City Council - 02 Mar 2021

City Council Meeting March 2, 2021

CITY OF WOODHAVEN

COUNTY OF WAYNE, STATE OF MICHIGAN

CITY COUNCIL MEETING AGENDA OF MARCH 2, 2021 AT 7:00 PM.

CALL MEETING TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

NOTICE TO THE PUBLIC

All matters listed under CONSENT CALENDAR are considered routine and will be enacted on by

one motion. there will be no separate discussion on these items unless good cause is shown prior to

Council votes on motion to adopt.

CONSENT CALENDAR

A. City Council Members Excused Absences. B. Approval of Council Meeting minutes of February 16, 2021. C. Approval of Study Session Meeting minutes of February 22, 2021. D. General Fund Obligations in the amount of $19,173.09 be approved for

payment. E. Local Highway Fund Obligations in the amount of $8,078.04 be approved for

payment. F. Major Street Fund Obligations in the amount of $118,063.55 be approved for

payment. G. Community Activity Fund Obligations in the amount of $200.00 be approved

for payment. H. Building Department Fund Obligations in the amount of $624.20 be

approved for payment. I. Water and Sewer Fund Obligations in the amount of $429,611.94 be

approved for payment. J. Trust and Agency Fund Obligations in the amount of $9,866.50 be approved

for payment. K. Motor Pool Fund Obligations in the amount of $4,655.03 be approved for

payment.

PUBLIC PARTICIPATION ON AGENDA ITEMS

A person wishing to address the Council regarding an item that is on the Council meeting agenda

may seek recognition by the Mayor. The person will be recognized after members of City Council

have discussed the agenda item. Such speaker shall be limited to three minutes on each agenda item.

Page 1 of 20

City Council Meeting March 2, 2021

PRESENTATIONS

CITY ATTORNEY

ADMINISTRATIVE OFFICERS A. JP Cacciaglia, DDA & Economic Development Director

1. ***Information Only*** City will be Seeking bids for the replacement

of the Electronic Message sign on West Road in front of City Hall. B. Robert Toth, Police Chief

1. Request to purchase replacement department Canine C. John Hennessey, Hennessey Engineers

1. Extension of Hard Rock contract for the 2021 Street Rehabilitation

program. 2. Extension of Al's Asphalt contract for the 2021 Pedestrian Path

Rehabilitation program. D. Jeff Daigneau, Finance Director/Treasurer

1. Approval of Board of Review Hardship Updated Guidelines.

MAYOR PATRICIA ODETTE

PUBLIC APPEARANCES/ORAL COMMUNICATIONS

Members of the audience are requested to please raise their hand to be recognized by the

Mayor. After you are recognized, please proceed to the podium, state your name, ask your

questions and/or state your concerns. Each person shall limit his or her remarks to three (3)

minutes. All persons present will be entitled to be heard during this portion of the Agenda.

All persons shall direct their questions to the Mayor.

CITY COUNCIL COMMENTS

ADJOURNMENT

Page 2 of 20

City Council Meeting February 16, 2021

CITY OF WOODHAVENCOUNTY OF WAYNE, STATE OF MICHIGAN

CITY COUNCIL MEETING OF FEBRUARY 16, 2021

Regular City Council Meeting of February 16, 2021 held at Woodhaven City Hall, 21869 West Road, Woodhaven, Michigan, held as a ZOOM Meeting. The meeting was called to order at 7:00 PM by Mayor Patricia Odette.

PRESENT: Mayor Patricia Odette, Council Members, Preston Abadie, JC Moczydlowsky (arrived at 7:15 pm), Randy Odette, Don Belcher, Darrel Penix, Janet Sikes

ALSO PRESENT: Kristie Keene, City Clerk, Jeff Harris, City Administrator, Howard Shifman,

City Attorney, Robert Toth, Police Chief, Mike Clark, Fire Chief, J.P. Cacciaglia, DDA & Economic Development Director, Jeff Daigneau, Finance Director/Treasurer, Tim Rooney, Recreation Director, John Tackett, Building Official, John Hennessey, Hennessey Engineers


PLEDGE OF ALLEGIANCE

ROLL CALL

CONSENT CALENDAR

A. City Council Members Excused Absences.B. Approval of Council Meeting minutes of February 2, 2021.C. General Fund Obligations in the amount of $48,336.94 be approved for payment.D. Local Highway Fund Obligations in the amount of $11,862.77 be approved for payment.E. Major Street Fund Obligations in the amount of $95,393.16 be approved for payment.F. Garbage and Rubbish Fund Obligations in the amount of $3,612.07 be approved for

payment.G. Building Department Fund Obligations in the amount of $465.57 be approved for

payment.H. Police Department Forfeiture Fund Obligations in the amount of $8,065.00 be approved

for payment.I. Water and Sewer Fund Obligations in the amount of $139,711.41 be approved for

payment.J. Debt Services Fund Obligations in the amount of $309,853.13 be approved for payment.

