecasting Bidding Process Quality of Products Purchased Quality of Traffic Signal Systems Teamwork / Coordination

Police Department Budget Forecasting Bidding Process Quality of Products Purchased Teamwork / Coordination Emergency Services Budget Forecasting Bidding Process Teamwork / Coordination

LEGEND: (N) Needs Improvement; (B) Below Average, (M) Meets Committee Standards; (O) Outstanding, (E) Exceptional

Special Sales Tax Citizen Review Committee

Fiscal Year 2018

Chair - Jim Schaap Ward 1 Ward 2 Michael Attwood Rudolph Pieters Ward 3 Ward 4 Ward 5 Lisa Emerson Darrell Swofford Jim Schaap At Large Member At Large Member Jason Hull Jeremy Bledsoe, Sr.

Board Liaison - Mark Moore

Future Sales Tax Projects

The City plans to continue with its annual replacement program. The City has been reserving funds for major projects and plans to use those funds along with Missouri Department of Transportation funds to construct improvements on the City’s roadways.

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