K. Motor Pool Fund Obligations in the amount of $5,030.47 be approved for payment.L. Trust and Agency Fund Obligations in the amount of $1,299.00 be approved for payment.

21-016 Moved by Mayor Patricia Odette, seconded by Belcher, to approve the Consent Calendar as presented. MOTION CARRIED UNANIMOUSLY.

Item # B.

Approval of Council Meeting minutes of February 16, 2021. Page 3 of 20

City Council Meeting February 16, 2021

ADMINISTRATIVE OFFICERS

Tim Rooney, Recreation Director

A. Civic Center Park Reflection Garden

Discussion was held regarding the Civic Center Park Reflection Garden.

ADJOURNMENT

Mayor Patricia Odette adjourned the Woodhaven City Council Meeting of February 16, 2021 at 7:20 pm.

Mayor Patricia Odette Kristie Keene, City Clerk

Item # B.

Approval of Council Meeting minutes of February 16, 2021. Page 4 of 20

Study Session Meeting February 22, 2021

CITY OF WOODHAVENCOUNTY OF WAYNE, STATE OF MICHIGAN

STUDY SESSION MEETING OF FEBRUARY 22, 2021

Study Session Meeting of February 22, 2021 held at Woodhaven City Hall, 21869 West Road, Woodhaven, Michigan held as a ZOOM Meeting. Mayor Patricia Odette called the meeting to order at 6:00 PM.

PRESENT: Mayor Patricia Odette, Council Members, JC Moczydlowsky, Randy Odette, Donald Belcher, Janet Sikes, Darrel Penix

ABSENT: Council Member, Preston Abadie (excused)

ALSO PRESENT: Kristie Keene, City Clerk, Jeff Harris, City Administrator. J.P. Cacciaglia,

DDA & Economic Development Director, Tim Neighbors, Director of Public Service and Water, John Hennessey, Hennessey Engineers


ROLL CALL

PRESENTATIONS

A. Discussion on City Streets Repair Contract

Discussion was held regarding extending the current Street Repair Contract with Hard Rock Cement.

CITY COUNCIL COMMENTS

ADJOURNMENT

Mayor Patricia Odette adjourned the Woodhaven Study Session of February 22, 2021 at 6:11 pm.

Mayor Patricia Odette Kristie Keene, City Clerk

Item # C.

Approval of Study Session Meeting minutes of February 22, 2021. Page 5 of 20

CHECK REGISTER FOR CITY OF WOODHAVEN 1/1Page: 02/25/2021 11:57 AMUser: JEFFDB: Woodhaven

CHECK DATE FROM 03/02/2021 - 03/02/2021

AmountVendor NameVendorCheckBankCheck Date

Bank FSBAP FLAGSTAR BANK - ACCOUNTS PAYABLE

2,599.46 AMERICAN EXPRESS2336115541FSBAP03/02/2021511.00 CARLISLE WORTMAN ASSOCIATES, INC630015542FSBAP03/02/202176.85 CINTAS24915543FSBAP03/02/2021

5,118.23 CONSTELLATION NEWENERGY - GAS LLC844115544FSBAP03/02/2021200.00 CROWLEY ERIKARECREFUND15545FSBAP03/02/2021

4,500.00 DANIEL P. KANAANBOND REFUN15546FSBAP03/02/202135.44 DELTA DENTAL ACTIVE9790515547FSBAP03/02/2021

10,097.54 DETROIT SALT CO997115548FSBAP03/02/2021315.30 DOWNRIVER BUS REPAIR108215549FSBAP03/02/2021450.00 DOWS EQUIPMENT SERVICE INC.1150115550FSBAP03/02/2021149.20 DUBOIS CHEMICALS INC66315551FSBAP03/02/2021250.00 EJ USA, INC.118715552FSBAP03/02/2021117.69 EXOTIC AUTOMATION & SUPPLY127115553FSBAP03/02/2021

6,570.00 EXPERT TECHNOLOGY SERVICES3259015554FSBAP03/02/202140.00 EXTREME DETAIL, LLC3261315555FSBAP03/02/202121.60 FINAMORE, CINDY13415556FSBAP03/02/202165.96 FLAT ROCK AUTOMOTIVE140415557FSBAP03/02/202170.94 GORNO FORD164215558FSBAP03/02/2021366.50 Hennessey EngineersBOND REFUN15559FSBAP03/02/2021794.23 J & B MEDICAL SUPPLY1953215560FSBAP03/02/2021522.50 K & K MAINTENANCE SUPPLY, INC2042015561FSBAP03/02/2021

5,000.00 KANAAN, DANIELBOND REFUN15562FSBAP03/02/202168.00 OCCUPATIONAL HEALTH CENTERS OF MICH834015563FSBAP03/02/2021190.78 OFFICE DEPOT285215564FSBAP03/02/2021202.80 PRIORITY ONE EMERGENCY306115565FSBAP03/02/2021493.95 QUINT PLUMBING & HEATING308215566FSBAP03/02/2021

3,038.82 RKA PETROLEUM COMPANIES, INC.3174515567FSBAP03/02/202153.32 SHRADER TIRES & OIL330115568FSBAP03/02/2021

428,421.02 SOUTH HURON VALLEY UTILITY ATH336415569FSBAP03/02/202132.53 SPRINT280515570FSBAP03/02/2021206.50 SUN BADGE COMPANY3511515571FSBAP03/02/2021273.46 SUPERIOR UNIFORM SALES3532915572FSBAP03/02/2021115.00 TAYLOR FORD3585615573FSBAP03/02/2021174.15 TERMINAL SUPPLY CO.360115574FSBAP03/02/202125.00 TOMEY, TRAVIS3679915575FSBAP03/02/2021120.00 TRENTON PRINTING372115576FSBAP03/02/2021467.60 UNITED FACILITY SUPPLIES3783115577FSBAP03/02/2021

2,000.00 UNITED STATES POSTAL SERVICE379215578FSBAP03/02/202136.21 VALLEN DISTRIBUTION, INC1842115579FSBAP03/02/2021

115,865.70 WAYNE COUNTY394015580FSBAP03/02/2021217.49 WOODHAVEN ANIMAL HOSPITAL4000015581FSBAP03/02/2021425.22 WYANDOTTE ALARM COMPANY412015582FSBAP03/02/2021

FSBAP TOTALS:

590,299.99 Total of 42 Disbursements:

0.00 Less 0 Void Checks:590,299.99 Total of 42 Checks:

Item # K.

Motor Pool Fund Obligations in the amount of $4,655.03 be approved for p... Page 6 of 20

INVOICE GL DISTRIBUTION REPORT FOR CITY OF WOODHAVEN 1/5Page: 02/25/2021 11:57 AMUser: JEFFDB: Woodhaven

EXP CHECK RUN DATES 03/02/2021 - 03/02/2021JOURNALIZED

PAID

Check #AmountChk DateInvoice Invoice Desc.VendorInvoice DateGL Number

Fund 101 GENERAL FUNDDept 000 DEPARTMENT

1554735.44 03/02/213/1/21DENTAL INSURANCE OFFSET - ODETTE PDELTA DENTAL ACTIVE03/01/21101-000-123.000

35.44 Total For Dept 000 DEPARTMENT

Dept 101 GENERAL GOVERNMENT155410.99 03/02/212/17/21CLOROX, COFFEEBJS WHOLESALE CLUB02/17/21101-101-727.000

0.99 Total For Dept 101 GENERAL GOVERNMENT

Dept 265 BUILDING & GROUNDS1554335.00 03/02/214076671758CITY MATSCINTAS01/25/21101-265-775.00015551149.20 03/02/21IN2081079MONTHLY WATER TREATMENTDUBOIS CHEMICALS INC01/25/21101-265-775.00015561522.50 03/02/215388ICE MELTK & K MAINTENANCE SUPPLY, INC02/19/21101-265-775.100155444,304.30 03/02/213111202FEBRUARY BILLING - 12/23/20 - 1/22/21CONSTELLATION NEWENERGY - GAS LLC02/10/21101-265-921.00015541404.85 03/02/210056581-FEBFEBRUARY SERVICESCOMCAST PROCESSING CENTER02/28/21101-265-923.000

5,415.85 Total For Dept 265 BUILDING & GROUNDS

Dept 305 POLICE DEPARTMENT1554171.92 03/02/212/17/21CLOROX, COFFEEBJS WHOLESALE CLUB02/17/21101-305-727.0001554147.37 03/02/219839413PENCIL SHARPENER & VELCROAMAZON.COM02/11/21101-305-740.2051554134.58 03/02/213877819CORRECTION TAPE & DISH SOAPAMAZON.COM02/19/21101-305-740.2051554134.99 03/02/210639464DUAL MONITOR STAAND FOR FRACZEKAMAZON.COM02/22/21101-305-740.20515564205.98 03/02/21150361088001OFFICE CHAIR FOR FRACZEK & SHARPIESOFFICE DEPOT01/15/21101-305-740.20515565202.80 03/02/2170071997WHPD FACE MASKSPRIORITY ONE EMERGENCY02/11/21101-305-740.20515576120.00 03/02/21132401BUSINESS CARDS FOR DET VESPREMI & SGT JACKSONTRENTON PRINTING02/08/21101-305-740.20515571206.50 03/02/21402401SGT BADGES FOR JACKSONSUN BADGE COMPANY02/12/21101-305-743.00015566493.95 03/02/2168106REPLACE MIXING VALVE & FIXED LEAK ON JAIL CELL FLUSH VAVLEQUINT PLUMBING & HEATING02/15/21101-305-775.3051555540.00 03/02/215704PATROL CAR DETAILINGEXTREME DETAIL, LLC01/16/21101-305-862.00015541250.00 03/02/2102092021TRAINING FOR BRUSTPRI MANAGEMENT GROUP02/09/21101-305-958.00015541298.00 03/02/21292021TRAINING FOR BRUST AND PARKSPRI MANAGEMENT GROUP02/09/21101-305-958.00015541199.00 03/02/211616581349TRAINING FOR BRUSTTRAINING FORCE02/17/21101-305-958.000

2,205.09 Total For Dept 305 POLICE DEPARTMENT

Dept 336 FIRE DEPARTMENT1556420.51 03/02/21154256610001OFFICE SUPPLIES OFFICE DEPOT02/12/21101-336-727.00015564(35.71)03/02/21155372725001OFFICE SUPPLIES REFUNDOFFICE DEPOT02/12/21101-336-727.0001557790.00 03/02/21SO-004293CUPS UNITED FACILITY SUPPLIES01/29/21101-336-740.20515577377.60 03/02/21SO-004256CUSTODIAL SUPPLIESUNITED FACILITY SUPPLIES02/12/21101-336-741.21015572273.46 03/02/21396819R. HAWKINS CLOTHING ALLOWANCESUPERIOR UNIFORM SALES02/12/21101-336-743.0001557936.21 03/02/212084548-00SCBA REPAIR VALLEN DISTRIBUTION, INC02/12/21101-336-775.30415541416.00 03/02/21258140AGENCY SUBSCRIPTIONACTIVE 911 INC 02/19/21101-336-804.6301554198.00 03/02/21258133ACTIVE 911 SERVICEACTIVE 911 INC 02/19/21101-336-804.63015541198.16 03/02/210048331 FEBCOMCAST BILL STATION 1COMCAST PROCESSING CENTER02/28/21101-336-804.63015560400.50 03/02/216962937MEDICAL SUPPLIESJ & B MEDICAL SUPPLY02/24/21101-336-804.9621556049.20 03/02/216967532MEDCIAL SUPPLIESJ & B MEDICAL SUPPLY02/24/21101-336-804.96215560344.53 03/02/217000001MEDCIAL SUPPLIESJ & B MEDICAL SUPPLY02/24/21101-336-804.9621557525.00 03/02/2100034727EMS RENEWAL FEETOMEY, TRAVIS02/19/21101-336-805.525

2,293.46 Total For Dept 336 FIRE DEPARTMENT

Dept 430 ANIMAL SHELTER15581139.09 03/02/21453430011 BELLA FELINE EXAM, SPAY & VACCINATIONSWOODHAVEN ANIMAL HOSPITAL02/09/21101-430-742.0001558178.40 03/02/21453429015 ERNIE FELINE EXAM, NEUTER & VACCINATIONSWOODHAVEN ANIMAL HOSPITAL02/09/21101-430-742.00015544250.14 03/02/213111202FEBRUARY BILLING - 12/23/20 - 1/22/21CONSTELLATION NEWENERGY - GAS LLC02/10/21101-430-921.101

467.63 Total For Dept 430 ANIMAL SHELTER

Item # K.

Motor Pool Fund O

bligations in the amount of $4,655.03 be approved for p...

Page 7 of 20



PAID


Fund 101 GENERAL FUNDDept 441 DEPARTMENT OF PUBLIC SERVICE

1554341.85 03/02/214076034837DPS MATSCINTAS02/16/21101-441-740.2051558288.65 03/02/21165887LIFT STATION ALARMSWYANDOTTE ALARM COMPANY03/01/21101-441-808.000

130.50 Total For Dept 441 DEPARTMENT OF PUBLIC SERVICE

Dept 691 RECREATION DEPARTMENT1557032.53 03/02/21676734519-227SPRINT BILL FOR VAN DRIVERSPRINT01/27/21101-691-804.6301555621.60 03/02/21013021MEALS ON WHEELS DRIVER FINAMORE, CINDY01/30/21101-691-863.000

54.13 Total For Dept 691 RECREATION DEPARTMENT

Dept 872 CITY OFFICE EXPENDITURES155782,000.00 03/02/2102182021POSTAGEUNITED STATES POSTAL SERVICE01/25/21101-872-728.00015554595.00 03/02/2103190PD BODY CAM / SERVER BACKUPSEXPERT TECHNOLOGY SERVICES01/20/21101-872-804.10015554405.00 03/02/2103201COMPTUE RWORK PD / SERVEREXPERT TECHNOLOGY SERVICES02/03/21101-872-804.100155542,960.00 03/02/2103190PD BODY CAM / SERVER BACKUPSEXPERT TECHNOLOGY SERVICES01/20/21101-872-804.110155542,340.00 03/02/2103201COMPTUE RWORK PD / SERVEREXPERT TECHNOLOGY SERVICES02/03/21101-872-804.11015554270.00 03/02/2103190PD BODY CAM / SERVER BACKUPSEXPERT TECHNOLOGY SERVICES01/20/21101-872-804.140

8,570.00 Total For Dept 872 CITY OFFICE EXPENDITURES

19,173.09 Total For Fund 101 GENERAL FUND

Fund 202 MAJOR STREET FUNDDept 449 MAJOR ROAD EXPENDITURES

15541178.35 03/02/210135633-JANVAN HORN CAMERACOMCAST PROCESSING CENTER01/13/21202-449-775.31015580115,865.70 03/02/21305557ALLEN RD KING TO WEST RESURFACINGWAYNE COUNTY02/13/21202-449-775.31015548512.10 03/02/21SI1-05916ROAD SALTDETROIT SALT CO02/22/21202-449-775.37515548507.70 03/02/21SI21-05423ROAD SALTDETROIT SALT CO02/17/21202-449-775.37515548501.10 03/02/21S121-05080ROAD SALTDETROIT SALT CO02/12/21202-449-775.37515548498.60 03/02/21SI21-05752ROAD SALTDETROIT SALT CO02/19/21202-449-775.375

118,063.55 Total For Dept 449 MAJOR ROAD EXPENDITURES

118,063.55 Total For Fund 202 MAJOR STREET FUND

Fund 203 LOCAL HIGHWAY FUNDDept 450 LOCAL ROAD EXPENDITURES

155482,048.42 03/02/21SI1-05916ROAD SALTDETROIT SALT CO02/22/21203-450-777.375155482,030.82 03/02/21SI21-05423ROAD SALTDETROIT SALT CO02/17/21203-450-777.375155482,004.40 03/02/21S121-05080ROAD SALTDETROIT SALT CO02/12/21203-450-777.375155481,994.40 03/02/21SI21-05752ROAD SALTDETROIT SALT CO02/19/21203-450-777.375

8,078.04 Total For Dept 450 LOCAL ROAD EXPENDITURES

8,078.04 Total For Fund 203 LOCAL HIGHWAY FUND

Fund 205 COMMUNITY ACTIVITIES CENTERDept 000 DEPARTMENT

15545200.00 03/02/2118872REFUND OF MAIN HALL FOR MARCH 6CROWLEY ERIKA02/19/21205-000-626.732


200.00 Total For Fund 205 COMMUNITY ACTIVITIES CENTER

Fund 248 DOWNTOWN DEVELOPMENT AUTHORITYDept 729 DDA OPERATING EXPENDITURE

155415.00 03/02/2127380002053692CROSS -TEES (2)HOME DEPOT02/11/21248-729-775.3061554422.64 03/02/213111202FEBRUARY BILLING - 12/23/20 - 1/22/21CONSTELLATION NEWENERGY - GAS LLC02/10/21248-729-921.000

Item # K.

Motor Pool Fund O


Page 8 of 20



PAID


Fund 248 DOWNTOWN DEVELOPMENT AUTHORITYDept 729 DDA OPERATING EXPENDITURE

27.64 Total For Dept 729 DDA OPERATING EXPENDITURE

27.64 Total For Fund 248 DOWNTOWN DEVELOPMENT AUTHORITY

Fund 249 BUILDING INSPECTION DEPARTMENTDept 000 DEPARTMENT

15542511.00 03/02/212159783CHICK-FIL-A PLAN REVIEW FEESCARLISLE WORTMAN ASSOCIATES, INC02/11/21249-000-480.402


Dept 279 BUILDING SERVICES15544113.20 03/02/213111202FEBRUARY BILLING - 12/23/20 - 1/22/21CONSTELLATION NEWENERGY - GAS LLC02/10/21249-279-921.000

113.20 Total For Dept 279 BUILDING SERVICES

624.20 Total For Fund 249 BUILDING INSPECTION DEPARTMENT

Fund 592 WATER & SEWER FUNDDept 557 WATER AND SEWER

15582254.20 03/02/21165887LIFT STATION ALARMSWYANDOTTE ALARM COMPANY03/01/21592-557-776.30715552250.00 03/02/21110210008761MAINTENANCE OF WATER MAINSEJ USA, INC.02/12/21592-557-776.30915541108.40 03/02/210012188-FEBCABLE SERVICES WATERCOMCAST PROCESSING CENTER02/28/21592-557-804.6301556368.00 03/02/21713597509DOT PHYS RECERTOCCUPATIONAL HEALTH CENTERS OF MICH02/02/21592-557-804.6301558282.37 03/02/21166289ALARM SERVICESWYANDOTTE ALARM COMPANY03/01/21592-557-804.63015544427.95 03/02/213111202FEBRUARY BILLING - 12/23/20 - 1/22/21CONSTELLATION NEWENERGY - GAS LLC02/10/21592-557-920.5031556982,061.00 03/02/213639MARCH O&M BILLINGSOUTH HURON VALLEY UTILITY ATH02/15/21592-557-921.35515569346,360.02 03/02/213646SRF BOND PAYMENTSSOUTH HURON VALLEY UTILITY ATH02/15/21592-557-991.000

429,611.94 Total For Dept 557 WATER AND SEWER

429,611.94 Total For Fund 592 WATER & SEWER FUND

Fund 692 MOTOR POOL FUNDDept 442 MOTOR POOL

1555765.96 03/02/211-509568TRUCK SOAPFLAT ROCK AUTOMOTIVE02/11/21692-442-740.2051556853.32 03/02/21555084-00WINDSHIELD FLUIDSHRADER TIRES & OIL02/19/21692-442-740.20515574174.15 03/02/2117220-00MOTOR POOL SUPPLIESTERMINAL SUPPLY CO.03/10/21692-442-740.20515550450.00 03/02/210000021653MOTOR POOL LIFT INSPECTIONDOWS EQUIPMENT SERVICE INC.01/22/21692-442-775.3041555838.02 03/02/211039648ANIMAL CONTROL TRUCKGORNO FORD02/11/21692-442-778.43015541217.87 03/02/212/12/21TRAILER REPAIRTRACTOR SUPPLY02/12/21692-442-778.4411554135.98 03/02/212/18/21TRAILER REPAIRTRACTOR SUPPLY03/10/21692-442-778.4411554993.12 03/02/210293657DUMP TRUCKSDOWNRIVER BUS REPAIR02/17/21692-442-778.44115549222.18 03/02/21293655DUMP TRUCKDOWNRIVER BUS REPAIR02/16/21692-442-778.44115553117.69 03/02/21I1116105DUMP TRUCKEXOTIC AUTOMATION & SUPPLY02/16/21692-442-778.4411555814.96 03/02/211039662POLICE F 150GORNO FORD02/15/21692-442-778.4411555817.96 03/02/211039694POLICE F 150GORNO FORD02/17/21692-442-778.44115573115.00 03/02/21395071DPS CHIPPER TRUCKTAYLOR FORD01/25/21692-442-778.441155672,190.34 03/02/210234293GASOLINERKA PETROLEUM COMPANIES, INC.02/10/21692-442-861.00015567848.48 03/02/210234317DIESEL FUELRKA PETROLEUM COMPANIES, INC.02/11/21692-442-862.000

4,655.03 Total For Dept 442 MOTOR POOL

4,655.03 Total For Fund 692 MOTOR POOL FUND

Fund 701 TRUST AND AGENCY FUNDDept 000 DEPARTMENT

155461,500.00 03/02/21BC190004BD Bond RefundDANIEL P. KANAAN02/16/21701-000-274.250155463,000.00 03/02/21BC200002BD Bond RefundDANIEL P. KANAAN02/16/21701-000-274.250155625,000.00 03/02/21BC190003BD Bond RefundKANAAN, DANIEL02/16/21701-000-274.250

Item # K.

Motor Pool Fund O


Page 9 of 20



PAID


Fund 701 TRUST AND AGENCY FUNDDept 000 DEPARTMENT

1555943.50 03/02/21BE190008BD Bond RefundHennessey Engineers02/16/21701-000-274.3501555940.00 03/02/21BE190008BD Bond RefundHennessey Engineers02/16/21701-000-274.35015559159.50 03/02/21BE200001BD Bond RefundHennessey Engineers02/16/21701-000-274.3501555940.00 03/02/21BE200001BD Bond RefundHennessey Engineers02/16/21701-000-274.3501555943.50 03/02/21BE190002BD Bond RefundHennessey Engineers02/19/21701-000-274.3501555940.00 03/02/21BE190002BD Bond RefundHennessey Engineers02/19/21701-000-274.350

9,866.50 Total For Dept 000 DEPARTMENT

9,866.50 Total For Fund 701 TRUST AND AGENCY FUND

Item # K.

Motor Pool Fund O


Page 10 of 20



PAID


19,173.09 Fund 101 GENERAL FUND118,063.55 Fund 202 MAJOR STREET FUND

8,078.04 Fund 203 LOCAL HIGHWAY FUND200.00 Fund 205 COMMUNITY ACTIVITIES CENTER27.64 Fund 248 DOWNTOWN DEVELOPMENT AUTHORITY624.20 Fund 249 BUILDING INSPECTION DEPARTMENT

429,611.94 Fund 592 WATER & SEWER FUND4,655.03 Fund 692 MOTOR POOL FUND9,866.50 Fund 701 TRUST AND AGENCY FUND

Fund Totals:

590,299.99 Total For All Funds:

Item # K.

Motor Pool Fund O


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PATRICIA A. ODETTE, MayorRANDY ODETTE, Mayor Pro-Tem CITY OF WOODHAVENJC MOCZYDLOWSKY, Council Member 21869 West RoadJAN SIKES, Council Member Woodhaven, MI 48183DON BELCHER, Council Member Phone: (734) 675-3000DARREL PENIX, Council Member Fax: (734) 675-4927PRESTON ABATE, Council Member www.woodhavenmi.org

To: Mayor and Council

From: JP Cacciaglia, Economic Development Director

Date: Feb 23, 2021

This letter is to inform you that the City of Woodhaven seeking bids for the replacement of the electronic message sign on West Rd in front of City Hall.

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***Information Only*** City will be Seeking bids for the replacement of ... Page 12 of 20

http://www.woodhavenmi.org/

CHIEF OF POLICE DEPUTY CHIEF Robert Toth Scott Fraczek

Date: February 22, 2021

To: Mayor & Council Members

From: Robert Toth, Chief of Police

Subject: Request to Purchase Replacement Department Canine

I am requesting permission to pay the attached invoice from the K9 ACADEMY TRAINING FACILITY $12,600.00 for the purchase of one green German Shepherd from the Von der Haus Kennels for $8,100.00 and the required initial training and certification fees of $4,500.00.

The purchase of this new Canine and required training are necessary as a replacement to continue a Full-Service Police Department Canine Team, in anticipation of Officer Vann’s announcement of the retirement of his partner Bruno, in June of 2021.

The entire cost of this purchase will be paid for from proceeds in the forfeiture account #265-347-963.995.

Respectfully,

Robert Toth, Chief of Police

Woodhaven Police department21869 West Rd.

Woodhaven MI 48183

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Request to purchase replacement department Canine Page 13 of 20

K9 ACADEMY TRAINING FACILITY24800 Hayes St

Taylor, MI 48180(313)291-2780

EIN 61-1469629

February 12, 2021

INVOICE

TRAINING FEES

INITIAL TRAINING FEE: $4,500.00 per TeamMAINTENANCE TRAINING FEE: Included for first year. START DATE: April 26, 2021 (tentative)

EQUIPMENT

All equipment as per proposal including crate, leashes, collars, muzzle, toy reward, dog dishes, tracking harness, vehicle water bowl and curriculum book. $600.00

1-green German Shepherd from Von der Haus Kennels $7,500.00

TRAINING TOTAL: $4,500.00 EQUIPMENT TOTAL: $8,100.00 TOTAL: $12,600.00

THIS INVOICE IS FOR THE WOODHAVEN POLICE DEPARTMENTSTART UP FOR NEW FULL SERVICE K9 TEAM

PLEASE MAKE CHECK PAYABLE TO:K9 ATF

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Request to purchase replacement department Canine Page 14 of 20

R:\Municipalities\60000's Woodhaven\63000's\63102 2021 Street Improvements\Council Bid Award ltr.docx

13500 Reeck Road Southgate, MI 48195 | 734.759.1600 | Fax 734.282.6566 | www.hengineers.com

Feburary 23, 2021 Honorable Mayor and Council City of Woodhaven 21869 West Road Woodhaven, Michigan 48183 Re: 2021 Local Street Rehabilitation Program

Hennessey Project 63102 Dear Honorable Mayor and Council: Our office has received a letter of contract extension request from HardRock Concrete Inc. of Westland for the 2021 City Street Rehabilitation Program. The contract extension will extend the unit prices for the 2019 street program. As the council is aware HardRock has had a long standing history of working with the City of Woodhaven on a number of street programs. Based on HardRock’s previous workmanship and past project performance in the City our office is recommending a contract extension for the 2021 Street Rehabilitation Program with a not to exceed total project costs of $1.4 Million dollars (with a 10% contingency) for local and major roads. If you have any questions, or if additional information is necessary, please do not hesitate to email me at [email protected] or contact me at the phone number / address below. Very Truly Yours, John J. Hennessey, P.E. Vice President cc: Ahamd Ali, Hennessey Engineers, Inc. Tim Neighbors, City of Woodhaven File B.4

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Extension of Hard Rock contract for the 2021 Street Rehabilitation progr... Page 15 of 20

13500 Reeck Road Southgate, MI 4819 | 734.759.1600 | Fax 734.282.6566 | www.hengineers.com

February 25, 2021

Honorable Mayor and CouncilCity of Woodhaven21869 West RoadWoodhaven, Michigan 48186

Re: Park Pedestrian Path ReconstructionAl’s Asphalt Extension

Dear Honorable Mayor and Council:

Our office has received a letter of contract extension from Al’s Asphalt holding their contract unit prices from the 2020 pedestrian path rehabilitation. As you are aware last year AL’s completed approximately the rehabilitation of approximately 3500 linear feet of asphalt pedestrian pathway within the Civic Park.

It is our goal to continue with pathway rehabilitation throughout our park system and have budgeted $150,000.00 (with a 10% contingency) for the 2021 program year. Al’s Asphalt also completed the Grix Road paving for the City in 2020 and is familiar with community.

Based on past work history our office is recommending extension of AL’s Asphalt Pedestrian Path Reconstruction Contract.

If you have any questions, or if additional information is necessary, please do not hesitate to call me at (734) 759-1600.

Very Truly Yours,

John J. Hennessey, P.E.Vice President

Cc: Mr. Jeff Harris, City of Woodhaven Administrator Mr. J.P. Cacciaglia, City of Woodhaven DDA DirectorMr. Ahmad Ali, Project Engineer

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Extension of Al's Asphalt contract for the 2021 Pedestrian Path Rehabili... Page 16 of 20

PATRICIA A. ODETTE, Mayor RANDY ODETTE, Mayor Pro-tem JANET SIKES, Council Member DONALD BELCHER, Council Member DARREL PENIX, Council Member J.C. MOCZYDLOWSKY, Council MemberPRESTON ABADIE, Council Member

CITY OF WOODHAVEN21869 West Road

Woodhaven, Michigan 48183Phone: (734) 675-3000

Fax: (734) 675-4927www.woodhavenmi.org

February 24, 2021

To: Mayor and Council

From: Jeff DaigneauTreasurer & Finance Director

Re: Board of Review Hardship Updated Guidelines

With the recent passing of Public Act 253 of 2020 signed into law I am asking that Mayor and Council approve the update to our Board of Review Hardship Guidelines for 2021. The update allows for, with submission and approval of the proper documentation, a reduced tax bill if the resident shows eligibility for a poverty exemption. The only change that was made by the State of Michigan was the percentage of exemption that an individual can receive.

Thank you for your consideration on this matter.

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Approval of Board of Review Hardship Updated Guidelines. Page 17 of 20

CITY OF WOODHAVEN HARDSHIP GUIDELINES2021 BOARD OF REVIEW

Applicants will not be eligible for consideration unless they meet the following eligibility guidelines:

All applicants MUST submit copies of the following from the previous year:

Federal Income Tax Return – 1040 or 1040A Michigan Homestead Property Tax Credit Claim form MI-1040CR

(Your eligible credit will be considered in the hardship calculation whether or not you file with the state)

Statement from Social Security Administration and/or Michigan Social Services as to moneys you will receive this year

Any W forms (W-2’s), 1099 forms or other forms to prove income

An applicant may present any additional documentation that may demonstrate their need for poverty exemption.

If requested, the following additional items may be required.

A valid driver’s license or government identification Proof of ownership of property Property must be owned and occupied as applicant’s principal residence as of

December 31st of the preceding year Provide an explanation for all household members over the age of 18 who are not

contributing to the household income Other items as requested by the Board of Review or Assessor

Income guidelines are as follows:A family of 1 - $20,926 per year or less. A family of 5 - $38,320 per year or less.A family of 2 - $25,042 per year or less. A family of 6 - $42,675 per year or less.A family of 3 - $29,615 per year or less. A family of 7 - $47,030 per year or less.A family of 4 - $33,966 per year or less. A family of 8 - $51,285 per year or less.

Add $4,480 for each additional household member.

Public Act 253 of 2020 was signed into law on December 23, 2020. The Act made several changes to the poverty exemption statute (MCL 211.27u) that will impact how the exemption is handled starting with the 2021tax year.

To be eligible for a 100% poverty exemption for tax year 2021, a taxpayer must be the sole member of the household, and be totally unemployable due to disability. Documentation must be submitted as proof of disability, in addition to all other required documentation listed on the poverty application. All other applicants will be eligible for a 25% or 50% exemption.

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INCOME

According to the U.S. Census Bureau, “income” includes, but it not limited to:

Money, wages, salaries before deductions, regular contributions from persons not living in the residence

Net receipts from non-farm or farm self-employment (receipts from a person’s own business, professional enterprise, or partnership, after business expense deductions)

Regular payments from social security, railroad retirement, unemployment, worker’s compensation, veteran’s payments, public assistance, supplemental social security income (SSI)

Alimony, child support, military family allotments

Private and governmental retirement and disability pensions, regular insurance, annuity payments

ASSETS

The following is a list of assets that may be included in the guidelines:

A second home, land, vehicles

Recreational vehicles such as campers, motor homes, boats and ATV’s

Buildings other than the residence

Jewelry, antiques, artwork

Equipment, other personal property of value

Bank accounts

Money received from the sale of property, such as stocks, bonds, house, or car (unless the person is in the specific business of selling such property)

Withdrawals of bank deposits or borrowed money

Gifts, loans, lump sum inheritances and one time insurance payments

Food or housing received in lieu of wages and the value of food and fuel produced and consumed on farms

Federal non-cash benefit programs such as Medicare, Medicaid, food stamps and school lunches

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PA 390 of 1994 states that the poverty exemption guidelines shall include an asset level test. An Asset test means the amount of cash, fixed assets or other property that could be used, or converted to cash for use in the payment of property taxes. The asset test should calculate a maximum amount permitted and all other assets above that amount should be considered as available

List any assets listed above outside of bank accounts and property owned by you or a member of your household. (not including the property you are applying for this exemption on.)

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Any applicant with assets totaling over $50,000 will not be eligible for the poverty exemption. For persons over the age of 18, residing in the home that weren’t required to file a federal or state income tax return for the preceding or current year, please complete the Poverty Exemption Affidavit.

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City Council - 02 Mar 2021